Annual Program Statement USAID Greening Prey Lang (GPL)

Reference Number: USAID GPL-APS-001

Issuance Date: 1 November 2019

Updated Date: 18 November 2020

Expired Date: 29 October 2021

Questions:

● Q&A Online Session: on 24 November 2020 from 09:00-11:00 AM. Register via this

link: https://bit.ly/GPLAPS2 by 20 November 2020 to attend.

● For questions received by 01 December 2020, responses will be posted by 08 December

2020. For questions received thereafter by the 1st of the month, responses will be posted

by the 8th of that month

Concept Paper Review Dates:

● Round 1: Concept Notes due by 18 December 2020

● Concept notes will be reviewed on a rolling basis thereafter, depending on the

number of submissions received

Dear interested applicants,

Tetra Tech ARD, the implementing partner for USAID’s Greening Prey Lang (GPL) pursuant to

the Foreign Assistance Act of 1961, as amended, and in accordance with USAID Contract No

72044218C00001, is authorized to provide Grants under Contract (GUC) to meet its program

objectives. GPL is seeking concept papers from qualified organizations to support the objectives

of this solicitation as described below.

USAID GPL will use an Annual Program Statement (APS) which is a two-tiered application

system for awarding grants; applicants are first encouraged to submit a concept paper. Concept

papers may be submitted in English or Khmer using the format and guidance provided in

Attachment A. Concept papers submitted in Khmer will be unofficially translated by USAID GPL.

However, all documents for a grant agreement, if successful, will be in English. All concept papers

received before each closing deadline will be reviewed by USAID GPL according to the evaluation

criteria outlined in Section 2. If the concept paper is determined by USAID GPL to be aligned with

project objectives and to otherwise meet the minimum requirements, the applicant will be invited

to submit a full application. Submissions received after the final closing date will not be considered

in the review process.

USAID GPL and USAID reserve the right to fund any or none of the applications submitted.

Additionally, any award pursuant to this funding opportunity is contingent upon the availability of

funds. For the purposes of this program, this APS is being issued and consists of this cover letter

and the following sections. Please read the APS in its entirety before submitting your concept

paper to ensure your organization is eligible and your submission complies with all requirements.

Section 1: Program Description

Section 2: Award Information

Section 3: Eligibility Information

Section 4: Submission Information

Section 5: Review Information

Section 6: Application Process and Administration Information

Section 7: Attachments

Attachment A: Concept Paper Format

Thank you for interest.

Sincerely,

Matthew Edwardsen

USAID GPL Chief of Party

TABLE OF CONTENTS

SECTION 1. PROGRAM DESCRIPTION 3

1. Background 3

2. Geographic Focus 5

SECTION 2. AWARD INFORMATION 8

1. Number and Value of Awards 8

2. Period of Performance 8

3. Grant Type 8

4. Cost Share Requirements 8

5. Funding Restrictions 8

SECTION 3. ELIGIBILITY INFORMATION 9

1. Eligible Applicants 9

2. Ineligible Applicants 9

3. Illustrative List of Eligible Activities 10

4. Ineligible Activities 10

SECTION 4. SUBMISSION INFORMATION 11

1. Instructions 11

2. Submission Dates and Times: 11

3. Submission Point of Contact 11

SECTION 5. REVIEW INFORMATION 11

1. Initial Screening 11

2. Evaluation Criteria 12

SECTION 6. APPLICATION PROCESS AND AWARD INFORMATION 12

1. Application Process 12

2. Pre-Award Requirements 12

3. Award Administration 13

4. Environmental Concerns 13

5. Branding Strategy and Marking Plan 13

6. Reporting Requirements 14

7. Pre-Award Terms and Provisions 14

ATTACHMENT A: CONCEPT PAPER FORM 21

SECTION 1. PROGRAM DESCRIPTION

1. Background

The five-year USAID Greening Prey Lang (GPL) Activity is funded by the United States Agency

for International Development (USAID) and began on August 13, 2018. USAID GPL aims to

promote resilient, low-emission development and inclusive, sustainable management of the Prey

Lang Extended Landscape (PLEL). improve and maintain the health of forest and freshwater

ecosystems within and surrounding the Prey Lang Wildlife Sanctuary (Prey Lang) by engaging

civil society and public entities to work together to consolidate the conservation and sustainable

management of the Prey Lang Extended Landscape (PLEL). USAID GPL increases sustainable

economic opportunities; supports the development of inclusive natural resource governance; and

improves conservation efforts and land management for agriculture, forestry, and water while

reducing greenhouse gases and increasing resilience to climate change.

The overall vision of USAID GPL is to promote resilient, low-emissions development through

inclusive sustainable management of the PLEL. To achieve this goal, USAID GPL builds on the

successes of prior investments in the PLEL and implements a landscape-level approach that

focuses on three integrated and mutually reinforcing primary objectives:

1. Objective 1: Improved biodiversity conservation and ecosystem health in the PLEL

(Conservation);

2. Objective 2: Increased sustainable and equitable economic opportunities, community

livelihoods, and natural capital reinvestment (Communities); and

3. Objective 3: Strengthened inclusive and effective landscape governance (Governance).

The USAID GPL team accomplishes these objectives by working in partnership with beneficiaries

who depend on and have a strong stake in conserving ecological services such as clean air and

water, biodiversity, and food; community-based organizations; the private sector; and the Royal

Government of Cambodia (RGC), and providing technical assistance for strengthening and

supporting implementation and enforcement of formal processes for sustainable landscape

management and biodiversity conservation. USAID GPL also supports Cambodia’s goals and

international commitments for climate change mitigation and biodiversity conservation.

With the recent hit of the world’s pandemic COVID-19, USAID GPL focuses this solicitation on

addressing the economic impacts of COVID-19. There have been significant negative economic

impacts due to the COVID-19 pandemic globally and in Cambodia. The latest Asian Development

Bank (ADB) report on GDP in Cambodia estimates a -4% GDP contraction for 2020 compared to

an average annual GDP growth of 7% GDP across the last decade. Many of the rural households

within the PLEL are dependent on remittances from internal and external migrant workers in the

tourism, garment, restaurant, and construction sectors. These sectors are among the hardest hit by

the COVID-19 economic crisis and remittances. In addition, ecotourism communities in the PLEL

have lost income because both individual tourists and tour companies have canceled trips during

the normally busy high season. Locally grown smallholder cash crops, such as cassava and cashew,

have experienced a significant decrease in short-term prices due to lack of market access and

decreasing demand. This loss of remittances and locally generated income impacts the livelihoods

of Cambodians within the PLEL and has the potential to cause an increase in extraction of natural

resources from Cambodia’s protected areas.

Purpose and Objectives

The achievement of USAID GPL’s goal requires a diverse set of partnerships. One method that

USAID GPL will utilize to engage partners is grants. In order to address the economic impacts of

COVID-19 in local communities within the PLEL, USAID GPL seeks partnerships that will

address USAID GPL’s Objective 2 (Communities). USAID GPL grantee activities should focus

on livelihoods activities that adopt a market-based approach, for example by linking buyers to the

local community producer groups. The beneficiaries must be from the PLEL, but the private sector

partners can be based anywhere locally or internationally. In almost all instances grantee activities

should be scalable.

Grants should link private sector actors including buyers, processors, traders with the local

communities that produce products such as non-timber forest products, wild honey, rice, and other

agriculture or livelihoods related activities including ecotourism. USAID GPL Objective 2 is

focused on improving community livelihoods as detailed below.

Objective 2: Support the development of business plans within an integrated green enterprise

framework; implement a commodity-specific livelihood action plan for PLEL communities and

grant facility for livelihoods development; assess feasibility of Nested REDD+; develop payment

for ecosystem services (PES) Assessment for the PLEL; develop a conservation enterprise

monitoring system and develop and implement a compliance database throughout PLEL; support

and expand existing conservation incentive payments programs; promote expansion of Sustainable

Rice Platform (SRP); improve existing ecotourism facilities; and strengthen existing agricultural

cooperatives and provincial platform.

Grantee activities must contribute to achieving Objective 2 and one or more of USAID GPL

performance indicators.

Additional information on USAID GPL indicators can be found in the USAID GPL Monitoring

and Evaluation Manual which can be accessed on USAID’s Development Experience

Clearinghouse: https://pdf.usaid.gov/pdf_docs/PA00X34P.pdf

2. Geographic Focus

The geographic focus of the USAID GPL Activity is the PLEL, which is a mosaic of land cover

and land use types – protected areas, concessions, and communities – under severe threats from

deforestation, wildlife trafficking, and the impacts of climate change (Figure 1, below). The PLEL

is situated across 8.8 million acres (3.5 million hectares) and six provinces (Preah Vihear,

Kampong Thom, Kratie, Stung Treng, Siem Reap, and Oddar Meanchey) in north-central

Cambodia and includes natural protected areas (wildlife sanctuaries, natural heritage parks,

protected landscapes, Ramsar sites, and multiple use protected areas), community protected areas

(CPAs), community forests (CFs), community fisheries (CFis), and biodiversity conservation

corridors, as well as the catchment basins hydrologically connecting these areas to the Tonle Sap

ecosystem. Protected areas within the PLEL include Beng Per Wildlife Sanctuary (Beng Per),

Boeng Chhmar Ramsar Site (Boeng Chhmar), Chhaeb Wildlife Sanctuary (Chhaeb), Koh Kae

Protected Resort (Koh Kae), Kulen Promtep Wildlife Sanctuary (Kulen Promtep), North Tonle

Sap Protected Landscape (North Tonle Sap), Phnom Tbaeng Natural Heritage Park (Phnom

Tbaeng), Phnom Thnout-Phnom Pok Wildlife Sanctuary (Phnom Thnout), Prasat Bakan (Preah

Khan Kampong Svay) Protected Landscape (Prasat Bakan), Preah Roka Wildlife Sanctuary (Preah

Roka), Preah Vihear Protected Landscape (Preah Vihear), Preak Prasab Wildlife Sanctuary (Preak

Prasab), Prey Lang Wildlife Sanctuary (Prey Lang), Sambour Prey Kok Protected Landscape

(Sambour Prey Kok), Sambour Wildlife Sanctuary (Sambour), Stung Sen Ramsar Site (Stung Sen),

Stung Treng Ramsar Site (Stung Treng), Techo Sen Russey Treb Cambodian Royal Academy

National Park (Techo Sen), and Tonle Sap Multiple Use Area (Tonle Sap).

Specifically, applicants should consider the following sites by livelihood components as follows,

however USAID GPL will prioritize opportunities that have the strongest private sector linkages:

Table 1. Suggested Sites by Livelihood Components

No

.

Livelihood Components Proposed Sites

1 Agriculture Cooperatives Kampong Thom: Sakream Rong Roeung.

Kratie: Koh Thnaot*, Kampong Damrey*, and Ou

Krieng*.

2 Community-Based Eco

Tourism

Kampong Thom: Reaksmei Phoupirkriboeung Kranhak,

Sambor Preikuk, Preah Rumkel, and Prey Kbalbie*.

Kratie: Koh Samseb, Koh Pdao*, Koh Thnaot*, and Koh

Chraeng*.

Stung Treng: Borei Osvay, Phnom Chumrok Sat,

Samros Koh Han*, and Koh Preah*.

Preah Vihear: Tmart Boey, Prey Veng, Dong Phlet,

Taing You (Phnum Tbeng), Da Taveuk (Phnum Tbeng),

Bakkaim, Phnom Dek Chambok Hoh*, and Tabos

Village in PTPP WS*.

3 Non-Timber Forest Product

(Honey)

Kratie: Veal Kansaeng*, Tonsorng Thlak*, Koh Chbar*,

and Speankda.

Stung Treng: Krala Peas*, Kroam*, Spong, Daung Taol,

and Kes.

Preah Vihear: Chhaeb Lech*, Kunpheap 1*, Kunpheap

2*, Sangkae*, Dang Phlet*, Srael Veal, Bangkor, and

Srae.

4 Non-Timber Forest Product

(Resin)

Stung Treng: Daung, Kes, Taol, and Seimbouk.

Kampong Thom: Oudesko and Okranhoung.

5 Non-Timber Forest Product

(Traing)

Preah Vihear: Chhaeb Lech*, Chhaeb Keut*, Krasaing*,

Sa Em*, and Sangkae*.

Stung Treng: Toal, Pha Arv, Maun, and Anlong Chrey

6 Non-Timber Forest Product

Bamboo

Kratie: Koh Anchey, Kampong Damrei, Kampong

Kboeung, and Okrasaing. *Note: these are the sites that USAID GPL’s current grantees are implementing.

SECTION 2. AWARD INFORMATION

1. Number and Value of Awards

USAID GPL anticipates awarding approximately 8-10 awards as a result of this updated APS.

Awards are anticipated to range from $50,000 to $100,000 but may be less or more depending on

the technical scope. The number and value of awards is dependent on the quality of the concept

papers received and available funding. USAID GPL seeks to award grants to a variety of partner

organizations. Organizations may submit more than one concept paper; however, GPL reserves

the right to limit the number of awards provided to any organization as one of the primary

objectives of the USAID GPL grant program is to provide grants to a diversity of organizations.

2. Period of Performance

The applicant shall specify the period of performance of the project being proposed. It is

anticipated that the duration of grants will be 12-18 months but may be shorter or longer depending

on the technical scope. All grants under this APS are expected to end by April 2023.

3. Grant Type

USAID GPL anticipates awarding Standard Grants, Simplified Grants, Fixed Amount Awards

and/or In-Kind Grants from this APS. The type of award will depend on the nature of the activities

and the capacity of the applying organization.

4. Cost Share Requirements

Cost Share is not required under this APS.

Cost share refers to the resources a recipient contributes to the total cost of an agreement. Cost

share becomes a condition of an award when it is part of the approved award budget. The cost

share must be verifiable from the recipient’s records; for U.S. organizations, it is subject to the

requirements of 2 CFR 200.306, and for non-U.S. organizations it is subject to the Standard

Provision for Non-U.S. NGOs, “Cost Share”; and can be audited. If a recipient does not meet its

cost share requirement, USAID GPL may apply the difference in actual cost share amount from

the agreed upon amount to reduce the amount of USAID funding for the following funding period,

require the recipient to refund the difference to USAID when this award expires or is terminated,

or reduce the amount of cost share required under the award.

5. Funding Restrictions

The following restrictions apply to awards issued under this APS:

● The award will not allow the reimbursement of pre-award costs. That is, only allowable

obligations incurred during the period defined within the grant agreement will be

reimbursed.

● Nonrefundable VAT is not considered allowable under this APS.

● ‘Construction’ as defined in ADS 303maw is not allowable:

https://www.usaid.gov/sites/default/files/documents/1868/303maw.pdf

● Sub-award, subcontracts and consortium partner relationships in which a contract

mechanism is established to transfer funds from the prime grantee to another organization,

are not allowable.

SECTION 3. ELIGIBILITY INFORMATION

1. Eligible Applicants

● Civil Society Organizations (CSOs);

● Community Based Organizations (CBOs);

● National, regional, and local organizations;

● Non-US NGOs;

● US NGOs;

● Private foundations and universities;

● Private enterprises or firms (profit is not allowed under GPL grants); and

● Business associations.

USAID GPL will review all potential grant recipients to determine their ability to manage USAID

awards. Organizations that have not previously received USAID funding are encouraged to apply.

To be eligible for this award, applicants must be able to demonstrate that they:

● Are legally registered and recognized under the laws of Cambodia

● Are in good standing with all civil and fiscal authorities;

● Possess and apply a system of internal controls that safeguard assets and protect against

fraud, waste, and conflicts of interest;

● Possess sound managerial, technical and institutional capacities to achieve project results;

● Possess financial accountability and maintain detailed records of all expenses;

● Are willing to sign applicable assurances and certifications if selected to proceed to the

next round (listed in Section 6 below);

● Can provide a valid DUNS number with its full application or show verification that it has

registered and is pending receipt of a DUNS number, and:

● Not have a negative determination on the SAM, UN 1267, or OFAC Blocked Persons Lists.

2. Ineligible Applicants

The following organizations are not eligible for USAID GPL grant funding:

● Political parties, their subsidiaries, or affiliates;

● Organizations that promote or engage in illegal or anti-democratic activities;

● Faith-based organizations that are not in compliance with ADS 303.3.28, which is in

accordance with Executive Order 13279, Equal Protection for the Laws of Faith-based

Community Organizations;

● Organizations that are not legally registered in Cambodia;

● Any entity that has been found to have misused USAID funds in the past three years;

● An organization that refuses to sign the required certifications; and

● Any organization not approved by USAID.

Tetra Tech will ensure that each prospective grantee and its key personnel are not debarred or

suspended from receiving United States Government (USG) funds and do not appear as ineligible

on:

1. The System for Award Management (SAM) List1;

2. The Specifically Designated Nationals and Blocked Persons [SDNBP] List2 maintained

by the U.S. Treasury for the Office of Foreign Assets Control (OFAC); and

3. The United Nations Security Designation List3.

3. Illustrative List of Eligible Activities

Concept Papers responding to this APS may include but are not limited to the following illustrative

examples.

● Scaling up of proven livelihood interventions that do not promote the expansion of

activities into protected areas.

● Value chain analysis and subsequent development and capacity building of demand driven

non-timber forest products (NTFP) supply chains. Efforts could focus on women

entrepreneurs and indigenous groups.

• Promotion of product development to meet current market demand for community-based

enterprises, agriculture cooperatives, water user groups, NTFP, and/or ecotourism groups

within the PLEL (buyer-led approach).

4. Ineligible Activities

The following activities are not eligible for funding:

● Activities that duplicate the activities of other USG-supported program or programs

conducted by other organizations in USAID GPL target regions;

● Activities that are inconsistent with international standards of human rights or with

democratic goals of racial and ethnic tolerance and harmony;

1 This list can be located at https://www.sam.gov/portal/public/SAM/. At this web address, there is an option to search records by

entering a DUNS number, CAGE code, or business name.

2 This list can be located at http://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx.

3 This list can be located at http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml.

● Ceremonies, parties, celebrations, or “representation” expenses except for those that are

specified in the grant (for example, opening ceremonies) to promote the visibility of

USAID in the eyes of the communities USAID is trying to serve;

● Involuntary sterilization programs;

● Abortion-related activities and biomedical research relating to abortion; and

● Activities outside the contract scope and/or not approved by USAID.

SECTION 4. SUBMISSION INFORMATION

1. Instructions

Eligible Applicants should submit a Concept Paper following the format provided in Attachment

A. Concept Papers should not exceed (3) three pages (not including the cover page) and must

contain the information requested in Attachment A. Applications should use Times New Roman

11 pt., single spaced, with standard 2.54 cm margins. Concept Papers that do not follow the format

provided may not be evaluated.

2. Submission Dates and Times:

Concept papers will be reviewed as follows: Concept papers received by 18 December 2020 will

be included in the first round of review; after the first round, the frequency of review will be

determined by USAID GPL based on the number of concepts received.

3. Submission Point of Contact

Concept Papers may be submitted electronically in English or Khmer by the dates indicated above.

They should be directed to:

Attention: Grants and Subcontracts Manager

Grants@greeningpreylang.org

Please insert the following text into the subject line of the submission email: GPL-APS-001-

updated, along with your organization’s name and the proposed activity name.

Questions on this APS should be submitted to Grants@greeningpreylang.org. An online Q&A

Session will be held by USAID GPL on 24 November 2020 at 9:00 AM ICT. Interested

organizations should register via this link: https://bit.ly/GPLAPS2 by 20 November 2020 to attend.

Questions may be submitted in advance or may be raised at the Q&A. Minutes from the Q&A will

be posted publicly for any interested organizations unable to attend.

SECTION 5. REVIEW INFORMATION

1. Initial Screening

Upon receipt of Concept Papers, the USAID GPL Grants and Subcontracts Manager will review

each Concept Papers to ensure it meets the minimum requirements before proceeding with

technical review. The initial screening requirements include:

● Applicant has submitted a Concept Paper which follows the guidelines outlined in the APS;

● Applicant is legally registered in Cambodia and meets the eligibility criteria listed above;

● Proposed activities are eligible for USAID GPL funding; and

● Applicant is not found with a negative determination in the SAM, OFAC, or UN 1267 lists.

2. Evaluation Criteria

All Concept Papers which pass the initial screening will be evaluated by USAID GPL in writing

based on the following evaluation criteria:

1. Does the concept paper contribute towards USAID GPL’s Objective 2?

2. Is the technical approach market-based and has the potential to be scaled-up?

3. Are there private sector resources leveraged within the concept?

4. Is there feasibility and viability of the concept including a plan for sustainable funding

(or revenue) following the completion of the grant?

5. Does the organization have prior experience in the technical scope?

SECTION 6. APPLICATION PROCESS AND AWARD INFORMATION

1. Application Process

This APS will follow a two-tier process to select final applicants:

a) Applicants must first submit a Concept Paper in accordance with this APS. USAID GPL

will conduct a merit review of the Concept Papers based on the criteria provided in Section

5. Organizations with successful Concept Papers that demonstrate an alignment with

program objectives and satisfy the minimum requirements, will be invited to submit a full

application.

b) Applicants that are invited to the next stage will be provided with information and

templates to develop a full application. Full applications will be evaluated against another

set of merit criteria provided with instructions for the full applications. USAID GPL

intends to hold a Next Steps Clinic for those applicants invited to submit a full application,

with further details to be provided.

2. Pre-Award Requirements

Notification of a successful Concept Paper or full application is not a notification that the applicant

will receive an award. USAID GPL will conduct a thorough cost analysis of the proposed budget

to ensure all costs are reasonable, allowable and allocable in accordance with USAIDs cost

principles. USAID GPL will also conduct a pre-award risk assessment to determine the capacity

of the recipient organization to comply with USAID requirements and cost accounting procedures

and if any specific conditions will be placed on the applicant.

While not required with the submission of the Concept Paper, successful applicants who are asked

to submit full applications will also be asked to provide a signed copy of the following

certifications, as applicable (available at

https://www.usaid.gov/sites/default/files/documents/1868/303mav.pdf):

1. Certification Regarding Lobbying [only for grants over $100K]

2. Certification Regarding Terrorist Financing

3. Certification of Recipient

4. Representation by Organization Regarding a Delinquent Tax Liability or a Felony Criminal

Conviction [for U.S. organizations only]

Successful Concept Paper applicants also will be asked to demonstrate that they have a valid Dun

and Bradstreet Universal Number System (DUNS) number.

3. Award Administration

A grant award will be administered in accordance with applicable regulations as follows:

● For U.S. organizations, 2 CFR 700, 2 CFR 200, and ADS 303maa, Standard Provisions for

U.S. Nongovernmental Organizations are applicable.

● For non-U.S. organizations, ADS 303mab, Standard Provisions for Non-U.S.

Nongovernmental Organizations will apply.

● For Fixed Amount Awards to U.S. or non-U.S. organizations, ADS 303mat, Standard

Provisions for Fixed Amount Awards to Non-governmental Organizations will apply.

4. Environmental Concerns

All grants issued under the USAID GPL will be subject to the USAID requirements for

environmental soundness and compliance as required by 22 CFR 216. For any proposed activities

that are determined by USAID GPL to have a potential adverse impact on the environment, an

Environmental Risk Screening Form (ESF) will be required to be submitted at the full application

stage. When submitting a Full Application, applicants should address any potential impacts and

the mitigation and monitoring measures that will be put in place. USAID GPL will provide

additional guidance and support as necessary to applicants in completing the ESF, in order to

determine if activities will have an adverse environmental impact, and if proposed mitigation and

monitoring measures will sufficiently minimize the impact.

5. Branding Strategy and Marking Plan

Applicants are required to comply with the Marking and Public Communications under USAID-

Funded Assistance provision which requires all programs, activities, public communications and

commodities that USAID partially or fully funds under an award or sub-award to be appropriately

marked with the USAID identity.

A Branding Strategy and Marking Plan (BSMP) is required of successful applicants; it is not

required upon submission of a concept paper or full application. However, applicants should be

aware that if the application is successful, an acceptable BSMP will be a prerequisite for any

resulting award. Additional guidance will be provided by USAID GPL as necessary prior to grant

award. Because USAID’s branding and marking requirements have cost implications, such costs

should be included in the application budget.

Applicants can find additional information as contained in ADS 303mab, Standard Provisions for

Non-US Nongovernmental Organizations and ADS 320, Branding and Marking.

6. Reporting Requirements

As a condition of award, all grant recipients will be required to submit regular programmatic and

financial reports as outlined in the grant agreement. Frequency and type of reports will vary

depending on multiple factors but will be discussed with the organization prior to award. In

addition, grantees must comply with the following USAID provisions:

Development Experience Clearinghouse (DEC): Grant recipients will be required to submit to

USAID GPL all ‘Intellectual Work’ developed under the grant. Documents must be submitted to

USAID GPL who will upload documents to the DEC. ‘Intellectual Work’ includes all works that

document the implementation, evaluation, and results of international development assistance

activities developed or acquired under the award which may include program and communications

materials, evaluations and assessments, information products, research and technical reports,

progress and performance reports, and articles or papers prepared by the recipient under the award.

The term does not include the recipient’s information that is incidental to award administration

such as financial, administrative, cost or pricing, or management information.

Development Data Library (DDL): Grant recipients will be required to submit to USAID GPL all

‘Datasets’ developed under the grant. Datasets must be submitted to USAID GPL who will upload

documents to the DDL. ‘Dataset’ is defined as an organized collection of structured data, including

data contained in spreadsheets, whether presented in tabular or non-tabular form (ex: single

spreadsheet, extensible mark-up language (XML) file, geospatial data file, or an organized

collection of these). This requirement does not apply to aggregate performance reporting data or

unstructured data such as email messages, PDF files, PowerPoint presentations, word processing

documents, photos and graphic images, audio files, or any information that is incidental to award

administration.

7. Pre-Award Terms and Provisions

PROHIBITION ON PROVIDING FEDERAL ASSISTANCE TO ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS –

REPRESENTATION (APRIL 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and further

Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are

not permitted to use funds appropriated (or otherwise made available) under that or any other

Act for providing federal assistance to an entity that requires employees, subawardees or

contractors of such entity seeking to report fraud, waste, or abuse to sign internal

confidentiality agreements or statements prohibiting or otherwise restricting such employees,

subawardees, or contractors from lawfully reporting such waste, fraud, or abuse to a designated

investigative or law enforcement representative of a Federal department or agency authorized

to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements

applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department

or agency governing the nondisclosure of classified information.

(c) By submission of its application, the prospective recipient represents that it does not require

employees, subawardees, or contractors of such entity seeking to report fraud, waste, or abuse

to sign internal confidentiality agreements or statements prohibiting or otherwise restricting

such employees, subawardees, or contractors from lawfully reporting such waste, fraud, or

abuse to a designated investigative or law enforcement representative of a Federal department

or agency authorized to receive such information.

PREVENTING TERRORIST FINANCING (August 2013)

a) The recipient must not engage in transactions with, or provide resources or support to,

individuals and organizations associated with terrorism including those individuals or

entities that appear on the Specially Designated Nationals and Blocked Persons List

maintained by the U.S. Treasury (online at: http://www.treasury.gov/resource-

center/sanctions/SDN-List/Pages/default.aspx) or the United Nations Security designation

list (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml).

b) This provision must be included in all subawards and contracts issued under this award.

USAID DISABILITY POLICY - ASSISTANCE (June 2012)

The recipient must not discriminate against people with disabilities in the implementation of

USAID funded programs and should demonstrate a comprehensive and consistent approach for

including men, women, and children with disabilities.

TRAFFICKING IN PERSONS (JULY 2015)

a) The recipient, subawardee, or contractor, at any tier, or their employees, labor recruiters,

brokers or other agents, must not engage in:

1. Trafficking in persons (as defined in the Protocol to Prevent, Suppress, and Punish

Trafficking in Persons, especially Women and Children, supplementing the UN

Convention against Transnational Organized Crime) during the period of this award;

2. Procurement of a commercial sex act during the period of this award;

3. Use of forced labor in the performance of this award,

4. Acts that directly support or advance trafficking in persons, including the following

acts:

i. Destroying, concealing, confiscating, or otherwise denying an employee access

to that employee's identity or immigration documents;

ii. Failing to provide return transportation or pay for return transportation costs to

an employee from a country outside the United States to the country from which

the employee was recruited upon the end of employment if requested by the

employee, unless:

a. exempted from the requirement to provide or pay for such return

transportation by USAID under this award; or

b. the employee is a victim of human trafficking seeking victim services or legal

redress in the country of employment or a witness in a human trafficking

enforcement action;

iii. Soliciting a person for the purpose of employment, or offering employment, by

means of materially false or fraudulent pretenses, representations, or promises

regarding that employment;

iv. Charging employees recruitment fees; or

v. Providing or arranging housing that fails to meet the host country housing and

safety standards.

b) In the event of a violation of section (a) of this provision, USAID is authorized to terminate

this award, without penalty, and is also authorized to pursue any other remedial actions

authorized as stated in section 1704(c) of the National Defense Authorization Act for Fiscal

Year 2013 (Pub. L. 112-239, enacted January 2, 2013).

BRANDING STRATEGY – ASSISTANCE (JUNE 2012)

a. Applicants recommended for an assistance award must submit and negotiate a "Branding

Strategy," describing how the program, project, or activity is named and positioned, and how it is

promoted and communicated to beneficiaries and host country citizens.

b. The request for a Branding Strategy, by the Agreement Officer from the applicant, confers no

rights to the applicant and constitutes no USAID commitment to an award.

c. Failure to submit and negotiate a Branding Strategy within the time frame specified by the

Agreement Officer will make the applicant ineligible for an award.

d. The applicant must include all estimated costs associated with branding and marking USAID

programs, such as plaques, stickers, banners, press events, materials, and so forth, in the budget

portion of the application. These costs are subject to the revision and negotiation with the

Agreement Officer and will be incorporated into the Total Estimated Amount of the grant,

cooperative agreement or other assistance instrument.

e. The Branding Strategy must include, at a minimum, all of the following:

(1) All estimated costs associated with branding and marking USAID programs, such as plaques,

stickers, banners, press events, materials, and so forth.

(2) The intended name of the program, project, or activity.

(i) USAID requires the applicant to use the “USAID Identity,” comprised of the USAID logo and

brandmark, with the tagline “from the American people” as found on the USAID Web site at

http://www.usaid.gov/branding, unless Section VI of the RFA or APS states that the USAID

Administrator has approved the use of an additional or substitute logo, seal, or tagline.

(ii) USAID prefers local language translations of the phrase “made possible by (or with) the

generous support of the American People” next to the USAID Identity when acknowledging

contributions.

(iii) It is acceptable to cobrand the title with the USAID Identity and the applicant's identity.

(iv) If branding in the above manner is inappropriate or not possible, the applicant must explain

how USAID's involvement will be showcased during publicity for the program or project.

(v) USAID prefers to fund projects that do not have a separate logo or identity that competes with

the USAID Identity. If there is a plan to develop a separate logo to consistently identify this

program, the applicant must attach a copy of the proposed logos. Section VI of the RFA or APS

will state if an Administrator approved the use of an additional or substitute logo, seal, or tagline.

(3) The intended primary and secondary audiences for this project or program, including direct

beneficiaries and any special target segments.

(4) Planned communication or program materials used to explain or market the program to

beneficiaries.

(i) Describe the main program message.

(ii) Provide plans for training materials, posters, pamphlets, public service announcement,

billboards, Web sites, and so forth, as appropriate.

(iii) Provide any plans to announce and promote publicly this program or project to host country

citizens, such as media releases, press conferences, public events, and so forth. Applicant must

incorporate the USAID Identity and the message, “USAID is from the American People.”

(iv) Provide any additional ideas to increase awareness that the American people support this

project or program.

(5) Information on any direct involvement from host-country government or ministry, including

any planned acknowledgement of the host-country government.

(6) Any other groups whose logo or identity the applicant will use on program materials and related

materials. Indicate if they are a donor or why they will be visibly acknowledged, and if they will

receive the same prominence as USAID.

e. The Agreement Officer will review the Branding Strategy to ensure the above information is

adequately included and consistent with the stated objectives of the award, the applicant's cost data

submissions, and the performance plan.

f. If the applicant receives an assistance award, the Branding Strategy will be included in and made

part of the resulting grant or cooperative agreement.

MARKING PLAN – ASSISTANCE (JUNE 2012)

a. Applicants recommended for an assistance award must submit and negotiate a “Marking Plan,”

detailing the public communications, commodities, and program materials, and other items that

will visibly bear the “USAID Identity,” which comprises of the USAID logo and brandmark, with

the tagline “from the American people.” The USAID Identity is the official marking for the

Agency, and is found on the USAID Web site at http://www.usaid.gov/branding. Section VI of the

RFA or APS will state if an Administrator approved the use of an additional or substitute logo,

seal, or tagline.

b. The request for a Marking Plan, by the Agreement Officer from the applicant, confers no rights

to the applicant and constitutes no USAID commitment to an award.

c. Failure to submit and negotiate a Marking Plan within the time frame specified by the Agreement

Officer will make the applicant ineligible for an award.

d. The applicant must include all estimated costs associated with branding and marking USAID

programs, such as plaques, stickers, banners, press events, materials, and so forth, in the budget

portion of the application. These costs are subject to the revision and negotiation with the

Agreement Officer and will be incorporated into the Total Estimated Amount of the grant,

cooperative agreement or other assistance instrument.

e. The Marking Plan must include all of the following:

(1) A description of the public communications, commodities, and program materials that the

applicant plans to produce and which will bear the USAID Identity as part of the award, including:

(i) Program, project, or activity sites funded by USAID, including visible infrastructure projects

or other sites physical in nature;

(ii) Technical assistance, studies, reports, papers, publications, audiovisual productions, public

service announcements, Web sites/Internet activities, promotional, informational, media, or

communications products funded by USAID;

(iii) Commodities, equipment, supplies, and other materials funded by USAID, including

commodities or equipment provided under humanitarian assistance or disaster relief programs; and

(iv) It is acceptable to cobrand the title with the USAID Identity and the applicant's identity.

(v) Events financed by USAID, such as training courses, conferences, seminars, exhibitions, fairs,

workshops, press conferences and other public activities. If the USAID Identity cannot be

displayed, the recipient is encouraged to otherwise acknowledge USAID and the support of the

American people.

(2) A table on the program deliverables with the following details:

(i) The program deliverables that the applicant plans to mark with the USAID Identity;

(ii) The type of marking and what materials the applicant will use to mark the program

deliverables;

(iii) When in the performance period the applicant will mark the program deliverables, and where

the applicant will place the marking;

(iv) What program deliverables the applicant does not plan to mark with the USAID Identity, and

(v) The rationale for not marking program deliverables.

(3) Any requests for an exemption from USAID marking requirements, and an explanation of why

the exemption would apply. The applicant may request an exemption if USAID marking

requirements would:

(i) Compromise the intrinsic independence or neutrality of a program or materials where

independence or neutrality is an inherent aspect of the program and materials. The applicant must

identify the USAID Development Objective, Interim Result, or program goal furthered by an

appearance of neutrality, or state why an aspect of the award is presumptively neutral. Identify by

category or deliverable item, examples of material for which an exemption is sought.

(ii) Diminish the credibility of audits, reports, analyses, studies, or policy recommendations whose

data or findings must be seen as independent. The applicant must explain why each particular

deliverable must be seen as credible.

(iii) Undercut host-country government “ownership” of constitutions, laws, regulations, policies,

studies, assessments, reports, publications, surveys or audits, public service announcements, or

other communications. The applicant must explain why each particular item or product is better

positioned as host-country government item or product.

(iv) Impair the functionality of an item. The applicant must explain how marking the item or

commodity would impair its functionality.

(v) Incur substantial costs or be impractical. The applicant must explain why marking would not

be cost beneficial or practical.

(vi) Offend local cultural or social norms, or be considered inappropriate. The applicant must

identify the relevant norm, and explain why marking would violate that norm or otherwise be

inappropriate.

(vii) Conflict with international law. The applicant must identify the applicable international law

violated by the marking.

f. The Agreement Officer will consider the Marking Plan's adequacy and reasonableness and will

approve or disapprove any exemption requests. The Marking Plan will be reviewed to ensure the

above information is adequately included and consistent with the stated objectives of the award,

the applicant's cost data submissions, and the performance plan.

g. If the applicant receives an assistance award, the Marking Plan, including any approved

exemptions, will be included in and made part of the resulting grant or cooperative agreement, and

will apply for the term of the award unless provided otherwise.

CONFLICT OF INTEREST PRE-AWARD TERM (August 2018)

a. Personal Conflict of Interest

1. An actual or appearance of a conflict of interest exists when an applicant organization or an

employee of the organization has a relationship with an Agency official involved in the

competitive award decision-making process that could affect that Agency official’s impartiality.

The term “conflict of interest” includes situations in which financial or other personal

considerations may compromise, or have the appearance of compromising, the obligations and

duties of a USAID employee or recipient employee.

2. The applicant must provide conflict of interest disclosures when it submits an SF-424. Should

the applicant discover a previously undisclosed conflict of interest after submitting the application,

the applicant must disclose the conflict of interest to the AO no later than ten (10) calendar days

following discovery.

b. Organizational Conflict of Interest

The applicant must notify USAID of any actual or potential conflict of interest that they are aware

of that may provide the applicant with an unfair competitive advantage in competing for this

financial assistance award. Examples of an unfair competitive advantage include but are not

limited to situations in which an applicant or the applicant’s employee gained access to non-public

information regarding a federal assistance funding opportunity, or an applicant or applicant’s

employee was substantially involved in the preparation of a federal assistance funding opportunity.

USAID will promptly take appropriate action upon receiving any such notification from the

applicant.

(END OF PRE-AWARD TERMS)

ATTACHMENT A: CONCEPT PAPER FORM

Date: Name of Applicant: Address:

Contact Person: Phone: E-mail:

Type of Organization:

(e.g., non-profit,

commercial, private

university, etc.)

Place of legal incorporation: Registered and legally able

to operate in Cambodia?

(Yes/No)

Provide proof of current

registration.

Proposed Grant Name: Proposed Duration of Grant:

Proposed Total Grant

Budget:

Names of other organizations or donors (USG and Non-USG) to whom you are/have submitted the

application and/or are funding the proposed activity:

“We, the undersigned, hereby submit this Concept Paper to USAID GPL for review and consideration. We

have materially participated in its preparation. To the best of our knowledge, all information provided is

current, complete, and accurate and based on the need to efficiently and effectively meet the needs of the

target population.”

Signature*: Date:

*Must be authorized representative of the applicant, authorized to obligate the applicant contractually

22

Please provide the following information in three (3) pages or less:

1. Profile of your organization (~1/2 page).

2. Describe the business plan or methodology along with the proposed impact for the proposed

activity. Explain how your proposed activity is sustainable and scalable. Specify if there are

additional private sector resources leveraged within the concept’s implementation. (~1.5 pages)

3. How does your concept contribute to achieving USAID GPL’s Objective 2 (Communities)? (~1/2

page)

4. The location – where will this concept be implemented? Please reference the GPL geographic area

map (Table 1) and specify the areas you propose to work and the reasons why the location(s) are

chosen. (2-3 sentences)

5. Experience – What kinds of similar activities or businesses have you completed or operated in the

past three years? Were there donors for these activities, and how much were the total activities

worth? Briefly describe personnel qualifications (~1/2 page)