Annual HOA Meeting
description
Transcript of Annual HOA Meeting
Annual HOA Meeting
2012 Board of Directors
2012 Board of Directors
Treasurer – Richard AgeeVice President – Cindy HendrixSecurity – Bob GambleArchitectural Control – Tom ColleMaintenance – Darrel WeidnerPresident – Dave McLendon
RECOGNITION
• Chair of Architectural Control – Tom Colle
• Chair of Neighborhood Watch – Bud Irving
• Newsletter – Dot Norris• Activities – Andra Heitzman
ACCOMPLISHMENTS
• New compliant website• Lower grounds maintenance• Water hydrant study• Corner planter boxes updated• Replaced misspelled sign at back
entrance• Recreation Facilities Use Document
Revision
Treasurer
Richard Agee
FINANCIAL REPORT
• 2012 REPORTED REVENUES
• REVENUE MAKE UP
• ASSESSMENT REVENUES COMPARED TO ALL REVENUES
FINANCIAL REPORT
• TOTAL EXPENSES VS. BUDGET
• 2013 BUDGET VS. EXPECTED REVENUE
FINANCIAL REPORT
• ASSESSMENT REVENUES VS. CORE EXPENSES
• HOA AVAILABLE CASH DECEMBER 31, 2012
• ANNUAL ASSESSMENT REVIEW
MAINTENANCE
DARREL WEIDNER
AREAS OF RESPONSIBILITY
• Oversees Contracts on Maintenance on the following Community Areas: Swimming Pool Maintenance Rec Center / Pavilion Maintenance
Cleaning of Facilities Pest Control Service of Facilities
Mowing and Maintenance of Common Grounds of Community
• Facilitates requests for member usage of the Pavilion for gatherings
2012 Activity• Removed 8 dead trees from Rec Center Grounds to
prevent damage to the facilities and members alike• Re-mulched playground area with Kiddie Mulch to
provide for a safe environment• Brought uniformity to Corner Planter Boxes
including the building of 3 planters at missing locations
• Replaced all the American Flags at each Corner Planter Box (this will need to be done annually)
• Re-worked / re-placed plantings at the entrance and marquee monuments
• Initiated a contract for quarterly pest control services for the Rec Center
• Re-negotiated the Grounds Maintenance Contract with Red Oak Services for a cost savings to VHMR
• Wrought Iron Fencing at the rec center was repaired and repainted
2013 Foresight& Expenditures• Additional Trees will need to be removed from Rec
Center Grounds • American Flags at each Corner Planter Box will
need to be replaced• Several Pool Lights will need to be replaced and
possibly re-wired• New Umbrellas will need to be purchased.
NOTE:ALL HOMEOWNERS SHOULD SHARE IN THIS RESPONSIBILITY AND HELP KEEP THE UMBRELLAS LOWERED WHEN NOT IN USE!
• Rec Center furniture and signage will be monitored through the year and addressed as needed
• Entrance and Marquee Monuments will need to be cleaned and repainted
ARCHITECTURAL CONTROLL
TOM COLLE
WHAT IS THE ACC
• Committee that reviews all “improvements” All buildings and roofed structures Parking areas Fences, walls, hedges Driveways Swimming pools Changes in exterior color or shape Any other new exterior construction or improvement
• “Improvement” does NOT include: Garden, tree or shrub replacement Normal replacement or repair that does not change
exterior colors or appearances
ACC MEMBERS
•Tom Colle – Chairman•Carl Tolbert•Susan Rasco•Jerry Shinkle•Lance Leffingwell
•Members serve 3 year terms
GOALS OF ACC
•Fairly and uniformly review applications to insure proposal complies with Deed Restrictions
•Complete reviews in reasonable time (typically 1-2 weeks, 60 days maximum)
•Variances granted only for compelling reasons
ACTIVITY IN 2012• Approved numerous applications:
7 new house plans3 COO’s (plus 1 in progress)3 water wells2 outbuildings1 fence1 outdoor kitchen1 pool
ACTIVITY IN 2012
• Some applications rejected:Window unit A/C (owner agreed to revise to a
split unit)Detached front load garageLocation/orientation/materials for outbuilding
(revised and approved)Location of home on lot with drainage creek
(revised and approved)Prefab metal storage building
ACTIVITY IN 2012
• Several large realtor/builder signs removed (only tube signs allowed)
• Builders required to remove mud in street during construction of 2 homes
• Fine schedule added to Builders Package
• Change in membershipLance Leffingwell replaced Ron Schanz
SECURITY
BOB GAMBLE
AREAS OF RESPONSIBILITY• Coordinate with Constable on
neighborhood patrol• Security system at the recreation center• Controlling access at pool and tennis
courts• Neighborhood special projects relating
to security• Work with Neighborhood Watch as
needed
CONSTABLE PATROL•Contract for 40 hours per month•Patrol days vary•Hours vary from 6:00AM to 9:00 PM•Time of day for patrol varies•Average about 20 traffic stops per
month with some warrant arrests, suspicious vehicles and suspicious people
SECURITY SYSTEM AT REC CENTER•Monitored security system for office•Controlled access to pool and tennis
courts•Key fobs needed for access – time set
is 8:00AM to 10:00 PM•Security Maintenance contract •6 cameras covering pool and tennis
court area
PROJECTS•Working with Constable for 3 new
signs•Area Patrolled by Precinct 5
Constable •Additional cameras at recreation
center
ACTIVITIES
ANDRA HEITZMAN
2013 HOA SPONSORED ACTIVITIES
• Spring Clean Up• Easter Egg Hunt (March 30)• Village Family Picnic (October)• Breakfast With Santa (Dec.)• Village Xmas Gathering (Dec.)
VILLAGE WEBSITE
CINDY HENDRIX
NEIGHBORHOOD WATCH
BUD IRVING
Village Watch
A Neighborhood Watch Program
For The Village at High Meadow
Village Watch
Q - What is neighborhood watch?A – Neighbors watching out for each
other.
Participation is Voluntary
Village Watch
Who we are:• A committee chartered by the Village
HOA Board• Village Watch Coordinator• Village Watch Block Captains• All residents of The Village at High
Meadow• Degree of participation is voluntary
Village WatchWhat We Do
• The role of neighborhood watch• Watch, observe, report
• Report suspicious activities to − our neighbors − Sheriff and/or Constable− Block captain and/or watch coordinator
• The role of the Sheriff and Constable• Confront suspicious people• Enforcement of the law
Village WatchWhat We Do Not Do
We do not:• Confront suspicious people• Carry weapons• Enforce the law• Put ourselves in dangerous situations
Village WatchWhat We Do
Village Watch Coordinator• Initially, set up the program
• Define blocks and recruit block captains• Set up communications paths
• Receive and share information from/with• Residents• Block captains• Neighboring watch programs• Local law enforcement
Village WatchWhat We Do
Block Captains• Know your neighbors• Coordinate sharing of family information
among your neighbors• Family information (names, telephone numbers, special
needs,etc)• Be focal point of situational awareness
sharing in your neighborhood• When neighbors will be away• When deliveries are expected• When incidents and suspicious characters are observed
• Coordinate with Village Watch Coordinator and other Block Captains
Village WatchWhat We Do
Residents• Know your neighbors• Watch out for each other• Report incidents and suspicious
characters
Village WatchWhat We Do
Residents• Know your neighbors
• Names, telephone numbers, special needs• When at home, when away
• Watch, observe, report• If not sure, then ask/report• Report to Sheriff and/or Constable, to block
captain, and/or to Village Watch coordinator
Recent Incidents
• Wild dogs in the Village• Paint on mailbox• 4-wheelers running across yards in
the Village and on the golf course• The white “delivery van”• Mail taken in High Meadow Ranch• Vandalism at the HMR recreation
center
Village Watch Activities for 2013• Continue to Watch, Observe and Report• Block meetings• Notices to the community via email• Page on the Village website • Basic handgun training via Constable• Emergency action plan, in conjunction with
HMR• Monthly reports to the HOA Board• Greet new residents
Numbers to call• 911 - FOR ANY EMERGENCY• Non-emergency numbers
• Montgomery County Sheriff Dispatch• 936-760-5800 opt 3 (24/7)
• Montgomery County Precinct 5 - Constable David Hill
• 281-259-6493 8:00 am - 4:30 pm• Montgomery County Sheriff Dept - Magnolia District #4
• 281-259-6490 8:00 am - 4:00 pm
ELECTION
• SUSAN GONZALES
MEMBER OPEN FORUM
• DAVE McLENDON
MEETING ADJOURNED