Annual POA Meeting - Rocktown Realty Annual POA...• Greg Pfaff-Term Ends 2017 • JB Bowman -Term...
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Annual POA Meeting Madison Manor Condominium, Inc. Date: 11/02/2017 Time: 6:00pm Location: The Hub: 128 West Bruce Street, Harrisonburg, VA 22801 1. Attendance: 55 units were represented (29 must be present for quorum). A quorum was met! a. Meeting was called to order by Richie at 6:02 pm 2. Review and Approval of 2016 Annual Meeting Minutes. Richie motions to approve, Julie Hamann seconds – PASSES 3. Community Report a. 2017 Improvements i. Installed Dog Park & 8 Waste Stations ii. Installed Picnic Table, Benches, & Trash Cans iii. Painted Condo Breezeways & Ceilings, Deck/Patio Enclosures, & Doors iv. Replaced Condo Breezeway & Deck/Patio Lighting v. Painted Town Home Shutters, Doors, & Trim vi. Tree Trimming & Removal (Dead/Dying Ashe Trees by Wellington Fence) vii. Redesigned Logo & Replaced both Entrance Signs viii. Full Key Audit in September ix. Condo Breezeways & Steps to be Re-painted in November x. All Community light Poles to be Re-painted in November xi. Dumpster Pad Replaced & Extended xii. Dumpster Fence Replaced xiii. Pest Control - Down to 15 Units Reporting Roaches xiv. Water Metering- New Readers & Vendor by Jan 1st xv. Laundry Room Access with Non-Duplicatable Keys xvi. Repaired Basketball Court Surface (Under Warranty) & removed Graffiti xvii. Landscaping Additions along the front of Town Homes xviii. Shed/Concrete Base Being Removed - Space to Reseeded xix. Straightened and Secured all Light Posts b. 2018 Projects i. Repair & Paint Condo Building Exterior Stucco Columns ii. Replace Worst Sections of Sidewalks iii. Replace Railroad Tie Curbs at Both Community Entrances
Transcript of Annual POA Meeting - Rocktown Realty Annual POA...• Greg Pfaff-Term Ends 2017 • JB Bowman -Term...
AnnualPOAMeeting
MadisonManorCondominium,Inc.Date:11/02/2017Time:6:00pm
Location:TheHub:128WestBruceStreet,Harrisonburg,VA22801
1. Attendance:55unitswererepresented(29mustbepresentforquorum).Aquorumwasmet!
a. MeetingwascalledtoorderbyRichieat6:02pm2. ReviewandApprovalof2016AnnualMeetingMinutes.Richiemotionstoapprove,
JulieHamannseconds–PASSES3. CommunityReport
a. 2017Improvementsi. InstalledDogPark&8WasteStationsii. InstalledPicnicTable,Benches,&TrashCansiii. PaintedCondoBreezeways&Ceilings,Deck/PatioEnclosures,&Doorsiv. ReplacedCondoBreezeway&Deck/PatioLightingv. PaintedTownHomeShutters,Doors,&Trimvi. TreeTrimming&Removal(Dead/DyingAsheTreesbyWellingtonFence)vii. RedesignedLogo&ReplacedbothEntranceSignsviii. FullKeyAuditinSeptemberix. CondoBreezeways&StepstobeRe-paintedinNovemberx. AllCommunitylightPolestobeRe-paintedinNovemberxi. DumpsterPadReplaced&Extendedxii. DumpsterFenceReplacedxiii. PestControl-Downto15UnitsReportingRoachesxiv. WaterMetering-NewReaders&VendorbyJan1stxv. LaundryRoomAccesswithNon-DuplicatableKeysxvi. RepairedBasketballCourtSurface(UnderWarranty)&removedGraffitixvii. LandscapingAdditionsalongthefrontofTownHomesxviii. Shed/ConcreteBaseBeingRemoved-SpacetoReseededxix. StraightenedandSecuredallLightPosts
b. 2018Projectsi. Repair&PaintCondoBuildingExteriorStuccoColumnsii. ReplaceWorstSectionsofSidewalksiii. ReplaceRailroadTieCurbsatBothCommunityEntrances
4. ContractorReview-in2017weSwitchedto:i. WasteManagementforTrash&Recyclingii. SprouseLandscapingiii. NWP/RealPageforWaterMeteringiv. UglyBugforPestControl
5. 2017FinancialReporti. Asof10/31/17wehaveatotalof$260,812cashonhand:$121,248in
Escrow&$139,269intheOperatingAccounts.Ourtotaloperatingincome,yeartodateis$391,466,butwestillhave$7,365uncollectedfromthespecialassessment.Weareprojectingending2017withanetincomeof$73,693vs.abudgetof$75,662
6. 2018FinancialReporti. 2018budgethasbeenapprovedbytheboardmembers.Wehave
$344,868forthetotalbudgetedincomeand$249,629.30forthetotalbudgetedexpense,givingusaprojectedNetoperatingincomeof$95,238.70.
7. SalesandOccupancyReview:a. RocktownRealtyandPriorityManagementhavenovacancies.Noother
propertymanagementcompanywaspresenttospeakoftheiroccupancy.b. Salespricesareincreasing!Thereisnothingonthemarketatthe
momentbutoftheunitssoldthisyeartheyaresellingwithin2-3days.ThelatestTownhomesoldforaround$76,500andtheLatestcondosoldforaround$72,000.Priorto2016,theyweresellingfor$60,000andunder.
8.NewBusinessa. MarilynMarcuswantstoknowaboutthecostofgettingasecuritysystemor
havingcameraswithsignsupinthecommunity.Bernardsuggestscamerasandthe“videosurveillance”signs.
i. MarilynsaysshehasseenkidsandpeoplewhodonotliveinthecommunitycomeanddumptheirtrashandbreakdownthefencebetweenWellingtonandMadisonManor,believeshavingthesignswillhelpkeepthisfromhappening.
ii. DrugshavebeenfoundaroundthebasketballcourtandBernardhasinformedthePolicedepartmenttokeepaneyeout.
iii. CynthiaandMarilynaregoingtokeepaneyeoutofwhereweshouldplacethecamerasandthesignsoutinthecommunityandwillletusknowatthenextmeeting.
b. Cynthiasuggestsputtinglightsoutbehindthe1026-1116buildingsalongBlueridgeDr.
c. IrvinHeishmanwantstoknowwhathappenedtothereplacementofthesidingonallthetownhomes.SaysafewyearsagotheywerelookingatsamplesandgettingreadytoreplaceallofitwhenhegotaletterfromtheHOAsayingthatthemoneywasdepletedandtheHOAnolongerhasmoneytoreplacethesiding.Believesitwassomethingforthefireplaces.
i. Jerry,Marylyn,andDevonsaythatthefireplaceclosingwasanownerexpenseanditcouldnothavebeenthattakingawaymoneyfromtheHOA.
ii. JerryandDonnadorememberhaving“installnewsiding”inapastreservestudy,butwiththeHOAhavinganewboardandmanagementcompanywewillhavetolookintothisprojectmore.
9. BoardMemberElections• JerryMesserleyTermEnds2017• GregPfaff-TermEnds2017• JBBowman-TermEnds2018• DonnaMcCormick-TermEnds2018• RitchieVaughan-TermEnds2019TwoBoardpositionsareopen;JerryMesserley&GregPfaff
a. Greghasmentionedthathewouldliketostayontheboard.b. DevonLeeperhasshowninterestinjoiningtheBoard.c. Jerrymentionshewouldliketostepdown
i. JuliemotionstovotetohaveDevonandGregcomeontotheboardforathree-yearterm.DonnaSeconds–PASSES
ii. GregPfaffandDevonLeeperwillbeontheMadisonManorHOAforthreeyears.
10.Adjournment:7:07pm
• NextmeetingisNovember 16, 2017 – 4:30 PM at the Rocktown Realty Office Submitted; Bernard Hamann – HOA Manager - Hunters Ridge Condominium Owners Association, Inc.
