April 18, 2007 National Education Strategy - World...

New EMIS to Support New EMIS to Support National Education National Education

StrategyStrategyGatotGatot HariHari PriowirjantoPriowirjanto

Head Bureau of Planning and International CooperationHead Bureau of Planning and International CooperationMinistry of National EducationMinistry of National Education

Republic of IndonesiaRepublic of Indonesia

New EMS to Support National Education Strategy

Gatot Hari Priowirjanto

April 18, 2007

New EMIS to Support New EMIS to Support National Education National Education

StrategyStrategyGatotGatot HariHari PriowirjantoPriowirjanto

Head Bureau of Planning and International CooperationHead Bureau of Planning and International CooperationMinistry of National EducationMinistry of National Education

Republic of IndonesiaRepublic of Indonesia

Outline of PresentationOutline of Presentation

National Education Strategic Planning National Education Strategic Planning ((RenstraRenstra))New EMIS New EMIS How the new EMIS supports objectives How the new EMIS supports objectives from RENSTRAfrom RENSTRAImplementationImplementationConclusionConclusion

Strategic PlanningStrategic PlanningMinistry of National Education (2005Ministry of National Education (2005--2009)2009)

Three Pillars:Three Pillars:Equity and Expansion of Access to Equity and Expansion of Access to EducationEducationEnhancement of Quality and Relevance, Enhancement of Quality and Relevance, and Competitiveness of Educationand Competitiveness of EducationImprovement of Governance, Improvement of Governance, Accountability and Public Image of Accountability and Public Image of Management of EducationManagement of Education

New Education Management Information SystemNew Education Management Information System

(Indonesia Education Network)• Content

Internet Connection DistributionVideo Conference System ApplicationVirtual Learning Management System within Universities. (Online Learning Program & Distance Learning)Unique Identification Number for Student, School and Teaching Staff (NISN, NUPTK, NPSN).Management Information System on Official Manpower, Planning, School Rehabilitation and Online ReportingMoNE’s Web-based Finance Management Information System

• MONE’s Network33 Province’s Education Offices441 Regency/City’s Education OfficesSchools, Universities, ICT Centers, Other Education Institutions

Wire Line Active Connection : 230

Wire Line Non-Active Connection : 98

VSAT Active Connection : 67

VSAT Non-Active Connection : 72

Total Active Connection : 297Total Non- Active Connection : 170

Map of Jardiknas

JardiknasJardiknas ConfigurationConfiguration

Data collection and processingData collection and processing

Coordinated by Ministry of National Coordinated by Ministry of National EducationEducation

Forms are sent to schools to fill in and Forms are sent to schools to fill in and send back to send back to MoNEMoNE..

Block Grant is provided directly to Block Grant is provided directly to school to facilitate completion of formsschool to facilitate completion of forms

Data collected and entered by Data collected and entered by MoNEMoNE..

How the new EMIS system How the new EMIS system support key objectives from support key objectives from RENSTRARENSTRA (Strategic Planning)(Strategic Planning)

Selected NationSelected Nation--wide Programs:wide Programs:

Equity and Expansion of Access to EducationEquity and Expansion of Access to Education

School Rehabilitation ProgramSchool Rehabilitation Program

Enhancement of Quality and Relevance, and Enhancement of Quality and Relevance, and Competitiveness of EducationCompetitiveness of Education

School Operational Assistance (BOS)School Operational Assistance (BOS)

Unique Identification Number of Students Unique Identification Number of Students (NISN)(NISN)

Improvement of Governance, Accountability and Improvement of Governance, Accountability and Public Image of Management of EducationPublic Image of Management of Education

Financial Management System ReformFinancial Management System Reform

Equity and Expansion of Equity and Expansion of Access to EducationAccess to Education

School Rehabilitation School Rehabilitation ProgramProgram

School RehabilitationSchool Rehabilitation

Target: all dilapidated schools renovatedJoint funding by Ministry of National Education, Province Education Offices and Districts Education Offices Budget.Rehabilitation Program

http://203.130.242.139:8080/sarpras/

Monitoring of progress of rehabilitationhttp://203.130.242.139:8080/sarpras/Prasarana.diknas

School RehabilitationSchool RehabilitationBefore

• No reliable data on number of schools needing rehabilitation

• Possibility of duplication of target schools from different sources

Now• NPSN (Nomor Pokok Sekolah Nasional) or Unique ID # of

Elementary and High Schoolshttp://npsn.jardiknas.net

• Identification of School Conditions, http://www.eduforaceh.org/schomap_an/example Province of Aceh, from total of 6482 Schools : Damaged 2937, Built 721, Good 2824

• MoNE, Province Education Offices and District Education Offices make agreement in MOU with clear target of schools to be funded for Rehabilitation or New building.

Unique ID # of Elementary and High Schools(NPSN)

http://npsn.jardiknas.org

No. of School No. of School : 171,402: 171,402GoodGood : 80,558 ( 47% ): 80,558 ( 47% )DamagedDamaged : 53,914 ( 31% ): 53,914 ( 31% )Serious DamagedSerious Damaged : 36,930 ( 22% ): 36,930 ( 22% )

No. of ClassroomNo. of Classroom : 998,117: 998,117GoodGood : 466,913 (47%): 466,913 (47%)Damaged Damaged : 309,586 (31%): 309,586 (31%)Serious DamagedSerious Damaged : 221,600 (22%): 221,600 (22%)

School RehabilitationSchool RehabilitationElementary School Conditions in 2003Elementary School Conditions in 2003

24%24%

231,929231,929

Total Number of Total Number of School LeftSchool Left

For 2008 For 2008 PlanningPlanning

30%30%53%53%100 %100 %

299,257299,257531,186531,186998,117998,117

Result of Result of Classroom Classroom

Rehabilitation Rehabilitation

(2003 (2003 -- 2007)2007)

Number of Number of Damaged and Damaged and

Heavy Damaged Heavy Damaged ClassroomClassroom

Total Number Total Number of Elementary of Elementary

SchoolsSchools

School RehabilitationSchool RehabilitationAccomplishment 2003 Accomplishment 2003 –– 20072007

For Elementary SchoolsFor Elementary Schools

Result Result ––SchoolSchool

4.44.4

43,76743,767

14,58914,589

434434

2,919.502,919.50

20062006

70,31570,31567,83567,83536,07536,07527,63227,632

7.07.06.26.23.63.62.82.8%%

17,57817,57813,56713,5677,2157,2156,9086,908

Result Result --ClassroomClassroom

434434333333302302287287District/CityDistrict/City

5,195.295,195.291.2211.221652,6652,6625625FundsFunds(in Billion (in Billion RupiahRupiah))

20072007200520052004200420032003

School RehabilitationSchool RehabilitationFund Allocation and Rehabilitation Result for Fund Allocation and Rehabilitation Result for

Elementary SchoolsElementary Schools

Enhancement of Quality and Enhancement of Quality and Relevance, and Competitiveness of Relevance, and Competitiveness of

EducationEducationSchool Operational Assistance (BOS)School Operational Assistance (BOS)

Unique ID Number of Students (NISN)Unique ID Number of Students (NISN)

Unique ID Number of Teaching Staff Unique ID Number of Teaching Staff (NUPTK)(NUPTK)

School Operational Assistance (BOS)School Operational Assistance (BOS)

Financing of Operational Costs (BOS/School Operational Assistance) for 9-year Compulsory Basic EducationBlock Grant directly to schools to cover operational cost including waive fees of poor students and cover text booksAllocation based on number of studentsBOS Allocation 2007 ca.: Rp 10.500.000.000.000,-For around 40 million students in 195.759 Schools (Elementary and

Junior High School)

Before• No reliable data on number of students• Possibility of inflating higher number of student to

receive higher amount of BOS (School Operational Assistance)

Now• Establishment of NISN (Nomor Induk SiswaNasional) or Unique ID Number of Studentshttp://nisn.jardiknas.org

• Ability to control the distribution of BOS with NISN

School Operational Assistance (BOS)and Unique ID Number of Students (NISN)

Unique ID Number of Students (NISN)

http://nisn.jardiknas.org

http://http://nign.jardiknas.orgnign.jardiknas.org

NUPTK has been established to control NUPTK has been established to control the enhancement of teaching staff the enhancement of teaching staff quality for a better quality of educationquality for a better quality of education


BeforeBefore•• Double assignment of the same teaching staffDouble assignment of the same teaching staff•• Uncontrollable quality of education given to studentsUncontrollable quality of education given to students•• Unmanageable training needed by teaching staffUnmanageable training needed by teaching staff•• Unidentified actual number of teaching staff nationUnidentified actual number of teaching staff nation--

widewide

NowNow•• NUPTK establishedNUPTK established•• Easy to Identify teaching staffEasy to Identify teaching staff•• Enhancing quality of teaching and education given to Enhancing quality of teaching and education given to

studentsstudents



http://nign.jardiknas.org

Improvement of Governance, Improvement of Governance, Accountability and Public Image of Accountability and Public Image of

Management of EducationManagement of Education

Financial Management System Financial Management System ReformReform

Financial Management SystemFinancial Management SystemDevelopment of Financial Management Information System in MoNE

• Objective• General Overview• Application Transaction Modules• Data Flow• Screenshot Sample

Activities 2006Program 2007

Financial Management Information SystemFinancial Management Information Systemat the Ministry of National Educationat the Ministry of National Education

Manual Reporting SystemBy post or using diskettes

Web-based FMISReporting periodically by using applications

accessible through internet

Objective of MoNE - Good Governance

General Overview of WebGeneral Overview of Web--based FMISbased FMIS

Integrated Database avoiding re-input of transactional data

Integrated Master Table avoiding inconsistent master table

User login is based on working group’s approval.

Integrated Security allows higher security system.

Web based application allows automatic transfer of data via Jardiknas (Indonesia Education Network) for quick reporting and updated national financial report.

Application Transaction ModulesApplication Transaction Modules

RKA-KL [Budget Plan] DIPA [Approved Budget]

SPM [Expenses]

SABMN[Inventory Report]

SAK[Finance Report]

Flow of Logical Data in Flow of Logical Data in MoNEMoNE

Application Module:RKA-KL

ECHELON 1

Application Module:

SAI

Application Module:DIPA

Application Module:SPM

MoNE

PROVINCE

WORKING GROUP

ECHELON 1

MoNE

PROVINCE

WORKING GROUP

Flow of Physical Data in Flow of Physical Data in MoNEMoNE

CENTRAL SERVER

JARDIKNASJARDIKNAS

Application Module:RKA-KL

ECHELON 1

Application Module:

SAI

Application Module:DIPA

Application Module:SPM

MoNE

PROVINCE

WORKING GROUP

ECHELON 1

MoNE

PROVINCE

WORKING GROUP

Flow of Logical and Physical Flow of Logical and Physical Data in IndonesiaData in Indonesia

Application Module:

RKA-KL

Application Module:

SAI

Application Module:

DIPA

Application Module:

SPM

Ministry of Finance

MoNE

Budget Compilation

Process

Payment Order Issue

Finance Reconciliation

and Report

Backup SPMBackup

SPM

Backup SPM

Ministry of Finance

MoNE

Authentication and Authorization SystemAuthentication and Authorization System

Registration

Applicant Database

Applicants

Administrator

Verification

Procedure

Supporting Documents

User Database

Users

Transaction Procedure

Define & Insert

User Location

User Group

App. Scheduling

Monitor & Evaluate

User Expiration Period

User Activity

Problems

Expired/expiring

Renew/ Extend UI

Y

Y

NTerminate User

N

Y

Expired & Non Actice User Database

N

Screenshot RKAKL [Budget]

http://203.130.201.229/mis_diknas

Screenshot DIPA [Approved Budget]

Screenshot SPM [Expenses]

Screenshot SAI [Finance Report]

Screenshot SABMN [Inventory Report]

Activities in 2006Activities in 2006One Day SeminarOne Day SeminarAugust 10, 2006 in Jakarta, with 73 participants from some Working Groups

Pilot TestPilot TestSeptember 4 – 15, 2006 at 7 Working Groups: in Jakarta and Malang (East Java)

Training of TrainersTraining of TrainersNovember 8 – 11, 2006, in Jakarta, with 159 Participants

WorkshopWorkshop2 Periods of Session : First > 12 – 15 November 2006 ; Second > 15 – 18 November 2006 in 7 cities: Medan, Pekanbaru, Palembang, Jakarta, Surabaya, Makassar dan Manado1761 participants of 455 working groups

41

Program 2007Program 2007

42

Total of 213 working groups in 33 provinces in Indonesia

Implementation 194 working groups (91%)

Pilot Implementation19 selected working

groups (9%)Main Units of MoNE, West Java (Bandung), and East

Java (Surabaya).

DecemberNovemberOctoberSeptemberAugustJulyJuneMayAprilMarch

Program 2007Program 2007Pilot Implementation AreaPilot Implementation Area

43

44

Jakarta1 Setjen Senayan2 Itjen Senayan3 Mandikdasmen Senayan4 Dikti Senayan5 PLS Senayan6 PMPTK Senayan7 Balitbang Senayan

Bandung1 Balai Bahasa Jl. Sumbawa No.112 P3G IPA Jl. Diponegoro 123 P3G Tertulis Jl. Dr. Cipto No.94 LPMP Jl. Raya Batu Jajar5 Balai Peng PLS Jl. Gerbang Putih6 Polman Jl. Kanayakan No.217 Kopertis IV Jl. P. Hasan Mustafa No.38

Surabaya1 BPMTV Jl. Tentara Genie No.262 LPMP Jl. Ketintang Wiyata3 Balai Peng PLS Jl. Gerbang Putih No.10, Sukolilo4 Poltek Elektronika Kampus ITS Keputih, Sukolilo5 Kopertis VII Jl. Arief Rachman Hakim 103

Program 2007Program 2007List of Working Groups for Pilot ImplementationList of Working Groups for Pilot Implementation

Program 2007Program 2007Implementation MethodologyImplementation Methodology

Stage 1 Stage 2 Stage 3 Stage 4Month 1-2 Month 3-4 Month 5-6 Month 7-8

Executive Support & SocializationOn-site TrainingOn-site Implementation SupportCentralized Support (on-call)MonitoringConsultant : Users Involvement 80 : 20 50 : 50 20 : 80 0 : 100

Implementation Support on Fields

SWITCHING

Progress of ImplementationProgress of Implementation

IT implementationIT implementationJardiknasJardiknas as the gateway of all education networks in as the gateway of all education networks in

Indonesia will be connected with INHERENT (High Indonesia will be connected with INHERENT (High Education Institution) and SCHOOLNET (Elementary Education Institution) and SCHOOLNET (Elementary and High Schools)and High Schools)

Remote AreaRemote AreaIf no If no JardiknasJardiknas connection is available, Broadband connection is available, Broadband Connection from Telkom (Speedy) and DialConnection from Telkom (Speedy) and Dial--up up connection (connection (TelkomnetTelkomnet InstanInstan) are easy to connect.) are easy to connect.

20084University (exclusively connected to Jardiknas13

3374

200

391

4

5

10

5

2

1

391

33

Established Connection

2006

10.000Client ICT Center (SMK dan SMA)12

400Multimedia Laboratory11

441ICT Centers9

4MoNE Main Unit8

24Language Center / Balai Bahasa7

300SKB6

5BPPLSP5

12PPPG4

30LPMP3

441District / City Education Offices2

33Province Education Offices1

Total Number of Institutions 2007

InstitutionsNo

Connection in 2007


Human ResourceHuman ResourceMoNEMoNE has created a Diploma Program of has created a Diploma Program of

Communication and Network Technique which Communication and Network Technique which priority is to maintain and ensure the information priority is to maintain and ensure the information updated regularly.updated regularly.

Total Number of Students in 2006 : Total Number of Students in 2006 : 600060002007 : 90002007 : 9000

SecuritySecurityData CenterData Center


Number of Technician NeededNumber of Technician Needed20062006

24124Language Center / Balai Bahasa7

8822441ICT Centers10

2001200Multimedia Laboratory11

335013374Client ICT Center (SMK dan SMA)12

6000Total

824MoNE Main Unit8

1025BPPLSP5

20210SKB6

24212PPPG4

60230LPMP3

13233441District / City Education Offices2

99333Province Education Offices1

Total Technician Needed

Technician Needed

ConnectionInstitutionsNo

ConclusionConclusion

IT can make EMIS more effective IT can make EMIS more effective manpower dev. importantmanpower dev. important

Points for DiscussionPoints for Discussion

Similar experience in the region?Similar experience in the region?What donor can support?What donor can support?What What indonesianindonesian govgov. can support to . can support to dev. dev. AseanAsean region network ?region network ?Synergies?Synergies?

April 18, 2007 National Education Strategy - World...

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