ANNUAL ACTIVITIES

REPORT OF

GENERAL ADMINISTRATION DEPARTMENT

FOR THE YEAR

2007 – 2008

GENERAL ADMINISTRATION DEPARTMENT

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Sl. No. Contents Page No. 1. Introduction 32. Recruitment and Appointment 3 to 53. Training 5 to 64. Correctional Measures (Vigilance) 6 to 75. Commissioner for Departmental Inquiries (C.D.I) 76. Performance Appraisal (CCR) 8 to 97. Service Condition 9 to 128. Administration of Justice (OAT) 129. Estate Management 12 to 13

10. Completion of Government Housing Project 13 to 1411. Improvement of road Network 1412. Improvement of Government Residential

Buildings 14

13. Extention of staircases in M/S Flat quarters 1514. Provisional of common boundary wall 1515. Protection of Government Land 1516. Computerization of Chronological Consolidated

Priority List (CCP List) of Employees waiting for Allotment of Quarters

15 to 16

17. Rent Section 16 to 1718. Computerization of Rent Accounts 1719. Chief Minister’s Relief Fund 1720. Individual Assistance 1821. Resources of C.M.R.F. 19 to 2022. Tax Relief to the Donor 2023. State Government owned Aviation Infrastructure 20 to 21

24. Governance Reform 21 to 22

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ANNUAL ACTIVITIES REPORT OF GENERAL ADMINISTRATION DEPARTMENT

FOR THE YEAR 2007-2008

* * * * *

Introduction:

1. General Administration Department is the Nodal Department for higher Civil

Services i.e. All India Services and Orissa Administrative Service (OAS Senior Class-I

and above). It deals with the entire gamut of personnel management in the

Government- recruitment, training, performance evaluation, promotion, discipline,

placement, service conditions and so on. Important institutions associated with the

Department include Orissa Public Service Commission (O.P.S.C), Orissa Staff

Selection Commission (O.S.S.C) for recruitment; Orissa Administrative Tribunal for

dispensation of justice to Government employees; Gopabandhu Academy of

Administration for training; and Vigilance Department for correctional measures. The

Estate functions of the General Administration Department are- Government Land

management in Bhubaneswar; administration of Government residential and non-

residential estates and buildings located at Bhubaneswar and Cuttack, and other

Capital Administration issues connected with land. The Department has, under its

oversight, the Directorate of Aviation, which administers the civil aviation facilities of the

State Government- State planes, Aviation Training Institute and airstrips in different

parts of the State. To keep pace with rapid changes in the administrative system, the

Department has initiated measures for administrative reforms by introducing structural

changes, rationalizing rules, regulations and procedures, creating decisions support

system by using information technology.

Recruitment and Appointment

2. The foremost task assigned to this Department relates to recruitment of State

Civil Servants through Orissa Public Service Commission and Orissa Staff Selection

Commission. During the period 2007-08(up-to 31.12.2007), the OPSC finalized and

recommended 81 candidates against 288 notified vacancies for appointment to various

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services / posts. The shortfall is due to non-availability of candidates belonging to

reserved categories.

3. Four direct recruit IAS officers have been allocated to the State I.A.S. cadre by

Government of India, DOP&T, for the year 2007. Two non-State Civil Service Officers of

Orissa have been promoted to IAS during 2007. Five direct recruit IPS probationers

have been allocated to the State IPS cadre by the Government of India, Ministry of

Home Affairs during the year 2007.

4. As regards promotion 85(Eighty five) cases were pending as on 31.03.07 and

181 cases were received by O.P.S.C. during the period from 01.04.2007 to 31.12.07

taking the total number of cases to 266. Out of this, the Commission has disposed of

158 cases adjudging the suitability of 3658 officers on the basis of C.C.Rs / service

records received from various departments of Government and recommended 514

officers for appointment by way of promotion in respect of different cadres.

5. Besides, the Commission have also finalized the fixation of inter-se-seniority and

retrospective promotion in respect of 10 officers during the period under report.

6. As regards disciplinary proceedings 60 cases were pending as on 31.03.2007

and 140 cases were received by the O.P.S.C. during the period from 01.04.2007 to

31.12.2007, taking the total number of cases to 200. Out of this, the Commission have

disposed of and communicated their views in 149 cases during the period.

7. During the year 11 nos. of Recruitment Rules were referred to the O.P.S.C. for

their views, out of which in respect of 7 recruitment rules the Commission have

communicated their views.

8. Coding and valuation of answer scripts of the written examination conducted by

the Orissa Staff Selection Commission (O.S.S.C.) for the post of S.I. of Police which

was held in the month of December 2006 were completed between March-May 2007.

This was followed by physical, psychological and viva-voce tests of the short listed

candidates between June and August 2007. The select list of 350 candidates under

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different categories was published on 06.08.2007 and was furnished to the

requisitioning authority i.e. DG & IG of Police, Orissa for necessary action.

9. Coding and valuation of answer scripts of the written examination conducted by

the Orissa Staff Selection Commission for the post of Asst. Commercial Tax Officer

during December 2006 for selection of candidates to fill up 187 vacancies are in

progress. The viva-voce test will be held shortly and the final result is likely to be

published by the end of the financial year.

10. A special drive to fill up 42 vacancies in the post of Homoeopathic Medical

Officer and 21 vacancies in the post of Ayurvedic Medical Officers was conducted by

O.S.S.C. during September 2007. After written examination and viva-voce test, 16 and

7 candidates respectively for the post of HMO and AMO were selected and sponsored

to the requisitioning authority for appointment.

11. Preliminary written test for the post of S.I. of Excise was conducted by O.S.S.C

on 23.12.2007 in 14 different centres, 1068 candidates have been short-listed to appear

in the main written examination. This will be followed by physical and viva-voce tests.

The final result is likely to be published shortly.

12. The O.S.S.C. received requisition from Food Supplies & Consumer Welfare

Department to fill up 71 vacancies in the post of Inspector of Supplies and 19 vacancies

in the post of Inspector of Weights & Measure (Legal Metrology) belonging to different

categories. Verification and processing of 22,441 applications received for both the

posts has been completed in the meantime. The preliminary examination will be held

shortly.

Training 13. Gopabandhu Academy of Administration, the premier training institute of the

State of Orissa conducted various training programmes sponsored by the Government

of India in Department of Personnel and Training, Department of Forest and

Environment, Department of Agriculture & Cooperation, Department of Tribal Affairs,

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Department of Home Affairs and Election Commission of India. The overall objective of

this Academy is to impart training to the Officers at the point of entry as well as at

subsequent stages with a view to bringing about improvement in their performance

through desired modification in their knowledge, skill and attitude.

During the financial year 2007-08, 27 (twenty seven) training courses have been

conducted by Gopabandhu Academy of Administration. In total 718 (seven hundred

eighteen) officers from different departments have been imparted training till date.

Correctional Measures (Vigilance): 14. To provide clean and corruption-free administration, the State Vigilance

Organisation has been working as a specialised agency. During the year 2007 State

Vigilance made 263 enquiries against 49 Class-I Officers, 68 Class-II Officers, 157

Class-III employees, 4 Class-IV employees and 34 other public servants on their

alleged involvement in various acts of corruption/malpractice. During the period 326

enquiries have been disposed of, out of which 114 enquiries were referred to respective

Departments for Departmental action, 133 enquiries converted to criminal cases and 79

enquiries closed as not substantiated.

15. During 2007, 286 criminal cases were registered against 58 Class-I Officers, 83

Class-II Officers, 242 Class-III employees, 3 Class-IV employees and 226 other public

servants / private persons, out of which 48 cases were instituted for acquisition of

disproportionate assets against 48 public servants & 3 private persons, 113 traps were

executed during the year against public servants while accepting bribe from the

complainants.

During the year 2007, 126 persons were arrested, out of which, 5 are Class – I,

12 are Class – II, 99 are Class – III, 2 are Class – IV, 4 are other public servants and 4

are Private persons.

16. During 2007, 280 vigilance cases have been disposed off. Out of which charge

sheets have been placed in 253 cases against 359 public servants and in 27 cases,

final reports have been submitted. In 86 cases, Departmental actions have been

recommended against 120 public servants.

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During the year 113 Vigilance cases have been disposed off in the Court of Law.

Out of these 113 cases, 37 cases ended in conviction against 44 public servants and

two private persons. 10 public servants have been dismissed from Govt. service after

being convicted by the Vigilance Courts.

17. Apart from the corruption cases during the above period, 4 cases under the

Essential Commodities Act were registered against 1 Class–III employee, 17 private

persons and 1 other public servant. The State Vigilance Organisation conducted raids

on different business premises leading to detection of 312 nos. of Tax evasion cases

and booked cases against 312 unscrupulous traders. Besides, an amount of Rs.8, 01,

31,303/-(Rupees eight crore one lakh thirty one thousand three hundred three) only was

realized as casual tax and penalty from spot assessment.

Vigilance organization conducted 68 joint raids with the help of forest officials in

which timber and other forest produce worth Rs.29, 66,170/- ware seized.

Commissioner for Departmental Inquiries (C.D.I):

18. The Commissioner for Departmental Inquiries has been assigned with the task of

conducting inquiries under O.C.S. (C. C. & A.) Rules, 1962 and O.C.S (Pension) Rules,

1992 on the basis of disciplinary proceedings drawn up against the government

servants in respect of all Departments of Government of Orissa.

19. During the year 2006-07, all efforts have been made for completing inquiries in

respect of old pending proceedings. As a result, inquiries in respect of almost all such

cases for the year 2001 have been completed. During the year 2007, 71(Seventy one)

numbers of fresh disciplinary proceedings have been registered, out of which inquiry

report in respect of three cases have been furnished. The enquiry in rest of the cases is

in progress. Besides, 36 numbers of pending cases relating to the year from 2002 to

2006 have been disposed off and inquiry reports have been sent to concerned

departments. Expeditious steps are being taken for disposal of the pending cases.

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Performance Appraisal (CCR) 20. The GA (Special Establishment) Department maintains the CCR of all Groups-A

Officers. Maintenance of CCRs of Group-B Officers has been delegated to respective

Administrative Departments/ H.O.Ds. But GA (SE) Department still remains as the nodal

Department for formulation of policy in this area.

21. One of the important functions of G.A. (SE) Department is to review the

ACRs/PARs received in completed form, communicate adverse remarks, if any, conside

the representations received from the officers concerned and pass final orders on such

representations. It also processes the memorials, received in the Department against

the rejection orders of the representations for consideration of Hon’ble Chief Minister. It

al so processes the incomplete ACRs / PARs for collection of remarks from concerned

authorities. The detailed position of the work done during the period is given below: -

(a). Number of ACRs / PARs reviewed- 7512

(b). Number of representations & memorials disposed of- 316

22. As custodian of ACRs/PARs of Group-‘A’ Officers, GA (SE) Department is to

provide ACRs/PARs to enable various Departments to hold DPCs. It also provides

ACRs/PARs required at the time of sanction of Time Bound Advancement Scale. For

the year 2007-08 (till end of December 2007) 378 nos. of requisitions involving 3224

number of officers received from various Departments have been complied.

23. The G.A. (SE) Department also maintains the property statement of All India

Service Officers and that of OAS – I(SB) & concerned other officers of State

Government. It also provides copy of the property statement to other departments as

well as vigilance Organization at the time of inquiry. Computerization of the property

returns has been done in order to ensure its effective monitoring of collection and

maintenance.

24. One of the important functions of the G.A. (SE) Department is to issue guide

lines for maintenance of CCRs / PARs of all Group– A, B & C Officers of the State and

prescribe level of assessment for recording of ACRs/PARs of all Group – A & B

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Officers. During 2007-08(till end of December 2007) 6(six) numbers of amendments

were made in the Schedule of instruction on the request of different departments.

25. The GA (SE) Department has launched information in the web-

site (www.orissa.gov.in/ga/ccr/ccr.htm). Guidelines for writing ACRs/PARs/CCRs of

Group-A, Group-B & Group-C Officers, different CCR forms for All India Service officers

as well as officers of the State Government, Schedule of Instructions containing

designation of Reporting / Countersigning / Accepting Authorities for different posts

have been given in the web-site. The most important feature of the web-site is the “CCR

Tracking System”. The system enables all Group-A officers not only to know about the

CCRs pending at their own level for writing their remarks but also shows status of their

own CCRs along with names of officers with whom the same is pending. This helps the

officers in clearing the CCRs pending at their level and to pursue their own wanting

CCRs.

26. To improve the monitoring and follow up of ACRs/PARs, the “ACRs/PARs

Tracking, Phase – II” is being developed. Under the present Schedule of instruction the

names of Reporting /Countersigning /Accepting Authorities of a particular post is

mentioned in a generic manner. But this does not exactly pinpoint the ACRs/PARs

authorities. Therefore information is being collected from various offices regarding the

exact designation of the Reporting / Countersigning /Accepting Authorities for various

posts. The incumbency chart for these various posts will be maintained through website

of a particular officer for a particular period can easily be found out. Information is being

collected in this respect and development of the software required for the purpose is in

progress.

SERVICE CONDITION 27. As per Rules of Business, G.A. Department monitors general conditions of

service of employees of the state and matters related thereto. In order to streamline

condition of services of employees in the state, the Department is constantly monitoring

day-to-day emerging issues, by issuing instructions/circulars/guidelines to regulate

conditions of service of different categories of employees. This Department also

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frames/amends cadre rules besides accords concurrence to draft cadre rules framed by

other departments. Advice/opinion sought for by different departments is also tendered.

28. Rules, instructions, guidelines regulating recruitment and general conditions of

service have been compiled in the form of “SERVICE MANUAL” which is available at

the govt. web site – www.orissagov.nic.in /General Administration Department.

The following are the major activities during the year:-

A. RULES

A1. Framing of Rules:

Orissa Civil Services (Criteria for promotion), Amendment Rules, 2007.

A2. Examination and concurrence of Rules / Acts framed by Different Departments.

1. The Orissa Police Ministerial Officers(Method of Recruitment and Conditions of

Service) Amendment Rules, 2007

2. The Orissa Local Fund Audit(Audit Officers) Rules,2007

3. The Orissa Education Service(Method of Recruitment and Conditions of Service)

Rules, 2007

4. The Orissa Elementary Education( Method of Recruitment and Conditions of

Service of teachers & officers) Amendment Rules, 2007

5. The Children’s & Women’s Welfare Service(Amendment-II) Rules, 2007

6. The Orissa Social Welfare Service Group ’B’ (JB) (Method of Recruitment and

Conditions of Service) Rules, 2007

7. The Orissa Town Planning Ministerial Service(Method of Recruitment and

Conditions of Service)Rules, 2007

8. The Orissa Information Service (Method of Recruitment and Conditions of

Service) Rules, 2007

9. The Orissa Secretariat Service(Amendment) Rules, 2007

10. The Orissa Forensic Science Service (Method of Recruitment and Conditions of

Service) Rules, 2007

11. The Orissa Industries Service (Amendment) Rules,2007

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12. The Orissa Drawing Attendant and Ferro Printers(Method of Recruitment and

Conditions of Service) Rules, 2007

13. The Orissa Police Service(Method of Recruitment and Conditions of Service of

Constables) Amendment Order, 2007

14. The Orissa Superior Judicial Service and Orissa Judicial Service Rules, 2007

15. The Orissa Superior Judicial Service and Orissa Judicial Service Amendment

Rules, 2007

16. Proposed Amendment of the Orissa Secretariat Legal service Rules, 1977

17. Proposed Orissa Sub-ordinate Town Planning (Method of Recruitment and

Conditions of Service) Rules.

18. Proposed Amendment to the Orissa Excise Service(Method of Recruitment and

Conditions of Service of Group B officers) Rules,2002

19. Proposed rule for filling up of the Technical Assistant and Archivists in the State

Archives

20. Proposed draft Orissa Treasure Audit Service (Method of Recruitment and

Conditions of Service) Rules

21. Amendment of Orissa Reservation of Vacancies in Posts and Services (for

Scheduled Castes and Scheduled Tribes) Act, 1975.

B. Rehabilitation Assistance Scheme

(1) Pursuant to the decision of the Cabinet Sub-Committee, the income

ceiling of Rs.45,000/- has been raised to Rs.60,000/- for determining the distress

condition of family for the purpose of appointment under the Rehabilitation Assistance

Scheme and accordingly the resolution had been circulated. Further a clarification has

been issued to all concerned that cases rejected for the above stipulation can be

reopened / reconsidered; vide circular No 1723/Gen. Dt. 17.1.2007.

(2) Many appointing authorities had expressed doubt whether persons found

eligible for appointment under the Rehabilitation Assistance Scheme shall be given

contractual appointments carrying consolidated remuneration. It has been decided by

Government that appointment under Rehabilitation Assistance Scheme shall be made

against a Group-C or Group-D post carrying a regular scale of pay as provided under

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the Rules. This has been circulated to all concerned vide circular No 16838/Gen. Dt.

21.1.2007.

C. Sanction of Prosecution Proposals seeking sanction of prosecution against public servants removable

from service by the Government are processed in this Department. During the year, up

to the end January 2008, sanction for prosecution has been accorded in 40 cases,

disciplinary and other action ordered in 11 cases. 2 cases in respect of A.I.S. officers

were recommended to the Government of India for sanction of prosecution and

Government of India have accordingly accorded sanction of prosecution. Rest of the

cases is under process. Administration of Justice (OAT):

29. The function of the Orissa Administrative Tribunal is to hear cases of the State

Government employees relating to their service matters. At present the Principal Bench

at Bhubaneswar, one regular Bench at Cuttack and two Circuit Benches at Sambalpur

and Berhampur are functioning. The Tribunal has been disposed of 6525 cases out of

51452 during the year 2007.

Estate Management

30. Estates management wing of the General Administration Department deals with

allotment of Government land within Bhubaneswar Municipal Corporation area;

allotment and maintenance of government quarters at Bhubaneswar and Cuttack;

realization of rent from the occupants of government quarters and commercial

premises; and maintenance of important government offices like Secretariat and HOD

building. It has been decided to renovate Toshali Plaza Complex to accommodate a

number of Government offices.

During 01.04.2007 to 31.01.2008 Government land has been allotted to different

organizations like Advance Medi-Care Research Institute Ltd., for establishment of

Multi-speciality Hospital and alienated in favour of Home Department for establishment

of Office of the Commissioner of Police of Twin City (Bhubaneswar & Cuttack).

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277 conversion cases has been disposed of and Rs.1, 00, 31,847.00 has been

collected towards conversion and processing fees during 01.04.2007 to 31.01.2008. A

sum of Rs.6.53 crores has been collected towards premium etc.

During 01.04.2007 to 31.01.2008, 2923 numbers of eviction programmes were

conducted and Government land to the extent of Ac.56.313 has been resumed including

roadside land.

A land search team has been constituted by G.A. Department to ascertain the

available vacant land within B.M.C area. BDA & IDCO have been entrusted with the

work of construction of boundary wall in vacant Government lands. A sum of Rs.2.37

crores have been provided for the purpose of construction of boundary wall. So far an

area of Ac.166.590 have been identified, out of which available area boundary wall has

been constructed in respect of Ac. 78.300 and the boundary wall for balance area are

under progress.

City management group (CMG) has been functioning with representatives of

BMC, BDA, DFO, IDCO and meetings are regularly held twice a month Eviction of

encroachment is being carried out by the Joint Eviction Squad consisting of BMC, BDA

and G. A. Department.

Completion of Government Housing Project:

31. A mega Government Housing Project near Sainik School was initiated during the

year 1997 to meet the growing accommodation needs of Government employees of all

groups. Funds amounting to Rs.1441.85 lakhs has been released during the year 2007-

08 for completion of 642 quarters with all external infrastructure facilities like road, street

light and drainage system along with clearance of HUDCO dues under ‘One Time

Settlement’ availed for construction of 642 numbers of C, D, E and F type quarters out

of which 442 numbers of quarters have already been completed in all respect and are

being allotted to eligible Government employees.

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Consequent upon transfer of Toshali Plaza in favour of General Administration

Department, provision of Rs. 4051 lakh has been made towards repayment of HUDCO

dues under ‘One Time Settlement Scheme’ towards Toshali Plaza.

Improvement of road Network: 32. An amount of Rs.156 lakhs have been provided for completion and improvement

to the road from Sishu Bhawan Square to Capital Hospital Square and of Rs.100 lakh

for construction of road from Ekamra Marg (Capital Hospital Square ) to Airport via –

Bhimpur during 2007-08. Provision of Rs.100.00 lakhs has also been made for repair /

widening of roads / drains at New Capital during 2007-08.

Improvement of Government Residential Buildings: 33. Extensive Special repair work to Govt. Qrs. under G.A. Department Pool located

at Cuttack and Bhubaneswar has been undertaken under Non-Plan as well as State

Plan Grants during the year 2007-08. Provisions made and administrative approval

accorded for special repair work to Government residential Quarters (Civil) at

Bhubaneswar and Cuttack during the year are as follows:

(A) NON-PLAN

Lower Type Middle type Higher type Total

3991 Quarters out

of the provision of

Rs.960 lakh

750 Quarters out

of the provision of

Rs.400 lakh

322 Quarters out

of the provision of

Rs. 240 laks

5063 Quarters

Rs. 1600 lakhs

(B) PLAN

Till date 50 Nos. of Quarters under the plan provision of Rs.98.95 lakhs have

been covered.

Similarly, Budgetary provision of Rs. 400 lakh have been earmarked for special

repair work towards electrical installation work to Government residential Quarters of all

categories at Bhubaneswar under Non-Plan and 1617 number of proposals have also

been covered under this programme and 653 number of proposals for special on P.H.

Works under Non – Plan provision of Rs.300 lakh.

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Extension of staircases in M/S Flat quarters: 34. Administrative approval for 74 nos. of proposals have been accorded for

extension of staircases to lower type flat quarters in order to provide the occupants with

adequate space for their cycles and two wheelers etc. in lower type multi storied flat

quarters during the year 2007-08 against the earmarked provision of Rs.85.00 lakhs.

Provision of common boundary wall: 35. An amount of Rs.120 lakhs have been provided in the budget estimate for

construction of common boundary wall/ barbed wire fencing to residential quarters /

blocks in different locations / areas / units in New Capital under State Plan during the

year 2007-08.

Protection of Government Land: 36. For protection of Government Land and improvement of open spaces through

barbed wire fencing and physical barriers, budget provision to a tune of Rs. 237.00

lakhs has been made during the current financial year.

Computerization of Chronological Consolidated Priority List (CCP List) of Employees waiting for Allotment of Quarters:

37. Computerisation of the list of employees waiting for allotment of Government

quarters at Bhubaneswar has been completed and available in the State Government

website. Now, any Government employee can ascertain his position in the CCP list by

logging into the Orissa Government website (www.orissagov.nic.in) or

http\\ori.nic.in/sectlan without coming to the concerned branch of G.A. Department.

Besides, the name of fresh applicants is being included in the CCP list from time to

time. In the mean time, 90 D-type, 192 E-type and 160 F-type quarters near Sainik

School, Bhubaneswar have been allotted in favour of employees from the CCP list

according to their turn and entitlement.

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Year-wise quarter allotment orders issued for the period from 2001-02 to 2007-08 (up to 04.02.2008) is given below:

2001-02 1338

2002-03 1343

2003-04 1313

2004-05 1838

2005-06 2109

2006-07 1409

2007(Upto 04.02.08) 822

Rent Section

38. Rent Section of the G.A Department is assigned with the task of collection of

House License fee from 11468 Government Quarters situated in Capital City of

Bhubaneswar and Cuttack and 127 Commercial/Shopping Halls / Shops at

Bhubaneswar. A sum of Rs. 421.25 lakhs has been collected towards rent in respect of

residential and non-residential buildings during the year 2007-08 till end 31.12.2007)

In addition, the Rent Section deals with the following assignments.

1. Retention/cancellation of allotment of Government quarters

2. Eviction of unauthorized occupants from Government buildings.

3. Allotment of shop rooms on lease basis or through public auction.

4. Execution and renewal of lease deeds.

5. Recovery of arrear License Fees outstanding against the defaulters through

certificate proceedings.

Allotment of Government quarters in 312 cases has been cancelled and evictions

of unauthorized occupation of Government quarters in 111 cases have been carried out

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during the year till end of 31.12.2007. Lease deeds in 34 cases have been executed /

renewed in commercial buildings and 13 Government Quarters have been leased /

renewed in favour of different Private Parties till end of 31.12. 2007.

Computerization of Rent Accounts:- 39. House rent accounts are being maintained through a computerized system. Each

allottee can ascertain about the amount paid by him every month towards the house

license fees and the amount due against him for payment on this score from the Orissa

Government Website. An allottee can file an objection online in case any discrepancy is

noticed.

CHIEF MINISTER'S RELIEF FUND 40. The Orissa Chief Minister's Relief Fund(CMRF) has been created with a view to

provide financial assistance to needy and indigent persons for their treatment from

major ailments like cancer, cardiac surgery & kidney transplant, brain tumor & multi

organ failure etc. Financial assistance is also provided to the distressed people affected

by major calamities like flood, cyclone, draught and fire accidents of devastating nature.

Persons affected by major road accidents, boat capsize and Naxallite attacks are also

considered for assistance from CMRF.

41. A Trust Board to administer the Chief Minister's Relief Fund has been constituted

with the Chief Secretary, Development Commissioner, Secretaries to Government,

Finance Deptt., Home Deptt., and Revenue Deptt. and the Special Relief Commissioner

as the first Trustees. The Trust Board is functioning w.e.f. 16th Nov. 1999. An official

committee headed by the Chief Secretary with the Special Secretary to Government,

G.A. Deptt. as its Member Secretary has also been constituted to monitor the utilization

of the Chief Minister's Relief Fund. Chief Ministers Relief fund has been registered u/s

12AA of the I.T. Act, 1961 as a charitable Trust bearing registration No.53/2005-06 dt.

31.10.2005.

42. A set of revised guidelines has been formulated broadening the scope of

assistance to the needy and indigent applicants of the State. The Collectors have been

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authorized to provide assistance in deserving cases. The guidelines have been

approved of by the Trust Board in its meeting held on 11.12.2007.

A sum of Rs.9.00 crores has been released out of C.M.R.F. to all Collectors @

Rs.30.00 lakhs each for the purpose.

43. Individual Assistance

(i) During the financial year 2006 – 07, assistance of Rs. 2, 84, 88,076/- has been

provided to 2267 indigent applicants.

(ii) During the current financial year 2007–08, assistance of Rs. 2,97,68,643/- has

been provided to 1788 nos. of indigent applicants (by the end of December 2007) which

includes:-

(a) Sun stroke / Heat wave:

• A sum of Rs. 5,20,000/- has been provided out of Chief Minister's Relief

Fund to the Next of the Keens (Noks) of 52 nos. of victims who died

due to heat wave @ Rs.10,000/- each.

(b) Hazat deaths / deaths due to Police firing:

• A sum of Rs. 5,00,000/- has been provided to the Nok of deceased

Harekrushna Pradhan, Ex-Chairman, Rairakhol who died due to

accidental police firing on 15.02.2006.

• A sum of Rs.1, 00,000/- has been provided to the Nok of deceased

Niarmala Mohanta who died at Balasore Jail.

• A sum of Rs. 50,00,000/- has been placed with the Collector, Jajpur for

payment of ex-gratia to the persons who died due to police firing at

Kalinga Nagar, Jajpur.

• A sum of Rs. 8,00,000/- has been provided to Pratap Nayak of Boudh

District as compensation due to his illegal detention in jail.

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• A sum of Rs. 3,00,000/- has been provided to the Nok of deceased

Narayan Behera of Angul District who died while in police custody at

Kalinga Police Beat House, Talcher.

(c) Naxal violence:

• A sum of Rs. 4,00,000/- has been provided to the Nok of deceased

Rabindra Prusty, Ex-Forestor, Rairangpur, Mayurbhanj who died due to

naxal attack.

• A sum or Rs.6, 00,000/- has been provided to the Nok of deceased who

died due to maosist attack at Deogarh.

• A sum of Rs.2,00,000/- has been provided to the Nok of deceased Arjun

Dehury of Sambalpur District who died due to naxal attack.

(d) Major road accident:

• A sum of Rs. 75,000/- has been provided to the Noks of persons @ who

died due to Road accident at Sonepur District.

• A sum of Rs. 41,00,000/- has been provided to the Noks of pilgrims from

Orissa who died due to road accident at Bishnu Prayag, Uttarakhand and

a sum of Rs. 3,56,239/- has been spent for treatment of injured persons

and other incidental expenses.

(iii) Assistance to the victims of Kandhamal violence, December-2007: A sum of Rs. 2,81,44,000/- has been provided out of C.M.R.F to the victims of

Kandhamal violence in January–2008 for supply of relief materials, repair of damage

houses, provision of food & survival pacakages. It has also been decided to take up

repair / reconstruction of public institutions like schools, hostels, hospitals and

dispensaries damaged during the violence.

RESOURCES OF C.M.R.F.

44. Chief Minister’s Relief Fund operates with budgetary allocation provided by the

State Government, donations provided by other State Governments and agencies under

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their control, Public and Private Institutions, Voluntary organizations and individuals.

The fund is duly audited.

Major donors of the year 2007-08

Orissa Mining Corporation : Rs.5, 00, 00,000/-

Prabodh Mohanty, M.D., : Rs. 5, 00,000/- Surendra Mining Industries Pvt. Ltd., Keonjhar, Orissa. R.L.Mohanty, Chairman : Rs. 5, 00,000/- M.G.M. Minerals Ltd. Bhubaneswar, Orissa. Tax Relief to the Donor 45. Donations made to "Orissa Chief Minister's Relief Fund" shall qualify for 100%

exemption from Income Tax under section 80G(2)(iii hf) of the Income Tax Act 1961.

State Government owned Aviation Infrastructure: 46. The Directorate of Aviation was created in the year 1962. The aim and objective

of this organization is to arrange flights of VIPs and high dignitaries to provide quick

transportation to discharge official work at remote places in the State. The air-craft is

also used for supervision and inspection of flood and drought relief work in affected

areas. As at present State Government do not have any Pilot and Aircraft Maintenance

Engineer as well as aircraft. Private helicopters / aircraft are being hired for the above

purposes.

A flying institute namely Government Aviation Training Institute, Bhubaneswar

has been functioning under the Directorate of Aviation for imparting flying training to the

pupils of Orissa and to make their career as commercial pilots. At present flying training

has been stopped in this institute due to want of Pilot Instructors. Necessary steps have

already been taken for revival of the institute under P.P.P. Model.

The State of Orissa has 19 airstrips spread across 30 districts excluding Biju

Pattnaik Airport, Bhubaneswar. Out of these airstrips, 12 are owned by the State

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Government. Efforts are being made for development of these airstrips including

construction of boundary walls around the airstrips to protect them from encroachment

and intrusion. It has also been decided to construct a new airstrip at Malkangiri, which is

a remote district in KBK area. A sum of Rs.100 lakhs has been allotted under State Plan

in the first phase during the year 2007-08 for construction of a new airstrip at Malkangiri.

A sum of Rs.70 lakhs has been allotted for development of airstrips at Rairangapur,

Rangeilunda and Tusura during the year 2007-08.

GOVERNANCE REFORM: 47. Orissa Modernizing Government Initiatives (OMGI) is being implemented with a

policy objective of initiating reform in several key areas of governance by leveraging

Information and Communication Technology in order to improve public services

delivery.

Proper Management of Human Resources of the Government is recognized as

the key input for fulfilling departmental goal in terms of optimal productivity and

efficiency. Keeping this in view, HRMS project has been undertaken. It envisages

capturing Service Book, history of employees in a web enable application and

transacting all HR related issues of the Government employees on-line. The software to

capture Service History Data of the employees has already been developed and data

entry operation work is being undertaken in all the districts and at Bhubaneswar.

Department specific reform initiatives as well as cross cutting ones have been

initiated through Strategic Performance and Innovation Unit (SPIU) of OMGI. As a part

of business process re-engineering Orissa Secretariat Instruction is being amended to

suit to the present requirement.

For effective management and monitoring of litigation involving Government

Department in different courts of the State, a Litigation Management System (LMS) is

being developed. The application software for the purpose has already been developed

and is being test checked. Thereafter, it will be piloted in selected departments.

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In order to improve transparency in Government an Anti-Corruption Action Plan,

2006-08 has been approved by the Cabinet and detail action plan for its

operationalisation is being worked out.

Orissa Rationalization of Personnel Rules, 2007 has already been framed in

order to rationalize manposwer need in the Government and effects its optimal

utilization by ensuring per employee productivity. This has a strong bearing in the

curtailment of unnecessary revenue expenditure and improved fiscal consolidation.

“Sevottam” model an evaluation tool developed to assess the efficacy of the

programme delivery, suggested by Government of India, is piloted in the State in Food

Supplies & Consumer Welfare Department.

The following documents showcasing diverse facets of different innovative

initiatives were brought out by the OMGI during the year 2007-08.

(i) Convergent Public action in City Management.

(ii) Contracting model for procurement of services in Government

(iii) Human Resources Management System (HRMS) in Government of Orissa. (iv) Annual Report 2006-07.

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