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arizona state university Welcome to the 2014-2015 BAMM Refresher Training

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arizona state university What is the Academic Catalog?

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arizona state university Build a Major Map (BAMM) www.asu.edu/bamm majormaps@asu.edumajormaps@asu.edu Jennifer, Barb and Lauren help.asu.edu search BAMM

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arizona state university 2013 - 2014 Top 10 Major Map Errors 1.Flagged courses: Courses on major maps which do not exist The two prevailing situations were: Course(s) havent been requested in Curriculum Changemaker OR Course(s) have been requested but missed the implementation deadline (131 maps) 2.Missing pre-requisites or co-requisites Students will not be able to register for required courses (115 maps) Check pre-requisite box ( ) & preview in degree search Example with MAE 213, MAE 400 and MAE 463 Example with MAE 213, MAE 400 and MAE 463 3.Missing critical courses in terms 1-4 (1A-4B for online major maps) (41 maps) Missing necessary courses in terms 5-8 (5A-8B for online maps) (77 maps) (i.e. Courses that are prerequisites or are sequential in nature)

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arizona state university 2013 - 2014 Top 10 Major Map Errors 4.Major map does not match graduation audit (Must match for 8 semester tracking) (>70 maps) 5.Upper Division courses in terms 1-4 (53 maps) Please avoid when possible as this can cause issues for our transfer students. If unavoidable, please provide justification when submitting. 6.Having a track/group requirement in term(s) that doesnt match the title of the course lists below. 7.Completion checks that are built incorrectly or are unnecessary: Course(s) not on major map or has changed numbers Course(s) are in a later term than the completion check Course(s) are optional in an earlier term Having a completion check (critical or non-critical) for a course which is marked critical in a previous term Having a non-critical completion check for a non-critical course

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arizona state university 2013 - 2014 Top 10 Major Map Errors 8.Poorly written multiple course requirements A 3 course requirement listed in 4 terms (i.e. students is asked to take 12 units from a 9 unit course list) A 5 course requirement, one of which is a GS course, is listed in 3 terms. Students can complete 3 courses without ever having taken the GS requirement. A 4 course requirement that includes a General Studies (i.e. BIO 201 or BIO 202 or CHM 116 or SG/SQ) that repeats in several terms. The student could take other SG/SQ courses every term and never complete the other required courses.

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arizona state university 2013 - 2014 Top 10 Major Map Errors 9.Unlinked requirement in term(s) with no details regarding which courses fulfill that requirement Rather than just having, See Advisor recommend either adding: A track/group of courses that can fulfill this requirement (preferred option) OR A link to an accurate/up-to-date website which provides a list of courses that will satisfy that requirement 10.Omnibus courses listed as required courses From 2013 2014 AY and on, specific omnibus courses (194, 294, 394, 494) should not be required on a major map. This applies to terms 1-8 and track groups.

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arizona state university 2013 - 2014 Honorable Mentions Notes built on the requirements that are meant for students

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arizona state university 2013 - 2014 Honorable Mentions Not checking the link for catalog & prerequisite changes Course titles can change & need to be updated

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arizona state university 2013 - 2014 Honorable Mentions Courses on major map that no longer exist (inactive) or have changed numbers Check this by hovering over a course when previewing in degree search

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arizona state university 2013 - 2014 Honorable Mentions Submitting major maps to Provost Review level and then recalling them This requires us to re-review the whole major map again (Already have over 400 major maps to review) Including something on the checksheet (left side of sequencing view), but not including it in the terms Please keep checksheets organized and delete old requirements that are no longer used on major map. Have more GS on the major map than is necessary (i.e. lower division HU in terms 1, 2 and 4) Providing links in the major map that are no longer functional, are not up-to-date or are unlinked

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arizona state university 2013 - 2014 Top 10 Major Map Errors Provost Office Review Map with no problems: 15 -30 minutes each Map with a few problems: 45 minutes each Map with a many problems (multiple pre-req problems, courses listed which didnt exist, note problems): 1 - 1.5 hours each Map with the most problems: (i.e. Multiple pre-req problems, requirements listed as notes, redundant notes, multiple upper division courses listed as required in terms 1-4, courses listed which did not exist, courses listed with changes which had not yet been approved (because request had missed submission deadline by department), multiple course sequence being split into even more courses). 1.5 2 hours each

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arizona state university 2014 - 2015 Top 10 Errors

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arizona state university 2014-2015 Major Maps The major map represents the ideal path for students to complete the major in 8 terms. Not the possible path for every student. What does this mean? 1.First term math is your preferred math do not build in pre-reqs. 2.Have your DARS encoder encode pre-reqs behind the scenes. 3.Do not follow a non-critical course with a critical completion check in a later term. Because completion checks are checked at the end of the term this doesnt allow us to determine if the student is enrolled in the right courses at the start of the term.

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arizona state university Curriculum Checksheets (i.e. the left hand side) Build requirements like your DARS audit. ExampleExample Name Categories (Business Core, Technical Electives etc.) Total number of required hours Build one requirement (Elective 9 hours) Drag into multiple terms and change hours (3 in term 1 etc.) Delete requirements not used on sequencing side. Use validation at the bottom of checksheet. Why? Helps you reconcile your major map and DARS audit. Helps DARS encoder actually encode your major map in U.Direct. Helps with reporting.

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arizona state university 2014 - 2015 Online Major Maps ASU Online: Critical and necessary requirements should be listed in ASU Online major maps. Remember that ASU Online has Department functionality. ASU Online and the Academic Department must agree on curriculum before College submits to Provost level in BAMM. Due date for ASU Online major maps is also November 1, 2013.

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arizona state university 2014-2015 Major Maps Turn on your email notifications to receive notice when a major map reaches your level.

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arizona state university eAdvisor Tracking Tool (Things to avoid in major maps with respect to 8 semester tracking audits) Things to Avoid SolutionWhy? HU or SB List one or the other. Make sure your roadmap/DARS audit and major map match. If coursework is predominantly HU, indicate that the student will need a SB and vice versa. Also, please only indicate lower division if in fact a lower division course is required. If it is either upper division or lower division, leave off lower division. To help ensure that student earns enough hours of both designations, especially when this requirement repeats in > two terms.

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arizona state university eAdvisor Tracking Tool (Things to avoid in major maps with respect to 8 semester tracking audits) Things to Avoid SolutionWhy? Splitting apart UD HU or SB. Keep UD HU or SB together. Only split them apart if you truly care if one is taken in a particular term. In Udirect there is a pre-built UD HU or SB requirement. If they are split, we have to encode a special requirement. Be intentional.

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arizona state university eAdvisor Tracking Tool (Things to avoid in major maps with respect to 8 semester tracking audits) Things to AvoidSolutionWhy? Two of the same requirement in one term, but one is necessary and the other is not. (Same with critical reqs.) A requirement that repeats in a term can either be necessary or non-necessary, but it cannot be one of each. Cannot drag the same requirement into a term more than once, so it has to be combined.

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arizona state university eAdvisor Tracking Tool (Things to avoid in major maps with respect to 8 semester tracking audits) Things to AvoidSolutionWhy? A list of courses ORd with a General Studies course. Like PSY 101 or SOC 101 or Social and Behavioral Sciences (SB). List specific courses or a generic General Studies requirement. Do not combine together. Write the major map with the ideal course requirement. If PSY 101 or SOC 101 is the ideal requirement, list these. May do an exception to allow a general SB to fall in. In Udirect it is not possible to build this and truly check for the specific course requirements and the General Studies requirement. Also causes issues with enrollment predictions.

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arizona state university eAdvisor Tracking Tool (Things to avoid in major maps with respect to 8 semester tracking audits) Things to AvoidSolutionWhy? An elective paired with a General Studies. (Ex. Elective or SB) See previous example. What is the ideal path? List the ideal path on the major map. Again, cannot truly check for both of these at the same time.

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arizona state university Proposed Major Maps Proposed major maps were copied over to 14-15 along with all of the other major maps on Monday, September 9 th. If you are working on proposed major maps, please make sure you are making the changes in the 14-15 catalog year. If you have made changes to proposed major maps since last Monday, please let us know so we can copy over your updated proposed major map to 14-15. We will be deleting the proposed major maps from 13-14 early next week.

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arizona state university Thank you! Thank you very much for attending our training session! Please know that we are here to assist you through the major map process. Contact us with any questions or concerns.