City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

M E M O R A N D U M June 19, 2019

TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board

Meeting – Monday, June 24, 2019

The regular Park Board meeting will begin at 6:00 p.m. in Legends Hall Boardroom at The Marq Southlake, 285 Shady Oaks Drive. Dinner will be provided at 5:30 p.m. in Legends Hall Club Lounge. Please advise staff if you are not able to attend this meeting (lcarpenter@ci.southlake.tx.us or 817.748.8184). Thank you.

REGULAR AGENDA

1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent

A. Approve minutes from the regular Parks and Recreation Board meeting held May 13, 2019. Please make any corrections to the minutes part of the motion for consideration.

B. Absence of Parks and Recreation Board Members – There is no action required by the Board at this meeting since all members were present at the May 13th meeting. A copy of the Attendance Report is in your packet.

C. Cancellation of the July 8, 2019 regular Parks & Recreation Board

meeting – The purpose of this item is for the Board to take action to cancel the regular meeting in July 2019.

3. Agenda Item No. 3. Public Forum

This is the public's opportunity to address the Board about non-agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time

4. Agenda Item No. 4. Consider

Parks and Recreation Board Meeting Date – June 24, 2019 Page 2 of 3

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

A. Election of Officers for the Parks and Recreation Board – The purpose of this item is to elect from the Board a chairman, vice chairman and secretary to serve a one-year term for the Park Board. Your packet memo contains a description of the duties for each officer position.

5. Agenda Item No. 5. Discussion

A. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board on Parks & Recreation related topics and upcoming activities and events. A copy of the July Parks and Recreation Month calendar is included in the packet.

B. Playground Shade Structures – This item has been added to the agenda to allow for the Board’s discussion of a citizen request for the installation of a shade structure at the Lonesome Dove Park playground. No packet documents.

OTHER ITEMS OF INTEREST 6. City Council Action – The following park-related action items were

considered by City Council at the May 21, June 4 and June 18, 2019 Council meetings.

Approved contract with Geo Surfaces, Inc. for the purchase and

installation of synthetic turf on Field #9 at Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not to exceed of $150,000.

Approved Resolution No. 19-008, Appointing members to various positions on City boards and commissions, including the Parks and Recreation Board and Southlake Parks Development Corporation.

City Council agendas are posted on the City’s webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.

As always, we appreciate your commitment and service to the City.

Chris Tribble STAFF CONTACT INFORMATION: Telephone – (817) 748-8203 Facsimile – (817) 748-8027

Parks and Recreation Board Meeting Date – June 24, 2019 Page 3 of 3

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham@ci.southlake.tx.us) Cassie Tucker, Strategic Operations Manager, 817-748-8036, (ctucker@ci.southlake.tx.us) Cordie Hatch, Assistant to the Director, 817-748-8963, (chatch@ci.southlake.tx.us) Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ci.southlake.tx.us)

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

PARKS AND RECREATION BOARD MEETING: MAY 13, 2019 LOCATION: The Marq Southlake Legends Hall Boardroom, 285 Shady Oaks Drive, Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances Scharli and Secretary Lori Palmer; Board Members Chad Bedwell, Kevin Craddock, Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: None. Mitch Hill resigned in April from the Board. STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Assistant to the Director Cordie Hatch REGULAR AGENDA 1. CALL TO ORDER

Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 6:41 p.m.

2. RECOGNITION AND RECEPTION FOR TINA WASSERMAN

A recognition reception was held prior to the meeting in the Senior Center to honor outgoing Parks & Recreation Board Chair Tina Wasserman for her service. The reception was attended by members of City Council, City staff and Southlake citizens.

3. CONSENT AGENDA 3A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD

MEETING HELD FEBRUARY 11, 2019

The minutes of the February 11, 2019 Park Board meeting were approved with no changes or corrections.

2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS

Park Board excused the absence of Secretary Lori Palmer from the February 11, 2019 meeting.

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Minutes of the May 13, 2019 Parks Board Meeting Page 2 of 3

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

Consent Agenda items are considered to be routine and are enacted with one motion by the Board.

APPROVED

A motion was made to approve the Consent items, including the minutes of the February 11, 2019 meeting, and the absence of Park Board member Lori Palmer from the February meeting, as presented. Motion: Scharli Second: Craddock Ayes: Bedwell, Craddock, Scharli, Venesky and Wasserman Nays: None Abstain: Palmer (Absent 2/11/19 meeting) Vote: 5-0-1 Motion carried.

3. PUBLIC FORUM

Chairman Tina Wasserman opened public forum. There being no one to speak, Chairman Wasserman closed public forum.

4. DISCUSSION 4A. PARKS & RECREATION UPDATE

Director Chris Tribble presented the parks and recreation update, providing information about MasterWorks Concert Series, Family Fun Day, basketball and volleyball registration, Summer Reading Kick-off, and Camp Mania. Mr. Tribble responded to questions from the Board.

4B. PARK PROJECTS UPDATE

Director Chris Tribble presented the parks projects update, providing information about the enclosed tennis courts, in-line court, park restroom, 60/90 field/playground, landscape and irrigation enhancements, the water tower site improvements, Field #9 turf project, and improvements to Southlake Sports Complex. Mr. Tribble responded to questions from the Board.

4C. WINDING CREEK PARK

Director Chris Tribble presented information about recent complaints by residents of the Winding Creek subdivision about non-residents fishing in the subdivision’s pond in the section of Winding Creek that is designated as private. The private section is owned and maintained by the Winding Creek Homeowners Association (HOA).

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Minutes of the May 13, 2019 Parks Board Meeting Page 3 of 3

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

Park Board member Chad Bedwell provided additional information and asked for clarification on “fish catch and release” requirements. The Board discussed several possible solutions. Installation of HOA signage by the HOA may offer awareness and a solution. Staff will provide HOA a sitemap of the public and private trails and spaces in Winding Creek subdivision.

6. ADJOURNMENT

APPROVED A motion was made to adjourn the meeting at 7:10 p.m. Motion: Scharli Second: Payne Ayes: Bedwell, Craddock, Palmer, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion carried.

Frances Scharli, Vice Chairman Chris Tribble, Director Parks & Recreation Board Community Services Dept. An audio recording of this meeting may be available upon request from the Office of City Secretary.

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City of Southlake Values:

Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

M E M O R A N D U M June 19, 2019

TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) – Standing Agenda Item

Action Requested: No action is required by Park Board at the May meeting since all board

members were present at the May 13, 2019 Park Board meeting. Background Information: The “Absence Policy for Parks and Recreation Board” adopted July 12,

2004 and revised March 2, 2010, provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas.

Financial Considerations: None Strategic Link: N/A

Citizen Input/ Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)

revisions to the Parks and Recreation Board Absence Policy March 2, 2010

Park Board approved the Absence Policy at the July 12, 2004 meeting.

Legal Review: N/A

Alternatives: Any commentary as appropriate.

Supporting Documents: Attendance Log Staff Recommendation: No action by Park Board.

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2019`

1 Kevin Craddock a a 0 0 a 100% 3.25 2019 91%

2Tina Wasserman a a 0 0 a 100% 3.25

3 Frances Scharli a a 0 0 a 100% 3.25

4 Lori Palmer a r 0 0 a 67% 2

5 Mitch Hill a a 0 0 n 100% 2.75

6 Chad Bedwell a a 0 0 a 100% 3.25

7 Paul Venesky r a 0 0 a 67% 2.25

86% 86% 0% 0% 100% a In attendance

Total Hrs Per Month 1.5 1.25 0 0 0.5 3.25 r Not in attendance, no substitute

m Substitute in attendance

Park Board member Mitch Hill resigned from the Board in April 2019 n Vacant position

0 Meeting Canceled

* Meeting Canceled due to no quorum

Change in Representative

10/14/19 11/11/19 12/9/198/12/19 9/9/19Individual

Attendance

Rate

Hrs To

DateAverage Monthly

Attendance Rate

Meeting Attendance

Rate (includes

substitutions)

Park and Recreation Board Attendance Report

Place Name 1/14/19 2/11/19 3/11/19 4/8/19 5/13/19 6/24/19 7/8/19

2B - 2

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

M E M O R A N D U M

June 19, 2019

TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Election of Parks and Recreation Board Officers

Action Requested: Election of Parks and Recreation Board chair, vice-chair and secretary.

Background Information: The Southlake City Code and the Park and Recreation

Bylaws address the process for selection of officers for the Parks and Recreation Board. Annually, following the City Council appointments of new Park and Recreation Board members, the Board shall select officers, including a Chair, Vice Chair and Secretary, to serve one year until the next annual election.

On June 18, 2019, City Council approved Resolution No. 19-008, appointing Jeffery Ng and Stacey Driscoll, and re-appointing Kevin Craddock, Frances Scharli, and Chad Bedwell to the Parks and Recreation Board. Any sitting member of the Board may be considered for the officer positions. The current Board members are:

Kevin Craddock – Place 1 Jeffery Ng – Place 2 Frances Scharli – Place 3 (current Vice Chair) Lori Palmer – Place 4 (current Secretary) Stacey Driscoll – Place 5 Chad Bedwell – Place 6 Paul Venesky – Place 7

A brief summary of each of the officer’s duties is listed below for your consideration. Chair • Preside at all meetings of the Board • Perform all duties incident to the office of Chair

4A - 1

Parks and Recreation Board Meeting Date – June 24, 2019 Page 2 of 2

City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork

• Perform other duties as may be prescribed by the Board and the City Council

Vice Chair • In absence of Chair or in event Chair not able to, or

refusal to act, Vice Chair shall preform duties of the Chair • Preside at Board meeting in Chair’s absence • Perform other duties as prescribed

Secretary • Ensure Minutes are filed with the City Secretary (Handled

by Department Secretary) • In general, shall perform all duties assigned by the Chair

or the Board • In absence of Chair and Vice Chair, or their inability or

refusal to act, shall perform duties of Chair • Secretary assists Department Secretary by turning ON

audio recorder at meeting

Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: City Council approved June 18, 2019, Resolution No. 19-

008, appointing to the Parks and Recreation Board Kevin Craddock (Place 1), Jeffery Ng (Place 2), Frances Scharli (Place 3), and Chad Bedwell (Place 5).

Park Board consideration of officers June 24, 2019

Legal Review: N/A

Alternatives: Any commentary as appropriate.

Supporting Documents: N/A

Staff Recommendation: Park Board election of Parks and Recreation Board Chair,

Vice Chair and Secretary

4A - 2

Sun Mon Tue Wed Thu Fri Sat 1

Start following

@SLParksandRec on Twitter for all of our

July Park and Rec ac-tivities!

2 Check out the South-

lake Scene and discov-er all of the summer

programs and events we have to offer!

3 Southlake Stars

and Stripes!

The fun begins at 6PM in Town Square

Fireworks at 9:30PM

4

Do you enjoy horse-back riding? Check out the Equestrian Trails at Bob Jones Nature Cen-

ter!

5 Fill up a picnic basket

and grab a blanket and have a picnic at one of

our parks!

6

Start your weekend with a stroll through

Koalaty Park at 1725 W. Continental

Blvd.

7

Head over to Bob Jones Nature Center

and do some bird-watching!

8 Start your own at-home vegetable garden with

seasonal veggies!

9 Storybook Time!

Come enjoy a story

read by one of our own Southlake librarians at 10AM at Bicentennial

Park

10 Interested in volunteer-ing for your communi-

ty? Go to Volun-teerSouthlake.com for

opportunities.

11

Enjoy a community BBQ at one of our

beautiful parks!

12

Grab a friend and your racquet and head over

to the Southlake Tennis Center!

13

Family Fun Day!

Info Info Info

14 Have you been to the

playground at Bob Jones Park? Go with the whole family and

have some fun!

15 Check out some butter-

flies and bees in the pollinator garden at

Bob Jones Nature Cen-ter!

16 Have an astronomical night and lay down in your backyard to do

some stargazing!

17 National Hot Dog

Day! Join us for hot dogs and ice cream at Bi-

centennial Park from 5-7PM!

18

Start a neighborhood kickball game with

friends and neighbors and enjoy some com-

munity fun!

19

Grab your friends for a pickup game at the basketball courts at Bicentennial Park!

20 Composting 101

Interested in compost-ing? Come learn how to create your own com-

post bin at the Bob Jones Nature Center

21

Grab your fishing poles and head over to Bob Jones Park for some

fishing!

22 Parent’s Day! Take a

bike ride with your fam-ily and discover one of

your local parks!

23 Southlake Library Presents: SPACE - The Final FUNtier

10:00 AM - 11:45 AM Town Hall 3rd Floor

Great for ages 4-8!

24

Come cool off at our Champions Club In-

door Pool!

25 Yoga in the Park! Grab your mats and head to Bicentennial park for 9AM Sunrise

Yoga led by one of our Champions Club in-

structors!

26

Put on your hiking boots and check out

the trails at Bob Jones Nature Center!

27 Concert in Aria Park Enjoy a relaxing even-

ing with the family while rocking out to Vinyl Stripes, a 50s cover

band. 7PM-8:30PM

28

Create your own DIY compost bin for amaz-ing, natural fertilizer!

29 Today is International

Day of Friendship! Cel-ebrate by grabbing

your best running bud-dy and discover one of Southlake’s parks by

going for a run!

30

Don’t forget to check out all of our awesome Fall programs, camps, and leagues! Registra-tion opens August 1st!

31 Pups in the Park! Join us at Boo Boo’s Buddies Dog Park at Bob Jones from 5-

8PM for some off the leash fun!

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