Annual General Meeting - The Physiological Society AGM...Minutes of the Annual General Meeting held...

Annual General Meeting12:30, Tuesday 1st July 2014QEII Conference Centre, London

Agenda1. Nomination of Chairman

2. Stand in memory of deceased Members

3. Minutes of the Annual General Meeting held on 24th July 2013 and matters arising

4. Election results: To note the election of three new Members5. Honorary Members: To announce the new Honorary Members6. To receive and consider a report by the President

7. To receive and consider a report by the Chief Executive

8. To receive and consider the Annual Report & Accounts for the year ended 31st Dec 2013

9. 2015 Membership subscription rates

10. Re‐appointment of Auditors: Resolution to re‐appoint Haysmacintyre

11. Change of Company Name: Resolution to correct name at Companies House

12. To receive and consider a report by the Editor‐in‐Chief of The Journal of Physiology

13. To receive and consider a report by the Editor‐in‐Chief of Experimental Physiology

14. To receive and consider a report by the Editor‐in‐Chief of Physiological Reports

15. Date of next Annual General Meeting

16. Close of Annual General Meeting Business

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2. In memory of deceased Members

Richard CreeseHelen DukeAnnie ElliottBrian GreenwoodAbraham GuzRobert HarknessAlan Howe

David HubelOlga HudlickaRoddy KernanAlex LivingstonSyogoro NishiRoger WadsworthMaureen Young

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4. Council Election results

The names of the three successful candidates elected as Trustees are:

Philip Aaronson

Deborah Baines

David Eisner (also appointed Deputy Chairman)

198 voters cast a total of 462 votes (each could cast up to 3 votes)

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4. Council Election Results

Thanks to retiring Trustees:

Jonathan Ashmore (President)

Mike Shipston (Chairman, Publications Committee)

David Wyllie (Meetings Secretary)

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5. New Honorary Members

Jonathan Ashmore

Tony Gardner‐Medwin

Max Headley

Martin H Johnson

Jere H Mitchell

Harald Reuter

James Rothman

Randy Shekman

Thomas Sudhof

Tilli Tansey

AGM 2014

The New Honorary Members are:

AGM 20146. Report by The President

Jonathan Ashmore

2013 Highlights ‐ IUPS

In numbers:– 3,058 participants– 88 countries– 2,220 abstracts– 103 symposia– 515 speakers– 35 keynote lectures– 11 prize lectures– 540 hours of science!

6. President’s Report

2013 Highlights – Launched Physiological Reports

253 papers in first 12 monthsRapid increase in downloads(Wiley’s most successful launch)Cascade working effectively(90% cascadedpaper published)


Investing in physiology6. President’s Report

Notes

Total Expenditure(£000s)

Net Assets (year end,£000s)

2010 £3,521 £12,779

2011 £3,928 £12,226

2012 Includes purchase and refurb of Hodgkin‐Huxley House

£4,757 £11,900

2013* Includes IUPS Congress £4,918 £12,030

HHH being depreciated over 50 yearsNew reserves policy being developed

How we have invested in physiology

ACTIVITYEXPENDITURE

STAFFEXPENDITURE

OVERALL EXPENDITURE

PUBLICATIONS +5.4% +18.7% +7.9%

MEETINGS +36.1% +29.4% +34.4%

EDUCATION & OUTREACH +96.9% +53.6% +85.6%

POLICY +59.0% ‐65.3% ‐27.6%

6. President’s report

Percentage changes in expenditure 2010‐14

Forward Plan 2014‐18 : the background

‘Business Plan’ last prepared in 2010, main priorities:– Expansion of funding across all activities– Finding new premises for the offices– Re‐negotiation of publishing contract

New publishing contract with Wiley:– Runs from 2014‐18– Increased guaranteed minimum income– Additional sponsorship for auditorium at HHH and IUPS 2013 Congress


Forward Plan 2014‐18

Strategy for the future – completed December 2013To be published on 7th July 2014 on the websitePublications ‐– Continue to support our journals and develop our existing

journals as the world of OA develops.– Identify additional publishing activities that support physiology

and our members – Develop a strategy on “open data” by the end of 2014

– Prepare (beginning 2017) for the re‐tendering of the publishing contract from 1st January 2019



Events and Meetings: – Continue to support and sustain The Society’s annual Physiology

meetings.

– Introduce and implement the new ‘Topic’ Meetings programme: Obesity in 2014; Ageing in early 2015; Imaging in secon half of 2015.

– Maximise use of Hodgkin Huxley House (HHH)(Open to Members at discounted rates).



Education & Outreach– Support career progression in and from physiology.– Provide guidance disseminating members research to education,

and demonstrating impact.

– Support the teaching and learning of physiology at schools and beyond: (joint project between Physoc, Academy of Medical Sciences and Society of Biology)

– Engage and inform the public about physiology through activities that are accessible and relevant.

– Work with other organisations and societies to support our strategy.



Policy– Increase the engagement of the membership with policy.– Raise the profile of physiology amongst parliamentarians

Maintain a fair regulatory environment for in vivo work and promote animal research more widely.

– Promote wider diversity in physiology.(2015 is the 100th anniversary of election of first female members of the Society)

– Enhance physiology as a discipline, in light of the Health of Physiology project.



Sustaining and supporting our membership: – Enhance recruitment, application and retention processes– Seek to involve clinicians, especially those who are research

active, and industry, either as individual or corporate members.

– Develop the network of Society Representatives, including having clear Terms of Reference and roles.

The Health of Physiology Project: – Initiated in 2013, to report in Autumn 2014.


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7. Report by the Chief ExecutivePhilip Wright

7. Chief Executive’s Report – looking forward

Looking forward 2013‐20181. Health of Physiology

2. Developing a membership strategy

3. Review of Governance

4. Data Working Group – with APS

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7.1 Health of Physiology

Steering Group membership: Prof. Richard Vaughan‐Jones (Chairman)Dr Blair GrubbDr Keith Wafford (Lilly)Prof. Mary MorrellProf. Ken O’Halloran

Keith Siew (Affiliate)Sir Patrick Sissons FMedSci,(Academy of medical Sciences) Prof. Lucia SivilottiProf. Godfrey SmithProf. Melanie Welham (BBSRC)

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Remit:– to conduct a comprehensive review of Physiology as a scientific,

medical and educational discipline in the UK and Ireland to understand its strengths and weaknesses.

7.1 Health of Physiology

Progress – wealth of data collected on:– Teaching of physiology– Citation data– Research funding data– Departmental trends:

• Society Reps survey of trends in practical class provision• Analysis of changes in departmental names

Next steps:– Two stakeholder workshops :

• Society Members• External stakeholders

– Complete and publish report by end of 2014

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• UK university research income for physiology and anatomy has been reasonably stable over past 10 years

• The largest funding source for physiology continues to come from UK based charitable sources

14.120.9

16.5 15.1

31.521.9

21.3 21.7

0.0

10.0

20.0

30.0

40.0

50.0

60.0

2003/04 2008/09 2011/12 2012/13

Research income (m

illions)

UK university research income for physiology and anatomy

Non‐EU + others

EU

UK industry

UK gov

UK charity

OST / BIS

Health of Physiology – Research funding

Data source – Higher Education Statistics Authority

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1.40

1.60

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Normalised

to th

e world average num

ber o

f citatio

ns per pub

lication for g

iven

year

Aisa

Europe

North America

Latin America

Oceana

UK and Ireland (incorporated inEurope figures)

World average

• Publications from the UK and Ireland match those from North America in generating the largest number of average citations per paper

Health of Physiology ‐ Research publications

Data source – SCImago Journal & Country Rank

7.2 Membership strategy

Two‐part strategy:1. Invest in member support

• Appointed new Membership & Marketing Manager• Will invest and update our membership database system

2. Aim to create ‘virtual physiology departments’• Re‐launch our Society Reps scheme, by end 2014:

– Devolve funds to support local physiology networks– Affiliate assistant in larger departments– Fixed‐term appointments with clear remit– Further consultation with Society Reps

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7.3 Governance Review

Appointed expert third sector governance expert, Anne Moynihan– Reported in May 2014– No serious issues, but need to:

• Consider best structure in light of current Charity Commission guidance and best practice

• Update some administrative processes and documentation

Council meeting in September 2014 to discussSubsequent membership consultation should any material changes be proposed

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4. Data Working Group

Objectives is to map out a data strategy for physiology jointly with APS to ensure consistency across our journalsIssues to be addressed:1. What data should/could be made available?

(Editorial Boards to decide what strategy they adopt for their respective journals)

2. What breadth of data could be made available? 3. In what format? (Tagging?)4. What quality?

• Is there a minimum quality or standard for submitted data, or should this simply relate to the format of submission?

5. What oversight/review/curation? • What is the impact on the peer review process and how can this be minimised? What

level of curation?6. Where and how should the supplemental data be made available?

• Should this be on a Society/journal related site or with third party site?7. Who pays/funds this?

• If there are additional costs how should this be funded: from Society funds or through a charge?

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AGM 20148. Report by Hon. Treasurer

Anne King

Where did our money come from?

(£4.3M)

77%

3%15%

3%2%

Publications Investments

Events Membership subscriptions

Premises/HHH

How did we spend it?

41%

31%

10%

11%3% 4%

Publications Events

Membership services Education and outreach

Policy Governance costs

(£4.9M)

Publications income

2008 2009 2010 2011 2012 2013

(£’000)

2,718

3,386

3,183

3,313 3,3513,297

Wiley Blackwell Blackwell

Publications (JP) income mix

2008 2009 2010 2011 2012 2013

TraditionalLicensedOther

0%

20%

40%

60%

80%

100%

1,737,200

1,633,134

706,012525,704 416,772 381,151

742,908

1,468,717

2,214,6172,493,756 2,608,179 2,592,166

104,254 100,933 93,552 106,492 107,661 139,747

(Numeric values denote actual

income)

Asset base (£12M)

37%

58%

5%

Investment fund (Cazenove/Schroders)

Fixed assets (HHH)

Net current assets (includes cash:£1.5M)

Publishing income remains strong– JP remains the ‘Golden Goose’

– EP 2nd largest source of income

– Uncertainty post 2018

Overall spending on charitable activities – Exceptional year due to IUPS

– Increased over 2012‐2013

– Total grant spend of £559K (n=618)

Sound asset base– Fund investments are performing well

– HHH being increasingly utilised in a vibrant part of London

– Improved cash flow from Wiley renegotiation

– Overall fund balance of £12M (free reserves £7.6M)

2013 financial review

Questions?















AGM 2014

9. Membership Subscription RatesAGM 2014

Membership Category 2015 Membership Fees (2014)

Direct Debit Non Direct Debit

Ordinary Member £75 (73) £95 (93)

Ordinary Member (Retired) Free Free

Affiliate £17 (16) £22 (21)

Associate £38 (36) £48 (47)

Undergraduate(Single payment)

£15















AGM 2014

10. Reappointment of auditors

Resolution:To re‐appoint haysmacintyre (Chartered

Accountants) as the Auditors of The Society until the next general meeting and to authorise Council

to fix their remuneration

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11. Change of Company Name

Owing to a historical oversight, the name registered with Companies House is “Physiological Society (The) as opposed to “The Physiological Society. This requires a resolution at a General Meeting to correctThe resolution:To resolve that the listed name of The Society be corrected with Companies House to ensure it

agrees with the Articles of Association passed on 13 July 2011, namely from “Physiological Society

(The)” to “The Physiological Society” .

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AGM 201412. Report by Editor‐in‐Chief, Journal of Physiology

David Paterson

David J. PatersonEditor‐in‐Chief

Consulting Editor accolades

Sir Colin Blakemore FRS, Director of the Centre for the Study of the Senses at the University of London, (formlyWaynflete Professor of Physiology, Oxford) has received a knighthood in the Queen's Birthday honours 2014.

Sir Peter Ratcliffe FRS, Nuffield Professor of Clinical Medicine at the University of Oxford, has received a knighthood (with the title Knight Bachelor) for services to clinical medicine.

Dame Carol Robinson FRS, Royal Society Research Professor University of Oxford has been made a Dame Commander of the Most Excellent Order of the British Empire (DBE) for Services to Science and Industry.

0

1

2

3

4

5

6

7

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

2006 2007 2008 2009 2010 2011 2012 2013

Total downloads

0

10,000

20,000

30,000

40,000

50,000

2006 2007 2008 2009 2010 2011 2012

Total citations

Our impact

Impact Factor trend since 2003

Plus predicted 2013 Impact Factor and Impact Factor if poorly cited articles are excluded.

Raising visibility

Refocusing scope

• Visual representation of The Journal’s scope.

• Authors can see how their research fits within the wider readership.

• ‘Skeletal Muscle and Exercise’ category has been amended to ‘Muscle’.

• ‘Integrative’ category has been expanded to incorporate exercise.

Raising visibilityConference attendance• Biophysical Society Annual Meeting• Experimental Biology • The Physiological Society Annual Meeting • Society for Neuroscience Annual Meeting• ESC Congress 2014 / Heart Rhythm 2015Cross Talk debates• Raises profile of physiology and stimulates debate.• 14 debates published since 2011.• Significantly higher‐than‐average number of downloads.• Derek Bowie appointed CrossTalk Editor for Neuroscience.Early Investigator Prize• We have recently announced the second Early Investigator Prize winners• Over 80 authors were entered into the 2013 competition.• Prize promoted at the Early Career Social at Physiology 2014.• Aims to raise awareness of, and loyalty to, The Journal with younger scientists.iPad, iPhone and Android apps available

Sponsorship of symposia

• Enables us to target specific communities.

• Signals our interest in particular areas of research.

• Cost‐effective way of promoting The Journal to a new audience.

• Sponsorship in 2014 includes: UC Davis Cardiovascular Symposium Experimental Biology symposium Physiology 2014 – four symposia sponsored Frontiers in CardioVascular Biology – Longevity symposium 45th NIPS International Symposium Physiology without Borders – one symposium, one satellite symposium and

three keynote lectures.

Recent and forthcoming Special Issues• Arrhythmia: 100 years on from George Ralph Mines

Published 1 September 2013.

• Integration of evolutionary biology with physiological scienceLed by Denis Noble and Mike Joyner. Published 1 June 2014.

• Neurohormonal signalling in the GI tract: new frontiersLed by Keith Sharkey & Gary Mawe. To be published 15 July 2014.

• Renal physiologyLed by Louise Robson.

• Ionotropic glutamate receptorsLed by Derek Bowie.

• Ageing and degenerationTwo special issues –neuroscience and non‐neuroCall for papers issued

AGM 201413. Report by Editor‐in‐Chief, Experimental Physiology

Paul McLoughlin

Paul McLoughlinEditor‐in‐Chief

0

100

200

300

400

500

600

2010 2011 2012 2013

Total submissions

Move to online only format 2013

0

200,000

400,000

600,000

800,000

1,000,000

2010 Total608,201

2011 Total794,309

2012 Total925,807

2013 Total841,352

Readership (Full text downloads)

• The iPad app was launched in October 2013 and has been downloaded 860 times in 2013 and 466 times in 2014

• Visits to the journal using the HighWire mobile optimised view have increased steadily since it became available

Encouraging mobile use

3607 3478 3694 4124 4587

2013 Jan‐March

April‐June July‐Sept Oct‐Dec 2014 Jan‐March

The symposium issues published in 2013 and 2014 are accompanied by introductory video slideshows from the organiser.

28% of research submissions are triaged(7% of which offered referral)

46% are rejected after review (10% of which offered referral)

Acceptance rate for Research articles is 26%.

3 misconduct investigations in 2014 (of 160 ms with reports)

New Society Statistics Editor Alan Batterham

Average time from submission to first decision currently <20 days

Academic rigour and quality unchanged

Translation and Integration

Refined scope 2014

Experimental Physiology publishes research papers that report novel insights into homeostatic and adaptive responses in health and pathophysiological mechanisms in disease.

…..adaptive responses to exercise, acute and chronic environmental challenges, growth and ageing

….. disease processes such as hypertension, heart failure, hypoxic lung disease, endocrine and neurological disorders.

. Encouraging Early Career Authors

New Inaugural Review Prizeopen to authors in the first 3 years of their first full faculty appointment at a University or Research institute anywhere in the world.

Early Career Authors PrizeFor authors published in Experimental Physiology who have received their research degree (MD, PhD or equivalent) less than 6 years before submitting the paper.

Publishing interesting review and commentary content Viewpoints ‐ Reviews – Lectures ‐ Connections

Symposium Issues 2013• The neuroendocrine regulation of the mammalian reproductive axis from Experimental Biology• Hypoxic pulmonary hypertension: mechanisms of pulmonary vascular change and their effect on the

right ventricle • Advancing our understanding of the pathophysiology of cardiac disease using in vivo assessment of heart

structure and function in rodent models

Forthcoming Symposium issues 2014

Themed issue 2014• The Physiology and Pathophysiology of Obesity

Thank you

AGM 201414. Report by Editor‐in‐Chief, Physiological Reports

Susan WrayEditor‐in‐Chief

Thomas KleymanDeputy Editor‐in‐Chief

Key landmarks• First paper published 7 May 2013• 300 papers published by June 2014• At PubMed Central December 2013• Two virtual issues compiled

Gender and aging for EB, New directions in muscle research for Physiology 14

461

328

EP & JP

18 29

APS

133

Submissions

DIRECTTRANSFERS

(14%)

• 1073 referrals (from journals)• 236 from JP• 71 from EP

0%

10%

20%

30%

40%

50%

60%

EP 25% JP 12%

Referrals

% referrals transferred (by authors)

0

50

100

150

200

250

Referrals and Transfers

Referrals Transfers

Thank you

Of the papers published by mid June 2014:(mean times in calendar days)

Direct submissions Transfers

Proportion of total 24% 76%Receipt to first decision 24 days 3 daysReceipt to acceptance 65 days 36 daysReceipt to publication 101 days 77 days

Open data – what is it and does it have a place in physiological publishing?Wednesday 2 July 13.00 ‐ 13.45 Churchill AuditoriumSponsored by Physiological ReportsJoin the panel in this opportunity to share your ideas, concerns and experiences of open data.Panel:Susan Wray, Chair Editor‐in‐chief, Physiological Reportsand University of Liverpool,Philip Wright, Chief Executive, The Physiological SocietyMike Shipston, University of Edinburgh, UKGareth Leng, University of Edinburgh, UK















AGM 2014

15. Date of 2015 AGM

To be held at Physiology 2015 (6th to 8th July):– 12:30, Tuesday 7th July 2015 (to be confirmed Spring 2015)

– Motorpoint Arena, Cardiff

AGM 2014

AGM 201415. Close of Business

Members’ QuestionsTo Executive Committee and Council

To Executive Committee and Council (time permitting)

Roger C Thomas– “How much more does the current meeting venue cost compared

with the main meeting held in Oxford in 2011. Was the difficulty of mounting demonstrations here taken into account?”

Dr Mukoro Duke George– “Dear sir, could this annual conference be rotated in major cities

in UK ,because membership of the organization is international, this could bring people to visit other cities in UK as well?”

Any other questions? (Time permitting)

Members’ Questions

1. Physiology 2011 v Physiology 2014Members’ Questions

P11 (Oxford) ACTUAL

P14 (London) BUDGET

P14 (London) FORECAST

Registrations £50,000 £60,000 £80,000Exhibition £21,000 £35,000 £42,000Sponsorship £4,000 £7,000 £13,000INCOME £75,000 £102,000 £135,000Operational £183,000 £280,000 £250,000Speakers £53,000 £90,000 £80,000COSTS £236,000 £370,000 £330,000NET COST ‐£161,000 ‐£268,000 ‐£195,000

Delegates 1104 1050Speakers 100 135Symposium 18 25Demonstrations 0 2Abstracts 566 569No. of contracts 14 3

1. Physiology 2011 v Physiology 2014

Other points to consider:– P11 required significant additional administration and

hidden costs for:• Fourteen contracts for different venues in Oxford versus three in London

• Build of marquee and dispersed signage across the city– Largest lecture theatre held 300 – too small for prize

lectures– Feedback from P11 attendees:

1. Large distance between lecture theatres and marquee made session hopping impossible

2. Poster area too cramped (in marquee)3. Lack of support for hearing impaired, poor acoustics.

– Escalating university charges for facilities reduces the cost saving






in UK, because membership of the organization is international, this could bring people to visit other cities in UK as well?”



2. Location of Annual Meeting

Since the Annual Meeting was last held in London in 2006 the locations were as follows:– 2007: Glasgow (joint Life Sciences meeting)– 2008: Cambridge– 2009: Dublin– 2010: Manchester– 2011: Oxford– 2012: Edinburgh– 2013: Birmingham (IUPS)– 2014: LondonNext two planned for:– 2015: Cardiff– 2016: Dublin






in UK ,because membership of the organization is international, this could bring people to visit other cities in UK as well?”



Members’ QuestionsClose

Annual General Meeting - The Physiological Society AGM...Minutes of the Annual General Meeting held...

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