ANC PARLIAMENTARY CAUCUS · ANC Parliamentary Caucus P O Box 15 Cape Town 8000...

ANC PARLIAMENTARY CAUCUS

ADMINISTRATIVE ASSISTANT X 1

Applications are invited from suitable candidates with appropriate qualifications and experience for the following

position:

ADMINISTRATIVE ASSISTANTS (Salary: An all‐inclusive salary package at Level 7 per annum – R213, 476.46 p. a)

Requirements: • Grade 12, with relevant administrative qualification with a minimum of three years’ experience;

• Demonstrable intermediate computer literacy in computer software packages (MSWord, MS Excel and

GroupWise) is essential; database experience (e.g. MS Access) would be desirable;

• Demonstrable knowledge of filing and records management systems and procedures;

• Good organising and project management skills;

• Good command of English including minute taking skills;

• Interpersonal and problem solving skills, and the ability to work to deadlines and set priorities;

• Presentation skills;

• Tact, diplomacy, integrity and a demonstrated ability to work with complete confidentiality;

• Good understanding of ANC Policies; and

• ANC membership in good standing

Key Performance Areas: • Provide administrative and logistical support to Members of Parliament;

• Render Secretarial and administrative support to Members of Parliament;

• Draft routine correspondence, submissions, reports and other correspondence and notes;

• Ensure proper co‐ordination and prioritisation appointments, events and meetings in the diary of the

Member(s) of Parliament;

• Make travel arrangements, and process travel and subsistence claims;

• Receive and distribute all incoming and out mail and documents;

• Coordinate office files, documentation and correspondence;

• Sort documents and distribute to relevant, Members of Parliament and relevant official stakeholders; and

• Provide secretarial back up to the ANC Study Group(s) when required.

Only applications that meet the above criteria will be considered. The ANC Parliamentary Caucus reserves the right not to

make an appointment. Interested applicants should submit by email a covering letter, comprehensive CV, certified copies of

qualifications, ID and proof of ANC membership (membership form) to:

Head of Human Resources Management Unit: Thandi Ngubane

Room V 314 Old Assembly Building

ANC Parliamentary Caucus

P O Box 15

Cape Town 8000

E‐mail:[email protected] , ANC‐[email protected]

Please cc to Manager Secretaries & Admin Assistants Unit: [email protected] or fax to: 086 746 5744

Enquiries: Siphokazi Mbethe 0828583300

Deadline for submissions: 17:00 on 17 December 2019. Late applications will not be considered.


HEAD: CONSTITUENCY FIELD WORK SUPPORT Applications are invited from suitable candidates with appropriate qualifications and experience for the following

position:

HEAD: CONSTITUENCY FIELD WORK SUPPORT (Salary: An all‐inclusive salary package at Level 13 per annum –

R667.989.36 p. a)

REQUIREMENTS:

• Postgraduate degree in Social Sciences, Developmental Studies, Community Development, Political Science or

similar; or equivalent experience;

• 10 years’ experience managing large scale community development initiatives;

• Experience in working with Parliamentary Constituency Offices and MP’s;

• Grounded knowledge of ANC policies, procedures, strategies and programmes;

• A good understanding of the Legislative arm of the State and its functions, including general understanding of

legislation;

• Ability to work within the structures, systems and processes of the ANC, Caucus and Parliament;

• Excellent communication skills, including highly developed writing skills and political writing skills;

• Research experience to enable profiling of communities and their needs;

• Excellent organisational and project management skills;

• Proven leadership ability;

• Excellent communication, coordination, networking and interpersonal skills;

• Resourceful and solutions orientated;

• Ability to identify risk areas and implement remedial actions timeously;

• Will be required to travel to Provinces from time to time;

• Proven established ANC membership in good standing;

• Must have a valid driver’s license;

DUTIES:

• Develops a 5 year and annual constituency field work plan aligned to the overall strategic directives of the ANC

Caucus Lekgotla 5-year programme of action;

• Coordinates and oversees the successful implementation of approved constituency field work initiatives and plans;

• Monitors and reports on the progress of parliamentary constituency support initiatives and plans;

• Identifies risks and initiates corrective risk mitigation actions timeously;

• Manages a team of Field Workers and Constituency Researchers;

• Analyses all national ANC programs and initiatives effecting community development and aligns department

accordingly;

• Develops and grows a network of critical stakeholders and resources;

• Resolves conflicts and difficulties that prevent successful implementation of plans;

• Works under the directive and accounts to the Chief Whip;

• Works closely with Provincial Conveners on community development initiatives.







P O Box 15

Cape Town 8000

E‐mail:[email protected] , [email protected]

Please cc to Head of Research & Development Unit: [email protected] or fax to: 086 726 2909




GAUTENG PROVINCE

SENIOR CONSTITUENCY FIELD WORKER X 1


position:

SENIOR CONSTITUENCY FIELD WORKER (Salary: An all‐inclusive salary package at Level 10 per annum – R440,

746.03 p. a)

REQUIREMENTS:

• National Senior Certificate with a post matric qualification and experience in Social, Human Sciences or development

studies will be an added advantage;

• 5 years relevant experience and understanding of socio‐economic and political issues in the province;

• Ability to carry out primary research at a basic level;

• Computer Literacy;

• Driver’s licence;


• A good understanding of the Legislative arm of the State and its functions;




• Sound interpersonal skill and a strong ability to take initiative;

• Good organisational and project management skills;




• Sound time management skills;

• Will be required to travel within the Province from time to time; and

• Proven established ANC membership in good standing.

DUTIES:

• To provide effective and efficient senior field work support to Constituency Field Workers in the Province

• Reports to the Head of Constituency Field Work in the Office of the Chief Whip;

• Responsible for consolidating constituency reports as received from constituency field workers into a provincial

report for submission to the Head of Constituency Field Work;

• Engages with provincial researchers based in the office of Provincial Chief Whips to develop and build profiles of

existing initiatives in assigned provinces;

• Gathers and analyses relevant information and reports from PCO offices through Constituency Field Workers;

• Drafts reports on provincial ability and progress towards meeting constituency field work objectives;

• Tracks and reports on how funds granted for field work in assigned provinces are being used;

• Highlights areas for improved use of funds based on trends and observations made;

• Alerts the Head of Constituency Field Work Support to any immediate and/or significant risks;

• Establishes strong networks of relevant stakeholders within assigned provinces; and

• Identifies complementary programs or sources of funding that may enhance the effectiveness of specific fieldwork

initiatives.







P O Box 15

Cape Town 8000

E‐mail:[email protected] and Cc: ANC‐[email protected]




MPUMALANGA PROVINCE



position:


746.03 p. a)

REQUIREMENTS:




















DUTIES:














initiatives.







P O Box 15

Cape Town 8000





NORTH WEST PROVINCE



position:


746.03 p. a)

REQUIREMENTS:




















DUTIES:














initiatives.







P O Box 15

Cape Town 8000





WESTERN CAPE PROVINCE



position:


746.03 p. a)

REQUIREMENTS:




















DUTIES:














initiatives.







P O Box 15

Cape Town 8000





GAUTENG PROVINCE

PARLIAMENTARY CONSTITUENCY OFFICE FIELD WORKER X 7


position:

PARLIAMENTARY CONSTITUENCY OFFICE FIELD WORKER (Salary: An all‐inclusive salary package at Level 9 per

annum – R300, 168.87 p. a)

REQUIREMENTS:

• National Senior Certificate with a post matric qualification and experience in Social, Human Sciences or

development studies will be an added advantage;


• Basic research skills to enable mapping and profiling communities;






• Proven communication skills, including highly developed writing skills;

• Good planning and organisational and project management skills;


• Excellent listening skills and confidence in talking to people both in groups and on a one‐to‐one basis;

• Sincerity, patience, diplomacy and the ability to earn the trust of others;


• Willingness to work irregular hours, under pressure and independently; and


DUTIES:

• Work closely with the Constituency team, the structures, systems and processes of the ANC and Caucuses.

• Establishes strong networks of relevant stakeholders within the constituency;

• Provide effective and efficient constituency field work support;

• Alerts the MP, MPL, Senior Field Worker to any immediate issues and flashpoints or significant risks arising in the

constituency;

• Providing information to the community on how to access various government services or government

departments;

• Coordinating public programmes initiated by the ANC Parliamentary Caucus in the constituency;

• Attending public community events, meetings on behalf of the MP and or MPL;

• Identify communities requiring social services and initiating outreach programs to address these needs;

• Provide secretarial service and attend all PCO meetings convened by the Constituency Management Committee;

• Interacts with the Senior Provincial Field Workers, the Constituency Caucus Researcher and Head of Constituency

Field Work in the Office of the Chief Whip to contribute towards the development and building profiles of existing

initiatives in the constituency;

• Tracks and reports on how funds granted for field work in assigned constituency are being used;


• Identifies complementary programs or sources of funding that may enhance the effectiveness of specific field work

initiatives;

• Gather relevant constituency information and produce reports for submission to the Senior Provincial Field Worker;

• Drafts reports on the PCOs ability and progress towards meeting constituency field work objectives; and

• Provide regular feedback and summary reports to MP, MPL, Senior Constituency Field Worker.







P O Box 15

Cape Town 8000





KWAZULU-NATAL PROVINCE



position:


annum – R300, 168.87 p. a)

REQUIREMENTS:


















DUTIES:





constituency;


departments;











initiatives;










P O Box 15

Cape Town 8000

E-mail:[email protected] and Cc: ANC‐[email protected]




LIMPOPO PROVINCE



position:


annum – R300, 168.87 p. a)

REQUIREMENTS:


















DUTIES:





constituency;


departments;











initiatives;










P O Box 15

Cape Town 8000





NORTH WEST PROVINCE



position:


annum – R300, 168.87 p. a)

REQUIREMENTS:


















DUTIES:





constituency;


departments;











initiatives;










P O Box 15

Cape Town 8000








position:


annum – R300, 168.87 p. a)

REQUIREMENTS:


















DUTIES:





constituency;


departments;











initiatives;










P O Box 15

Cape Town 8000





EASTERN CAPE PROVINCE

CONSTITUENCY SUPPORT X 24


position:

CONSTITUENCY SUPPORT (Salary: National Minimum wage per month)

REQUIREMENTS:

• National Senior Certificate

• A post matric qualification will be an added advantage;

• 2 years relevant experience and understanding of socio-economic and political issues in the province;


• A knowledge of ANC policies, procedures, strategies and programmes;



• Proven communication skills, including elementary writing skills;

• Good planning and organisational skills;


• Excellent listening skills and confidence in talking to people both in groups and on a one-to-one basis;





DUTIES:

• Greet and welcome visitors, public, constituents at reception and directing them to the waiting area;

• Informs Member, CMC, staff that visitors, public or constituents are waiting at reception for them;

• Answer, screen and forward all incoming and outgoing calls;

• Keeps the reception area presentable, neat and tidy with all necessary stationery and materials( e.g. pens, forms and

brochures);

• Provide basic and accurate information in-person and via phone or email;

• Receive, sort , distribute and file all incoming correspondences ;

• Develops and maintains an electronic and manual document management ;

• Track outgoing and incoming documents.

• Drafts routine correspondences for example emails and standard letters;

• Make photocopies and fax documents as requested;

• Arranges meetings (including venues), presentations, refreshments and other requirements for the PCO;

• Update calendars and schedule meetings for the CMC, MP, MPL, Senior Field work and Field worker;

• Keeps proper records of PCO expenses and costs


• Establishes strong networks of relevant stakeholders within the constituency; and

• Provide effective and efficient constituency support.







P O Box 15

Cape Town 8000

E‐mail:[email protected] and Cc: [email protected]




FREE STATE CAPE PROVINCE



position:


REQUIREMENTS:
















DUTIES:





brochures);
















