Arms License Project NADRA

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Abid Asad Amin

AbstractHuman Resources plan of National Database and Registration Authoritys Arms

License ProjectPROJ!" #ANA$#N"

Human Resource Plan


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Abid Asad Amin

01-298151-001

Project Management

HR Plan

Section

MS PM 1-A

Submitted to

Tas!een Ria"


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#ntroduction$

%&er&ie'

Title ( Project StatementArms License Project %ALP& aims to re'alidate(con'ert manual arms license

boo)lets issued by #inistry of *nterior %#O*& to computeri+ed arms license

card %!AL!&,

Mission Statement

"o con'ert( Re'alidate manual records of registers to a central database

-hich could be accessed by any la- enforcement agency to 'erify licensesthat either genuine or bogus(fa)e so that illegal use of -eapons could be

pre'ented in Pa)istan -ith the ongoing security crisis in the country,

)ision

"his project -ill collect re'enue for the organi+ation %NADRA& and

$o'ernment of Pa)istan,"he Arms license project %ALP& -ill pro'ide an easy -ay

of 'erifying arms license on the spot through online access to all la- enforcement

agencies and this -ill pre'ent misuse of arms through bogus licenses, "his project

-ill also be helpful to )no- the e.act amount of licenses issued by #inistry of

*nterior %#O*& to indi'iduals and companies o'erall and to 'erify it -ith manual

record -hich e.ists in Arms branch #O*,


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*escri+tion o! te Project

*n this project NADRA -ill ma)e o/ces located all o'er Pa)istan in all districts

to facilitate those indi'iduals and companies -ho are #O* license holders

through ad'ertising it in ne-spapers and media, People -ill go to these

o/ces -ith their manual boo)lets for con'ersion(Re'alidation and follo- the

steps structured by NADRA,

,%ST

As Arms license re'alidation is a project of #O* and NADRA is also -or)ing

under #O* so it is gi'en a minimal budget of 011 million P2R, NADRA -ill be

charging on e'ery re'alidation to)en including #O* fee,

Rough estimates of costs are as follo-ing3

4 !omputer systems including ser'er per site 5 0016111 P2R

7tationary per site 5 816111 P2R

O/ce on rent it may 'ary district to district 5 916111 P2R

"hese are the rough estimates -hich are )no-n other costs li)e pays of HR

and other related costs -ill be handled by Accounts Department

Sco+e

ALP is scheduled and -ill start on 8st June 0189 and -ill be completed on

:8stDec 0184 if e.tension are not made, *t comprises of o/ces in all Districts

of Pa)istan but our focus is in Punjab as it under our jurisdiction -hich

comprise of :; o/ces per district, "he purpose of Arms license project %ALP&

is to computeri+e manual boo)s to computeri+ed Arms License !ards %!AL!&

and to establish o/ces in e'ery district by NADRA,

A++lication *esign


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"he application design should ha'e !N*! details li)e


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Dept, on getting to)en steps to follo- -ould be guided to the applicant by

Data entry operator %DO& present on to)en counter, "he applicant -ill be

called on his(her number to the 0nd counter for photograph and if retainer so

both -ill be captured then applicant -ill be called on to counter : for =nger

prints on de'ice then -ill be called for data entry of personal details -hich

includes name and addresses and then -eapon details according to manual

boo) then the applicant -ill recei'e


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!ustomer care is on priority as customers(applicants are the major

sta)eholders of this project and any updates re?uired or ?uery should be

con'eyed to the upper management through email ser'ices gi'en to the

o/ces,

7ome basic rules -hich cannot be 'iolated are as follo-3

Any mista)e on behalf of applicant after signing the form -ill be

claimed by NADRA,

NADRA is not a 'erifying authority6 ONLE #O* has the authority to 'erify

the license,

NADRA -ill send the surrendered #anual @oo)s to #O* on ne.t

immediate -or)ing day,

NADRA -ill enter data according to the boo) no change can be made if

it is not present on the boo),

$ratis or free of fee -ill be chec)ed in the application *< it is present on

the boo) else it -ould be considered as normal,

NADRA processing fee is to be paid by e'ery indi'idual and

company(institute,

,

NADRA -ill deli'er the !AL! only to the holder and *< applicant is

unable to collect !AL! then the applicant -ill gi'e authority to the

recei'er on a stamp paper attested by oath commissioner,


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.ist o! major milestones

"o ad'ertise the starting of computeri+ation of Arms license boo)lets

issued by #O* by NADRA

Design suitable application for the processing of ALP

Hire suitable place for All the o/ces before 8 may 0189

"o test run application designed for ALP before march 0189

!reation of ban) accounts at nearby H@L to deposit daily cash

Procurement to pro'ide systems for con=gurations

Ac?uire sites -here ALP acti'ities can be performed

*nstallations of net-or)s6 systems6 and other infrastructure on the sites


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Arms LicenseProject

Admin(HR

Hiring

Payroll

"raining

Procurement

7upply(Logistics

#aintenance

Reporting(Record 2eeping

"ech

*nstallations

!on=gurations

"esting(Debugging

Fpgradations

Net-or)ing

"echnical7upport


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Director$eneral

DeputyDirector

Admin(HR

AssistantDirector

AssistantDirector

DeputyDirector "ech

AssistantDirector

AssistantDirector

DeputyDirector


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O/ce *ncharge7uper'is

or

Jr(7r.ecuti'

e

Jr(7r.ecuti'

e

Jr(7r.ecuti'

e

Jr(7r.ecuti'

e

Jr(7r.ecuti'

e

7ecurity$u

ardO/c

e@oy7-e epe

r

Roles ( Res+onsibilities$

"his project -ould be headed by the Director $eneral6 under his command is

the Director %Projects& -ho has : Deputy Directors under command, ach

Deputy Director has 0 Assistant Directors and se'eral other o/cials under

their command, "he three Deputy Directors are di'ided into three categories

Admin(HR6 "ech6 and


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procurement6 maintenance of o/ces and site o/ces6 o'erall reporting6

payroll6 postings and transfers6 and other related matters,

*e+ut *irector **/ Tec$ is responsible for the technical side of the

project, As the project focuses on the computeri+ation of records6 thereforere?uires a large amount of technical -or) and the usage of ser'ers6 clients6

databases6 and net-or)ing, "his person pro'ides the e.pertise for the

installation of all the technical things6 resol'ing the technical problems of the

project and pro'iding technical support to the project,

*e+ut *irector **/ ield3 is responsible for all the site o/ces of the

project, All the re?uests6 demands6 grie'ances of the =eld sta> is routed

through this person, All the instructions that needs to be disseminated to the

=eld o/ces is also done through this person, *s also responsible for the

e/cient -or)ing of the site o/ces,

Assistant *irector Mgt3 is subordinate to Deputy Director and is

responsible for the management related issued that arises in their respecti'e

section, Pro'ides bac)up and support to Deputy Director,

Assistant *irector Tec$is subordinate to Deputy Director and is responsible

for the systems and net-or)s related issued that arises in their respecti'e

section, Pro'ides bac)up and support to Deputy Director,

S#T %#,

%6cer #ncarge %#,/$also )no-n as the site incharge is an Assistant

Director le'el person -ho is responsible for the o'erall -or)ing that ta)es

place in that o/ce, Loo)s after both management and technical issues of the

site o/ce, Has to coordinate -ith the project head?uarters,

Su+er&isor$is responsible for ma)ing reports and letters in their respecti'e

o/ce and managing the lo-er le'el sta> members,


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:rSr ;ecuti&es$ are the lo- le'el employees -ho are placed on the

counters and are directly interacting -ith the applicants during the

processing of the applicant, Responsible for carrying out their assigned duty

at the counters,

Project organi"ational ,art$


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Project

#anager%

D$&

7enior

#anager%Direc

tor&

#iddle

#anager%D

,D&

Line

#anagers%

AD&

Junio

r

7ta>

Re?uirement

s $athering

A R R !

!ontracting A R !

Planning A R R *

Organi+ing A R !

#onitoring B

!ontrolling

A ! R R

R - res+onsible !or com+leting te 'or3

A - Accountable !or ensuring tas3 com+letion

, - ,onsulted be!ore ma3ing an decisions are made

# - in!ormed o! 'en an actiondecision as been made


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Sta6ngManagementPlan$

De'eloping a project sta/ng plan in'ol'es selecting and assembling a

project team,"he sta/ng plan speci=es -hen and ho- to meet the

re?uirements for sta/ng the project, "he sta/ng plan builds on the high

le'el sta/ng needs identi=ed in the *nitiate 7tage,

to be hired on temporary basis for the o/ces -hich has be made in

districts, "he process of this is that the posts are ad'ertised in daily

ne-spapers for situations 'acant on temporary basis and !Cs are called in,

After scrutiny of the !Cs6 shortlisted candidates are called for tests, On the

basis of the results of the tests and the number of 'acancies a select amount

of top position holders are called for inter'ie-s -hich is conducted by a

panel of : people, After inter'ie-s the selected candidates are issued

appointment letters and according to the nature of their -or)6 they are eithertrained and then send to their -or)ing place or are pro'ided on job training,

Latter part is usually obser'ed more, "he follo-ing =gure sho-s a clearer

picture


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Ad'ertising

GJob'acanciesaread'ertisedinthelocalne-spapers

"ests

G!andidatesarecalledinforonlinetests

*nter'ie- G"hecandidates-hopassedthetestsandsecuredameritpositionarecalledforinter'ie-s

Appointment G!andidates-hoare?uali=edinthe

inter'ie-sareissuedappointmentletters

Trainings$

hen this sta> is hired so they are sent to NADRA learning and de'elopment

center %NLD!& department for their training regarding 7OP -hich has to befollo-ed and -or)ing on application and other organi+ational rules and

go'ernment rules this is one -ee) training and e'en then if there is a need

of training so a team is detailed to gi'e them training on running project to

polish them


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Resource ,alendar$

As NADRA is a go'ernment organi+ation and this project is handed o'er to

NADRA by #O* so there is no speci=c resource calendar for this particular

project and all resources -or)ing on project changes time to time li)e -hile

planning this project our project manager -ho is D$ got posted and recently

D,D tech got promoted and got posted to other department so its hard to

ma)e a resource calendar for such cases

Per!ormance Re&ie's$

Performance re'ie-s are based on the perception of super'isor and his

superior, Annual 'aluation Reports %AR& are used as a tool of performance

re'ie-, At the year end the reporting o/cer of any employee =lls out a

standard e'aluation form -here he(she re'ie-s the performance of the

employee through di>erent criterions, "hese are sent to his super'isor for

counter signing, "hrough this criteria the employees are re'ie-ed for their

performance and promotions are also granted through the combination of

seniority and remar)s of ARs,

Recognition ( Re'ards$

mployees -or)ing in the project usually get a project allo-ance that is

being associated -ith the project that is being underta)en, Di>erent projects

o>er di>erent allo-ances to the employees -or)ing under that project,

@esides that usual pay and bene=ts are still applicable li)e medical6

con'eyance6 house rent etc,

,onduct and 4or3 Rules$

NADRA being a go'ernment organi+ation has to follo- all the rules and

regulation prescribed by the go'ernment of Pa)istan, "herefore6 all the

standard set to rules and guidelines that all go'ernment of Pa)istan


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employees follo- and a standard code of conduct that NADRA has de'eloped

for itself,

Arms License Project NADRA

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