RULES/ CRITERIA FOR ENLISTMENT/UPGRADATION · PDF fileRULES/ CRITERIA FOR...

RULES/ CRITERIA FOR ENLISTMENT/UPGRADATION OF CONTRACTORS IN BRO

1. FRESH ENLISTMENT

(a) Fresh enlistment in the BRO shall be done in respect of the contractors who have satisfactorily completed at least one work in BRO and fulfill the criteria laid down in

Appendix „B‟. (b) No other firm shall be enlisted on the basis of having worked on Power of Attorney. The work should have been completed by the firm in their name. (c) Reputed firm, who have not executed any BRO work but are performing exceptionally well in other Govt Deptts/undertakings and their enlistment is considered in the interest of BRO, may also be enlisted. (d) Enrolment/Application form for fresh enlistment is given in appendix „C‟. The list of documents and details required to be submitted by the contractor for enlistment in BRO is given at Appendix “D”. (e) To facilitate smooth procedure of enlistment and transparency, fresh enlistment of contractors shall be done twice in a year ie in Jun and December of every year for which following actions shall be taken :-

S/No Action Dates for enlistment in the months of

June December

(i) Publication of advertisement centrally by HQ DGBR as per specimen attached at Appendix „E‟

In January In July

(ii) Last date of receipt of application for enlistment

31 Mar 30 Sep

(iii) Scrutiny of documents and verification of performance and police verification

31 May 30 Nov

(iv) Decision of enlistment by enlisting Authority

30 June 31 Dec

Contd…. P/2

P/2 2. UPGRADATION:-

a) Criteria for upgradation to any class shall be same as given for fresh enlistment in that class. b) Upgradation of a contractor from the class in which he is initially registered shall normally be done in gradual stage, keeping in the mind the performance of the contractor in the Department. The Contractor shall be upgraded only one next higher class at a time. However if perfornace of any particular contractor is found to be of high order and enlisting authority considers upgradation of such contractor by more than one class justified, the same shall be done with prior approval of this Dte. 3. Renewal of Enlistment :- (a) The format for application for renewal of enlistment will be as per Appendix A to this letter along with the documents stated therein to be submitted. (b) Contractors shall be asked to apply for renewal of enlistment up to 30-4-2011. (c) The contractors falling under the following categories shall not be re-enlisted:-

aa) Contractors whose contracts have been cancelled and unrealized recoveries exist there to. Cases, where cancellation of contracts has been declared invalid/illegal in arbitration/court of law, shall be decided after submitting the recommendation and statement of case and obtaining approval of this HQ.

bb) Contractors in whose completed works during the last 5 years, serious defects were noticed which are subsequently attributed solely to the performance of contractors and has been established through Court of Inquiry of Tech Boards and in arbitration.

cc) Contractors who could not secure any work in the last 5 years either in

BRO or any Govt Deptt/Public sector under taking/AWHO/DGs NP; or in case they could not secure any work, they have not participated in tendering in BRO or have participated in tendering but have not been in first three lowest.

dd) Contractors who are habitual litigants. Contd…. P/3

P/3

ee) Contractors who are already removed on account of any default on their part, or ban period is not yet over. However, the enlistment may be renewed after expiry of the ban period.

ff) Contractors not found fit for renewal for reasons other than (aa) to (ee) above ie unethical conduct.

Some of the criteria listed above and action to be taken are elaborated as under:- (i) Regarding (aa) above, action needs to be taken to obtain the explanation of the contractors allowing 4 weeks time to furnish replies and the issue decided taking into account the replies of the contractor. ii) In respect of (dd) above, a contractor will be considered a habitual litigant if he moves the court more than once ignoring arbitration clause and the court does not uphold his view. (iii) Regarding (ff) above, the registering authority will intimate the specific reasons to the next higher Engineer Authority along with the contractor‟s explanation and his views on the same by one taking final decision. (d) The contractors who do not apply/submit the requisite documents for renewal up to 30-04-2011, may be considered for re enlistment after satisfying with the reasons of delay. (e) Any case of unusual nature may be referred to this Dte for advice. (f) Keeping the above guidelines in view, all Enlisting authorities are requested to initiate action as indicated below:-

(aa) Issue letters to enlisted contractors asking them to submit applications by 30 Apr 2011 on the format at Appendix “A”.

(bb) Collect information from lower formations to ascertain if any contractor falls in the categories mentioned in para 3 (c) here-in-before.

(cc) Issue renewal letters to all contractors in appropriate class, who do not fall

in the categories mentioned in para 3 (c) on or before 30 Jun 2011.

(dd) Exercise extreme care in refusing renewal on grounds mentioned in para 3

(c) here-in-before. In all such cases contractors views be obtained and examined and if required case be referred to next higher authority along with recommendation of CE (P) before taking final decision.

Contd…. P/4

P/4

5. A contractor, who is not enlisted with the BRO/ who is enlisted but has not executed the standing security bond, while submitting a tender shall be required to furnish earnest money along with the tender. However, if the tender submitted by such a contractor is

accepted, he will be required to lodge with the Controller of Defence Accounts (BR), Individual Security Deposit (ISD for the specific work) within thirty days of the receipt by the contractor of notification of acceptance of his tender, failing which this sum shall be recovered from the first RAR payment or from the first final bill. However, in cases, where any payment is made to the contractor within thirty days of the receipt by him of notification of acceptance of tender, the amount of security deposit shall be recovered from payments. The Earnest Money will be refunded to the contractor after the security deposit is lodged by the contractor or recovered from payments due to him.

6. In the case of a contractor who is enlisted and who has lodged standing security deposit and executed a standing security bond, if the tendered cost of works exceeds the tendering limits of the contractor (ie his class of enlistment) and the Accepting Officer decides to accept his tender such a contractor shall be required to lodge with the Accepting Officer concerned, „Addition Security Deposit‟ (ASD), equal to the difference between the individual security Deposit and Standing Security Deposit already lodged by him, within 30 days of the receipt by him of notification of acceptance of his tender, failing which this sum will be recovered in the same manner as stipulated in para 7 herein before.

7. Any contractor, borne on the approved list of contractors of any BRO formation and who has executed a standing security bond, may be permitted to tender for works under any other BRO formation without furnishing earnest money along with his tender. If the tender submitted by such a contractor is accepted, the contractor will be required to lodge with the Controller of Defence Accounts (BR), the amount of individual Security Deposit within thirty days of the receipt by him of notification of acceptance of his tender, failing which this sum will be recovered in the same manner as stipulated in para 7 herein before. The contractors enlisted with Dte GBR are not required to lodge any ISD. However they are required to lodge ASD as per para 8 above. Encls: As above (AK Gupta) SE (QS &C) Dir (Contracts) For DGBR

Appendix „A‟

APPLICATION FOR RENEWAL AS CONTRACTOR FOR THE NEXT CYCLIC PERIOD 01 Jul 2011 TO 30 Jun 2016

1. I/We ___________________________________________________________presently enlisted with Index No.________________am/are desirous of being re-enlisted on the BRO list of contractor for the same class & category of works. Following particulars are submitted :- (a) List of works executed and completed and/or in hand during the preceding 5 years at Annexure-I. (b) Solvency certificate and working capital certificate from Bank as per Annexure II (c) Affidavit for minimum reserve (immovable and movable property) alongwith valuation report from regd valuer. Notes : (aa) Valuation report shall clearly indicate ownership details (bb) The following endorsement shall be made on affidavit for minimum reserve : (i) That the immovable/movable property is free from mortgage, hypothetication or any other disputes and encumbrances and clearly belongs to the contractor. Or That the immovable/movable property is free from any disputes and encumbrances and clearly belongs to the contractor. The immovable/movable property has been mortgaged/hypotheticated for Rs._________. Market value of immovable/movable property as per valuation report No.___________given by Regd valuer__________is Rs.______________. Therefore balance market value of property i.e. Rs.______________(Market value minus mortgaged value) is free from any mortgage/hypothetication. (ii) That the said immovable/movable property has not been shown for seeking enlistment of a sister concern in BRO. (iii) That the said immovable/movable property will not be sold, transferred, gifted or otherwise disposed off without prior intimation to the registering authority in BRO. While giving such prior intimation, new affidavit for alternate immovable/movable property of value at least equal to minimum requirement as per scales along with valuation report from Regd valuer shall also be submitted; failing which the Registering Authority may declare the contractor unenlisted or may take action as deemed fit till acquiring alternate immovable/movable property. In case of partnership firm, the partner having immovable property in his name shall also endorse following in addition to above:- (iv) Irrespective of my share in partnership firm, my whole property may be utilized by the Government for realizing their dues/recovery, if the firm fails to deposit the same.

2. I/We hereby agree with and reaffirm the contents our application form for enlistment, IAFW-2190.

Contd…. P/2

P/2 3. I/We understand and agree that the Registering Authority has the right as he may decide, not to re-enlist me/us or to re-enlist/re-classify in lower class and in case, *I/We are not satisfied with this decision, we may apply to the next higher Engineer Authority, whose decision shall be final & binding.

• Applicable only in respect of contractors enlisted with CE Projects. Encls : Sheets Signature of contractor

Annexure I to Appx „A‟

List of works executed and completed and/or in hand during the preceding 5 years

SI. No.

CA No.

Name of work

Amount of contract

Formation Viz. CE,TF,s/RCC or Officer of other department

Date of commencement

Original date of completion

Actual date of completion

Remarks

1 2 3 4 5 6 7 8 9

Signature of contractor

Contd…. P/3

P/3

1. In case no work was executed in the BRO in the last 5 years, Contractor may show details of works carried out in other Govt. Deptts or Public Sector Undertakings/AWHO/DGsNP in the last 5 years.

2. In case no work was carried out in BRO or other Govt. Deptts/Public Sector Undertakings/AWHO/DGsNP during the last 5 years, contractor may submit details of tenders of BRO in which they have actively participated and have been in first three lowest but were not able to secure any contract.

Annexure II to Appx „A‟

Form Of Solvency certificate from Nationalised/Scheduled Bank

Bank address & Code No.

This is certified that to the best of our knowledge and information M/s/Shri/Smt……………………………………having address………………………………,

A customer of our bank are/is respectable and can be considered solvent up to Rs……………….(Rupees…………………………)/financial sound for any engagement up to Rs ……………………….(Rupees………………………….). This certificate is issued without any guarantee or responsibility on the bank or any of the officers.

(Signature)

Name, Designation and personal; code No

Note:- In case of partnership firm, certificate to include names of all partners as recorded with the bank.

Form Of Working Capital certificate from Nationalised/Scheduled Bank


This is certified that M/s/Shri/Smt…………………………………………….. having address………………………………has/have been maintaining a saving bank account/current account/fixed deposit account with this branch of bank since…………………and the firm is having working capital of approximately Rs………………….and or the firm is enjoying overdraft/credit facilities upto limit of Rs …………………………. This certificate is issued without any guarantee or responsibility on the bank or any of the officers.

(Signature)

Name, Seal and personal; code No

ANNEXURE I TO APPX „B‟

Cate

gory

T&P/Machinery Minimum Nos. required for enlistment in class

SS S A B C D E

(a) Construction & Design of Pmt Bridge

I Automatic concrete weigh batching and mixing plants

2 1 - - - - -

2 One bag capacity concrete mixer

6 4 2 2 2 1 1

3 Transit mixers 2 1 - - - - -

4 Vibrators 10 6 4 2 2 1 1

5 Welding machine 4 3 2 1 1 1 -

6 DG sets 5/10 KVA (Nos) 4 3 2 1 1 1 -

7 Crane 2 1 - - - - -

8 Cube testing machine 4 3 2 1 1 1 -

9 Winch machine 2 1 - - - - -

10 Truck/Tipper/Dumpers 5 3 2 1 - - -

11 Diesel/Elec operated water pump sets 5 HP (nos)

4 3 2 1 1 1 -

12 Compressors 2 1 1 - - - -

13 Prestressing machine 4 3 2 1 1 1 -

14 Staging/shattering materials (sqm)

6000 4000

2000

1500 1000

500 200

15 Bar bending/cutting machine

4 3 2 1 1 1 -

16 Theodolite 4 3 2 1 1 1 -

17 Excavators 2 1 - - - - -

18 Concrete pumps 2 1 - - - - -

(b) (i) BUILDING

1 One bag capacity concrete mixer

6 4 2 2 2 1 1

2 Vibrators (nos) 10 6 4 2 2 1 1

3 Tower/builder”s hoist (Nos)

4 2 1 1 1 - -

4. Steel shuttering with spans,props etc (sqm)

6000 4000

2000

1500 1000

500 200

5 Truck/Tippers(nos) 5 2 1 1 - - -

6. DG sets 5/10 KVA (Nos) 3 2 1 1 - - -

7 Diesel/Elec operated water pump sets 5 HP (nos)

3 2 1 1 - - -

8 Welding sets (Nos) 3 2 1 1 - - -

9 Theodite/leveling instruments

3 2 1 1 - - -

10 Grinding/polishing machine

4 3 2 2 1 1 1

11 Concrete cube testing machine (hydraulically operated) Nos

3 2 1 1 - - -

(b)ii ROAD

1 Theodolites 4 3 2 1 1 1 -

2 Excavators 2 1 - - - - -

3 Water pumps 4 3 2 1 1 1 -

4 concrete mixers 4 3 2 1 1 1 -

5 Vibrator 4 3 2 1 1 1 -

6 Compressor 4 3 2 1 1 1 -

7 Gen Set 4 3 2 1 1 1 -

8 Road rollers 8-10 T 3 2 1 1 1 - -

9 Cube testing machine 4 3 2 1 1 1 -

10 WMM/HM plant 3 2 1 1 - - -

11 Pavers 3 2 1 - - - -

12 Trucks/Tippers/Dumpers

6 4 3 2 2 1 1

13 Dozer D50A-15 2 1 1 - - - -

14 Water Truck 4 3 2 1 1 1 -

15 Shuttering/Staging materials (sqm)

6000 4000

2000

1500 1000

500 200

(c)&(d) Provision of Building/Road materials & Handling/Conveyance of Stores

1 Trucks/Tippers/Dumpers

8 6 3 2 2 1 1

(g) CONSTRUCTION AND REPAIRS OF RUNWAYS

I Vibratory rollers 3 2 1 1 1 - -

2 Pneumatic wheeled rollers

3 2 1 1 1 - -

3 Automatic weigh batching plant

4 3 2 1 1 1 -

4. Concrete paver finisher 3 2 1 - - -

5 Continuous type hot mix plant

3 2 1 1 1 - -

6. Cold milling Machine 1 1 - - - - -

7. Paver finisher (Hydraulically controlled)

3 2 1 1 1 - -

8 Bitumen sprayer 4 3 2 1 1 1 -

9 Trucks/Tippers 4 3 2 1 1 1 - (h) Design & Construction of RCC OH Tank

1 Fully automatic concrete batching plant

1 1 1 - - - -

2 Transit Pumps 3 2 2 2 1 1 1

3 Concrete Pumps 3 2 2 2 1 1 1

4 Concrete weigh Batchers

3 2 2 2 1 1 1

5 Concrete vibrators 10 6 4 2 2 1 1

6 Tower/builders hoist 4 3 2 2 1 1 1

(j) DESIGN AND CONSTRUCTION OF TUNNELS

1 Total Stations 3 2 1 1 - - -

2. Excavators 4 3 2 1 1 1 -

3 Water pump/sludge pump

4 3 2 1 1 1 -

4 Transit/concrete mixer 4 3 2 1 1 1 -

5 Concrete pumps 4 3 2 1 1 1 -

6. Concrete grouting equipments

4 3 2 1 1 1 -

7 Bolting machine 4 3 2 1 1 1 -

8 Truck/Tippers/Dumpers

9 Automatic concrete Weigh batching and mixing plant

4 3 2 1 1 1 -

10 Compressors 4 3 2 1 1 1 -

11 Drilling/drilling equipments

4 3 2 1 1 1 -

12 Staging/shuttering materials

6000 4000

2000

1500 1000

500 200

(e),(f)&(k)

Consulting services for finalization Proposals for construction of Roads/Pmt Bridges & Tunnels

1 Total Station machines 4 3 2 1 1 1 -

2 Theodolites 4 3 2 1 1 1 -

3 Drilling machines 4 3 2 1 1 1 -

4 Computerized Office 1 1 1 1 1 1 1

Appendix B-

CRITERIA FIR FRESH ENLISTMENT AND UP GRADATION

(a) Criteria for minimum reserve, past experience, financial soundness and engineering establishment in various classes shall be as under;-

Class Upper

tendering

limit

Value of

Standing

Security

Deposit

limit of minimum

reserves/total

movable or

immovable

property or fixed

assets (in case of

companies) (80%

of minimum

reserve/assets

shall be in shape

of immovable

property )

(Rs in Lakhs)

Past experience of completed works in

last 5 years

Financial soundness Engineering

establishment

1 2 3 4 5 6 7

SS

Unlimited

8,00,000.00

80.00

(a) Two works costing not less than Rs

6 crores.

Or

One work costing not less than Rs 10

crores.

and

(b) Average annual turn over for two

consecutive years shall not be less than

Rs 6 Crores.

(a) Solvent up to 5.00 Crores

OR

Financially sound for

engagement up to Rs 20

crores.

(b) Working capital not less

than Rs 30 lakhs

(a) Three graduate

Engineers from a

Govt recognized

institution with

minimum experience

of 5 years.

(b) Three diploma

Engineers from Govt

recognized institution

with minimum

experience of 8 yeas.

Cont P/2…

..2…

1 2 3 4 5 6 7

S

12.00

Crores

5,00,000.00

56.00

(a) Two works costing not less than Rs

4.5 crores.

Or


crores.

And

(b) Average annual turn over for two


Rs 4.5 Crores.

(a) Solvent up to 2.50 crores.

OR


engagement up to Rs 12

crores.


than Rs 20 lakhs

(a) Two graduate

Engineers from a

Govt recognized

institution with

minimum experience

of 5 years.

(b) Two diploma

Engineers from Govt


with minimum


„A‟ 3.00

Crores

3,00,000.00 40.00 Two works costing not less than Rs 1.5

crores.

Or

One work costing not less than Rs 2.25

crores.

Or

Average annual turn over for two


Rs 3.00 Crores.

(a) Solvent up to 1.00 crore.

OR


engagement up to Rs 3.00

crores.


than Rs 10 lakhs

(a) One graduate

Engineer from a Govt


with minimum

experience of 4

years.

(b) One diploma

Engineers from

Govt. recognized

institution with

minimum

experience of 6

years

„B‟ 1.50

Crores

2,25,000.00 30.00 Two works costing not less than Rs 75

lakhs.

Or


lakhs.

Or



Rs 120 lakhs.

(a) Solvent up to 50.00 lacs.

OR


engagement up to Rs 1.50

crores.


than Rs 7.00 lakhs

(a) One graduate



with minimum

experience of 4

years.

(b) One diploma

Engineers from Govt


with minimum


„C‟

60 akhs 90,000.00 15.00 Two works costing not less than Rs. 30

lakhs

Or

One work costing not less than Rs. 45

lakhs

Or



Rs. 60 lakhs

Solvent up to Rs. 20 lakhs

or


engagement up to Rs. 60

lakhs

(b) Worrking capital not less

than Rs.5 lakhs

One graduate



with minimum

experience of 2years.

Or

One diploma

Engineers from Govt


with minimum

experience of 4

years.

„D‟

30 lakhs 45,000.00 7.50 Two works costing not less than Rs. 15

lakhs

Or

One work costing not less than Rs.

22.50 lakhs

Or

Average annual turn for two


Rs. 30 lakhs

(a) Solvent up to Rs. 10 lakhs

or

financially sound for

engagement upto Rs. 30

lakhs


than Rs 3 lakhs

One graduate

Engineer from a

government


with min experience

of 2 years

Or

One Diploma

Engineer from Govt


with min experience

of 4 years

„E‟

15 lakhs 30,000.00 4.50 Three works costing not less than

Rs.3.00 lakhs

Or

Two works costing not less than Rs.

5.00 lakhs

Or

One work costing not less than Rs. 7.50

lakhs

Or



Rs. 10 lakhs

(a) Solvent upto Rs. 5.00

lakhs

or

financially sound for

engagement up to Rs. 1.5

lakhs


Rs. 1.5 lakhs

One graduate Or

diploma engineer

from a government

recognized

instituution

Notes: - 1. The categories for enlistment shall be decided on basis of nature of works executed by contractor and T&P/machinery possessed by him as per Annexure I to Appendix B.

2. To meet out the criteria of past experience and deciding the class & categories, the value and nature of works done in the other Govt. Deptts/Public Sector Undertakings/ AWHO/DGsNP may also be considered.

3. Working capital with the contractor shall be judged from balance sheet/bank‟s certificate (as per Annexure I to Appendix D)/bank statement for last 6 months/ overdraft facility from bank/fixed deposit receipts with banks.

4. Immovable/movable property (minimum reserve) shall be exclusively in the name of contractor and not in the name of family members/relatives/others. In case of Limited Companies, the immovable /movable property (considered for minimum reserve) shall be exclusively in the name of company and shall be reflected in the Balance Sheet of the Company.

5. Requirement of Engineering establishment shall not be insisted upon if enlistment is to be done for following categories only :-

(c) Provision of building/road materials and stores.

(d) Handling and conveyance of stores

6. The criteria laid down for enlistment/ up gradation may be relaxed in the case of contractors whose performance has been found to be of a very high order. Such relaxation may, however be given only with the prior approval of this Dte.

(b) Firm should possess minimum T & P as per annexure I to Appendix B.

(c) There should not be any Govt dues/recovery outstanding against firm.

(d) Contractor should not be habitual litigant.

(e)There should not be any adverse remarks in the police record against proprietor/ partners/directors of firm which are considered against nation security.

Appendix C

IAFW-2190

APPLICATION FORM FOR ENLISTMENT AS CONTRACTOR IN BORDER ROADS ORGANISATION (BRO)

I. I/We______________________________________________________________am/are

desirous of being registered in BRO list of Contractors for the ----------------------------(HQ DGBR/CE(P)/CDR

TASK FORCE) to undertake the following categories of work (delete those in applicable):-

(a) Design and Construction of permanent bridges

(b) (i) Building works (ii) Road works (c) Provision of Building/Road materials/stores (d) Handling and conveyance of stores (e) Consultancy services for finalizing proposals for construction of pmt bridges (f) Consultancy services for finalizing proposals for construction of tunnels (g) Construction and repairs to runways. (h) Design and construction of RCC OH Tanks (j) Design and construction of Tunnel

(k) Consultancy services for finalizing proposals for construction of Roads

II. CLASS OF REGISTRATION TENDERING LIMIT UPTO

SS (Super Special) - Un limited

S (Special) - Rs 1200 Lakhs

A - Rs 300 Lakhs

B - Rs 150 Lakhs

C - Rs 60 Lakhs

D - Rs 30 Lakhs

E - Rs 15 Lakhs

III PARTICULARS OF CONTRACTORS

1. Name_____________________________________________________________

2. Proprietorship/partnership (Affix photos of Proprietors, Partners with names and

signatures.

________________________________________________________________________

3. (a) Address for assessment of Income tax and permanent A/C

….2/-

2-

(b) Assessment year Amount received Income returned

______________ _______________ _______________

______________ _______________ _______________

______________ _______________ _______________

(Attach copy of latest ITCC)

4. Particulars of Property

(a) Movable (Attach Banker’s reference)

__________________________________________________________________

__________________________________________________________________

(b) Immovable (Attach certificate from DC/Collector/Its Class Magistrate/valuer registered

with any Govt body)

Address of property Registered in name of Value

________________ _________________ _________________

________________ __________________ _________________

________________ __________________ _________________

(c) Tools, Plants & Machinery Value

(Attach list on affidavit)

_________________________________________ _________________

_________________________________________ _________________

_________________________________________ _________________

5. Particulars of Experience (attach detailed list but briefly give list of 2 important works carried

out)

Name of work Value Under whom executed

___________________________ ____________ ________________________

___________________________ ____________ ________________________

___________________________ ____________ ________________________

….3/-

-3-

6. Particulars of Contractors Organization

(a) Head Office_____________________ Telephone No.__________________

(b) Local Office_____________________ Telephone No__________________

(c) Workshop ________________________________________________________

(d) Particulars of persons holding power of attorney.

________________________________________________________________________

________________________________________________________________________

(e) Name of Bankers____________________________________________________

(f) Particulars of all companies or association in which applicant is interested in individual

or financial capacity

________________________________________________________________________

________________________________________________________________________

(g) Whether enrolled as member of any Builders Association, if so, name

________________________________________________________________________

________________________________________________________________________

7. (a) Particulars of Supervising staff/Engineer

(i) Do you supervise personally? ___________________________________

(ii) Name & Address of agent ______________________________________

____________________________________________________________

(iii) Qualifications (attach certificates) ________________________________

____________________________________________________________

____________________________________________________________

(iv) Powers______________________________________________________

____________________________________________________________

….4/-

-4-

(b) List of other important employees

Name Qualification Experience

_____________________ _____________________ __________________

_____________________ _____________________ __________________

_____________________ _____________________ __________________

8. Relation with other Registered Contractors

(a) Name of related firm_________________________________________________

__________________________________________________________________

(b) Names of their partners_______________________________________________

__________________________________________________________________

(c) Nature of relationship________________________________________________

__________________________________________________________________

(d) Particulars of their registration _________________________________________

__________________________________________________________________

9. Registration with other Departments

Name of formations Category, Limit and Index No Letter No. of enlistment

(a) ________________ _________________________ ____________________

(b) ________________ _________________________ ____________________

(c) ________________ _________________________ ____________________

10. Whether your firm or sister concern ever

(a) Removed from the list : Yes/No

or

(b) Deparred from contracting : Yes/No

or

(c) Black listed : Yes/No

….5/-

-5-

11. Name of persons working :

(Every contractor and corporation wishing to be registered as an approved contractor shall

submit a list of those persons who are working with it in any capacity and who are near relative of any

commissioned/GREF Officers in the Border roads or any Gazetted Officer of the Ministry of

defence/Ministry of Surface Transport. Contractor/Corporation shall also intimate names of such

persons if they are subsequently employed by him/it. The contractor/corporation is no enlisted to

tender for any work which near relative will deal with or with which he may be connected in any way

and that any breach of this condition may be considered sufficient to debar him/it from registration or

t0 remove him/it from the approved list.

(Notes :- By the term ‘near relative is meant wife/husband, parents, children, brothers, sisters,

brother/sister-in-law, son/daughter-in-law, first cousin and father-in-law.)

12. We agree to notify the Officer accepting this application and registering our names on the list of

contractors of any changes in the foregoing particulars as they occur and to verify and confirm these

particulars annually on 1st January.

13. We agree to execute a BOND in favour of the President of India in the form and to the amount

prescribed as security against proper performance of work entrusted to me is for execution in

accordance with the applicable conditions of contract, as a condition receded to our name being

registered in the BRO list of contractors.

14. We understand and agree that the appropriate Border Roads authority has the right as he may

decide, not to issue tender forms in any particular case and also to suspend, remove black list our name

from the BRO list of contractors in the event of our submission of non bonafide tenders or for technical

or other delinquency in regard to which the decision of the appropriate BRO Authority shall be final and

conclusive.

15. We certify that the above particulars are correct and that should it be found that we have given

a false certificate or that if we fail to notify the fact of our subsequent amalgamation with another

contractor or firm, our name will be removed from the BRO list of contractors and any contract that we

may be holding at that time is liable to be rescinded.

16. We undertake not to employ directly or indirectly any Army Personnel* dismissed from service

in our business.

17. We note that registration as BRO Contractor does not carry with it the right to tender for BRO

works.

Signature of Contractor

Dated :

*(The term “Army Personnel” is intended to include Govt.Servants also)

….6/-

-6-

FOR USE IN DIRECTORATE

(To be appropriately completed by the Border Road Registering Officer)

Registered as a BRO Contractor in (Categories)_______________________________________

with an upper financial limitation of Rs._____________________________________________

for work in_____________________________________________________________________

Signature ___________________ Designation____________________

Dated ____________________

Appendix „D‟

LIST OF DOCUMENTS & DETAILS REQUIRED TO BE SUBMITTED FOR

ENLISTMENT

(I) Application (IAFW-2190) form duly completed and signed by Proprietors / all

Partners or the Directors as authorised.

(II) A copy of the registration certificate alongwith memorandum and Article of

Association, if your firm is registered with Registrar of Companies under Company Act

1956.

(III) Copy of partnership deed in case of partnership firm and affidavit to the effect

that whether the firm is proprietor ship or partnership firm or a company. In the affidavit

they will state that the constitution of firm or company shall not be changed without prior

approval of the Registering authority.

(IV) Details of experience of executing similar type of works for which registration is

sought for. The details must include clear postal address of the clients, value of works

done with date of commencement and completion. The details are required for minimum

last three years.

(V) Name and residential address of the Proprietor/Directors/Partners of your firm

alongwith address of Police Station and Senior Supdt/Supdt of Police under whom the

residential address of these Partners/Directors falls. Latest photographs of the

Proprietor/ Directors/Partners duly signed and attested should be affixed on enrolment

application and two photographs struppled on the form.

(VI) PAN of the Proprietor/Partners of the firm.

(VII) Copy of Balance Sheet for the last three years duly audited by the Charted

Accountant and attested by a Class I Gazetted Officer.

(VIII) Details of movable/immovable properties to be given in the form of an affidavit on

non judicial stamp paper of appropriate value duly attested by the Notary Public or 1st

Class Magistrate.

(IX) Valuation certificate for immovable property from a registered Valuer in original

alongwith copy of licence of Valuer.

(X) Details of Veh/Eqpt/Plant showing make, model and type alongwith their present

value should be given in the form of an affidavit. If these are to be considered for

minimum reserve then Valuation certificate shall also be obtained from the registered

valuer and submitted alongwith copy of valid licence of registered valuer.

(XI) In the affidavit of holding movable/immovable property the following affirmation

should be endorsed and signed:-

(i) That the immovable/movable property is free from mortgage, hypothetication or any other disputes and encumbrances and clearly belongs to the contractor. Or That the immovable/movable property is free from any disputes and encumbrances and clearly belongs to the contractor. The immovable/movable property has been mortgaged/hypotheticated for Rs._________. Market value of immovable/movable property as per valuation report No.___________given by Regd valuer__________is Rs.______________. Therefore balance market value of property i.e. Rs.______________(Market value minus mortgaged value) is free from any mortgage/hypothetication. (ii) That the said immovable/movable property has not been shown for seeking enlistment of a sister concern in BRO. (iii) That the said immovable/movable property will not be sold, transferred, gifted or otherwise disposed off without prior intimation to the registering authority in BRO. While giving such prior intimation, new affidavit for alternate immovable/movable property of value at least equal to minimum requirement as per scales along with valuation report from Regd valuer shall also be submitted; failing which the Registering Authority may declare the contractor unenlisted or may take action as deemed fit till acquiring alternate immovable/movable property. In case of partnership firm, the partner having immovable property in his name, shall also endorse following in addition to above:- (iv) Irrespective of my share in partnership firm, my whole property may be utilized by the Government for realizing their dues/recovery, if the firm fails to deposit the same.

.

(XII) Details of Engineers employed with your firm (with the date of employment)

should be given in the form of an affidavit. Affidavit from each Engineer stating that they

are employed with your firm is also required. Copies of their Degree/Diploma

Certificates duly attested by Notary Public or Class I Gazetted Officer must also be

submitted.

(XIII) Solvency certificate from your Banker indicating satisfactory maintenance of

account and amount upto which your firm can be treated as solvent. This certificate

should be on Banker‟s letter head indicating Branch Code and Personal Code numbers

of the person signing it. Working capital certificate from your banker indicating working

capital, overdraft facility etc.( For specimen refer annexure I to appendix D)

(XIV) Declaration from the Partners/Directors of the firm in the form of an affidavit of

appropriate value that no recovery is pending to be made against the firm by BRO or

MOD or MORT&H

(XV) Declaration from the Partners/Proprietor/Directors of the firm in the form of an

Affidavit that the firm is not involved in any Court case, Litigation etc with BRO or

MORT&H or MOD and the firm or any Partners/Directors are not banned for enlistment

/tendering by any Govt Organisation.

(XVI) Affidavit affirming that no Govt recovery is due against the firm and the Co. / firm

is not black listed by any of the Government Department.

(XVII) Affidavit to the effect that no near relative of any of the Partners/ Directors of the

firm are working as Gazetted Officer in BRO or Ministry of Defence If such near relative

is (are) working as stated, the details of post held and place of posting be indicated in

affidavit.

(XVIII) Copy of enlistment and valid registration certificate issued by Govt/ Semi Govt

Department, if any, duly attested by a Class I Gazetted Officer.

(XIX) Copy of power of Attorney, if any.

Note: - All affidavits should be submitted on Non Judicial Stamp Paper of appropriate

value duly attested by Notary Public or 1st Class Magistrate.

Annexure I to appendix D

Form Of Solvency certificate from Nationalised/Scheduled Bank


This is certified that to the best of our knowledge and information M/s/Shri/Smt……………………………………having address………………………………,

A customer of our bank are/is respectable and can be considered solvent up to Rs……………….(Rupees…………………………)/financial sound for any engagement up to Rs ……………………….(Rupees………………………….). This certificate is issued without any guarantee or responsibility on the bank or any of the officers.

(Signature)

Name, Designation and personal; code No

Note:- In case of partnership firm, certificate to include names of all partners as recorded with the bank.

Form Of Working Capital certificate from Nationalised/Scheduled Bank


This is certified that M/s/Shri/Smt…………………………………………….. having address………………………………has/have been maintaining a saving bank account/current account/fixed deposit account with this branch of bank since…………………and the firm is having working capital of approximately Rs………………….and or the firm is enjoying overdraft/credit facilities upto limit of Rs …………………………. This certificate is issued without any guarantee or responsibility on the bank or any of the officers.

(Signature)

Name, Seal and personal; code No

Appendix E

Sample of advertisement to be published in newspapers

BORDER ROADS ORGANISATION

“ENLISTMENT OF CONTRACTORS IN BORDER ROADS ORGANISTAION”

1. Border Roads Organisation constructs and maintains Roads, tunnels, Bridges

etc. in border areas of India.

2. In order to cope up with the huge targets, BRO outsource works on larger

scales. Contractors constructing Roads, bridges and tunnels will have a major role in

sharing the works entrusted to the BRO.

3. BRO enlists the Contractors in different classes and categories depending

upon their financial and technical capabilities. Details of various Classes & Categories

of enlistment, enlistment criteria and application form along with list of documents

required for enlistment are available on website www.bro.gov.in (Link : “Tender”).

4. Contractors interested for enlistment may send applications on prescribed

appliaction form along with requisite documents to HQ DGBR (E8 Section), Seema

Sadak Bhawan, Ring Road Delhi Cantt, New Delhi-110010 (for enlistment in classes

„SS‟ „S‟ „A‟ & „B‟), to respective CE Projects ( for enlistment in classes „C‟ & „D‟) and

respective Commander task force (for enlistment in class „E‟). Last date of receipt of

application is 31st Mar 2011. Any clarification may be obtained on telephone No. 011-

25686914/25686876.

5. Contractors having experience of executing works in BRO shall be preferred

for enlistment.

(A K Gupta)

SE (QS&C)

Director (Contracts)

For Dir Gen Border Roads

http://www.bro.gov.in/

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