Annual Meeting 1/30/2013

Agenda

Responsibilities of Board Officers Nominations / Elections Treasurer’s Report State of the HOA 2012 Accomplishments / Ongoing Projects 2013 Planned Events Homeowners Responsibilities Section Mayors Questions

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HOA Board of Directors

Chairman – Chris Hernandez (term ending) President – Ed Diego Director – Dave Bryner Secretary - Sheila Milburn Treasurer – Sarah Brant (Resigning)

Committee Chairs

Chris Hernandez: BOD

Sarah Brant: Finance

Ed Diego: Grounds

Dave Bryner: Architectural Control

Sheila Milburn: Communications

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HOA Board Responsibilities

Chairman Preside over meetings Field homeowner complaints Tree removal / Contracts

President Landscaping County issues Builder issues

Director Nominations committee chair Architectural committee chair

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HOA Board Responsibilities

Treasurer Collect assessments Settlement/House Sales Pay bills Maintains financial records

Secretary Record meeting minutes Schedule meeting rooms Assemble agenda

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Nominations and Election

Homeowners wishing to hold office Short brief of why the homeowner would like to

serve on the Board

Voting by ballot Positions up for election

Board of Directors Member (Chris’s position) Treasurer (Sarah’s position)

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2012 Treasurer’s Report

Beginning Balance (1/1/2012) $34,485.41

Income $51,898.00

Subtotal $86,383.41

Expenses $58,804.04

Ending Balance (12/31/2012) $27,579.37

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2012 Treasurer’s Report

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Income Expenses TotalBeginning Balance: 1/1/2012 $ 34,485.41 Dues/Fees Collection $ 51,898.00 BLAP payments $ - $ 51,898.00 Subtotal $ 86,383.41 Common Area (equipment, trees, fence) $ 29,291.51 Lawn Care $ 18,494.00 HOA Insurance $ 4,832.00 SMECO $ 3,351.37 Tree Removal $ 990.00 Vacant House Upkeep $ 470.00 Misc General Supplies (web hosting, Yard sale, postage) $ 453.16 Bank Fees $ 284.00 National Night Out $ 638.00 Pet Waste Bag Refills $ - $ 58,804.04 Ending Balance: 12/21/2012 $ 27,579.37

Expenses

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Category

Lawn Care $18,833.48 $18,964.00 $20,000.00 Common Area $18,107.48 $18,494.00 $19,000.00 Individual Homes $726.00 $470.00 $1,000.00Lights $3,221.53 $3,351.37 $3,500.00Insurance $3,933.00 $4,832.00 $5,000.00Admin Expense $1,079.33 $1,091.76 $3,717.90 National Night Out $226.75 $638.00 $1,000.00 Dog Bags $172.90 $172.90 Website $110.00 $0.00 Dues Notices $275.00 $500.00 Annual Meeting GC $100.00 $100.00 $100.00 Post Offi ce Box $85.00 $70.00 $70.00 Yard Sale Ads $109.68 $68.76 $75.00 Tax Prep $250.00 New Checks $150.00 Laptop & Software $1,000.00 Other $215.00 $400.00Common Area Upgrades $21,637.49 $29,291.51 $15,000.00 Playground Equipment $18,305.58 $20,541.51 Park Improvements $3,331.91 $8,750.00 $15,000.00Tree Removal $3,290.00 $990.00 $2,500.00Bank Adjustments $419.00 $284.00 $300.00Total Expenses $52,413.83 $58,804.64 $50,017.90

2011 Actual Expenses 2012 Actual Expenses 2013 Budgeted Expenses

FY 2013-2014 Dues

Annual Dues: $144 upcoming fiscal year Fiscal Year: July 1, 2013 to June 30, 2014

Payment schedule is as follows: May 15th dues notice are mailed to homeowners June 15th payment is due to HOA Treasurer July 31st is the final cutoff day we will except payment before a

late fee is assessed (Late fees are $10.00)

Please notify the treasurer by June 1st if you have not received a dues notice

*Note: Not receiving bill by mail does not relieve your payment responsibilities.

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State of the HOA Architectural

Fences 2 requested and approved 1 request to raise an existing fence above 6 foot limit was

disapproved

Decks (3 requested and approved) Front Portico (1 requested and approved) Sheds (2 requested and approved) Pools (1 requested and approved)

Dues 30% homes are past due

Board members will be contacting those homeowners.

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2012 Accomplishments

Board Member Dave Bryner was elected to full 3-year BOD term

Completed long-term common area development plan Playground Phase 2 was completed Installed rail fence at common area Planted Cleveland Pear Trees Installed Bike Racks Grading and Reseeding

Need new photo

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Communications Upgrades New Website www.greenbrierhoa.org New Email list with backup

Signs: Repainted Entrance Signs

Continued use of Woodlawn Lawn Care as landscaping maintainer and expanded service area.

2012 Accomplishments

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Completed Greenbrier Park Phase I

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Playground Phase II (FY 2012)

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National Night Out August 7,2012

2012 Events

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Chris need new pics please:

Theft/vandalism of homeowners (homes and autos) and from new construction homes (earlier in year)

Several homeowner email complaints received Constant speeding complaints Animals at large / Missing General Maintenance (home exterior/lawns) Tires and other Items left on roadside

2012 Adverse Events

RESPECT OUR COMMUNITY17

2013 Planned Events

o Annual Community Yard Sale: June 8th

o Quarterly Meetings: 7 pm Lexington Park Library January 30, 2013 – Annual Meeting

April 22nd: Meeting Room B

July 22nd: Meeting Room A

October 21st: Meeting Room B

o National Night Out: August 6th

o November: BOD Finance Meeting

o January 27, 2014 – Annual HOA Meeting

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Homeowners Responsibilities Be a good neighbor Keep home and surrounding area clean and free

of debris/clutter Pick up after your animals (use leash for walks) Keep grass neatly trimmed (both sides of

sidewalk) Respect your neighbors and their property Notify the BOD of any violations or nuisances you

are unable to resolve Check the website for news and updates Police yourself and be familiar with the covenants

and restrictions of Greenbrier (e.g. No storing of RVs and boats.)

Get approval BEFORE you build (fence, deck, addition, shed, and etc.)

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Homeowner Involvement

Volunteers are needed for the following committees: (Sign up sheets at registration desk) Architectural Communications Welcome Committee

Section Mayors: *Volunteers needed Section Mayor Responsibilities

Liaison between BOD and areas of Responsibility POC/Guide for neighborhood information Communicate HOA updates and emergency info

See Next Page for area assignments

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Section Mayors Section 1: Sandstone/Silver Slate

James Brewington Section 2: Schwartzkopf Section 3: Greenway

Jaclyn Stielter Section 4: Sorrel/Festival

Jessica Boothe Section 5: Freedom Run/Greenleaf Section 6: Willow Woods

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Need update:

QUESTIONS AND ANSWERS

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Door Prize Winners