Attachment 1 Quarterly Corporate Plan Report - April ...

Attachment 1 Quarterly Corporate Plan Report - April - June 2017

Attachment 1 29


Attachment 1 Page 130

ORDINARY COUNCIL 27 JULY 2017

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CORPORATE SERVICES

ITEM NUMBER 11.1

TITLE Director Corporate Services' Report

REFERENCE 413561

AUTHOR Craig Catchlove, Director Corporate Services

DUE DATE Every meeting

LINKS TO STRATEGIC PLAN

Goal 05: Management and Governance

RECOMMENDATION: That Council receive and note the report from the Director of Corporate Services.

SUMMARY: This report provides information on the major activities and outcomes for the Corporate Services Directorate.

BACKGROUND

1. Governance

1.1 Local Authority Meeting Attendance

Governance ladder 2016/17 as at 30 June 2017.

Local Authority LA Meetings YTD

Quorum YTD

Provisional YTD

Failed Meetings YTD

Annual Target

% YTD

Laramba 5 4 1 0 5 100%

Anmatjere* 5 4 1 0 5 100%

Yuelamu 5 2 3 0 5 100%

Lajamanu* 4 3 0 1 5 75%

Willowra 5 3 0 2 5 75%

Engawala 5 4 0 1 5 75%

Yuendumu* 4 3 0 1 5 75%

Nyirripi* 4 2 1 1 5 50%

Atitjere* 5 2 0 3 5 40%

Totals 43 27 6 12 45 77%

Local Authority meetings in 2017 have been extremely productive, with only four unsuccessful meetings out of twenty-seven scheduled. During the June/July round both Atitjere and Yuendumu were cancelled due to lack of members being able to attend. The NTG requirement of at least four successful Local Authority meetings per community each year was not achieved in 2016/17, however it was very close.


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The communities that did not meet the required number of meetings include: - Lajamanu (with only 3 successful meetings) - Willowra (with only 3 successful meetings) - Nyirripi (with only 3 successful meetings) - Yuendumu (with only 3 successful meetings) - Atitjere (with only 2 successful meetings) Nominations are now open until 3 August for all Local Authority committees. Training sessions for the new Chairpersons’ and Deputy Chairs will be provided to ensure the communities in the Central Desert region continue having strong Local Authority meetings. 1.2 Regional Planning

The 2017/18 Regional Plan was adopted at our meeting in May and is available on the website. 1.3 Elections

The Governance team has attended each meeting during the last round of Local Authorities providing information to prospective candidates about being a Councillor or Local Authority member. At this stage, based on the number of applications we have received, it looks as though we will be having elections in the Northern Tanami Ward, Southern Tanami Ward and the Anmatjere Ward. At present we have received no applications from the Akityarre Ward. Please advise our Governance team if you know of anyone from that ward that might be interested in being a Councillor. Nominations opened on 14 July and the Governance team or your Council Services Manager can assist any existing Councillors wishing to nominate for the 2017-2021 Council. 2. Information and Communication Technology Management 2.1 Records Management CDRC EDRMS - MAGIQ End user refresher training session was conducted on 8th June for CDRC Works Managers covering topics on MAGIQ version 8.5 and MS Office connectors and addressing their system related operational queries. For all new staff to be using MAGIQ, training is incorporated as a part of their induction. Document Library improvement work is still in progress to incorporate agreed changes, updates and to incorporate


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good record keeping standards. Finalisation of draft LA Disposal Schedule is in progress. 2.2 Information and Communication Technology Atitjere and Engawala Wireless Connectivity Project The Distant Curve Wireless connectivity project is now running smoothly for the seventh month. Three more Council services within the communities are now connected to the Distant Curve Wireless internet services. Telstra All-4-Biz Project Telstra All 4 Biz Project to upgrade the telecommunications and networks across Alice Springs Bagot Office, Alice Springs Depot, Ti Tree, Lajamanu and Yuendumu Council Office has now been completed and is running smoothly. The upgrade has increased the network capacity and connectivity speed of these sites. Satellite Sites Network Upgrade - Laramba, Nyirripi, Wilora, Willowra, Yuelamu Telstra will be upgrading our current residential grade satellite services corporate network to Business Grade standards. This solution will also provide the Business Grade Satellite services to our stand alone offices using point to point Wireless connection technology. Government grant and CDRC CDP and Youth & Communities department are supporting the project with allocated funds. The aim is to provide better and improved network services to all of the Council Services Offices before the end of this financial year. Council has received Sacred Site Clearance certificates from CLC. Civil works and installation to commence in July 2017. Reporting Forms on Mobile Devices Telstra in collaboration with some App developing companies is working on creating mobile device based reporting forms. Our aim is to use mobile devises – tablet, IPad and smart phones for submitting reports instead of using paper forms. We are exploring solutions that can reduce current multiple steps taken before the submission of reports and also to have devices that can store data which once connected to internet can than integrate with our Business Services Applications such as MAGIQ, Tech1. CDRC WH&S mobile reporting forms are being developed and live testing of the forms and reports will be conducted as soon as the final version of the test form is completed. HR Manager and WH&S Coordinator are working with the App developer on the final test version. Once the WH&S form is tested than Fleet Management reporting form will be developed.


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ICT is researching better and more technical, interactive solutions that will help in minimizing multiple handling of reporting documents. All CDRC services have been requested to discuss this solution plans with their funding bodies in order to secure more funding for the project. Satellite Sites Phone System Upgrade Before end of this calendar year ICT will be upgrading our current stand alone phone systems to improved and fully managed phone systems for our Council Office in Atitjere, Engawala, Laramba, Nyirripi, Willowra and Yuelamu. Telstra and CalibreOne are the service providers. WIFI Hotspot ICT is in process of installing a public WIFI Hotspot at Wilora Community. This project will be initiated once CDRC offices in Wilora community have their Network connectivity upgraded. The ISP is Telstra. Easyweb Digital and Outback Internet have also been contacted for a quote and project proposal for public WIFI Hotspot. ICT is also working closely with Active8Me ISP provider. They have been selected by Federal Government to installation of Public WiFi hardware and service to the community’s communal area/s. This is a Australian Government Funded project, with the Department of Prime Minister & Cabinet commissioning Activ8me to undertake the work. They have been conducting site survey to scope the work and are now liaising with CDRC Governance team to make deputation to Local Authority meetings. The hardware is battery/solar powered and external on the buildings and no access is required internally. Service agreement continued with Red Centre Technology Partners to provide managed service to all CDRC CDP sites. Mindflash Online induction and training service module will be incorporated into

CDRC induction process. Under HR Manager’s guidance the HR team

will manage the online induction service and training program.

Policy & Operational Directives Business Services Coordinator has submitted a draft Policy on ICT Services and Equipment Usage and two draft Operational Directives - CDRC Record Keeping Business Rules and Employee Exit Advice to ICT Support, to EMT. The aim is to provide clear guidelines to all staff and to streamline internal process and resource usage. 3. Human Resources Management

3.1 Recruitment


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The voluntary staff turnover rate as of 5 July 2017 is 0.8% (i.e. as from 1st June 2017 to 30 June 2017). As of 6th July 2017, there were 27 vacant roles which were advertised and have now closed. There were all at different stages of being filled. Between 1st May 2017 to 30th June 2017, the number of vacant jobs that were advertised internally and externally were 30. 3.2 Total Staffing Compliments Total Staff:

331 (308.34 FTE)

Agency & Commercial Staff: 210 (185.74 FTE )

Core Staff:

121 (122.60 FTE )

Alice Springs:

58 (17% of total staff)

Regional Staff:


Female Staff:


Total Mgrs/Supervisors:


Female Mgrs/Supervisors: 46 (43% of total managers/Supervisors)

Indigenous Staff:


Indigenous Mgrs/Supervisors: 33 (31% of total managers/Supervisors)

Full Time Staff:


Part Time Staff:


Casual Staff:


3.3 Indigenous Employment


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3.4 Employee Training and Development: Following good employee training and development initiatives during the 2016-17 financial year, plans to implement the employee Training and development plans for 2017 to 2018 are underway in all Directorates. 3.5 Work Health & Safety: There was no serious injury between May 2017 and 6th July 2017. Being a new financial year, focus is now on ensuring that the WH&S strategies for 2017-18 are understood and implemented by all managers and employees. As part of continuous improvement, WH&S achievements made during 2016-17 are being reviewed and analyzed. The audit report will be utilized for systems improvement. 3.5 Industrial Relations: IR matters consumed much of HR’s time between May 2017 and July 2017. Our focus is still on ensuring that employee grievances and disputes are resolved fairly, impartially and within a reasonable timeline. Information and training pertaining to dealing with employee grievances and disputes will be provided to all managers during the 2017 -18 financial as part of reinforcing their knowledge. ATTACHMENTS: Nil


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FINANCE REPORTS

ITEM NUMBER 12.1

TITLE Committee Member Allowances

REFERENCE 413398

AUTHOR Craig Catchlove, Director Corporate Services

DUE DATE July 2017



RECOMMENDATION: That the Council approve the setting of Council Committee meeting allowances for external committee members to be:

1. For ordinary committee members the same amount as elected members.

2. For the chair calculated as 125% of the ordinary committee member rate.

SUMMARY: The Council is being asked to approve the setting of committee meeting allowance for external committee members.

BACKGROUND The Council can establish committees that include members that are not already on Council. In these instances the Council needs to establish payment for attendance at meetings (or meeting allowance). To ensure equity with Councillor members, that the meeting allowance for ordinary external committee members is set at the Council’s current extra meeting allowance. Where the committee has an external chair, for example the Audit and Risk Committee, it is recommended that the payment is expressed as a percentage of the meeting allowance for ordinary members. Based on the extra meeting allowance adopted for the 2017/18 financial year, the meeting allowance for external members will be:

$135 per meeting for ordinary external members

$168.75 for external chairs ISSUES, CONSEQUENCES AND OPTIONS Section 71 (5) of the Local Government Act requires councils to establish extra meeting allowances for council members. This report seeks to establish an meeting allowance for external (that is non councillor) committee members.


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FINANCIAL IMPLICATIONS All allowances are paid in accordance with the relevant budget.

ATTACHMENTS: Nil


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FINANCE REPORTS

ITEM NUMBER 12.2

TITLE Finance Report

REFERENCE 413562

AUTHOR Buke Ali Tunne, Finance Manager

DUE DATE Every meeting



RECOMMENDATION: That Council receive and note the financial reports for the period ending 30 June 2017.

SUMMARY: The financial reports provide Council with information on its financial position for the period ending. BACKGROUND The tables below provide a summary as at the end of the month. Please refer to the attached reports for further details.

Item Summary Indicator

Operating Income There is a favourable variance of $3.7M on operating income after excluding unexpended grants.

Unexpended Grants The main variance is unrecognised unexpended grant funds, where the Council has not received the approval from the funding bodies to expend the funds.

Operating Expenditure Overall the Council operating expenditure is at satisfactory level compared to YTD budget.

Capital Expenditure Capital expenditure has an unsatisfactory variance (underspend) of $1.6M.

Balance Sheet No major issues

Net Cash Position $4.90million

Current Ratio 1.43


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ISSUES, CONSEQUENCES AND OPTIONS Nil FINANCIAL IMPLICATIONS See attached reports ADVICE FROM EXECUTIVE MANAGEMENT TEAM Nil

CONSULTATION Nil

ATTACHMENTS: 1 Finance Report 30 June 2017 2 Income and Expenditure report by Service 3 Income and Expenditure report by Natural account 4 Balance Sheet 30 Jun 2017.pdf 5 Other Aged Debtors 30 Jun 2017

Attachment 1 Finance Report 30 June 2017


Financial Report 30 JUNE 2017



TABLE OF CONTENTS

1 Income and Expenditure Report by type ............................................................................. 1

1.1 Notes Relating to Income & Expenditure ................................................................................ 2

1.2 Income Summaries .................................................................................................................. 5

1.3 Expenditure Summaries .......................................................................................................... 6

2 Balance Sheet ...................................................................................................................... 7

3 Cash and investments .......................................................................................................... 7

4 Estimate of Net Cash position and Current ratio. ............................................................... 8

5 Aged Analysis of Rates and Other Debtors.......................................................................... 9

5.1 Rate debtors as at 30 June 2017 ............................................................................................. 9

5.2 Other debtors as at 30 June 2017 ......................................................................................... 10

5.3 90 days plus Debtors ............................................................................................................. 10



1 Income and Expenditure Report by type

For the period 1 July 2016 to 30 June 2017. Please refer to Attachment 2: Income and Expenditure Report for more detail

What we EXPECT What we EXPECT What we HAVE G - Good

to earn for to earn earnt S - Satisfactory

full year to date to date U - Unsatisfactory

(Budget FY) (Budget YTD) (Actual YTD) Variance $ Variance % Comments

REVENUE

61 - Rates and Charges 2,270,819 2,270,819 2,451,001 180,182 8% Note 1

62 - Statutory and User Charges 1,901,245 1,901,245 3,349,827 1,448,582 76% Note 2

63 - Grants Income 19,457,902 19,457,902 20,297,171 839,269 4% Note 3

64 - Interest Income 260,000 260,000 242,265 (17,735)

65 - Commercial Income 7,076,847 7,076,847 7,770,185 693,337 10% Note 4

66 - Contribution, Sponsorship and Reimbursements 37,000 37,000 685,421 648,421 1752% Note 5

67 - Sale of Assets 137,500 137,500 85,422 (52,078) -38% Note 6

63 - Unexpended Grants Brought Forward 9,104,947 9,104,947 11,983,371 2,878,424 32% Note 7

40,246,260 40,246,260 46,864,662 6,618,403 0

What we EXPECT What we EXPECT What we HAVE

to spend for to spend spent

full year to date to date Variance $ Variance % Comments

EXPENDITURE

71 - Employee Costs 18,698,507 18,698,507 18,449,403 249,104 1% Note 8

72 - Materials & Contracts 13,884,400 13,884,400 11,911,660 1,972,740 14% Note 9

73 - Finance Costs 8,200 8,200 6,298 1,902

79 - Other Expenses 4,667,727 4,667,727 3,898,538 769,190 16% Note 10

37,258,834 37,258,834 34,265,899 2,992,935

CAPITAL

Exp Ctrl Land & Building 1,142,231 1,142,231 30,284 1,111,947 97% Note 11

Exp Ctrl Infrastructure 654,346 654,346 137,574 516,773 79% Note 11

Exp Ctrl Vehicles 473,849 473,849 319,304 154,545 33% Note 11

Exp Ctrl Land Fill 25,000 25,000 - 25,000

Exp Ctrl Plant & Equipment 631,379 631,379 796,237 (164,858) -26% Note 11

Exp Ctrl Computer equipment 58,800 58,800 9,072 49,728

2,985,605 2,985,605 1,292,471 1,693,134

NET SURPLUS/(DEFICIT) 1,820 1,820 11,306,293 11,304,472



1.1 Notes Relating to Income & Expenditure

The notes include variance of more or equal to $50,000 or 10% whichever is greater.

Note 1 Rates and Charges income has a favourable variance of $180,182. The variance is mainly due to new property information received from Land Department and interest charge on outstanding rates.

Note 2 Statutory and User Charges has a favourable variance of $1.4M. Council has received more income than anticipated from hiring of equipment and visitor accommodation.

Note 3 Grants income has a favourable variance of $839K. Major variance is mainly from the following funds.

Fund YTD Budget YTD Actual YTD Variance % of total

Variance 103 - NT Primary Health Network (110,000.00) 0.00 (110,000.00) -13%

120 - Home and Community Care (610,164.18) (1,027,591.68) 417,427.50 50%

153 - Engawala Playgroup (100,038.32) 0.00 (100,038.32) -12%

565 - Roads to recovery funding (1,531,400.00) (604,960.00) (926,440.00) -110%

566 - Blackspot Funding (110,084.00) 0.00 (110,084.00) -13%

585 - GMAAC (116,240.00) 0.00 (116,240.00) -14%

619 - Outstations Housing Maintenance 0.00 (279,587.04) 279,587.04 33%

620 - Outstations Municipal Services (860,533.00) (646,767.03) (213,765.97) -25%

621 - Outstation Homelands Extra Allowance 0.00 (440,000.00) 440,000.00 52%

629 - OS Capital Projects 16-17 0.00 (1,016,182.00) 1,016,182.00 121%

730 - SLA Regional Councils satellites 0.00 (165,000.00) 165,000.00 20%

930 - FAA Federal Assistance (854,930.00) (943,418.00) 88,488.00 11%

Note 4 Commercial Income has a favourable variance of $693K mainly due to income

from Community Development Program (CDP). Note 5 Contribution, Sponsorship and Reimbursements has a favourable variance of

$648K variance is mainly from insurance claims (Flood damage and Work Compensation) and outstanding 2008/9 creditors write off.

Note 6 Sale of Assets has an unsatisfactory variance of $52K because no assets were

sold in the last four months. Note 7 Unexpended grants income has a favourable variance of $2.87M. The Council

did not recognize in the budget the part of unexpended grant brought forward, as the approval to use the funds in this financial year had not been granted. These grants will be matched by expenditure.

Note 8 Employee Costs expenditure has a favorable variance of $249,104. The major variance summary by Funds includes:



Fund

YTD Budget

YTD Actual

YTD Variance

% of total Variance

000 - Council 7,049,401.09 7,390,211.02 (340,809.93) -137%

103 - NT Primary Health Network 85,979.00 0.00 85,979.00 35%

105 - Community Aged Care Program 537,635.40 161,782.72 375,852.68 151%

110 - NTJP - DSS 520,868.64 745,506.97 (224,638.33) -90%

114 - National ATSI Flexible Aged Care 0.00 31,881.26 (31,881.26) -13%

115 - Flexible Aged Care 380,264.25 411,047.97 (30,783.72) -12%

305 - CDP 3,090,916.27 2,674,606.34 416,309.93 167%

306 - CDP Structured activities 0.00 217,610.75 (217,610.75) -87%

312 - IAS - Community Safety Patrols 2,743,468.99 2,436,680.30 306,788.69 123%

314 - IAS - Youth Sport & Recreation 514,581.27 363,235.37 151,345.90 61%

315 - Laramba Community Safety Night Patrol Training

27,272.73 0.00 27,272.73 11%

501 - Public Library Program 82,667.96 22,752.02 59,915.94 24%

551 - FAA Roads 326,646.08 401,223.83 (74,577.75) -30%

565 - Roads to recovery funding 0.00 149,566.46 (149,566.46) -60%

621 - Outstation Homelands Extra Allowance

0.00 92,039.29 (92,039.29) -37%

701 - Active Remote Communities 106,879.92 78,777.70 28,102.22 11%

702 - CAYLUS 144,956.53 113,411.62 31,544.91 13%

975 - Power and Water Services 747,824.88 683,719.99 64,104.89 26%



Note 9 Materials & Contracts expenditure has a favorable variance of $1.97M. The major variance summary by Funds includes:

Fund

YTD Budget

YTD Actual

YTD Variance

% of total Variance

000 - Council 1,157,788.77 1,716,967.80 (559,179.03) -28%

305 - CDP 431,882.10 621,137.80 (189,255.70) -10%

312 - IAS - Community Safety Patrols 89,151.75 277,954.83 (188,803.08) -10%

557 - Balance of NDRRA 1 funding 0.00 743,340.84 (743,340.84) -38%

558 - NDRRA1 - Flood Damage Repair 2015

3,942,864.00 3,192,424.14 750,439.86 38%

565 - Roads to recovery funding 1,531,400.00 167,790.64 1,363,609.36 69%

570 - Improving Strategic Local Roads Infrastructure Program

635,691.61 9,587.37 626,104.24 32%

620 - Outstations Municipal Services 502,860.96 249,459.18 253,401.78 13%

731 - NTG - Department of Local Government & Regions

492,974.00 179,629.67 313,344.33 16%

*The Main variance is from s19 leases and building and facilities repair and maintenances (flood damages).

Note 10 Other expense has a favorable variance of $769K. The variance summary includes:

Account Sub Category YTD Budget

YTD Actual

YTD Variance

Comments

791 - Professional, Bad debt & Other 2,059,666.23 1,524,961.19 534,705.04

792 - Advertisements & Publicity 110,438.84 148,845.99 (38,407.15)

793 - Postage, Freight and Telecommunication Expenses

303,979.42 322,152.99 (18,173.57)

794 - Insurance, Utilities and Hire Expenses

970,502.87 883,351.60 87,151.27 Electricity and insurance premium charges are less than the budget.

795 - Councilor’s, Local Advisory Board and Electoral Expenses

506,756.88 524,053.37 (17,296.49)

796 - Unexpended Grants 716,383.04 495,172.37 221,210.67 Repayment of unexpended grant from prior years.



Note 11 The capital expenditure major variance includes:

Account Sub Category YTD Budget

YTD Actual

YTD Variance

Comments

321 - Land & Building WIP 1,142,231.13 30,284.45 1,111,946.68 Major variance relates to CDP builder activities and Aged Care building upgrade structure due to delay in getting the approval.

322 – Infrastructure/Landfill WIP

679,346.23 137,573.50 541,772.73 The main variance due to underspend on Aged Care, Community Safety Patrol and LA project funds infrastructure.

323 - Vehicles WIP 473,848.85 319,303.97 154,544.88

327 - Plant & Equipment/ Computer equipment WIP

690,179.00 805,308.87 (115,129.87)



1.2 Income Summaries



1.3 Expenditure Summaries



2 Balance Sheet

Please refer to Attachment 3: Balance Sheet as at the 30 June 2017.

3 Cash and investments

As at 30 June 2017 the Council has total cash and bank deposits of $5,058,444 and total financial investments of $10,592,500.

The following is a summary of all the bank accounts:

Operating Bank Account 597,233

Trust Bank Account 3,403,820

ICC Bank Account 1,053,632

Petty Cash 3,760

Total cash and bank deposit 5,058,444

Following is the summary of all the investments:

Sr. No. Bank Principal $ Interest Rate Term Days Maturity

Date Percentage

1 Westpac 4,190,391 2.33% 92 6/09/2017 40%

2 Suncorp 1,553,959 2.32% 90 08/09/2017 15%

3 NAB 1,848,150 2.40% 90 14/09/2017 17%

4 NAB 3,000,000 1.75% 30 14/07/2017 28%

10,592,500



4 Estimate of Net Cash position and Current ratio.

The Council has net cash of $4.90M and current ratio of 1.43 as at 30 June 2017.

Current YearYTD

Actual

CURRENT ASSETSCash and Cash Equivalents 5,058,444

Short term Investments 10,637,817

Total Cash available 15,696,261

Trade/other receivables/Prepayment 640,548

Total Current Assets 16,336,810

CURRENT LiabilitiesPayables (685,014)

Provision (1,450,750)

Credit card (11,070)

Centrelink (64,909)Unexpended/Surplus grant as at 30/06/2017

(Unexpended as at 30 June 2016 plus Net Surplus

(deficit) Unexpended grant current year). (9,217,581)

Total Current Liabilities (11,429,324)

Net Cash Position 4,907,486

Central Desert Regional CouncilEstimate of Net Cash Position

as at 30 June 2017

Current ratio = Current Assets (less Provision for Doubtful debt) Current Liabilities (add Unexpended/Surplus grant as at 30/06/2017)

= 16,336,810 = 1.43 11,429,324



Net cash position from 1st July 2016 to 30 June 2017.

5 Aged Analysis of Rates and Other Debtors

5.1 Rate debtors as at 30 June 2017

The outstanding rates as at 30 June 2017 was $648K, 51% relates to 2015-16 and Prior years while 49% is rates raised in 2016-17 financial year.



Please refer to the Aged Debtor Summary (Attachment 6) that highlights the status of Aged Debtors.

5.2 Other debtors as at 30 June 2017

89% of outstanding debts are in current and 30 days.

5.3 90 days plus Debtors

The following are key debtors:

Debtor # Debtor Name Amount Comments

00028 Central Land Council 14,300 The main invoice relate to 10% retention funds of Pmara

Jutunta Basket Ball Court payable only on the

submission of final report. This project is at the final

stage of completion by 30 June 2017.

Attachment 2 Income and Expenditure report by Service


Attachment 3 Income and Expenditure report by Natural account


Attachment 4 Balance Sheet 30 Jun 2017.pdf


Attachment 5 Other Aged Debtors 30 Jun 2017



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FINANCE REPORTS

ITEM NUMBER 12.3

TITLE Grants Received

REFERENCE 413563


DUE DATE July 2017



RECOMMENDATION: That Council note the grants received since the previous Council meeting held 25 May 2017, as attached, and approves expenditure in anticipation of a budget review.

SUMMARY: The Council is provided with a list of grants received since the last Council meeting for their information.

BACKGROUND The Council receives many and varied grants. The attached information is presented to the Council at every meeting to allow the Council the opportunity to better understand and monitor the grants income that is received. ISSUES, CONSEQUENCES AND OPTIONS Under section 14 of the Local Government (Accounting) Regulations money can only be allocated (that is expended) if it is recorded within the Council’s budget. However, Council can approve expenditure which is not budgeted if they expect a budget amendment to be tabled provided the expenditure does not exceed 25% of the final budget. Please see the following extract from the regulation: 14 Allocation of money (1) A council must not allocate money for a particular purpose unless:

(a) Provision for the allocation is made in the budget for the relevant financial year; or

(b) The allocation is: (i) Authorised by resolution of the council; and


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(ii) Made in anticipation of the adoption of a budget, or an amendment to a budget, making provision for the expenditure for the relevant financial year.

(2) An allocation of money for a particular purpose under sub-regulation (1)(b) must not exceed one-quarter of the expected budgetary provision for expenditure for the relevant purpose.

FINANCIAL IMPLICATIONS Expenditure will match revenue received meaning a neutral outcome for the budget.

ATTACHMENTS: 1 Grant Received report.pdf

Attachment 1 Grant Received report.pdf



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FINANCE REPORTS

ITEM NUMBER 12.4

TITLE Special Purpose Grant - Financial Acquittal

REFERENCE 415087


DUE DATE July 2017



RECOMMENDATION: That Council ratify Department of Housing and Community Development Financial Acquittals for Special Purpose Grants.

SUMMARY: It is requirement of Northern Territory Government that Financial Acquittals for Special Purpose Grants be provided to Council for its approval.

BACKGROUND It is the requirement of funding for Special Purpose Grant (SPG) from Northern Territory Government that the acquittal reports are laid before the Council. Summary of reports to be laid before the Council are:

Description of Special Purpose Grant Total amount

Total Expenses

Net Surplus (Deficit)

NDRRA

1,685,047

858,801

826,246

ISSUES, CONSEQUENCES AND OPTIONS The Department of Housing and Community Development has advised

Acquittal report must be laid before a Council meeting for approval and a copy of the Council minutes noting such approval provided to the department.

The Council must fully expend the SPG within two years of the funding date otherwise failure to do so may result in the Department requesting the remaining funds to be repaid.

If a Council is in breach of this condition it will not be eligible to submit proposals for future rounds until the breach has been rectified. Officers review the unspent grants to ensure that all grant monies are spent in an efficient and effective manner.


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ATTACHMENTS: 1 NDRRA acquittal report as at 18 Jul 2017 2 NDRRA GL transactions as at 18 Jul 2017 3 NDRRA invoices for acquittal report as at 18 Jul 2017.pdf

Attachment 1 NDRRA acquittal report as at 18 Jul 2017


Attachment 2 NDRRA GL transactions as at 18 Jul 2017


Attachment 3 NDRRA invoices for acquittal report as at 18 Jul 2017.pdf


Attachment 1 Quarterly Corporate Plan Report - April ...

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