Application for Enlistment as Contractor 31-01-13

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PART - I Directorate of Civil Works and Estates Defence Research and Developm ent Organizatio n  APPLICA TION FOR ENLISTMENT AS CONTRACTOR / C ONSULTANT FOR ULTRA CLEANROOMS UPTO & CLASS 4 (CLASS 10) HVAC, BMS AND OTHER ADVANCE UTILITIES CONSIS TING OF ELECTRICAL SYSTEM AND SUB SYSTEM NETWORK Supporting Documents be annexed wi th the application form. (Applications foun d deficient in any r espect are liable to be r ejected without further correspondence) Class Category 1. Name of applic ant ………………………………………………………………………. 2. Nationality………………………………. Indian Other 3. Address I) Regd office ………………………………………………………………………… ii) Head Office…………………………………………………………. (Attach separate paper for addresses of other offices) 4. Telephone Number Fax No. E-mail address 5. Constitution: Individual Sole Proprietorship Concern Partnership Firm Public Ltd. Company Private Ltd. Company 6. If partnership firm, names of the partnership / If Company, name of directors 1…………………………………… 2……………………………………….. 3……………………………….….. 4.…………………………………..….. 5………………………………….. 6……………………………………….. 7. Is the individual sole proprie tor any partner/director of compa ny: (a) Dismissed Government Servant Yes No (b) Removed from approved list of contractors Yes No (c) Demoted to a lower class of contractors Yes No (d) Having business banned/suspended by any government in the past Yes No (e) Convicted by a court of low Yes No (f) Retired engineer / official from engineering Deptt. Of Govt of India within last Two Years Yes No (g) Director or partner of any other Company / firm enlisted with DRDO or any other department Yes No (h) Member of parliament or any state Legislative Assembly Yes No If answer to any of the above is ‘Yes’ furnish details on separate sheet. 8. (a) name of person holding power of attorney …………………………. (b) Nationality Indian Other (c) Liabilities

Transcript of Application for Enlistment as Contractor 31-01-13

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PART - I

Directorate of Civil Works and EstatesDefence Research and Development Organization

 APPLICATION FOR ENLISTMENT AS CONTRACTOR / CONSULTANT FOR ULTRACLEANROOMS UPTO & CLASS 4 (CLASS 10) HVAC, BMS AND OTHER ADVANCEUTILITIES CONSISTING OF ELECTRICAL SYSTEM AND SUB SYSTEM NETWORK

Supporting Documents be annexed wi th the application form. (Applications found deficient in any respect are liableto be rejected without further correspondence)

Class Category

1. Name of applicant ……………………………………………………………………….

2. Nationality………………………………. Indian Other

3. Address I) Regd office …………………………………………………………………………

ii) Head Office………………………………………………………….

(Attach separate paper for addresses of other offices)

4. Telephone Number Fax No.

E-mail address

5. Constitution: Individual Sole Proprietorship Concern

Partnership Firm Public Ltd. Company Private Ltd. Company

6. If partnership firm, names of the partnership / If Company, name of directors

1…………………………………… 2………………………………………..

3……………………………….….. 4.…………………………………..…..

5………………………………….. 6………………………………………..

7. Is the individual sole proprietor any partner/director of company:

(a) Dismissed Government Servant Yes No

(b) Removed from approved list of contractors Yes No

(c) Demoted to a lower class of contractors Yes No

(d) Having business banned/suspended byany government in the past

Yes No

(e) Convicted by a court of low Yes No

(f)

Retired engineer / official from engineering Deptt. Of Govt ofIndia within last Two Years

Yes No

(g)

Director or partner of any other Company / firm enlisted withDRDO or any other department

Yes No

(h)

Member of parliament or any state Legislative Assembly

Yes No

If answer to any of the above is ‘Yes’ furnish details on separate sheet.

8. (a) name of person holding power of attorney ………………………….

(b) Nationality Indian Other

(c) Liabilities

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9. Name of Bankers with full address……………………………………

10. Place of business………………………………………………………………

11. Full time technical staff in application’s employment Nos

(a) Graduate engineers with minimum 10 years experience

(b) Graduate engineers with minimum 5 years experience (excluding (a) above

( c) Diploma engineers with minimum experience 5 years

(d) Furniture / furnishing Designers

( e) Graduate or post Graduate in Agricultural Science

12. Does the applicant have sufficient T &P , Machinery ,Equipment andworkshop as per requirements mentioned on the enlistment Rules for theclass & category applied for ( Attach details on separate sheet )

Yes No

13 ( For Electrical)

i) Does the applicant possess valid Electrical License

ii) Do the permanent electricians employed by contractorposses valid license

Yes

Yes

No

No

14 (a) Whether already enlisted with DRDO or any other department Yes No

(b) If yes give details :

(i) Name of department ….………………………………..

(ii) Class & Category ……………………………………

(iii) Enlistment authority & address . …………………………………..

(iv) Enlistment No. & Date . ………………………………….

(v) Date of Validity

(vi) Tendering limit ……………………….…………..

15 Is any person working with the applicant is a near relative for the officer /official of DRDO ( See Rule 176 of the Enlistment Rules) If yes , givedetail

Yes No

Draft No. Date Amount Issuing Bank &Branch

Branch drawnupon

In whose favourdrawn

16. Details of Works completed m in progress and secured during the last 5 years . This list should include all works whosegross amount of work done is more than the required magnitude for the class in which registrations required.

Note: Wherever not applicable may be clearly written as NOT APPLICABLE (N.A). And contractor may be referred ascontractor or consultant as applicable.

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17 Certificates :

(i) I/We (Including all partners) certify that I/We have read the Rules of Enlistment of

Contractors in DRDO as amended upto-date and shall abide by them.

(ii) I/We certify that the information given above is true to the best of our knowledge. I/We also understand

that if any of the information is found wrong. I am / we are liable to be debarred.

(iii) I/We certify that I/We will not get myself/ourselves registered as contractor(s) in the Department under

more than one name.

(iv) (a) I certify that I did not retire as an Engineer of Gazetted rank or as any Gazetted Officer employed

on Engineering or Administrative duties in any engineering Department of the Government of India during

the last two years. I also certify that I have neither such a person under my employment nor shall I employ

any such person within two years of his retirement except with the prior permission of the Government.

(for individuals seeking enlistment in their own name)

(b) We certify that none of the partners / Directors retired as an Engineer of Gazetted

rank or as any Gazetted Officer employed on Engineering or Administrative duties in last two years. We

also certify that we have neither under our employment any such person no shall we employ any person

within two years of his retirement except with the prior permission of the Government. (for partnership

firms and limited companies).

(Strike out whichever is not applicable)

Signature(s) of applicant(s) :

Name Signature Address

1.

2.

3.

4.

5.

6.

Date :

No. of Documents attached

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  PART -II 

CERTIFICATE REG, PERFORMANCE OF CONTRACTOR / CONSULTANT FOR ULTRA CLEANROOMS UPTO &CLASS 4 (CLASS 10) HVAC, BMS AND OTHER ADVANCE UTILITIES CONSISTING OF ELECTRICAL SYSTEM AND

SUB SYSTEM NETWORK BY OTHER DEPARTMENT

Name of Address of the Client ………………………………………………………………………………

Details of works executed by Shri / M/s………………………………………………………………………………

……………………………………………………………………………………………………………………………..

1. Name of work with brief particulars

2. Agreement No. and Address

3. Agreement amount

4. Date of commencement

5. Stipulated date of completion

6.Actual date of completion

7. Details of completion levied for delay( indicate amount ) if any

8. Gross amount of the work completed and paid

9. Name and address of the authority under whom works executed

10. Whether the contractor employed qualified Engineer / Overseerduring execution of work ?

11. i) Quality of work ( indicate grading)

ii) Amt. of work paid on reduced rate, if nay

Outstanding /Very Good/ Good/ Satisfactory/ Poor

12. i) Did the contractor go for arbitration ?

ii) If , yes total amount of claim

iii) Total amount awarded

13. Comments on the capabilities of the contractor

a) Technical proficiency

b) Financial soundness

c ) Mobilization of adequate T&P

d) Mobilization of manpower

e) General behavior

Outstanding /Very Good/ Good/ Satisfactory/ Poor

Outstanding /Very Good/ Good/ Satisfactory/ Poor

Outstanding /Very Good/ Good/ Satisfactory/ Poor

Outstanding /Very Good/ Good/ Satisfactory/ Poor

Outstanding /Very Good/ Good/ Satisfactory/ Poor

Outstanding /Very Good/ Good/ Satisfactory/ Poor

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Note : All columns should be filled in properly

Signature of the

Reporting Officer with Office seal

“Countersigned”

Officer of he rank of CCE or Head of the Establishment

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PART- III

FORM OF BANKERS’ CERTIFICATE FROM A SCHEDULE BANK

This is to certify that to the best of our knowledge ad information M/s /Sri……………………….. having marginally notedaddress, a customer of our bank are / is respectable and can be treated as good for any engagement up to a limit ofRs………… (Rupees………………………………….). This certificate is issued with any guarantee or responsibility on theBank ort any the officers.

(Signature)

For the Bank

Note : 1) Bankers’ certificate should be on letter head of the Bank , sealed in cover addressed to enlistment authority.

2) In case of partnership firm, certificate to include names of all partners as record with the Bank .

FORM OF WORKING CAPITAL CERTIFICATE FROM A SCHEDULED BANK

Certified that Shri / Smt./ M/s…………………………………….S/o W/o…………………………………………and resident(s) of…………………………………………….has / have maintaining a saving bank account / current account / fixed depositaccount with this branch of bank since ……………. and an amount not less than Rs…………….. (Rupees……………………………………………) has been available to the credit in his / her/their accountNo…………………………….. for the last six months.

Signature

For the Bank

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  PART - IV

FOR CHANGE OF CONSTITUTION LIST OF DOCUMENTS / INFORMATION REQUIRED TO BE SUBMITTED.

 A) DOCUMENTS TO BE SUBMITTED 

1. Copy of proposed partnership deep duly signed / proposed Memorandum of articles.

2. An undertaking sworn in before a 1st class Magistrate by all the partners to the effect the new firm will take over all assets

and liabilities.

3. Dissolution deed / consent of retiring partners / death certificate in case of death of a partner.

B) FURNISH THE FOLLOWING DETAILS IN RESPECT OF EACH PARTNER WITH WHOM CONTRACTOR’S FIRMWANT TO ENTER INTO PARTNERSHIP.

i) Whether he is enlisted with DRDO / MES/ Railway/ P&T/ State PWD.

ii) Whether he is dismissed Govt. servant

iii) Whether he is a partner / director of any other firm enlisted with this Department / MES/Rly./P&T/ State PWD

iv) Whether he is member o Indian Parliament or State Legislature

v) Whether his name has been blacklisted or removed from the approved list of contractors of demoted to lowerclass or orders banning / suspending business with him by any department in the past.

vi) Whether he is a dismissed / removed / retired Govt. Servant within 2 years.

vii) Whether he has any relative working in DRDO , if yes give details .

viii) Whether he has any civil or criminal case pending in a India, if yes, give details.

ix) In addition Certificate as required under item 19 of Enlistment application form from new partners be given.

C. DOCUMENTS TO BE SUBMITTED AFTER THE PROPOSAL IS AGREED IN PRINCIPLE BY THECOMPETENT AUTHORITY.

1) Copy of the partnership deed duly attested by the Notary Public.

2) Fresh Bankers’ Certificate from baker of the contractor indicating new constitution.

3) Form A, B & C or equivalent as the case may be.

4) Acknowledgement from the Income Tax/ Sales Tax department for having noted the charge.

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PART – V

CONFIDENTIAL PERFORMANCE REPORT OF CONTRACTOR / CONSULTANT (ACRC) BY THE OTHERDEPARTMENT

Part I (To be filled in by the contractor in duplicate in respect of each work cost work cost of which falls within the rangeprescribed for eligibility as per para 19 of enlistment read with Table – I . One copy be submitted to EE/AE and other,contracting acknowledgement of receipt and seal of Division / Sub Division office , be submitted to enlistment authority).

1. Period :

2. Name & Address of contractor:

3. Class, Category and Enlistment No.

4. Name & address of enlistment authority:

5. Name of work:

6. Name & Address of C.P.W.D Division:

Sl. Item

7.1 Agreement No.

7.2 Estimate Cost /Tender amount

7.3 Stipulated date of Commencement & completion

7.4 Percentage progress with date /actual date of completion

7.5 Gross amount of final bill / work done

7.6 Amount of completion levied, if any

7.7 Amount of reduced rate items, it any

7.8 Did the contractor go for arbitration?

7.9 If yes, total amount claimed an amount awarded

Signature of the contractor

PART II (To be filled by the department )

8.0 Certified that details given by the contractor in Part –I have been verified and found to be correct / have been correctedwherever necessary . Delay is partly / no./ fully attributable to contractor.

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9.0 Note: This performance report, duly completed by EE/AE handling the agreement should be forwarded to reportingofficer of corresponding class of enlistment. The counter signing officer, after the report is duly complete, willforward the report to enlisting authority within two weeks of its receipt from the contractor.

Class I II III IV V

Reporting Officer

Reviewing Officer

Counter Signing Officer

Reporting to be sent to o/o

Part - III (Serial 1 to 6 are repeat information for proper linkage) 

1. Period :

2. Name & Address of contractor:

3. Class, Category and Enlistment No.

4. Name & address of enlistment authority:

5. Name of work:

6. Name & Address of Departments ( Not DRDO):

10.1 Quality of work Outstanding /Very Good/ Good/ Satisfactory/ Poor

10.2 Comments on capacity of contractor Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.1 Technical proficiency Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.2 Financial soundness Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.3 Mobilization of T&P Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.4 Mobilizations of manpower Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.5 General behavior Outstanding /Very Good/ Good/ Satisfactory/ Poor  

10.2.6 General Remarks Outstanding /Very Good/ Good/ Satisfactory/ Poor  

Reporting Officer ( Designation and Address)

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11.1 Quality of work Outstanding /Very Good/ Good/ Satisfactory/ Poor

11.2 Comments on capacity of contractor Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.1 Technical proficiency Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.2 Financial soundness Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.3 Mobilization of T&P Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.4 Mobilizations of manpower Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.5 General behavior Outstanding /Very Good/ Good/ Satisfactory/ Poor  

11.2.6 General Remarks* Outstanding /Very Good/ Good/ Satisfactory/ Poor  

Reviewing Officer (Designation & Address)

12.1 Quality of work Outstanding /Very Good/ Good/ Satisfactory/ Poor

10.2 Comments on capacity of contractor Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.1 Technical proficiency Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.2 Financial soundness Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.3 Mobilization of T&P Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.4 Mobilizations of manpower Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.5 General behavior Outstanding /Very Good/ Good/ Satisfactory/ Poor  

12.2.6 General Remarks* Outstanding /Very Good/ Good/ Satisfactory/ Poor  

Counter Signing officer (Designation & Address)

* General remarks may include excessive cutting / over writing intenders, unsubstantiated allegations, misbehavior, theft ofGovt. material , responsiveness, litigative mindedness, conduct etc.

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PART - VI

Details of Turnkey Projects Executed / Works Sub contracted / Subject

(a) Any Turnkey Projects executed. Furnish the flowing details:-

(i) Name of Works:-

(ii) Contract Amount:-(iii) Organisation / Department Name:-(iv) Station

(b) What are your core area / main work of competence where you will deploy yourown main power

(i)

(ii)

(iii)

(c) Details of works sub-contracted / sub-let

S.No   ITEM COST   AGENCY TO

WHICH SUB-

CONTRACTED /

SUB-LET 

REMARKS 

Note: If the information furnished above is found incorrect at any time of scrutiny, the eligibility application will be

disqualified summarizingly.

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PART - VII ENLISTMENT OF CONTRACTORS IN DRDO, Minist ry o f Defence , New Delhi

RULE FOR ENLISTMENT

1. TITLE

These rules shall be called ‘Rules of Enlistment of Contractors in DRDO 2010 and shall come into effect

from 01-09-2010.

2. SHORT TITLE 

Hereinafter these rules shall be referred as ‘Enlistment Rules, 2010.

3. REPEAL AND SAVING 

3.1 All rules regarding enlistment / revalidation of contractors in DRDO existing before coming into force of

Enlistment Rules 2010, are repealed by Enlistment Rules 2010.

3.2 Notwithstanding such repeal, the contractors already enlisted on the basis of rules hitherto in force shall

continue to enjoy the status of enlisted contractor of DRDO till the list contractors enlisted under

Enlistment Rules 2010 is published.

4.  APPLICABILITY 

Enlistment of contractors is done so as to have a ready list of suitable and competent contractors for

DRDO works as that the time required for verification of credentials of the contractors , at the time of

invitation of tenders for individual works , is minimized , DRDO enlists contractors who intend to carry out

works for DRDO, At the same time only those contractors who remain active and perform well will be

permitted to submit tenders. Inclusion of a contractor in the appropriate category does not entitle the

contractor to submit the tenders. Contractors are liable to be removed from approved list , if found to be

inactive and or whose performance in quality and time is not up to the expectations of DRDO or does any

malpractice.

4.1 Any Indian Individual, Sole Proprietorship Firm, Partnership Firm, Public Limited company , or a Private

limited company may apply for enlistment as a contractor in DRDO under these rules provided the

eligibility criteria and other conditions are satisfied. The enlisted contractors have to abide by all the rules

made herein and as amended from time to time, during the currency of therein enlistment.

4.2. No Engineer or any other official employed in Engineering or Administrative duties in the Engineer Unit of

DRDO is allowed to work in DRDO either as a contractor or as employee of a contractor , for a period of

two years from the date of retirement from the service of DRDO, unless he / she has obtained prior

permission of DRDO to do so . Even after enlistment if either the contractor or any of his employees is

found to be a person who had not obtained the prior permission of DRDO, the name of the contractor shall

be removed from the list of enlisted contractors.

4.3 A contractor cannot have enlistment in more than one class in one category ( Civil / Electrical/ Furniture )

etc.

4.4 A Contractor is not permitted to have enlistment in more than one name / address.

4.5 A partner of a firm or a Director of a company enlisted as a contractor cannot be partner / director in any

other enlisted firm / company in DRDO.

5. SCOPE OF ENLISTMENT 

The enlistment in DRDO will entitle the contractor to be considered for issue of tender documents subject

to other conditions that may be stipulated in the Notice Inviting Tenders ( NIT) . However it shall not confer

any right on the contractor either to be necessary issued with the tender documents or for award of work.

6. ENLISTMENT PROCEDURE 

The contractor has to submit the prescribed application, complete with all documents to DROD

6.1 Incomplete applications and application with out prescribed documents are liable to be rejected.

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6.2 DRDO will have the right to independently verify the details furnished by the contractor and to get the

works completed by the contractor, inspected and / or obtain such other reports as may be considered

necessary. For this purpose DRDO may constitute necessary inspection team(s).

6.3 DRDO may constitute necessary advisory committee (s) to go into the details furnished by the contractor,

reports of the inspection teams and advise the suitability of contractors for registration.

6.4 If DRDO finds a contractor suitable for enlistment, it shall issue the enlistment order or otherwise sent a

letter of rejection of the application to the contractor. The decision of the DRDO shall be final and binding

on the contractor.

6.5 DRDO reserves the right to limit the number of contractors to be enlisted in any class or category.

7. VALIDITY OF ENLISTMENT 

The enlistment will be valid for a period of Five years from the date of enlistment. However the enlistment

may be revalidated, in accordance with the rules in this regard. Each revalidation shall be for a period of

Five year from the date of expiry of previous enlistment / revalidation. The enlistment shall be open for

review by the DRDO and liable to termination, suspension or any other such action at any time, if

considered necessary, by the DRDO after issue of due notices to the contractor(s)

8. CATERGORIES AND CLASSES 

The enlistment shall be done in the categories and classes mentioned in Appendix – 1

9. TENDERING LIMITS

The tendering limits upto which the enlisted contractors are eligible to tender shall be as given in appendix

 – 1. These limits are liable to be changed at any time with out notice. The contractors are bound by the

modified limits. Irrespective of those being in variance with what was mentioned at the time of enlistment.

10. ELIGIBILITY CRITERIA

The contractors should satisfy the minimum eligibility criteria specified as per Annexure I / II / III and Part

III before they can be considered for enlistment. All contractors are expected to keep abreast with

enlistment / revalidation rules from time to time.

10.1 The criteria for experience shall be the completion of requisite number of works of prescribed nature andmagnitude executed on independent contract basis or as a builder during the last 5 years. The works

should have been executed in same name and style in which the enlistment is sought.

10.2 The financial soundless shall be judged on the basis of the Banker’s Certificate or the working capital

certificate. Certificate issued by the state revenue authority not below the rank of Tashildar and as the

case may be issued by the Bankers of the contractor on the format prescribed in Part - III. Such certificate

shall be issued by a scheduled bank and shall be submitted on original in a bank’s sealed cover

addressed to the Chief Construction Engineer, Engineering unit, DRDO.

10.3 The criteria for enlistment shall be as applicable on date of enlistment / revalidation. After processing /

verification of the application the applicant will be intimated that the application is under consideration. The

application will be decided within 60 days of such intimation.

10.4 Income tax, clearance certificate for the latest assessment year should be sent along with the application

without the Income Tax Certificate, the enlistment will not be considered.

11. PAN NUMBER OF INCOME TAX DEPARTMENT 

 A duly attested photocopy of the PAN number allotted by the Income Tax Department should accompany

the application.

12. ELECTRICAL LICENSE 

The contractors who apply for registration under ‘Electrical’ catergory shall have to produce valid electrical

license from the competent authority issued in the name of the contractor. The license shall be kept valid

throughout the period of enlistment by renewals at suitable intervals and an attested copy of the same

shall be submitted. In the event of discontinuity in validity of electrical license of the contractor, the

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enlistment and the authority to submit tenders shall cease to be valid. In the case of works that are in

progress the same are liable to be terminated.

13. CHANGE IN CONSTITUTION OF FIRM

The enlisted contractor/firm shall not modify the existing partnership or enter into any fresh partnership

without the prior approval of DRDO. Such proposal if any shall be submitted in advance giving full details

of he intended changes and drafts documents like partnership deed, articles of association etc as

applicable, as per Part – IV. Any change in the status of the contractor without prior approval, will render

the contractor to be removed from the approved list of contractors.

13.1 If a firm is converted in to two or more firms by any action of its partners, the new firm (s) or any separated

partner(s) in his / her / their individual / joint capacity shall have to apply for the enlistment afresh on the

basis of work experience gained as a separate entity. The experience of the firm in which he / she / they

were partners will not be considered.

13.2 If new partners are taken in a firm, each new partner shall have to satisfy the eligibility conditions

mentioned in Rule 4.0

13.3 If the number of original partners of a firm reduces to less than half due to any reason, the enlistment of

the firm shall be withdrawn. Original partners means constituents at the time of enlistment and those who

have remained as constituent(s) for more than 5 years.

14  CHANGE OF ADDRESS 

While Applying for enlistment the contractor should mention address of his registered office as well as

Head office. If different. All documents viz. Banker’s certificate, Electrical license etc should bear one of

the addresses, otherwise the same shall not be accepted.

14.1 The contractor shall intimate the change if any in any of the addresses mentioned in the original

documents in advance or with in one month of such change along with acknowledgement of noting down

of such change in address from the Bank, Income Tax authorities, Sales Tax authorities etc. Failure to do

so may result in removal from the approved list of contractors.

15.  NEAR RELATIVES WORKING IN DRDO 

Contractors whose near relatives are working as AR or Engineering Officers between the grades of Chief

Construction Engineer and Junior Engineer (Both inclusive ) in the Engineering Unit of DRDO will not be

registered as contractors till their relatives work in the Engineering Unit. For this purpose a near relative

means wife, husband, parents, grand parents, children, grand children, brothers, sisters, uncles, aunts,

cousins and their corresponding in – laws.

16.  SUBMISSION OF TENDERS

 A registered contractor shall take part in the tendering process of DRDO Contractors are liable to be

removed from approved list if they do not secure works in DRDO / do not take part in tendering process.

For this purpose the approved list shall be periodically reviewed with reference to the number of tenders

received for the various works.

17.  CONTRACTOR’S OBLIGATIONS

The contractor should fufill all his obligations specified under these rules with in the time

and in the manner as specified. Some of the obligations are

a). Prior approval shall be obtained before modifying the constitution of the firm / company

b). Intimation regarding change of address should be given advance or with in one month along with

documentary proof bankers, Income Tax Department, Sales Tax Department etc.

c). A valid electrical license of appropriate voltage shall be possessed during the period of enlistment /

revalidation.

d). A registered contractor shall take part in the endering process as mentioned in para 17

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  e). A registered contractor shall maintain good conduct while carrying out work and shall not indulge in

unethical practices.

f). The works awarded should be executed strictly as per terms and conditions of contract.

g) Top priority should be accorded for safety at site of work, quality of material and workmanship and

protecting the environment of the DRDO campus.

18.  DISCIPLINARY ACTIONS 

The contractor shall have to abide by all the rules of enlistment and also by the terms and conditions ofthe contract and Notice inviting Tenders. He shall have to execute the works as per contract on time and

with good quality. DRDO shall have the right to demote a contractor to a lower class, suspend business

with him for any period, debar or remove the name from the approved list of contractors indefinitely or for

a period as decided by DRDO after issue of a show cause notice. Decision of DRDO shall be final and

binding on the contractor.

18.1  Demotion to a low er class 

The following shall make the contractor liable for demotion to a lower category.

a). fails to execute a contract or executes it unsatisfactorily or proved to be responsible

for construction defects; or

b). no longer posses adequate equipment, technical personal or financial resources; or

c). is litigious by nature; or

d). violates any important condition of contract; or

e). the contractor or the staff of contractor misbehave with DRDO officials; or

f). fails to take part in the tenders invited by DRDO;or

g). any other reason which in the view of DRDO calls for disciplinary action.

18.2  Suspension of business

DRDO may suspend business with the contractor for a period, decided by it pending full enquiry in to the

allegations, if DRDO is prima facie of the view that the contractor is guilty of an offence in relation to

business dealings, which when established would result in his removal / banning business and it is not

considered desirable to entrust new works or continue business with the contractor.

DRDO may also suspend business with a registered contractor for a period decided by it, if the contractor

fails to start a work awarded to the agency.

18.3 Removal from approved list

The name of the contractor may be removed from the approved list of contractors by DRDO, if thecontractor

a. has on more than one occasion, failed to execute a contract or has executed it

unsatisfactory ; or

b. is proved to be responsible for constructional defects in two or more works ; or

c. persistently violates any important conditions of contract ; or

d. fails to abide by the conditions of enlistment ; or

e. is found to have given false particulars at the time of enlistment ; or

f. has indulged in any type of forgery or falsification of r records ; or

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g. changes the constitution of the firm or individual with out prior approval of DRDO; or

h. changes permanent address / business address without intimation to DRDO ; or

i. is declared or is in the process of being declared as bankrupt, insolvent, wound up, dissolved or

partitioned ; or

 j. persistently violates labour regulations and rules ; or

k. is involved in complaints of serious nature received from other departments which prima facie appear

to be true ; or

l. default in settlement of tax dues like income tax, contract tax, sales tax, octroi, duties etc ; or

m. has already been demoted for other reasons; or

n. ceases to fulfill eligibility criteria based on which enlistment / revalidation was done ; or

o. is considered not required to be in the approved list for any other reason considered by DRDO.

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 APPENDIX – I

I Ultra cleanroom upto ISO 4 (class 10) HVAC, BMS facilit ies. Class

Tender value upto Rs. 120 lakhs : CLRF - I

Tender Value above Rs. 120 lakhs upto Rs. 500 lakhs : CLRF - II

Tender Value above Rs. 500 lakhs upto 1000 lakhs : CLRF - III

Tender Value above Rs. 1000 lakhs upto Rs. 2500 lakhs : CLRF - IV

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