April 15 2014 Complete Agenda

MAYOR AND CITY COUNCIL

WORK SESSION Tuesday, April 15, 2014 – 1:00 P.M.

A Closed Session is scheduled from 12:00 – 1:00 P.M. to discuss legal, personnel and real estate matters.

AGENDA

1. CALL TO ORDER

2. REPORT ON CLOSED SESSION – Tuesday, April 15, 2014 – 12:00 – 1:00 p.m.

3. ACKNOWLEDGMENTS AND RECOGNITIONS

A. Proclamation Designating April 25, 2014, Arbor Day

4. COMMENTS FROM THE PUBLIC Any person who may wish to speak on a matter scheduled for discussion on the Work Session Agenda

may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name,

address and the Agenda item on which he or she wishes to speak.

5. NEW BUSINESS

A. Bid Openings – 1. Beach Patrol Construction Management Services 2. Classification and Benefits Study

B. Discussion of Change to Bus Fare presented by Public Works Director

6. ADJOURN

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, APRIL 15, 2014

2. Report on Closed Session – April 15, 2014 – 12:00 p.m. – 1:00 p.m. – Legal, Personnel and Real Estate Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

X

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business

X 3. To consider the acquisition of real property for the public purpose and matters directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state;

5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;

10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Tuesday, April 15, 2014 12:00 p.m. PLACE: City Hall SUBJECT: Legal, Personnel and Real Estate Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, April

15, 2014, a closed session was held on Tuesday, April 15, 2014 at 12:00 p.m. The

following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Personnel and Real Estate Matters

(b) Persons present:

Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and

Joe Mitrecic City Solicitor Guy Ayres City Engineer Terence McGean Executive Office Associate Diana Chavis Action(s) taken:

Motion to close meeting:

Time adjourned:


3. ACKNOWLEGEMENTS AND RECOGNITIONS

A. Proclamation Designating April 25, 2014, Arbor Day

DESIGNATING APRIL 25, 2014 AS ARBOR DAY In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, Trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim April 25, 2014 as ARBOR DAY in the Town of Ocean City, Maryland, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the wellbeing of this and future generations. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 15th day of April in the year of Our Lord, two thousand and fourteen. __________________________________ RICHARD W. MEEHAN Mayor


4. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


5. NEW BUSINESS

A. Bid Opening –

1. Beach Patrol Construction Management Services

Please acknowledge bids and remand to staff.

List of Beach Patrol Construction Management Firms

Firm ReceiptABS ArchitectsAll States ConstructionCGC ConsultingDelmarva Veteran BuildersGilbaneGillis GilkersonHarkins ConstructionHill InternationalL.A. SawyerNasonRBCISchaefer ConstructionSPNWhiting TurnerWillow

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TOWN OF OCEAN CITY OCEAN CITY, MARYLAND

REQUEST FOR PROPOSALS CONSTRUCTION MANAGMENT SERVICES

BEACH PATROL HEADQUARTERS

COUNCIL

LLOYD MARTIN PRESIDENT

MARY P. KNIGHT SECRETARY

BRENT ASHLEY DOUGLAS S. CYMEK

DENNIS W. DARE JOSEPH MITRECIC MARGARET PILLAS

MAYOR CITY MANAGER RICHARD W. MEEHAN. DAVID RECOR

CITY ENGINEER TERENCE J. MCGEAN, P.E.

PROPOSAL DATE/TIME: 11:00 AM, TUESDAY, APRIL 15, 2014

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KEY INFORMATION SUMMARY SHEET

Town of Ocean City

Construction Management Services

Request for Proposal Issue Date March 12, 2014

Procurement Officer Terence J. McGean, PE City Engineer Town of Ocean City 301 Baltimore Ave Ocean City, MD 21842 (410)289-8796 ph (410)289-8703 fax [email protected]

Pre-Proposal Conference Wednesday, March 26, 2014 1:00 PM, City Hall

Question Submission Deadline Friday, April 4, 2014 5:00 PM

Proposal Due Date and Time Tuesday, April 15, 2014 – 11:00 AM

Short listed Firm Interviews (if applicable) Monday, April 28, 2014 Exact Time-TBD


5. NEW BUSINESS

A. Bid Opening –

2. Classification and Benefits Study

Please acknowledge bids and remand to staff.

Vendor Bid

The Archer Company

454 South Anderson Road BTC 556

Rock Hill, SC 29730Berkshire Associates Inc.

8924 McGaw Court

Columbia, MD 21045Clear Management

7863 Virginia Oaks Drive

Gainesville, VA 20155‐2836 Corporate Compenstion Partners

2591 Wexford Bayne Road Suite 105

Sewicklye, PA 15143Evergreen Solutions, LLC

2878 Remington Green Circle

Tallahassee, Florida 32308 Fox Lawson & Assocaites

1335 County Road D. Circle East

St. Paul, Minnesota 55109‐5260Hendricks & Associates Inc.

1875 I Street, N.W., Suite 500

Washington, D.C. 20006HR Compensation Consultants

P.O. Box 741210

Boynton Beach, FL 33474Municipal Consulting Services

3999 Albert Drive

Ann Arbor, MI 48105PRM Consulting Group

7315 Wisconsin Avenue, Suite 900E

Bethesda, MD 20814Public Sector Personnel Consultants

3195 Dayton Xenia Road

Suite 900 Box 243

Beavercreek, Ohio 45434Segal Consulting

1920 N Street, NW

Suite 400

Washington, DC 20036‐1659The Singer Group

12915 Dover Road

Reisterstown, Maryland 21136

Pay, Classification, & Benefits Study RFPVendor Listing

Slavin Management Consultants

3040 Holcomb Bridge Road

Suite A‐1

Norcross, Georgia 30071 The Titan Group

6802 Paragon Place, Suite 126

Richmond, VA 23230The Millennium Group International, LLC

46169 Westlake Drive

Suite 240

Sterling, VA 20165The Waters Consulting Group, Inc.

5050 Quorum Drive, Suite 625

Dallas, TX 75254

ADVERTISEMENT

Town of Ocean City, Maryland Pay, Classification and Benefits Study

The Town of Ocean City is seeking proposals from qualified and experienced vendors to provide a pay, classification and benefits study in conformity with the requirements detailed in the Proposal Documents. Proposal documents for the Pay, Classification and Benefits Study may be obtained from the Town of Ocean City’s Human Resources Department by either e‐mailing the Human Resources Director, Wayne Evans, at [email protected] or by calling 410‐289‐8822 during normal business hours, or via our website, http://oceancitymd.gov/City_Manager/bids.html. Vendors are responsible for checking this website for addenda prior to submitting their bids. The Town of Ocean City is not responsible for the content of any Proposal Document received through any third party bid service. It is the sole responsibility of the vendor to ensure the completeness and accuracy of the Completed Proposal Documents. Questions are due, by e‐mail, no later than Tuesday, March 25th at 12:00 p.m. local time, submitted to Wayne Evans as detailed above. No further questions will be accepted after this date. Sealed Proposal Documents are due during normal business hours until 4:30 PM, Monday April 14th, 2014 and will then be opened and read aloud at the Work Session Meeting the following day at 1:00 PM, Tuesday April 15th, 2014. Proposals to be submitted to The Mayor and City Council of Town of Ocean City, Attn: City Manager’s Office, 301 N. Baltimore Avenue, Ocean City, Maryland 21842. Late Completed Proposal Documents may or may not be accepted, Council will use their discretion in determining acceptance of late Completed Proposal Documents. All minority business enterprise vendors are encouraged to compete for award of said Services. Catrice Parsons, CPSM Procurement Manager Town of Ocean City, Maryland


5. NEW BUSINESS

B. Discussion of Change to Bus Fare presented by Public Works Director

25166

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: Discussion Pertaining to Bus Fare Change DATE: April 10, 2014

ISSUE(S): Discussion pertaining to bus fare change. SUMMARY: Staff recommends that the bus fare option of “$1.00/boarding”

be eliminated thus resulting in a single fare system of “$3.00/ride all day”.

FISCAL IMPACT: FY14: Increased revenues of +/- $ 78,000

FY15: Increased revenues of +/- $492,000 RECOMMENDATION: To proceed with advertisement of the staff recommended change

with a proposed implementation date of May 23, 2014. ALTERNATIVES: 1) Make no change at this time.

2) Consider alternative fare structures that could be implemented for the summer of 2015.

RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director

COORDINATED WITH: Jennie Knapp, Budget Manager George Thornes, Transportation Superintendent Brian Connor, Assistant Transportation Superintendent

ATTACHMENT(S): 1) Public Notice requirement/timeline

2) Draft “Notice”

Agenda Item # 5B

Council Meeting April 15, 2014

Public Notice requirements & timeline for proposed OCT fare change

Revised 4-9-14 BC

Actions Date

Present proposal at MCC Work Session for discussion. If approved, advertise a public

notice with proposed change for 30 days.15-Apr-14

Advise MTA of the proposed change and compliance with FTA/MTA/Local public public

notice requirements. 16-Apr-14

For 30 days, advertise a public notice stating (1) the proposed change, (2) an opportunity

for the public to inspect supporting documents, (3) an opportunity for the public to request

a public hearing, (4) an opportunity for the public to submit written comments, (5) the date

of the public hearing if requested, and (6) the date of implementation, if approved by MCC.

18-Apr-14

thru

17-May-14

MCC Regular Meeting - Present proposed change at the public meeting. If requested,

hold a Public Hearing that same evening. If a Hearing was not request, close the public

comment period. Announce to the public the results of the consultation process including,

but not limted to, comments recieved during the public comment period. MCC to

deliberate on the proposd change. If a final decision is arrived at by the MCC, MCC to

announce what changes will be implemented as well as date of implementation.

19-May-14

Advise MTA of the results of public meeting/hearing, the approved changes,

implementation date and compliance with public notification requirements. 20-May-14

Proposed implementation date/time, if approved by the MCC.0600 hours

23-May-14

NOTICE

PROPOSED FARE CHANGE FOR

OCEAN CITY MUNICIPAL BUS SERVICE

Notice is hereby given that Ocean City Transportation submitted a proposal at the April 15, 2014 Work Session

of the Mayor and City Council to eliminate the $1 per-boarding fare on municipal fixed route buses and

complementary ADA para transit service. The proposal was submitted as a means to increase revenue and

reduce the Town’s general fund contribution for municipal bus service in Ocean City, MD.

The purpose of this notice is to: (1) Advise the public of the proposed fare change; (2) Offer an opportunity to

the public to inspect supporting documents; (3) Offer an opportunity to the public to request a public hearing;

(4) Offer an opportunity to the public to submit written comments; (5) Advise the public of the date for the

Public Hearing should it be requested; and (6) Advise the public of the date of implementation should the

proposal be approved.

Proposed Fare Change: Eliminate $1 per boarding fare on Ocean City Transportation fixed route buses and

complementary ADA para transit van service.

Supporting Documents: Supporting documents are available on the Town of Ocean City website at

http://oceancitymd.gov/publichearings.html or by calling Ocean City Transportation prior to 4

p.m. Friday, May 16, 2014 at 410-723-2174 to schedule appointment.

Public Hearing & A Public Hearing will be held upon request. Request for a Public Hearing must

Written Comments: be in writing and received by prior to 4 p.m. Friday, May 9, 2014. Written Comments must be

received prior to Monday, May 19, 2014. Request for a Public Hearing and submission of Written

Comments should be delivered to the following address and clearly marked “Public Hearing” or

“Public Comment”: Ocean City Transportation, 204 65th

Street, Building E, Ocean City, Maryland

21842. In the event a Public Hearing is requested, the date and location of the Public Hearing will

be Monday, May 19, 2014, 6:00 p.m. during the Regular Meeting of the Mayor and City Council,

City Hall, Council Chambers, 301 Baltimore Avenue, Ocean City, Maryland 21842. The location

of the Public Hearing is accessible to persons with disabilities. Any individual who requires

special assistance to participate in the Public Hearing must contact Ocean City Transportation at

410-723-2174 or TTD 410-723-3636 prior to 4 p.m. May 9, 2014 to advise of necessary

arrangements.

Implementation Date: If, as a result of the 6 p.m. Public Meeting/Hearing scheduled for Monday, May 19, 2014 and

upon consideration of comments received, the Mayor and City Council approve the proposed fare

change, the effective time and date of implementation will be 6 a.m. Friday, May 23, 2014. Any

media advertising a $1 per board fare option after the date of approval shall be considered invalid.

Ocean City Transportation (OCT) is committed to ensuring that no person is excluded from participation in, or

denied the benefits of its transit services on the basis of race, color or national origin, as protected by Title VI of

the Civil Rights Act of 1964. If you believe you have been subjected to discrimination based on your race,

color, or national origin, you may file a complaint up to 180 days from the date of the alleged incident. To file a

complaint or for additional information on OCT’s nondiscrimination policies and procedures, contact George

Thornes, Superintendent of Transportation, 204 65th

Street, Building E, Ocean City, MD 21842.

9 APR 14

BC

http://oceancitymd.gov/publichearings.html

AVISO

CAMBIO PROPUESTO PARA FARE

OCEAN CITY SERVICE BUS MUNICIPAL

Se hace saber que Ocean City Transportation presentó una propuesta en el 15 de abril 2014 Sesión de trabajo

del Alcalde y el Ayuntamiento para eliminar la tarifa de $ 1 por cada embarque en los autobuses de ruta fija

municipales y el servicio de transporte ADA párrafo complementario. La propuesta fue presentada como un

medio para aumentar los ingresos y reducir la contribución del fondo general del Pueblo en el servicio de

autobuses municipal en Ocean City, MD.

El propósito de este aviso es para : ( 1 ) Informar al público de la modificación de tarifas propuesto; ( 2 )

Ofrecer una oportunidad al público para inspeccionar los documentos de apoyo ; ( 3 ) Ofrecer una oportunidad

al público para solicitar una audiencia pública ; ( 4 ) Presente una oportunidad para que el público presente

observaciones por escrito ; ( 5 ) Asesorar al público de la fecha de la audiencia pública cuando le sea requerida ;

y ( 6 ) Asesorar al público de la fecha de aplicación debe ser aprobada la propuesta.

Propuesto Fare Cambio: Elimine $ 1 por tarifa de embarque en Ocean City Transporte autobuses de ruta fija y ADA párr

servicio de transporte de tránsito complementario.

Documentos de apoyo: Los documentos de apoyo están disponibles en el sitio web de la ciudad de Ocean City en

http://oceancitymd.gov/publichearings.html o llamando a Ocean City Transportation antes de la

16:00 Viernes, 16 de mayo 2014 al 410-723-2174 para programar cita.

Audiencia Pública y Una audiencia pública se llevará a cabo a petición . Solicitud de una audiencia pública debe

Comentarios escritos : por escrito y recibida por antes de la 16:00 Viernes, 09 de mayo 2014 . Comentarios por escrito

deben ser recibidas antes del Lunes, 19 de mayo 2014 . solicitud. Una Audiencia Pública y la

presentación de comentarios por escrito deben ser entregados a la siguiente dirección y claramente

marcados " Audiencia Pública " o " Comentarios Públicos ": Ocean City Transportation , 204 65th

Street , Edificio E , Ocean City , Maryland 21842 . En el caso de que se solicite una audiencia

pública , la fecha y lugar de la audiencia pública será Lunes, 19 de mayo 2014 , 6:00 pm , durante

la Reunión Ordinaria del Consejo Mayor y Ciudad, Ayuntamiento, Cámara del Consejo , 301

Baltimore Avenue , Ocean City , Maryland 21842 . La ubicación de la audiencia pública es

accesible para personas con discapacidad. Las personas que requieran asistencia especial para

participar en la Audiencia Pública debe contactar a Ocean City Transportation al 410-723-2174 o

410-723-3636 TTD previo a 16:00 09 de mayo 2014 para informar de los acuerdos necesarios.

Fecha de implementación : Si , como resultado de la 18:00 Reunión público / audiencia programada para el Lunes, 19 de

mayo 2014 y en la consideración de las observaciones recibidas , el Alcalde y el Concejo

Municipal apruebe la propuesta de cambio de tarifas , el tiempo efectivo y la fecha de ejecución se

ser 06 a.m. Viernes, 23 de mayo 2014 . Cualquier publicidad que indican el $ 1 por tarifa de

embarque se considerará inválida hasta el momento en que se puede corregir.

Ocean City Transporte ( OCT) se ha comprometido a garantizar que ninguna persona sea excluida de participar

en, o negado los beneficios de sus servicios de transporte sobre la base de raza, color u origen nacional, tal

como está protegida por el Título VI del Acta de Derechos Civiles de 1964 . Si usted cree que ha sido objeto de

discriminación basada en su raza , color, u origen nacional , puede presentar una queja hasta 180 días a partir de

la fecha del supuesto incidente . Para presentar una queja o para obtener información adicional sobre las

políticas y procedimientos de no discriminación de octubre , póngase en contacto con George Thornes ,

Superintendente de Transporte, 204 65th Street , Edificio E , Ocean City, MD 21842 . 9 APR 14

BC

April 15 2014 Complete Agenda

Documents

Transcript of April 15 2014 Complete Agenda