Annual Report 2003/04 _________________________________________________

Annual Report 2003/04_________________________________________________

_______________________________________________________________________________________________________________

Presentation to theParliamentary Committee on International Affairs

Dr A NtsalubaDirector-General

Cape Town20 October 2004

Annual Report 2003/04

Foreign Policy Principles_________________________________________________

_______________________________________________________________________________________________________________

Human rights and democracy

Justice and international law in international relations

Peace and conflict resolution

Africa in world affairs

Economic development


Foreign Policy Guidelines_________________________________________________

_______________________________________________________________________________________________________________

Security/quality of life/territorial integrity and sovereignty in SA

Relations as equals in Africa and friendly relations with the world

Honour UN obligations

Commitment to African Renaissance AU / NEPAD

Economic development

Regional integration/development in SADC and SACU

Eradication of poverty

MDGs by 2015

Implementation of WTO Doha Development Agenda/FfD/WCAR/WSSD


Foreign Policy Guidelines (cont.)_________________________________________________

_______________________________________________________________________________________________________________

Peace making and conflict prevention

Multilateralism / rules-based international system

Reform of UN and Bretton Woods Institutions

WTO / rules-based international trading regime

Combat racism, sexism, xenophobia and related intolerances

Agenda of the South (South-South Cooperation / South-North partnerships)

Sustainable people-centred development

Alleviate plight of refugees

Positive image of South Africa


Action on Key Strategic Priorities for 2003/04_________________________________________________

_______________________________________________________________________________________________________________

Consolidation/Implementation of the African Agenda

South-South Cooperation

South-North Dialogue/Partnerships

Multilateral Diplomacy

Projecting Positive/Accurate Image of South Africa/Africa


Consolidation/Implementation of the African Agenda_________________________________________________

_______________________________________________________________________________________________________________

Chair of AU and member of AU Troika

Establishment of AU Commission / Pan-African Parliament / PSC SA election to PSC for 3 years

Ratification of Pan-African Parliament Protocol

Launch of SA’s ECOSOCC chapter

Ratification of Protocol of AU Constitutive Act

Operationalisation of AU organs

NEPAD -> expanded cooperation with the South

SADC -> RISDP / ratification of protocols

Peace, Stability and Security -> peacekeeping efforts / troop deployment

Strengthening of SA representation on the Continent -> 6 new missions


South-South Cooperation_________________________________________________

_______________________________________________________________________________________________________________

Establishment of IBSA Dialogue Forum

Establishment of AASROC

Participation in IOR-ARC Free trade negotiations -> SACU/China, SACU/India, SACU/MERCOSUR

Strengthening of SA representation -> 5 new missions in Asia & Middle East

Consolidation of SA relations with CARICOM

African Diaspora solidarity initiative

Haitian Bicentennial celebrations

Improved relations with MERCOSUR member countries in Latin America


South-North Dialogue/Partnerships_________________________________________________

_______________________________________________________________________________________________________________

G8 Summit / France -> participation in special working session on NEPAD

Europe/EU -> ratification of TDCA / tariff adjustments for newly-acceded EU states

North America -> US/SACU free trade negotiations / US Congress’ extension of AGOA


Multilateral Diplomacy - Peace and Security

________________________________________________________________________________________________________________________________________________________________

Palestine-Israel conflict Road Map’ / Geneva Accord / ICJ-Separation Wall

Iraq principle Middle East focus / efforts in UN / Special Envoy / relief aid / Madrid conference

UN/Security Council reform High-Level Panel on Threats, Challenges and Change

SA’s role as one of ‘Friends of the Chair’

Combating international terrorism and implementation of UNSC resolutions

Disarmament and non-proliferation

Kimberley Process

Multilateral Diplomacy - Socio-economic Development/Cooperation

________________________________________________________________________________________________________________________________________________________________

WTO Cancun Ministerial - G20

TRIPS and Public Health

Bretton Woods Institutions Continued dialogue on progress on MDGs and effects of globalization

WSSD SA chaired first session of Commission on Sustainable Development after Johannesburg Summit


Projecting Positive/Accurate Image of South Africa/Africa

________________________________________________________________________________________________________________________________________________________________

Ceremonial functions

Diplomatic appointments

Assistance through JIA State Protocol lounge

Diplomatic Guesthouse

Presidential Guesthouse

Incoming visits

Protocol support to second and third tiers of government

Services to the diplomatic corps in South Africa


HR Management_________________________________________________

_______________________________________________________________________________________________________________

Establishment as at 31 March 2004 Head Office and Missions


Total number of posts 2801Filled 1618Funded vacancies 527Unfunded vacancies 656

Steps taken to fi ll f unded vacancies:Advertised: 194

Filled: 183 Breakdown:

108 external appointments75 internal appointments

HR Management_________________________________________________

_______________________________________________________________________________________________________________

Establishment as at 31 March 2004 Missions


Total number of posts: 826Filled 521Vacant and f unded 91Vacant and unfunded 214

Steps taken to fi ll f unded vacancies:Placement drive in December/ J anuaryCurrent placement drive

Heads of Mission:I ntake since 1 April 2004 = 30

HR Management_________________________________________________

_______________________________________________________________________________________________________________

Representivity: Employment Equity Table


Male FemaleOccupational BandA C I W A C I W

Total

Top management 5 0 3 0 2 0 0 0 10Senior management 50 2 9 29 20 4 1 11 126Prof qualified and experiencedspecialists and mid-management

175 27 24 185 125 8 15 143 702

Skilled technical/ academicallyqualified workers, juniormanagement, supervisors,f oremen, superintendents

92 6 9 25 115 16 15 140 418

Semi-skilled/ discretionarydecision-making

59 4 2 4 46 2 5 9 131

Unskilled/ defi ned decision-making

97 2 0 7 108 3 0 14 231

Total 478 41 47 250 416 33 36 317 1618

HR Management_________________________________________________

_______________________________________________________________________________________________________________

Representivity: Issues of Concern


I ssue How it is being addressed Few women on

Management levelCurrent recruitment drive placesemphasis on women, in particularblack women

Under-representation ofblacks on the DeputyDirector level

Current recruitment drive willaddress the problem to someextent

Under-representation ofpeople with disabilities

Strategies in place to target andattract people with disabilities

HR Management_________________________________________________

_______________________________________________________________________________________________________________

Other HR Interventions

Implementation of the Performance Management System

Affirmative-action measures in various HR processes

e.g., Recruitment and Selection, Training and Development

Implementation of the Workplace Skills Plan, including a Generic Training Framework for new employees

Implemented a streamlined recruitment and selection process

Repositioned Employee Assistance Programme into an Employee Wellbeing Centre

Implemented the Foreign Service Dispensation

Fully implemented Resolution No 7


HR Management_________________________________________________

_______________________________________________________________________________________________________________

Programme for 2004/05

Developing job profiles

Conducting skills audit

Implementing career management and retention strategies

Entrench the Performance Management and Development System

Refocus on transformation and employment equity


Corporate Services - Annual Financial Statements_________________________________________________

_______________________________________________________________________________________________________________

Revenue Annual Allocation R 2,329 billion

Drawings by National Treasury R 356 million

Other Revenue R 53 million

Actual Expenditure 2003/04 Financial Year


Budget Actual VarianceProgrammesR’000 R’000 R’000

Programme 1: AdministrationProgramme 2: Foreign RelationsProgramme 3: Public Dip & ProtocolProgramme 4: Foreign PropertiesProgramme 5: Auxiliary ServicesSpecial Functions

209,3581,549,387

79,638113,414

376,7784

203,6771,391,974

78,64577,602

376,7784

5,681157,413

99335,812

00

Total (91% expended) 2,328,579 2,128,680 199,899

Corporate Services - Annual Financial Statements

________________________________________________________________________________________________________________________________________________________________

Actual Expenditure 2003/04 Financial Year (cont.)

Savings 2003/04 Personnel expenditure

Foreign properties

Foreign exchange


Budget Actual VarianceStandard I temR’000 R’000 R’000

Personnel ExpenditureAdministrationI nventoriesEquipmentLand and BuildingsProfessional & Special ServicesTransfer PaymentsMiscellaneous

1,227,721242,90732,62382,911

241,304172,244315,556

13,313

953,354352,81034,23784,092

225,224148,975315,55614,432

274,367(109,903)

(1,614)(1,181)16,08023,269

(1,119)Total (91% expended) 2,328,579 2,128,680 199,899

Auditor-General’s Report_________________________________________________

_______________________________________________________________________________________________________________

Foreign Currency System unreconciled differences

Receivables - interdepartmental balances

Payables - ARF

Internal controls

Information Communication Technology


Foreign Currency System_________________________________________________

_______________________________________________________________________________________________________________

The System was developed to: record funds transferred to missions

record expenditure incurred by missions in various currencies

convert such expenditure into RSA Rands

Foreign Currency System unreconciled balances


R'000PMG Account 8033-128-9BAS/ FCS I nterf ace Account

R 487 154R 424 7903

Overdraft R 62 451Cash Book balances (Missions)Funds in transit

R 68 433R 5 601

Available cash R 74 034Net Diff erence (R74 034 - R62 451) R 11 583

Programme of Action_________________________________________________

_______________________________________________________________________________________________________________

Reconciliation of Control Accounts commenced

A new financial system for the Missions is being implemented in phases

Office of the Auditor-General finalising the auditing of the Account

Asset Register is being developed

Master Systems Plan developed

Capacity constraint addressed


African Renaissance and International Cooperation FundAnnual Financial Statements as at 31 March 2004

________________________________________________________________________________________________________________________________________________________________

Income and Expenditure Income R 81,624 million

Expenditure R 62,188 million

Auditor-General’s Report Payables - Department of Foreign Affairs

Africa Cup of Nations soccer tournament

Long-term loans

Programme of Action Investigating the possibility of changing the ARF Act

Office of the Auditor-General finalising the auditing of the Account

The issue of the long-term loans is being reviewed


Annual Report 2003/04 _________________________________________________

Documents

Transcript of Annual Report 2003/04 _________________________________________________