AN INTRODUCTION TO AND HANDS-ON

TUTORIAL OF OLDA EMIS DATA

Rosella GardeckiLisa Williams

Ohio Education Research Center, Center for Human Resource Research,

The Ohio State University

OERC Conference|10/1/2014

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Overview of OLDA Datasets and Survey vs. Administrative data

Introduction to OLDA EMIS data Key measures, transformed data, created variables

Accessing OLDA EMIS data The Process and Application Packet

Using OLDA EMIS data Hands-on tutorial using The Investigator

AGENDA

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OVERVIEW OF THE OHIO LONGITUDINAL

DATA ARCHIVE (OLDA)

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ohioanalytics.gov

Survey Data Administrative Records

Purpose Research Administrative

Coverage & Content

Defined by research objective

Defined by administrative requirements

Quality Control

More tightly controlled

Variable

Cost of Data Collection

Variable None outside of program administration

Respondent Burden

Variable None outside of program administration

ADMINISTRATIVE RECORDS AS DATA

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INTRODUCTION TO OLDA EMIS DATA

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Pre-K, KRA-L, OAA,OGT, Career

Performance and Achievement Assessments

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Race and Gender Immigrant Populations HomelessnessSpecial Education and Gifted Students

Diverse Demographics

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Table variable names are appended with grade, reporting period, and report prefixes:

T01_GR_03_N_1_OAA_3RD_READ_SCALED_SCORE.01

Separate variables indicate the academic year for each grade, reporting period, attempt.

READING OLDA EMIS DATA

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Two types of created variables:

1. CV_FY_04_K_GR [CREATED VARIABLE GRADE STUDENT IS ENROLLED

IN FOR FY 2004 REPORTING PERIOD OCTOBER (K)]

2. CV_GR_01_N_1_FY[CREATED VARIABLE FOR THE YEAR THAT THE

STUDENT WAS IN THE OHIO EDUCATION SYSTEM FOR YEAREND (N) REPORTING PERIOD FOR 1ST ATTEMPT AT GRADE01]

We have created these variables for all years and all grades and for both reporting periods.

CREATED VARIABLES THAT ENABLE ANALYSES PIVOTING AROUND EITHER GRADE OR SCHOOL

YEAR

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ACCESSING OLDA EMIS DATA

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Complete the OLDA Research Data Request Application

Send the completed application to contact@ohioanalytics.gov

OLDA DATA ACCESS

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THE INVESTIGATOR

Form the research agendaConsult the documentation

Provides information on how the data was collected There may be differences between years Indicators of other variables you may want in your research

Provides search tips that will help find variables in the Investigator Areas of interest Key terms

Access the Investigator Create a ‘Tagset’ of list of variables of interest

Apply for access to the restricted data Complete the OLDA Research Data Request Application

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Using the OLDA EMIS Data

EMIS manuals are available from the ODE websitehttp://

education.ohio.gov/Topics/Data/EMIS/EMIS-Documentation/Archives/EMIS-Manuals-1

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Consult the Documentation

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An Example EMIS Manual

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Where to Access the Investigator

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How to Access the Investigator

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Access the Investigator

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Choose the Study

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Select a Sub-study

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‘Choose Tagsets’ Screen Explained

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Required Variable: Public ID

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Variable Search

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Area of Interest Search

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Results of Area of Interest Search

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Unrolling Similar

Variables

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Codebook Quick View

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Choosing Variables for your Research

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Search with Question Name (QNAME)

Table variable names are appended with grade, reporting period, and report prefixes: T17_GR_PK_K_1_GGG_TEST_DATE_NUMBER.01~M

Separate variables indicate: The table number (T17) Academic year (GR_PK) Reporting period (K) Attempt (1) Stem (GGG_TEST DATE_NUMBER) ~M indicates month

Reading OLDA EMIS QNAMEs

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Review Selected Variables

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Accessing Documents

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EMIS Student Look-up Table

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EMIS Manual Excerpt

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Saving your Tagset

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Types of Tagsets

By Rnum

By Qname with Dataset

By Qname

Complete the OLDA Research Data Request Application

Send the completed application to contact@ohioanalytics.gov

OLDA Data Access

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QUESTIONS OR COMMENTS?

THANK YOU!!!!

connect@oerc.osu.edu |oerc.osu.edu