Annual Meeting February 24, 2015. 1.Introduction – Current Board – DAPER 2.Reports –...
-
Upload
gilbert-joseph -
Category
Documents
-
view
214 -
download
0
Transcript of Annual Meeting February 24, 2015. 1.Introduction – Current Board – DAPER 2.Reports –...
AGENDA1. Introduction
– Current Board– DAPER
2. Reports– Membership– Activities– Survey– Treasurers– Tennis– Swim
3. Tax Issue
4. Special Member Issue– Case to follow 15% Rule– Case for Special Members
5. Questions/Comments
6. Election of Directors– Nom. Com. Slate– Vote
Board of Directors
President Jan Rossi**
Secretary Julie Wilcox**
Membership Chair Janet Gibson*
Vice President Catherine Wilson
Treasurer Obal Kambham*
Tennis Chair Justin Annes
Swim Chair Scott Fendorf
**Term expires 2015
*Resigned February 13, 2015; ** January 27, 2015
Stanford DAPER StaffDepartment of Athletics Physical Education and Recreation
Ray Purpur Deputy Director of Athletics
Steve Robe SCRA General Manager
Andrea Barnes* Tennis Director
Laura Mitchell Aquatics DirectorHead Age Group Coach
Joey Semmentelli Head Swim Coach
* Resigned as of March 16, 2015
MEMBERSHIPWho can be a Member?
SCRA Bylaws 4.3
“The persons who are eligible for Stanford Faculty Staff Housing
Programs as defined by the Stanford Housing Programs
Eligibility Criteria….”
Stanford Housing Programs Eligibility Criteria
• Faculty members of Academic Council• Senior Fellow members of Academic Council• Medical Center Line Professors• University N11 Staff• University 1M5 Staff• Hoover Senior Fellows• Emeritus• Retired Staff
MEMBERSHIP DATA
• 2008: 400 Renovation year, 2007-2008• 2009: 415• 2010: 435• 2011: 450• 2012: 465• 2013: 475• 2014: 494• On average ~ 15 new memberships/year
MembershipEmeritus TOTAL
Club Members
Regular Member Families 367 80 447
Extended Family 21 21
DAPER 18 18
Special 8 12
Swim Only 10
VOTING 367 ½ (80)= 40 votes 407
NON-VOTING 47
TOTAL 494 80367+1/2(80)=
407 votes
Special Membership
• Resident Fellow Special membership, for duration of fellowship provided not otherwise SCRA eligible
• Divorced Spouse/Domestic Partner Evidence this has been offered since 1997
• Extended Family Provided only if primary member remains a member
• DAPER awarded as a result of the Loan and Management Agreement with Stanford
THE TAX ISSUESome Background:
• SCRA registered as 501(c)(7) Social Club non-profit tax exempt organization
• 15% Rule of a 501(c)(7): Non-member income cannot exceed 15% of gross annual income
2006-2013 TAXES NOT FILED
• DAPER contacted by Franchise Tax Board for SCRA failure to file Tax Returns 2006 through 2013
• SCRA advised to be silent on this issue until initiating filing with the IRS through Stanford and PWC
• DAPER initiates filing but discovers we are in non compliance with IRS 15% Rule for 501(c)(7) Tax Exempt Social Club
501(c)(7) NON COMPLIANCE
• PWC retained by SCRA through Stanford to rectify by filing State and Federal Income tax for 2006-2013
• Potential penalties, back taxes, fees, owed
• No information yet as to settlement with IRS
2014 Swim Team Demographics
SPRING SUMMER FALL0
50
100
150
200
250
300
29
70
115
223
12
161
Non-MembersMembers
FALL SWIM TEAM USE*SCRA FAMILIES USING SWIM TEAM 14%
SCRA FAMILIES NOT PARTICIPATING 86%
* BASED ON FALL 2014 – HIGHEST NUMBER OF SCRA MEMBER SWIMMERS
SUMMER SWIM TEAM USE*
SCRA FAMILIES USING SWIM TEAM 9%
SCRA FAMILIES NOT PARTICIPATING 91%
* BASED ON SUMMER 2014 – MEDIUM NUMBER OF SCRA MEMBER SWIMMERS
15% Rule Compliance
One view:
Swim Team footprint too large, SCRA should follow the 15% Rule.
Interests of SCRA membership participating in the Swim Team are not in balance with interests of rest of SCRA membership.
15% Rule Compliance
Other view:
In order for Swim Team to be competitive, attract the best coaches, provide a good experience for the swimmers, Swim Team must maintain a critical size.
SCRA should award Special Team Only Memberships to non-members. This will categorize NON-member income as member income.
To Achieve 15% 501(c)(7) Compliance
SCRA Board granted 75 Team Only Special Memberships in order to categorize non-member income as member income.
2014 Fall Team276 Swimmers (115 Members)
SCRA Members 41%
Non-members 59%
SCRA MembersNon-members
69 SCRA FAMILIES PARTICIPATING = 14% OF MEMBER FAMILIES
Fall 2014 by GroupAfter tax constraints in effect:
Compliant given 74 provisional memberships
Discove
ry AA
Discove
ry A
Discove
ry B
Discove
ry C
RedGold
Age Gro
up 1
Age Gro
up 2
Age Gro
up 3Ju
nior
Varsity
Senior
05
101520253035404550
12 1317
14
8 811
5 74
8 7
7
11
1315
5 6
15
1718
13
21 21Non-membersMembers
2014 Fall Team276 Swimmers (115 Members)
SCRA Members 41%
Non-members 30%
Provisional Special Members 29%
SCRA MembersNon-members
69 SCRA FAMILIES PARTICIPATING = 14% OF MEMBER FAMILIES
WHY DISCUSS THIS NOW?• Board solution is unstable, Board divided
• Too high a number of Special Memberships for Board to act alone
• Board should act according to the interests of all members
• Discuss and Vote
QUESTION
Should SCRA award Special Memberships as a workaround the IRS 15% rule for Social Clubs?
or Should SCRA adhere to the IRS 15% rule set by
the IRS for Social Club organizations?
What Kind of Swim Program does SCRA Want?
• SCRA Summer Team has always had a large majority of SCRA member kids.
• Does a majority non-member swim team serve the interests of our membership as a whole?
• How much non-member participation is the right balance?
4 Main Reasons1. The size and footprint of the swim team is out of balance with
the interests of a majority of members.
2. To grow the swim team, we should grow the membership. But growth should be balanced with the interests of ALL members.
3. The need for revenue is not a legitimate reason to grant special memberships. Nor is the need anticipated.
4. May be legal for tax compliance reasons, but are these memberships legal given our obligation with Stanford University to serve the Stanford Community and its families?