G-Cloud iii Applycamp

12 February 2013

Agenda

• Introduction

• Commercial Overview

• Tender Process

• A Buyer‟s View

• Accreditation

• Q&A

2

Introduction

3

G-Cloud Propagation Team

The G-Cloud vision:

• Commodity solutions

• Public Cloud First

• Pay-as-you-go and friction free

• Assure and accredit once, then reuse, reuse,

reuse

• Scale up, Scale down

The G-Cloud Programme

• G-Cloud is the UK Government Programme to encourage the adoption of cloud-based services

• G-Cloud covers the processes of buying, managing and using cloud services

• We are about: – Creating a marketplace

– Simplifying how we buy and deliver services

– Encouraging innovation – access to a wider choice

– Encouraging the shift from custom to commodity

– Changing the culture across the Public Sector

Where we are now?

We‟ve developed a

competitive and transparent

marketplace for Cloud

commodity services

459

G-Cloud Reality

3200+ 2814

Suppliers New Services Total Services

71

292

1189

New PaaS

New SaaS

New IaaS

41 IL2/3 Accredited (many more coming)

Sales to December 2012 c £6.5 million

Making it a reality

How do we change the way we

buy and use ICT? How do we

encourage adoption of Cloud

services?

• No need to run OJEUs or long procurements

• Compliant, self-service online CloudStore Easy to buy

• Services, prices & commercial terms all online

• Driving competition – open marketplace Transparency

• Elastic pay-as-you-go, up to 90% savings

• No need to spend £m’s to keep the “lights on”

Significant savings

• Champion, innovate

• Share, work out loud

Learn and experiment 7

G-Cloud Commercials

8

G-Cloud Frameworks OJEU Commencement Close

Gi 18/10/11 14/02/12 13/11/12 – Closed

Gii 23/05/12 26/10/12 27/10/13

Giii 11/01/13 April 2013 April 2014

4 Lots: 1) Infrastructure as a Service (IaaS)

2) Platform as a Service (PaaS)

3) Software as a Service (SaaS)

4) Specialist Cloud Services (SCS)

9

Key features of Giii

• Giii features:

– Total value of potential spend on the G-Cloud

framework to £200m, up from £100m

– Framework and Call-off lengths, and Lot structure

from Gii (12 & 24 months & four Lots, respectively)

• Revised Terms and Conditions:-

– Delta of Gii to Giii – visit the G-Cloud blog

– Standardised version, including improved wording

in the Data Protection clauses

OJEU – open tender

• Why a‘tender process’?

– EU:

• Procurement Directive 2004/1

• EU Remedies Directive 2007/66/EC

– UK:

• Public Contracts Regulations 2006

• “Fair and open”

• OJEU: Official Journal of the European Union

11

Legal Agreements

Government Procurement Service

“The Authority”

Supplier “Contracting Body”

Customer

Framework Agreement

Call-off contract

Guidance

12

Commercial structure

Framework Agreement (excluding Framework

Schedule 2)

Call-Off Agreement

Order Form

Supplier‟s terms and conditions

(as set out in the Framework Schedule 1)

13

Giii procurement timetable

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Date Event

11/1/13 Publication of the OJEU Contract Notice

15/1/13 Release of the ITT to Potential Providers

15/1/13 Clarification period starts

15/1/13 e-Sourcing Portal opens

11/2/13 Clarification period closes (“Tender Clarifications Deadline”)

15/2/13 Deadline for the publication of responses to Tender Clarification questions

25/2/13 Deadline for submission of Tenders to the Authority

29/3/13 Intention to award notification issued to successful and unsuccessful Potential Providers.

29/3 to 15/4 10 day standstill (in accordance with Regulation 32)

Mid-April Expected “Commencement Date” for Framework Agreement(s)

Tender Process

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• OJEU notice on TED

• OJEU notice on

Contracts Finder

• GPS eSourcing

registration guide

• GPS eSourcing portal

• Invitation to Tender

documentation from

the eSourcing portal,

click on “view/submit

RFx”

• Latest clarification

questions from the

eSourcing portal

• GPS eSourcing portal

• ITT document

instructions for

completing and

submitting a tender

• Online Award

Questionnaire URL

• GPS eSourcing portal

• Your Service Definition,

Terms & Conditions

and other

documentation to help

buyers understand each

offer

• GPS eSourcing portal

• Framework Agreement,

signed and

countersigned

• CloudStore

• Review the OJEU

instructions

• Decide what services

you would like to bid

• Register for the GPS

eSourcing portal if your

organisation isn‟t

already registered

• Ensure you have a GPS

eSourcing login &

password

• Send “Expression of

Interest” email to the

address in the OJEU

notice

• Receive email

notification of ITT

• Login to the eSourcing

portal and accept ITT

for the event “RFx G-

Cloud iii”

• Complete the Selection

and Award

questionnaires within

the eSourcing portal

• Obtain your login for

the new Service Data

Collection Template

(online Award

Questionnaire)

• Submit any clarification

questions via the GPS

portal – responses

received via messages

within the portal

• Submit each service to

tender in the online

Award Questionnaire

• Ensure that you click on

the red buttons to

submit your online

tender submission

within the GPS portal

• Submit your document

attachments in a zip file

(one for each service)

via the GPS portal

• DEADLINE 25 FEB

by 15:00

• Intention to award

notifications will be

issued to successful and

unsuccessful potential

providers

• 10 day standstill 29 /3

till 15/4

• Commencement date

mid April

• Sign and submit

Framework Agreement

via GPS portal (scan

and send attachment)

Ste

ps

Acti

vit

y

Reso

urc

es

Process overview

Prepare Get Complete Submit Award

Process: Prepare

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Find the OJEU Notice

Register or login to the

GPS eSourcing portal

Process: Get

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Send an email to:

ExpressionOfInterest@gps.gsi.gov.uk

with the required details. You will

receive an email inviting you to

participate in RFP RM1557iii G-Cloud iii

Login to the eSourcing Portal to

respond and accept this invitation.

Once accepted you will be able to

access the ITT documentation set,

which can be found by clicking on the

“View/Respond RFx” button. The

documents will be signified by a

paperclip sign in the header area of the

portal page

Please note: this presentation and guidance is an overview of the process,

please read and follow the detailed guidance on how to apply in the ITT

guidance document before submitting your tenders

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Process: Get

Follow the instructions to

login or register

Existing suppliers should

check that information is

correct

New suppliers should

complete with your company

details

20

Process: Complete

Use the buttons on the My

services page to add a

service under the

appropriate Lot

Existing suppliers should

check that any pre-

populated services are

correct or amend

accordingly

A reminder of the

definition is included as

hover text

Click here for guidance on what

the Service Definition document

should include, as well as other G-

Cloud definitions

Any questions on your bid

should be raised via the

GPS portal for clarification

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Process: Complete

Complete all sections; after

each section you can

choose to “Save for later”

Try to use meaningful

names for each Service

Existing services: you

can leave services on

Gii or decide to

withdraw these if

you are submitting

an identical service

under Giii

Complete these steps for

EACH SERVICE you wish

to bid as part of your

online tender submission

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Process: Complete

Once you have started to

add a service, these can be

saved and cloned, which

may be useful if you wish

to submit similar services

For each service, make sure that you complete all the

sections in order to submit your tender and for it to

show as “complete”

Provide the name(s) of

the documents you

uploaded to the GPS

portal. ATTENTION

make sure the

document names are

IDENTICAL otherwise

they will show up as a

broken link in the

CloudStore [NOTE:

Service Definition &

Terms & Conditions are

mandatory]

Process: Submit

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Click on “Submit this

tender” for each service

(if you want to change it

before the submission

deadline you still can)

Process: Submit

24

Complete the remaining Selection and Award Questionnaires within the GPS

portal and send all documents as a zipped attachment – remembering to use

EXACTLY THE SAME NAME AS IN THE ONLINE FORM.

To complete the online tender submission, you must press the ‘SUBMIT ALL

DRAFT BIDS’ red button.

Process: Award

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Once the tender has closed for

submissions, intention to award

notifications will be issued to

successful and unsuccessful potential

providers

Sign and submit Framework

Agreement via GPS portal (scan and

send attachment)

10 day standstill 29/3 till 15/4

Commencement date mid April

Process: Management

On commencement, your services

will be loaded to the CloudStore

online catalogue and be assured

New suppliers will receive their

ProcServe login via the GPS portal

Once loaded, you should check that

all your services are optimised

within the CloudStore and that all

the links to the documents are

active

Visit the G-Cloud website for further

guidance on how to manage your

catalogue

A Buyer‟s view

27

G-Cloud Propagation team

Quality & Assurance • Ensure that key aspects of a service are defined clearly so

customers know what they are buying/getting

• The answers that suppliers give on the CloudStore are checked against the service definitions submitted for each service

• The assurance process does not look at suitability of a service to be offered at various impact levels – this is carried out by the Accreditation process, and is entirely separate

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Assurance Process When you submit a bid for a service:

1. Our assurance team assures a core set of service features from the CloudStore against your service documentation

2. If your service passes, its status will be updated on the CloudStore and you will be notified

– We may highlight areas requiring attention on your CloudStore entry. If we do, they will be visible both to you and potential customers on the CloudStore.

3. If your service requires amendments, we will notify you with details

Prioritisation • We will assure services in the order they were submitted

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Buying cycle

Best fit to key requirements:

Key words, service

description

Potential providers added to long list

In depth review of

information provided

Evaluation, Trials, PoCs,

business engagement

Buy / Not-Buy, Notify, Contract &

Order

Search

Add to Long List

Add to Short List

Engage / Select

Award Contract

Buying Experience?

• Do you appear in the list?

• What do they see? Search

• Aligned to MEAT?

• “Wade through”?

Find & Compare

• Is everything there?

• Can they copy it easily? Collecting

Considerations

Award Found

Aligned

Easy

Competitive

Add value

Accreditation

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Security Workstream Lead

G-Cloud Programme

Security Accreditation

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• The key aim of G-Cloud accreditation is to „do it once, do it well, and re-

use.‟ For this reason it will be carried out by Pan Government Accreditors

(PGA) through Public Sector Accreditation Board (PSAB) governance that

supports the trust model as attended by risk managers across the public

sector

• Services for accreditation are managed within monthly capacity prioritised

based on customer demand and other factors.

• Please note – include any details of local accreditation your service holds

in your ITT response

• For detailed information about G-Cloud accreditation, please refer to our

IA guidance: G-Cloud-Services-IA-Requirements-and-Guidance

Security Accreditation

35

IL1/2 or BIL11x/22x

IL3 or BIL33x and above

• No Pan-Government Accreditation required

• Based on good commercial standards, centred around an

ISO27001 certification

• Based on HMG Information Standard 1 + 2. CLAS consultant

recommended (not mandated)

IL0

There is a review of the current Government Classification

Policy underway and this is to be published shortly

Security Accreditation Process

36

There is a clear need for suppliers to provide good quality Scoping

Statements and evidence in order to facilitate the process and

minimise the need for iteration or amendments

Accreditation

• We are planning to run an Accreditcamp once

the Giii framework is live, this will provide

further in-depth technical information and

answers to more detailed questions

37

Questions?

38

http://gcloud.civilservice.gov.uk

enquiries@gcloud.cabinet-office.gov.uk

@G_Cloud_UK

#GCloudJoinIn

#CloudStore

Thanks