ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2013. 9. 6. · Alvin Independent School...

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

September 10, 2013

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Introduction of Greeters 2

3. Invocation

4. Pledge of Allegiance

5. Commendations/Recognitions/Proclamations 3

A. Commendations

1. Student

2. Community

6. Presentations

A. TIRZ 2011 Annual Report 5

B. Delinquent Tax Collection 22

C. Review Attendance Numbers as Compared to Last Year 35

7. Open Forum - Information Only

8. Request to Consider Approval of Consent Agenda Items

A. Request to Consider Approval of Board Minutes - Operations Action Item 36

B. Request to Consider Approval of Budget Amendments - Business Action Item 54

C. Request to Consider Approval of Contract with Templeton Demographics - Business Action

Item

58

D. Request to Consider Approval of County Wide Joint Election Contract (Bond Election) -

Business Action Item

60

E. Request to Consider Approval of Request for Proposal / Maintenance & Support Services -


69

F. Request to Consider Approval of Professional Service Agreements / Support Services -


98

9. Request to Consider Approval of 2013-2014 Alvin ISD Tax Rate - Business Action Item 105

10. Request to Consider Approval of Class Size Waiver - Operations Action Item 107

11. Request to Consider Approval of Employment and Resignations - Personnel Action Item

12. Request to Consider Approval of Additional Counselor Staffing Position for ADAPT -

Personnel Action Item

13. Superintendent's Report

14. Future Agenda Items

15. Closed Executive Session

A. 551.071 Private Consultation with the Board's Attorney Regarding Manvel Junior High

16. Request to Consider Approval of Any Necessary Action Related to the Closed Session -


17. Adjournment

Alvin Independent School District Date: September 10, 2013

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Fred Brent, Superintendent

Daniel Combs, Communications

Attachments None

Rationale This evening we have the ePals students from Harby Jr. High Serving as our Greeters.

ePals started as an international e-mail pen pals program between Mrs. Watkins 6th grade Social Studies class and

students from 9 different countries. ePals has grown into a school wide program that has

empowered students at Harby Jr. High to partner with Nikumba Christian School. The student body has raised

nearly $2,756 dollars, which provided a new restroom for the school. Ultimately, the completion of the restroom project, and the support of Harby Jr. High, has allowed the

Nikumba Christin School to remain open.

Budget Implications

None

Recommendation or Proposed Motion

None

2

Alvin Independent School District Date: September 10, 2013


Agendum

Commendations

Category

Recognition

Resource Personnel Dr. Fred Brent, Superintendent

Daniel Combs, Communications

Attachments None

Rationale Every other year, the best bands in the state of Texas submit recordings from their spring contests and concerts for consideration in the TMEA (Texas Music Educators Association)

State Honor Band Contest. The contest has three levels: Region, Area, and State.

The 2012-13 Nolan Ryan Junior High Band moved past the Region and Area levels of the competition and was named a

TMEA State Honor Band Finalist!!! At the end of July, judges in San Antonio compared their recordings to those

of the other TMEA State Honor Band Finalists, and the Nolan Ryan Junior High Band placed 9th in the state!!!

Alvin ISD has never had a band make it out of the region level of the Honor Band Contest, so this is a tremendous achievement for our district, and Nolan Ryan Jr. High.

Armaan Chokshi

Ryan Nguyen

Daniel Dancer

Victoria Dang

Josh Villanueva

Jonelle Vanpelt

Sophia Jiang

Clare Mazina

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This evening we are proud to recognize a community

partner that truly supports the vision of achievement and excellence for every student of Alvin ISD.

The Chocolate Bayou Federal Credit Union supports the students and staff of Alvin ISD by providing various programs and resources. During the 2012-2013 school

year, the Chocolate Bayou Federal Credit Union held an innovative financial literacy event, known as a Reality

Fair, at both Alvin and Manvel High School. The event was designed to show students first-hand what parents go through each month in regards to maintaining a

family budget.

This past week, Chocolate Bayou was the main contributing partner that brought Rachel’s Challenge to the students of Alvin and Manvel High School as well as our

community as a whole. Rachel’s Challenge is a student empowering program started by Rachel Scott’s family, based on her life and writings. Rachel was the first

student killed in the Columbine High School shootings in 1999. The program equips students and adults to

combat bullying and feelings of isolation and despair, while showing the profound positive impact that students and adults can have on those around them.

Chocolate Bayou also shows their support by annually

providing calendars for each member of the Alvin ISD faculty

This evening we would like to present a community commendation to:

Gary Davis - president/CEO of Chocolate Bayou Credit Union

Roy Waldrep – Vice President of Marketing

Budget Implications

None


That a commendation be presented to the students listed above.

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Alvin Independent School District September 10, 2013


Agendum

Presentation of 2012 TIRZ Annual Report

Category Presentation

Resource Personnel Dr. Fred Brent

Superintendent of Schools

Attachments 2012 Annual Report

Rationale Pearland 2012 annual report for Tax Increment Reinvestment Zone (TIRZ) Number Two, City of Pearland, Texas (Shadow

Creek Ranch) gives an update on the previous year. This will be presented by Claire Bogard, Director of Finance for the City

of Pearland.

Budget Implications

None


None

5

REINVESTMENT ZONE NUMBER TWO CITY OF PEARLAND, TEXAS

ANNUAL REPORT

2012

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2

TABLE OF CONTENTS

City of Pearland, Texas, City Council .................................................................................... 3 TIRZ Board of Directors ......................................................................................................... 4 Description of the Zone .......................................................................................................... 5 Purpose of the Zone .............................................................................................................. 6 State of the Zone and Plan Implementation in 2012 .............................................................. 7

TABLES TABLE A: Taxing Entity Percent Participation ...................................................................... 7 TABLE B: Base Values by Jurisdiction ................................................................................. 8 TABLE C: Revenue Fund Balance by Year .......................................................................... 8 TABLE D: Project Plan & Reinvestment Zone Financing Plan Budget ............................... 10 TABLE E: Outstanding Debt as of Fiscal Year End ........................................................... 11 TABLE F: Letter Finance Agreements Approved for Reimbursement ............................... 12

APPENDICES Exhibit 1: Zone Boundary Map ........................................................................................... 15 Exhibit 2: Amended Zone Boundary Map ........................................................................... 16

COMPLIANCE Texas Tax Code Section 311.016 (a):

(1) ................................................................................................................................... 7

(2) ................................................................................................................................... 9

(3) ................................................................................................................................. 11

(4) ................................................................................................................................. 13

(5) ................................................................................................................................. 13

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CITY OF PEARLAND, TEXAS CITY COUNCIL

2012 Council Members Mayor Hon. Tom Reid

Mayor Pro-Tem Hon. Susan Sherrouse Council Member Hon. Scott Sherman Hon. Woodrow Owens Hon. Keith Ordeneaux Hon. Greg Hill City Manager William Eisen Director of Finance Claire Bogard

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4


BOARD OF DIRECTORS

2012 Board Members Position 1 Donna Coleman State Senator Designee Position 2 Gary Davis State Representative Designee Position 3 Herb Fain City of Pearland Designee Position 4 Gary Cook, Vice Chair City of Pearland Designee Position 5 Kenneth R. Phillips, Chair City of Pearland Designee Position 6 Jo Knight City of Pearland/Alvin Independent

School District Designee Position 7 Mike Pyburn Alvin Independent School District Designee Position 8 Ron Castillo Fort Bend County Designee Position 9 Larry Loessin Brazoria County Designee

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DESCRIPTION OF ZONE

In accordance with the Tax Increment Financing Act (Chapter 311, Tax Code), Reinvestment Zone Number Two, City of Pearland, Texas (the Zone) was established by Ordinance 891 of the City Council of the City of Pearland (the City), Texas on December 21, 1998. The original Zone, also known as “Shadow Creek Ranch”, consisted of 3,467 acres located in Brazoria County and Fort Bend County, Texas. In addition, the Zone is located in Alvin I.S.D. (AISD), Fort Bend I.S.D. (FBISD) and a small portion in Pearland I.S.D. (PISD). The original Zone is generally bounded by Clear Creek on the north, State Highway 288 on the east, Broadway (the extension of FM 518 west of S.H. 288) on the south and FM 521 on the west. A map illustrating the original boundaries of the Zone follows on page 15 as Exhibit 1. On August 23, 1999, by Ordinance No. 918 of the City, the Project Plan and Reinvestment Zone Financing Plan (the Project Plan) for the original TIRZ boundaries was adopted.

1

st Plan Amendment

On July 10, 2006, by Ordinance 1276 of the City, the Project Plan was amended and the Zone was expanded to provide for the annexation of 457 acres of vacant land, adjacent to the Zone. 288 acres are in Brazoria County and 169 acres are in Fort Bend County.

2nd

Plan Amendment On November 13, 2006 by Ordinance 1312 of the City, the Project Plan was amended to provide for development of public improvements to serve Shadow Creek Ranch Town Center. The proposed development is within the boundaries of the original Zone and Brazoria County.

3

rd Plan Amendment

On November 13, 2006 by Ordinance 1313 of the City, the Project Plan was amended and the Zone was expanded to provide for the annexation of 8+ acres to facilitate the improvement and widening of Broadway from S.H. 288 to F.M. 521. The boundaries of the annexed area are within Brazoria County.

The Zone is now composed of 3,932+ acres, of which 3,125+ acres are within Brazoria County and 807+ acres are within Fort Bend County. A map illustrating the boundaries of the Zone as expanded follows on page 16 as Exhibit 2.

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PURPOSE OF ZONE

The objective of the Zone is to facilitate quality mixed-use development with a self-sustaining tax base for the City and the other participating taxing entities.

The City Council, in adopting the ordinances creating and expanding the Zone, found that the development described in the Project Plan, and its subsequent amendments, would not likely occur, to the quality, standards and densities described in the Project Plan, but for the creation of the Zone.

The City Council further found that improvements in the Zone will significantly enhance the value of all taxable real property in the Zone and will be of general benefit to the City. The Zone will pursue its objective by acting as a financing vehicle for regional public improvements, as described in the Project Plan as amended. The methods of financing and the sources of funding available to the Zone, including the participation levels of the various participating entities, including the City, Brazoria County, Fort Bend County and Alvin ISD, are described in the Project Plan and its amendments.

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STATE OF THE ZONE AND PLAN IMPLEMENTATION IN 2012

1. The information provided in this section is in accordance with § 311.016 (a) (1) of the Texas Tax Code, which requires inclusion of the amount and source of revenue in the tax increment fund established for the zone. In addition to the City’s tax increment revenue, interlocal agreements with Brazoria County, Fort Bend County and Alvin ISD provide for each taxing unit’s participation in the Zone. The Project Plan also allows for the participation of Brazoria Drainage District No. 4 and Fort Bend Independent School District, though neither is currently participating. Levels of participation are detailed in the Project Plan and current levels of participation are shown in Table A.

TABLE A Taxing Entity Participation

Taxing Entity Zone Years

City of Pearland 9 through 30 100% (1)

Brazoria County 1 through 30 38%

Fort Bend County 11 through 20 75% (2)

Alvin ISD 1 through 30 100% (3)

(1) 64% to be repaid as an administrative cost, provided the TIRZ retain at least $.255 / $100.(2) In years 21 through 30 participation drops to 50%.(3) 75% to be used by AISD for the construction of educational facilities.

Percent Participation

The obligations of the participating taxing jurisdictions, as defined in their respective interlocal agreements, include the timely deposit of tax increment into the City’s tax increment revenue fund.

Table B illustrates the growth in appraised value from base year to tax year 2012 for each participating jurisdiction. Table C illustrates the amount of the incremental revenue, which has been transferred to the increment fund. These amounts are based upon actual taxes collected as of December 31, 2012.

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2. The information provided in this section is in accordance with §311.016 (a) (2) of the Texas Tax Code, which requires inclusion of the amount and purpose of expenditures from the fund.

The Board of Directors of the Zone has been granted by City Council, in accordance with Section 311.010 of Texas Tax Code, the power to administer, manage, and operate the Zone and to implement the Project Plan. The Zone was created for the duration of 30 years, or until dissolved by the City.

The total cost of the public improvements within the Zone, as outlined in the original Project Plan, amounts to $294,482,034. Of this amount, the City will fund $35,471,061 worth of improvements, and the Texas Department of Transportation (TxDOT) will fund another $10,277,050 worth of improvements. The Zone will fund the remaining improvements, which amounts to a cost of $248,733,923, unadjusted for inflation.

1st Plan Amendment The original list of project costs was amended with the approval of the 1st Plan Amendment, which included improvements, estimated to total $34,724,218. These improvements address the water, wastewater, storm sewer, lakes channels, roads and landscaping costs for the 457+ acre annexation.

2nd Plan Amendment The list of project costs was amended again with the approval of the 2nd Plan Amendment, which included improvements estimated to total $11,749,618. These improvements address major road infrastructure, detention, drainage, landscaping and the relocation of pipelines and overhead utilities. All projects associated with this annexation have been completed.

3rd Plan Amendment The list of project costs was amended a third time with the approval of the 3rd Plan Amendment, which included improvements estimated to total $8 million. This amendment addressed the need to fund and construct a section of Broadway. All projects associated with this annexation have been completed.

These costs are detailed in the amended Project Budget, a copy of which follows as Table D. The Zone as now enlarged is composed of 3,932+ acres, of which 3,125+ acres are within Brazoria County and 807+ acres are within Fort Bend County. A map illustrating the boundaries of the Zone as amended follows on page 14 as Exhibit 2.

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TABLE DReinvestment Zone NO. 2, City of Pearland, Texas - Shadow Creek RanchBudget

InfrastructureStreets

Pavement 12,610,050 1,634,000 14,244,050 Sidewalks 1,859,400 1,859,400 Landscaping and Irrigation 9,675,350 9,675,350 Entry Monuments 735,320 735,320 Lighting 125,900 125,900 Broadway Widening and Signalization 2,831,789 2,831,789 Business Center Drive Paving 852,722 852,722 Memorial Hermann Drive Paving 383,107 383,107

Water System 3,026,863 363,000 3,389,863 Wastewater System 6,940,964 1,029,000 7,969,964 Storm Water System 10,195,776 1,649,000 11,844,776 Lakes and Channels

Improvements 29,121,915 5,625,600 34,747,515 Land Cost 4,597,889 6,675,000 11,272,889

Detention and DrainageLand Cost 2,850,000 2,850,000 Beautificaiton / Deepening / Pond Creation 200,000 200,000 Site Drainage Facilities 1,842,000 1,842,000

Parks and RecreationImprovements 5,155,524 5,573,025 10,728,549 Land Cost 2,383,545 2,383,545

LandscapingBusiness Center Drive 157,500 157,500 Memorial Hermann Drive 67,500 67,500

Overhead Utilities Placed Underground 1,200,000 1,200,000 Pipeline Relocation 700,000 700,000 Major Improvements

Water PlantsLand Cost 20,000 20,000

WWTP 340,000 340,000 Lift Station 300,000 300,000 Traffic Signals 600,000 550,000 1,150,000 McHard Road Reimbursables

Miscelaneous 150,000 150,000 Signal 100,000 100,000

SH 288 Access Road 1,000,000 1,000,000 FM 518 Improvements 6,485,600 6,485,600 Broadway / FM 518 Improvements 7,100,000 7,100,000

Contengencies and EngineeringContingencies (10%) 8,181,116 1,733,620 9,914,736 Engineering (15%) 11,274,211 2,860,473 490,000 900,000 15,524,684 Master Drainage Plan Costs 70,000 70,000 Environmental Study Costs 100,000 100,000

Subtotal 108,267,923 34,474,218 11,574,618 8,000,000 162,316,759 Zone Administration / Creation

TIRZ Administration (1-3 Years) 466,000 466,000 Reimbursable TIRZ Creation Costs 900,000 900,000 Annexation Costs 250,000 250,000 Plan Amendment Costs 175,000 175,000

Subtotal 1,366,000 250,000 175,000 1,791,000 Total 109,633,923 34,724,218 11,749,618 8,000,000 164,107,759

City FacilitiesLibrary

Improvements 2,395,000 2,395,000 Land Cost 105,000 105,000

Fire / Police StationImprovements 2,255,000 2,255,000 Land Cost 245,000 245,000

Subtotal 5,000,000 5,000,000 Educational Facilities

AISD Elementary School 41,600,000 41,600,000 AISD Jr. High School 21,450,000 21,450,000 AISD Fresh/Soph Campus 34,050,000 34,050,000 FBISD Elementary School 11,000,000 11,000,000 FBISD Middle School 26,000,000 26,000,000

Subtotal 134,100,000 134,100,000 Grand Total 248,733,923 34,724,218 11,749,618 8,000,000 303,207,759

(1) The original TIRZ Budget as approved in 1999 dollars has not been adjusted for inflation.(2) The amended Budgets as approved in 2006 are shown in 2006 dollars and have not been adjusted for inflation.(3) The Budget as amended shows budget line items as approved in their respective years without adjustment for inflation.

3rd Plan Amendment (2)

TIRZ Budget as Amended (3)

TIRZ Budget as approved

(08/23/99) (1)

Item 1st Plan Amendment (2)

2nd Plan Amendment (2)

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TIRZ-Funded Projects: Since the creation of the Zone a series of infrastructure improvements have been funded and constructed. Project #12-06-001, Village 7, Phase 1 was initiated in 2012. The proposed improvements total $8.8 million (2006 dollars) for construction, design, and contingency for streets, water, sewer, drainage, land, and landscaping.

During calendar year 2012 Shadow Creek Ranch Development Company reported approximately 367 home sales and 361 closings. This brings the total number of homes in the Zone to 5,238 as of December 31, 2012.

City Funded Improvements:

• There were no City funded projects in 2012.

TxDOT Funded Improvements:

• There were no TxDOT funded projects in 2012.

3. The information provided in this section is in accordance with §311.016 (a) (3) of the Texas Tax Code, which requires inclusion of the amount of principal and interest due on outstanding bonded indebtedness.

Bond Issues In accordance with a Tri-Party Agreement dated October 11, 2004 between the TIRZ, the City of Pearland, and the Development Authority of Pearland (DAP), the TIRZ has pledged increment to provide for the repayment of debt issued on its behalf. In this regard, the DAP sold bonds in 2004, 2005, 2006, 2007 and 2009. The bonds were refunded in 2012 and are outlined in Table E.

In addition to developer reimbursements made via the sale of bonds, the DAP has also made payments from cash reserves. In 2012 the DAP made direct payments to the developer totaling $13,105,300. Total direct payments as of the end of 2012 for the DAP is $35,068,430, all of which are reflected in the reimbursements outlined in Table F. Additional LFA’s Approved for Reimbursement The Zone Board has approved a series of Letter Financing Agreements (LFA’s) for reimbursement. Prior to Board action all project costs related to each LFA were reviewed by the Zone’s Auditor, McGrath & Co. PLLC, and summarized in a reimbursement report, which included eligible project costs plus interest. Table F outlines Letter Financing Agreements approved through the end of 2012.

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4. The information provided in this section is in accordance with §311.016 (a) (4) of the Texas Tax Code, which requires inclusion of the tax increment base and current captured appraised value retained by the zone.

In each year subsequent to the base year, the Zone will receive tax increment revenue based on ad valorem property taxes levied and collected by each participating taxing unit on the captured appraised value of the Zone. The captured appraised value of the Zone is the total appraised value of all real property located within the Zone as of January 1, less the total appraised base year (January 1, 1998) value.

As of December 31, 2012, development schedules for the original Zone remained unchanged from projections in the Project Plan. However, because the pace of development is unpredictable, and because the Project Plan provides a best estimate of captured appraised values, the actual captured appraised value in any future year may not equal the projected estimates of such value.

As of January 1, 1998, the base year for the Zone, the area encompassed by the original Zone was undeveloped land, with a total appraised value of $7,172,980. On January 1, 2012, the area encompassed by the Zone had a total appraised value of $1,296,306,653. As a result, the total captured appraised value (net base year value and exemptions) on the tax roll as of January 1, 2012 was $1,289,133,673 for the City, as illustrated in Table B. The City of Pearland base year (2006) value for the 457+ acres annexed in the 1st Plan Amendment was $4,381,680. As of January 1, 2012 the total appraised value was $9,781,810. As a result the total captured appraised value on the roll as of January 1, 2012 was $5,400,130. All lands associated with the 2nd Plan Amendment are within the boundaries of the original Zone. All lands associated with the 3rd Plan Amendment are either owned by a municipality or are dedicated right-of-way with no taxable value.

5. The information provided in this section is in accordance with §311.016 (a) (5) of the Texas Tax Code, which requires inclusion of the captured appraised value shared by the municipality and other taxing units, the total amount of tax increments received, and any additional information necessary to demonstrate compliance with the tax increment financing plan adopted by the governing body of the municipality. As previously stated, the City, Brazoria County, Fort Bend County and Alvin ISD are the only taxing units currently participating in the Zone. As of December 31, 2012 the Project Plan and the total appraised value in the TIRZ was $1,294,533,803 for the original and annexed areas of the Zone. The total amount of tax increment revenue received is detailed in Table C. (This report was written in accordance with the provisions of Chapter 311.016 of the Texas Tax Code)

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2012 ANNUAL REPORT EXHIBITS

19

15

20

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Agendum

Presentation of Delinquent Tax Collection

Category Business

Resource Personnel Tommy King, Deputy Superintendent for Business & Support

Services

Attachments Delinquent Tax Report

Rationale Mike Darlow of Perdue, Brandon, Fielder, Collins & Mott, LLP

will be presenting the annual Delinquent Tax Collection report.

District Goal(s) Fiscal Responsibility

Budget Implications

None


None

22

Delinquent Tax

Collection Report to

Alvin ISD

September 2013

Submitted by: Michael J. Darlow

1235 North Loop West * Suite 600 * Houston * Texas * 77008 * (713) 862‐1860

www.pbfcm.com

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As Of 8/15/2013 Total Base Tax: $2,963,508.89

In Bankruptcy$57,864.11

2%

In Partial Pay$124,622.22

4% In Bad Address$145,592.13

5%In Uncollectable$157,937.87

5%

In Trust$187,881.46

6%

In Deferral$427,125.15

15%

In Litigation$667,912.83

23%

Action Pending$1,194,573.12

40%

Account Break Down Chart For ALVIN INDEPENDENT SCHOOL DISTRICT

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Total Base Tax: $2,963,508.89As Of 8/15/2013

$0.01 ‐ $100.00$58,405.12

2%$100.01 ‐ $250.00

$147,251.785%

$250.01 ‐ $500.00$268,878.66

9%

$500.01 ‐ $1000.00$455,076.26

15%

$1000.01 ‐ $2500.00$775,411.97

26%

$2500.01 ‐ $5000.00$504,198.19

17%

$5000.01 ‐ $10,000.00$412,953.60

14%

$10,000.01 ‐ Up$341,333.31

12%

Dollar Range Chart For ALVIN INDEPENDENT SCHOOL DISTRICT

25

As Of 8/15/2013 Total Base Tax: $2,963,508.89

1989 ‐ 2004$475,240.61

16%

2005$103,251.51

3%

2006$115,970.02

4%

2007$111,216.41

4%

2008$148,323.80

5%

2009$179,469.97

6%

2010$229,352.42

8%2011$423,044.55

14%

2012$1,177,639.60

40%

Tax Year Chart ForALVIN INDEPENDENT SCHOOL DISTRICT

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ALVIN ISDDelinquent Tax Collections - Current Year Turnover

Source: Brazoria County Tax Office, Year-to-Date Recap Report. Base tax collected compared to base tax turned over July 1. Comparison is for the twelve month collection period of July 1 thru June 30. No Penalties and Interest Added

85% 78.71%

2005 Tax Year 2006 Tax Year 2007 Tax Year 2008 Tax Year 2009 Tax Year 2010 Tax Year 2011 Tax Year$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Due $2,357,279 $2,582,131 $2,294,232 $2,595,187 $2,031,253 $1,723,178 $1,548,407Collected $1,771,928 $1,964,763 $1,705,131 $2,012,943 $1,409,506 $1,187,079 $1,107,619

75.17% 74.32%

77.56%

69.39%

68.89% 71.53%

76.09%

27

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Collected $1,771,928 $2,031,802 $2,143,437 $2,176,791 $2,209,822 $2,233,763 $2,252,961Remaining $585,351 $325,477 $213,842 $180,488 $147,457 $123,516 $104,318

2005 Percentage of Collections 75.17% 86.19% 90.93% 92.34% 93.74% 94.76% 95.57%

7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,357,279

ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.

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Year 1 Year 2 Year 3 Year 4 Year 5 Year 6$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Collected $1,964,763 $2,254,939 $2,355,777 $2,403,649 $2,436,381 $2,464,099Remaining $617,368 $327,192 $226,354 $178,482 $145,750 $118,032

2006 Percentage of Collections

76.09% 87.33% 91.23% 93.09% 94.36% 95.43%



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Year 1 Year 2 Year 3 Year 4 Year 5$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Collected $1,705,131 $1,997,323 $2,092,829 $2,147,810 $2,180,046Remaining $589,101 $296,909 $201,403 $146,422 $114,186

2007 Percentage of Collections74.32% 87.06% 91.22% 93.62% 95.02%



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Year 1 Year 2 Year 3 Year 4$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Collected $2,012,943 $2,289,820 $2,392,635 $2,446,751Remaining $582,244 $305,367 $202,552 $148,436


77.56% 88.23% 92.20% 94.28%



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Year 1 Year 2 Year 3$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Collected $1,409,506 $1,733,186 $1,845,891Remaining $621,747 $298,067 $185,362


69.39% 85.33% 90.87%



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Year 1 Year 2$0

$500,000

$1,000,000

$1,500,000

$2,000,000

Collected $1,187,079 $1,486,658Remaining $536,099 $236,520


68.89% 86.27%



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Year 1$0

$500,000

$1,000,000

$1,500,000

Collected $1,107,619Remaining $440,788


71.53%



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Agendum

Review Attendance Numbers as Compared to Last Year

Category Presentation

Resource Personnel Dr. Elizabeth Veloz, Assistant Superintendent of Academics

Attachments None

Rationale Dr. Elizabeth Veloz will give a presentation on the Alvin ISD 2013-2014 student attendance numbers for the first week

of school, in comparison to the 2012-2013 school year.

The presentation will highlight where growth is present.

Budget Implications

None


None

35

On August 8, 2013 the Alvin

Independent School District Board

of Trustees met for a

Special/Workshop Meeting at 4:00

p.m. in the Central Administration

Building, AISD, Alvin, Texas, with

the following members present:

Tiffany Wennerstrom, Nicole Tonini, Charles McCauley, Mike Lansford, Cheryl Harris, Sue Stringer and Regan Metoyer.

Superintendent Brent and other

administrative staff were also

present.

ITEM #1 - CALL TO ORDER

President Wennerstrom called the

meeting to order stating that a

quorum of Board members were

present, notice was duly posted, and

the meeting was called to order in

accordance with the Texas Open

Meetings Act, Texas Government

Code Section 551.001.

ITEM #2 – BOARD WORKSHOP TO DISCUSS AND REVIEW DISTRICT INFORMATION RELATED TO CONTENTS, VOTING, DESIGN, AND OTHER RELATED ISSUES ASSOCIATED WITH CALLING A SCHOOL DISTRICT BOND ELECTION FOR NOVEMBER 2013

Dr. Robert Nicks facilitated a Board

Workshop reviewing the

recommendations made by the CAC,

as well as other specifics related to

calling a bond election.

Extensive dialogue ensued regarding

all facets of the CAC

recommendation as well as the

amount of fund balance to allocate

for bond projects and the tax rate

implications.

Ryan O’Hare, Alvin ISD’s investment

advisor, gave an overview of Bond

Election Tax Rate Impact Analysis

and Current Market Conditions.

Discussion continued regarding the

structure of the bond. All trustees

agreed they would like to see all

items included in one proposition.

Early and branch voting were the

next topics of discussion with

Trustees Stringer and Lansford

expressing opposition to branch

voting on Alvin ISD campuses.

Discussion concluded will all

trustees agreeing to take 8.6 million

from fund balance to help fund

bond projects.

Trustee Wennerstrom called for a

break at 5:55 p.m. so the Order

Calling a Bond Election could be

revised to reflect the adjusted total

of the bond amount accordingly.

The Board of Trustees returned into

an open session at 6:15 p.m.

ITEM #3 – REQUEST TO CONSIDER APPROVAL OF ORDER CALLING SCHOOL DISTRICT BOND ELECTION

Trustee Harris made a motion to

approve the Order Calling for a

Schoolhouse Unlimited Tax Bond

Election to be held on November 5,

2013 as presented (see attachment).

In summary:

2013 Bond Election Election Authorization $212,445,000

2009 Bond Authorization $ 28,095,000

(Authorized by not issued)

Funded from M&O Fund Balance $ 8,600,000

Funded from 2013-14 M & O Bud. $ 3,460,000

Total Projects $252,600,000

Trustee McCauley seconded the

motion.

Motion carried (5-2) with Trustees

Lansford and Stringer voting against

the motion.

BBooaarrdd WWoorrkksshhoopp //

SSppeecciiaall MMeeeettiinngg AAuugguusstt 88,, 22001133

36

Board Workshop/Special Mtg August 8, 2013

ITEM #4 – REQUEST TO CONSIDER APPROVAL OF ADMNISTRATIVE APPOINTMENTS

The following administrative

appointments were presented to the

Board of Trustees for approval:

Associate Principal MHS Raymond Root

Asst. Principal AHS Mark Mahon

Asst. Principal LaToya Easter

Trustee Tonini made a motion to

approve all administrative

appointments as presented. Trustee

Metoyer seconded the motion.

Motion carried unanimously (7-0).

ITEM # 5 – ADJOURNMENT

Trustee Lansford made a motion to

adjourn the meeting. Trustee Harris

seconded the motion.

Meeting was adjourned at 6:18 p.m.

Attest:

________________________________

Tiffany Wennerstrom, President

________________________________

Cheryl Harris, Secretary

37

HOU:3342050.2

ORDER CALLING A BOND ELECTION

STATE OF TEXAS §

COUNTY OF BRAZORIA §

ALVIN INDEPENDENT SCHOOL DISTRICT §

WHEREAS, the Board of Trustees (the “Board”) of the Alvin Independent School

District (the “District”) has, among others, the power to issue bonds for the construction,

acquisition and equipment of school buildings in the District (including the rehabilitation,

renovation, expansion and improvement thereof), the purchase of the necessary sites for school

buildings, and the purchase of new school buses; and

WHEREAS, the Board has determined that it is necessary and convenient to call and

conduct an election to obtain voter authorization for the issuance of such bonds; and

WHEREAS, pursuant to Section 31.092, Texas Election Code, as amended, the District

has contracted with Brazoria County, Texas (the “County”) to conduct the Election and to

perform certain election services for the District in connection with the Election, including all of

the supervisory and administrative duties relating to the conduct of the Election, pursuant to an

election services contract between the District and the County (the “Election Services Contract”);

IT IS, THEREFORE, ORDERED BY THE BOARD OF TRUSTEES OF THE ALVIN

INDEPENDENT SCHOOL DISTRICT THAT:

Section 1. Call of Election; Date; Eligible Electors; and Hours. An election (the

“Election”) shall be held on Tuesday, November 5, 2013 (“Election Day”), which is seventy-

eight (78) or more days from the date of the adoption of this order, within and throughout the

territory of the District at which all resident, qualified electors of the District shall be entitled to

vote. The Board hereby finds that holding the Election on such date is in the public interest. The

hours during which the polling places are to be open on Election Day shall be from 7:00 o’clock

a.m. to 7:00 o’clock p.m.

Section 2. Voting Precincts; Polling Places; Election Officers. Except as otherwise

provided herein, the boundaries and territory of the respective County election precincts that are

wholly or partially within the territorial boundaries of the District are hereby designated as the

voting precincts of the District for the Election. The precinct numbers for the District's election

precincts shall be the corresponding County precinct number of each precinct. The Election Day

polling places shall be as shown in Exhibit A. The Board will appoint the persons to serve as the

precinct judges and alternate judges for the Election at a subsequent meeting of the Board.

In the event that the Superintendent shall determine from time to time that (a) a polling

place hereafter designated shall become unavailable or unsuitable for such use, or it would be in

the District’s best interests to relocate such polling place, or (b) a presiding judge or alternate

presiding judge hereafter designated shall become unqualified or unavailable, the Superintendent

is hereby authorized to designate and appoint in writing a substitute polling place, presiding

judge or alternate presiding judge, giving such notice as is required by the Election Code and as

deemed sufficient.

38

2 HOU:3342050.2

Section 3. Proposition. At the Election there shall be submitted to the resident,

qualified electors of the District the following proposition (the “Proposition”):

PROPOSITION

SHALL THE BOARD OF TRUSTEES (THE “BOARD”) OF THE ALVIN

INDEPENDENT SCHOOL DISTRICT (THE “DISTRICT”) BE AUTHORIZED

TO ISSUE BONDS OF THE DISTRICT, IN ONE OR MORE SERIES OR

INSTALLMENTS, IN THE AMOUNT OF $212,445,000 FOR THE

CONSTRUCTION, ACQUISITION AND EQUIPMENT OF SCHOOL

BUILDINGS IN THE DISTRICT (INCLUDING THE REHABILITATION,

RENOVATION, EXPANSION AND IMPROVEMENT THEREOF), THE

PURCHASE OF THE NECESSARY SITES FOR SCHOOL BUILDINGS,

INCLUDING WITHOUT LIMITATION, FOR ELEMENTARY #16,

LONGFELLOW ELEMENTARY, NEW MANVEL JUNIOR HIGH SCHOOL,

ALVIN JUNIOR HIGH SCHOOL, HIGH SCHOOL #3, NEW GODWIN

AGRICULTURE FACILITY, SAFETY AND SECURITY PROJECTS, AND

CAMPUS UPGRADES/MAINTENANCE UPGRADES, AND THE

PURCHASE OF NEW SCHOOL BUSES, PURCHASE OF LAND FOR

ELEMENTARY #17, ELEMENTARY #18, JUNIOR HIGH #7, DESIGN FOR

NEW CAREER & TECHNOLOGY EDUCATION (CTE) FACILITY, LAND

PURCHASE FOR DISTRICT ATHLETIC STADIUM, DISTRICT

NATATORIUM AND SATELLITE TRANSPORTATION, TECHNOLOGY

UPDATES AND EQUIPMENT, AND BAND INSTRUMENTS, WHICH

BONDS SHALL MATURE, BEAR INTEREST AND BE ISSUED AND SOLD

IN ACCORDANCE WITH LAW AT THE TIME OF ISSUANCE; AND SHALL

THE BOARD BE AUTHORIZED TO LEVY AND PLEDGE, AND CAUSE TO

BE ASSESSED AND COLLECTED, ANNUAL AD VALOREM TAXES ON

ALL TAXABLE PROPERTY IN THE DISTRICT SUFFICIENT, WITHOUT

LIMIT AS TO RATE OR AMOUNT, TO PAY THE PRINCIPAL OF AND

INTEREST ON THE BONDS, AND THE COSTS OF ANY CREDIT

AGREEMENTS (INCLUDING CREDIT AGREEMENTS EXECUTED OR

AUTHORIZED IN ANTICIPATION OF, IN RELATION TO, OR IN

CONNECTION WITH THE BONDS), ALL AS AUTHORIZED BY THE

CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND THE

UNITED STATES OF AMERICA?

Section 4. Ballots. The ballots shall conform to the requirements of the Election

Code and shall have written or printed thereon the following:

OFFICIAL BALLOT

PROPOSITION

[ ] FOR

THE ISSUANCE OF $212,445,000 SCHOOL BUILDING

BONDS FOR THE CONSTRUCTION, ACQUISITION

AND EQUIPMENT OF SCHOOL BUILDINGS IN THE

39

3 HOU:3342050.2

DISTRICT (INCLUDING THE REHABILITATION,

RENOVATION, EXPANSION AND IMPROVEMENT

THEREOF), THE PURCHASE OF THE NECESSARY

SITES FOR SCHOOL BUILDINGS, INCLUDING

WITHOUT LIMITATION, FOR ELEMENTARY #16,

LONGFELLOW ELEMENTARY, NEW MANVEL

JUNIOR HIGH SCHOOL, ALVIN JUNIOR HIGH

SCHOOL, HIGH SCHOOL #3, NEW GODWIN

AGRICULTURE FACILITY, SAFETY AND SECURITY

PROJECTS, AND CAMPUS

UPGRADES/MAINTENANCE UPGRADES, AND THE

PURCHASE OF NEW SCHOOL BUSES, PURCHASE

OF LAND FOR ELEMENTARY #17, ELEMENTARY

#18, JUNIOR HIGH #7, DESIGN FOR NEW CAREER &

TECHNOLOGY EDUCATION (CTE) FACILITY, LAND

PURCHASE FOR DISTRICT ATHLETIC STADIUM,

DISTRICT NATATORIUM AND SATELLITE

TRANSPORTATION, TECHNOLOGY UPDATES AND

EQUIPMENT, AND BAND INSTRUMENTS AND

LEVYING OF THE TAX IN PAYMENT THEREOF

[ ] AGAINST

Section 5. Voting. Voting in the Election, including early voting, shall be by the

voting system adopted by the Commissioner’s Court of the County. Each voter desiring to vote

in favor of the Proposition shall mark the ballot indicating “FOR” the Proposition, and each voter

desiring to vote against the Proposition shall mark the ballot indicating “AGAINST” the

Proposition. Voting shall be in accordance with the Election Code.

Section 6. Early Voting. Early voting, both by personal appearance and by mail, will

be conducted in accordance with the Election Code and shall be conducted at the locations, dates

and times as designated by the County and the County election officer. Such locations, dates and

times are further identified on Exhibit B hereto.

The Board hereby appoints Joyce Hudman as the early voting clerk. The mailing address

to which ballot applications and ballots voted by mail may be sent is as follows: 111 E. Locust

Angleton, Texas 77515-4654.

For the use of those voters who are entitled by law to vote early by mail, the early voting

clerk shall provide each voter with a ballot with instructions to mark the ballot indicating his or

her vote “FOR” or “AGAINST” the Proposition.

Section 7. Conduct of Election. The Election shall be conducted by election officers,

including the precinct judges and alternate judges or clerks appointed by the Board, in

accordance with the Election Services Contract, the Education Code, the Election Code and the

Constitution and laws of the State of Texas and the United States of America.

Section 8. Bilingual Election Materials. All notices, instructions, and ballots

pertaining to the Election shall be furnished to voters in both English and Spanish and persons

40

4 HOU:3342050.2

capable of acting as translators in both English and Spanish shall be made available to assist

Spanish language speaking voters in understanding and participating in the election process.

Section 9. Delivery of Voted Ballots; Counting; Tabulation; Canvassing of Returns;

Declaring Results. The ballots shall be counted by one or more teams of election officers

assigned by the presiding judges, each team to consist of two or more election officers. After

completion of his responsibilities under the Election Code, including the counting of the voted

ballots and the tabulation of the results, the presiding judge shall make a written return of the

Election results to the District in accordance with the Election Code. The Board shall canvass

the returns and declare the results of the Election.

If a majority of the resident, qualified electors of the District voting at the Election,

including those voting early, shall vote in favor of the Proposition, then the issuance and sale of

the bonds described in the Proposition shall be authorized in the maximum amount contained

therein, and the bonds shall be issued and sold at the price or prices and in such denominations

determined by the Board to be in the District’s best interest.

Section 10. Training of Election Officials. Pursuant to the Election Code, a public

school of instruction for all election officers and clerks may be held as arranged or contracted by

the County.

Section 11. Notice of Election. Notice of the Election, stating in substance the

contents of this order (the “Election Order”), shall be published one time in the English and

Spanish languages, in a newspaper published within the District’s territory or, if none is

published in the District’s territory, in a newspaper of general circulation in the District’s

territory, at least ten (10) days and no more than thirty (30) days prior to Election Day. Notice of

the Election shall also be given by posting, not later than the twenty-first (21st) day before

Election Day, a substantial copy of this Election Order, in both English and Spanish, on the

bulletin board used for posting notices of meetings of the Board.

Section 12. Notice of Meeting. The Board officially finds, determines, recites and

declares that written notice of the date, hour, place and subject of the meeting at which this

Election Order is adopted was posted on a bulletin board located at a place convenient to the

public at the District’s administrative offices for a least seventy-two (72) hours preceding the

scheduled time of the meeting; that a telephonic or telegraphic notice of such meeting was given

to all news media who have consented to pay any and all expenses incurred by the District in

connection with providing such notice, both as required by the Open Meetings Law, Chapter

551, Texas Government Code, as amended; and that such meeting was open to the public as

required by law at all times during which this Election Order and the subject matter thereof was

discussed, considered and formally acted upon.

Section 13. Authority of the Superintendent. The Superintendent shall have the

authority to take, or cause to be taken, all reasonable or necessary actions to insure that the

Election is fairly held and returns properly counted and tabulated for canvass by the Board,

which actions are hereby ratified and confirmed.

Section 14. Authorization to Execute. The President or Vice President of the Board is

authorized to execute and the Secretary of the Board is authorized to attest this Election Order on

41

5 HOU:3342050.2

behalf of the Board; and the President or Vice President of the Board is authorized to do all other

things legal and necessary in connection with the holding and consummation of the Election.

Section 15. Effective Date. This Election Order is effective immediately upon its

passage and approval.

[Signature page follows.]

42

S-1 HOU:3342050.2

PASSED AND APPROVED August 8, 2013.

President, Board of Trustees

Alvin Independent School District

ATTEST:

Secretary, Board of Trustees


(SEAL)

43

Exhibit A-1 HOU:3342050.2

EXHIBIT A

ELECTION DAY POLLING LOCATIONS

Pct # Polling Place

6 Liverpool City Hall, 8901 CR 171, Liverpool 6, 57

9 Bonney Community Center, 19025 FM 521, Bonney 9, 21

13 Turner College & Career High School, 4717 Bailey Rd, Pearland 13, 36, 47

25 Hillcrest Village Municipal Bldg, 200 W. Timberland, Alvin 25, 35, 65

29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 27, 29, 54

39 Alvin Library, 105 S. Gordon, Alvin 16, 34, 39

40 Courthouse North Annex, 7313 Corporate Dr., Manvel 11, 40, 53, 63, 64

41 Ryan Center, 2925 South Bypass 35, Alvin 3, 41, 66

44 Silverland Recreation Center, 2715 Southwyck Pkwy, Pearland 44, 58, 60, 62

52 Fellowship Bible Church, 1720 E. Broadway, Pearland 51, 52, 61

59 Mary Marek Elementary School, 1947 Kirby, Pearland 50, 59

44

B-1 HOU:3342050.2

EXHIBIT B

EARLY VOTING POLLING LOCATIONS AND TIMES

VOTE EARLY AT ONE OF THE FOLLOWING LOCATIONS:

Angleton Main Location: East Annex (Old Walmart Building)

1524 E. Mulberry, Room 144, Angleton

Alvin Branch Location: Alvin Library

105 S. Gordon, Alvin

Brazoria Branch Location: Precinct 4 County Barn

1001 Market St., Brazoria

Freeport Branch Location: Freeport Library

410 Brazosport Blvd., Freeport

Lake Jackson Branch Location: Lake Jackson Library

250 Circle Way, Lake Jackson

Manvel Branch Location: Courthouse North Annex

7313 Corporate Dr., Manvel

Pearland East Branch Location: Alvin Community College, Pearland Center

2305 N. Grand Blvd., Bldg. 2, Pearland

Pearland West Branch Location: Westside Event Center

2150 Countryplace Pkwy., Pearland

Shadow Creek Branch Location: Pearland Westside Library

2803 Business Center Dr., Ste 101, Pearland

West Columbia Branch Location: West Columbia City Hall

512 E. Brazos, West Columbia

PERSONAL APPEARANCE TIMES AND DATES FOR ABOVE LOCATIONS

Monday, October 21 – Friday, October 25…………………………………………………..8:00 a.m. – 5:00 p.m.

Saturday, October 26..……………………………………………………………………...10:00 a.m. – 3:00 p.m.

Monday, October 28 – Wednesday, October 30……………………………………………..8:00 a.m. – 5:00 p.m.

Thursday, October 31 – Friday, November 1..………………………………………………7:00 a.m. – 7:00 p.m.

45

B-2 HOU:3342050.2

ADDITIONAL EARLY VOTING BY PERSONAL APPEARANCE LOCATIONS

Alvin High School – Kee Building

802 S. Johnson

Alvin, Texas 77511

Monday, October 21 5:00 – 7:00 p.m.

Longfellow Elementary

610 Clemens

Alvin, Texas 77511


Mason Elementary

7400 Lewis Lane

Manvel, Texas 77578


Marek Elementary

1947 Kirby

Pearland, Texas 77584

Tuesday, October 22 5:00 – 7:00 p.m.

Mark Twain Primary

345 Kendall Crest Drive

Alvin, Texas 77511


Alvin Elementary

1910 Rosharon Road

Alvin, Texas 77511


Savannah Elementary

5151 Savannah Pkwy

Rosharon, Texas 77583


Wilder Elementary

2225 Kingsley Dr.


Thursday, October 24 5:00 – 7:00 p.m.

Stevenson Primary

4715 Mustang Road

Alvin, Texas 77511


Hood-Case Elementary

1450 Heights Road

Alvin, Texas 77511


Alvin Primary

2410 West Park

Alvin, Texas 77511


Ryan Junior High

2234 Shadow Creek Pkwy



Walt Disney

5000 Mustang

Alvin, Texas 77511


Manvel Junior High

Palm Desert Drive



Passmore Elementary

600 Kost

Alvin, Texas 77511


Harby Junior High

1500 Heights Road

Alvin, Texas 77511


46

B-3 HOU:3342050.2

Alvin Junior High

2300 W. South

Alvin, Texas 77511


ASSETS

605 E. House

Alvin, Texas 77511


Jeter Elementary

2455 CR 58

Rosharon, Texas 77583


Transportation

2780 W. Hwy 6

Alvin 77511

Wednesday, October 30 8:00 – 11:00 a.m.

Fairview Junior High

12722 CR 190

Alvin, Texas 77511

Wednesday, October 30 5:00 – 7:00 p.m.

Manvel High School

19601 Hwy 6

Manvel, Texas


York Elementary

2720 Kingsley Dr.



47

On August 13, 2013 the Alvin

Independent School District Board

of Trustees met for a Regular

Meeting at the Central

Administration Building, 301 E.

House Street, Alvin, TX with the

following members present:

Tiffany Wennerstrom, Nicole Tonini, Charles McCauley, Regan Metoyer, Cheryl Harris, Mike Lansford and Sue Stringer

Superintendent Brent other

administrative staff were also

present.

ITEM # 1, 2 & 3 - CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE

President Wennerstrom called the

meeting to order stating that a

quorum of Board members were

present, notice was duly posted, and

the meeting was called to order in

accordance with the Texas Open

Meetings Act, Texas Government

Code Section 551.001.

Trustee Metoyer gave the invocation

and the greeters led the Pledge of

Allegiance.

VISITORS

A complete list of registered guests

is available in the office of the

Superintendent.

GREETERS

The greeters for the evening were

York Elementary students that

recently competed in the Texas

Problem Solvers Contest.

ITEM #4 - COMMENDATIONS

This summer two Alvin High School

students placed 4th at the National

HOSA Competition in Community

Emergency Response Team

competition. The two person team

consisted of AHS students Kirby

Lambert and Chelsea Sanchez.

Commendations were also given to

representatives from the Brazoria

County Homeland Preparedness

Project (Bill Ray & Gale Burt) as well

as Alvin ISD staff members

(Marguerite Bagwell & Marilyn

Rodriguez) who were instrumental

in developing this partnership.

ITEM #5 – OPEN FORUM – INFORMATION ONLY

No patrons chose to address the

Board of Trustees.

ITEM #6 – PRESENTATIONS

High School #3 and New Manvel Jr. High

SHW architects presented the

schematic designs of High School #3

and New Manvel Jr. High.

Discussion ensued regarding

various aspects of the designs.

ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-J

Trustee Tonini asked for Item B to

be pulled from the Consent Agenda.


approve Consent Agenda Items A, C,

D, E, F, G, H, I and J. Trustee

Harris seconded the motion. Motion

carried with 6 votes. Trustee Harris

abstained from voting.

ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The following minutes were

submitted for Board approval:

July 16, 2013

July 25, 2013

ITEM C – REQUEST TO CONSIDER APPROVAL OF BUDGET CARRY OVER

Purchasing/CTE

Mickie Dietrich, Director of

Purchasing requested a Budget

Carry-Over for the CTE building

renovations. Request to pay

purchase order, reorder

discontinued items and redirect

RReegguullaarr BBooaarrdd MMeeeettiinngg AAuugguusstt 1133,, 22001133

48

Regular Board Meeting August 13, 2013

fund to purchase tools for the

refrigeration CTE unit in the

amount of $6,384.00

1993.11.802.22081 6395.FU

$5,298.90 PO #13010101 School Specialty



$61,357.31

1993.11.802.22081 6395.AC

$11,912.97 PO #13010100 School Specialty$

2,937.67 PO #13010447 School Specialty

$ 6,383.53 REORDER DISCONTINUED

$21,234.17

1993.11.802.22081 6399.MT


1993.11.802.22081 6395.CO


Alvin High School Johnny Briseno, Alvin High School Principal requested a Budget Carry-Over in the amount of $6,019.08 for a printing press for the art department that was not delivered until July. Vendor Name: Blick Art Materials

PO #/Date: 13005325, 1/21/13

Accounts:1993-11-001-11031-6399-22 - $4,046.08

1993-11-001-11C31-6395-05 - $1,973.00

ITEM D – REQUEST TO CONSIDER APPROVAL OF CONTRACT RENEWAL AND APPEAL OF STATE COMPTROLLER PROPERTY VALUES

Annually, the District contracts for

legal representation in the appeal to

the State Comptroller of State

Property Valuations. The firm of

Linebarger Goggan Blair and

Sampson has successfully

represented the District, increasing

State revenue. The contract for

appeal services was presented for

Board consideration. Contract

terms have not changed with a fee

of ten percent of additional state aid

for which the District qualifies

resulting from the appeal.

ITEM E – REQUEST TO CONSIDER FUND RAISING SALES

Approval was requested from Alvin

High School, Alvin High School

Athletics, Manvel High School,

Manvel High School Athletics, Alvin

Junior High, Fairview Junior High,

Harby Junior High, Manvel Junior

High, Ryan Junior High, Passmore

Elementary, Alvin Elementary,

Longfellow Elementary, Walt Disney

Elementary, Wilder Elementary,

York Elementary, Marek

Elementary, Savannah Elementary,

Jeter Elementary, Hood-Case

Elementary, Stevenson Primary,

Mason Primary and Alvin Primary

for major fund raising activities

$10,000.00 or more. Board policy

indicates this is to be presented to

the Board in August.

ITEM F – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST

The “Offer and Recommendation

Report” was presented to the Board

of Trustees. Administration

recommended acceptance of offer’s

008.01 and 008.02.

Offer Number: 008.01

Bidder: Jack Mann

Legal Description: Pleasantview

Lot 11 Circle Drive

Acres .2324

Appraised Value: $2,530

Taxes Due: $2,966

Offer: $2,530

Offer Number: 008.02

Syed Kazmi

House Street

Block 5, Lot 3

Acres .0861

Appraised Value $11,250

Taxes Due $21,199

Offer $8,000

ITEM G – REQUEST TO CONSIDER APPROVAL OF DONATION

Jeter Elementary requested to

accept a donation from Fred and

Mabel Parks in the amount of

$10,000.00 to be used at the

discretion of the school principal

ITEM H – REQUEST TO CONSIDER REQUESTS FOR PROPOSALS

Transportation

Director of Transportation accepted

exclusive and non-exclusive bids for

motor fuel, automotive lubricants

and bus/automotive parts.

Approval was requested for the

acceptance of the exclusive and

non-exclusive bids for the 2013

through the 2014 school year.

49


Workman’s Compensation Stop Loss Insurance

Approval was requested for award of

one year to Safety National

Insurance Company with an annual

premium estimate of $64,191.00

and a specific stop loss of $400,000.

Though the stop loss is higher than

previous years, the annualized

aggregate and the premium is

significantly lower due to the

District’s claims history resulting in

considerable savings over previous

years. The District has never had a

claim requiring stop loss

reimbursement.

ITEM I – REQUEST TO CONSIDER APPROVAL OF REQUEST FOR QUALIFICATION

The RFQ was extended to 49

vendors which were identified as

potential service agreements. This

was designed to establish categories

for Special Education Services.

ITEM J – REQUEST TO CONSIDER APPROVAL OF INTER-LOCAL AGREEMENT WITH PURCHASING SOLUTIONS ALLIANCE

Purchasing Solutions Alliance (PSA)

Cooperative is a cooperative

purchasing program of the Brazos

Valley Council of Governments

(BVCOG). There is not a fee to the

District to join the cooperative. The

cooperative will provide additional

purchasing power for the District

under their approved line items and

catalog bids for various categories.

ITEM B – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS

This item was pulled from the

Consent Agenda.

Amendment #1 - $50,000.00

Director of Athletics requested a

transfer of $50,000.00 to hire two

contract trainers for the 2013-2014

school year to help provide proper

coverage for all of the Alvin ISD

student/athletes and to help off-set

the work load that the current

trainers experience every day.

Amendment #2 - $26,654.44

Director of Accountability and

Assessment requested the transfer

of $26,654.44 for high school testing

coordinators and testing

administrators for summer

TAKS/EOC testing.

Amendment #3 - $265,318.00

Director of Fine Arts requested the

transfer of $265,318.00 to purchase

band and choir uniforms that were

mistakenly set up in the incorrect

function.

Trustee Stringer made a motion to

approve Budget Amendments as

presented. Trustee Harris seconded

the motion.

In reference to Amendment #1,

Trustee Tonini asked if this would

be an ongoing budget item. Mr.

King answered yes, noting the

$50,000 amendment is the cost for

two trainers and will be a standard

part of the regular budget next year

– but in order to move forward this

year had to be brought forward as a

budget amendment. Mr. King

further noted the savings to the

District (annual cost of two trainers

plus benefits is approximately

$150,000 vs. $50,000 with

Methodist Hospital funding the

difference).

Trustee Metoyer asked if Methodist

Hospital would continue to offer this

service. Mr. King replied they most

likely would – yet the District would

have to go out for a bid again.

Discussion ensued regarding

Exhibit B of the contract regarding

marketing and advertising.


ITEM #8 – REQUEST TO CONSIDER APPROVAL OF TASB DELEGATE AND ALTERNATE

The Board annually approves a

delegate and alternate to represent

AISD at the TASB Fall Conference.

The TASB Fall conference will be

50


held in Dallas, September 27 –

September 28, 2013.


appoint Trustee Tonini as the TASB

Delegate and Trustee Harris as the

Alternate. Trustee Stringer


Trustee Metoyer made an

amendment to the motion

appointing Trustee Wennerstrom as

the TASB Delegate and Trustee

Tonini as the Alternate. Trustee

Harris seconded the motion.

Amendment to the motion carried

unanimously (7-0).

Main motion as amended was then

voted upon and carried

unanimously (7-0).

ITEM #9 – REQUEST TO CONSIDER APPROVAL OF TIMELINE FOR ACCELERATED INSTRUCTION WAIVER

As part of the Student Success

Initiative districts are required to

provide accelerated instruction to

students in grades 5 and 8 who do

not demonstrate proficiency on the

STAAR reading and/or mathematics

tests. This accelerated instruction

must occur after each

administration of the test, including

the third administration. A student

may advance to or be placed in the

next grade level only if (1) he or she

completes all accelerated instruction

required by the grade placement

committee (GPC), and (2) the GPC

determines, by unanimous decision,

that the student is likely to perform

at grade level at the end of the next

school year given additional

accelerated instruction during the

course of the year. To assist

districts in meeting the accelerated

instruction provision after the third

administration of the test, TEA is

allowing districts to apply for a

waiver to adjust the timeline for

providing accelerated instruction to

students who fail the third

administration.

Requested years: 2013-14, 2014-15,

2015-16.


approve the waiver as presented.

Trustee Harris seconded the motion.


ITEM #10 – REQUEST TO CONSIDER APPROVAL OF PROFESSIONAL SERVICE CONTRACTS WITH METHODIST HOSPITAL TRAINER SERVICES AND DAVID VELA FOR THE DISTRICT INSURANCE CONSULTANT

Methodist Hospital Trainer Service Contract

A Professional Service Contract with

Methodist Hospital to provide

trainer services was presented for

Board consideration. The two

positions would provide 1,200 hours

by each trainer during the school

year for all secondary campuses.

District Insurance Consultant

A Professional Services Contract

with David Vela to provide

consultant services to the District

Health, Life and Dental insurance

programs was presented to the

Board for approval for the 2013-

2014 year.


approve the Professional Service

Contracts with Methodist Hospital

and David Vela as presented.

Trustee Metoyer seconded the

motion.

Motion carried with six (6) votes.

Trustee Harris abstained from

voting.

ITEM #11 – REQUEST TO CONSIDER APPROVAL OF CONSTRUCTION MANAGER @ RISK DELIVERY METHOD FOR HIGH SCHOOL #3

The CM @ Risk contractor selected

will advertise and solicit competitive

bids from subcontractors for all

phases of the work. AISD’s building

programs staff will be present for

the receiving of the subcontractor’s

51


bids, review, and provide direction

for selecting competitive and

qualified subcontractors in order to

provide the best value to the District

for the delivery of High School #3.

This type of delivery system is

recommended for High School #3

Because of the limited available

construction time between school

years is better suited to the

flexibility provided with the

Construction Manager at Risk.

Building Programs Department is

requesting that the Board approve

the use of the Construction Manager

at Risk contract delivery method for

this project. The approval of the

funding and award of contract for

these services will be brought before

the Board at a later time.

Mr. Couvillion, Director of Building

Programs, noted that Guaranteed

Maximum Price for actual services

will not be presented to the Board

until December – after bids are

received and before the actual

construction begins – pending the

passage of the Bond.

Yet, the award for the Construction

Manager will take place in

September. Mr. Couvillion further

noted there could be some pre-

construction fees associated with

this award, but the fees would have

to be included in the proposal which

would be presented to the Board of

Trustees for approval.


ITEM #12 – REQUEST TO CONSIDER APPROVAL OF SCHEMATIC DESIGN DEVELOPMENT DOCUMENTS FOR HIGH SCHOOL #3 AND NEW MANVEL JUNIOR HIGH

Architects and AISD staff have

worked collaboratively in developing

design documents for High School

#3 and the New Manvel Junior High.

The Board was asked to accept and

authorize the District to proceed

with the development of the contract

documents, to advertise, and submit

same for proposals based on their

respective method of bid delivery.

Trustee Metoyer made a motion to

approve schematic designs as


the motion.

Trustee Lansford asked to make an

amendment to the motion –

accepting the design of Manvel

Junior High – and adding a

swimming pool area to the design of

High School #3. Trustee Stringer


Discussion ensued regarding adding

a pool to the schematic design of

High School #3 -- as well as the

discussion of a district natatorium.

President Wennerstrom then called

for a vote on the amended motion.

Amended motion failed (5-2) with

Trustees Wennerstrom, Harris,

McCauley, Tonini and McCauley

voting against the motion.

President Wennerstrom then called

for a vote on the original motion.

Original motion (Request to

Consider Approval of Schematic

Design Development Documents for

High School #3 and New Manvel

Junior High as presented) carried

unanimously (7-0).

ITEM #13 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS AND RESIGNATIONS

As presented


approve all employments as


the motion. Motion carried

unanimously (7-1) with Trustee

Lansford voting against the motion.

ITEM # 14 – REQUEST TO CONSIDER APPROVAL FOR ADMINISTRATIVE APPOINTMENTS

This item was pulled from the

agenda.

52


ITEM #15 – SUPERINTENDENT’S REPORT

Superintendent Brent gave an

overview of upcoming activities

ITEM #16 – FUTURE AGENDA ITEMS

No future agenda items were

submitted. ITEM #17 – CLOSED EXECUTIVE SESSION

The Board of Trustees entered into a

Closed Executive Session at 8:46

p.m. to discuss the following:

Discussion Regarding the Resignation of the

Assistant Superintendent of Academics and

the Reorganization, Reassignment, and

Duties of Central Office Staff Pursuant to

Texas Government Code Section 551.074

ITEM #18 – ADJOURNMENT


adjourn with a second given by

Trustee Stringer. Motion carried (7-

0)

Meeting was adjourned at 9:04 p.m.

Attest:

________________________________

Tiffany Wennerstrom, President

________________________________

Cheryl Harris, Secretary

53



Agendum

Request to Consider Amendment #4 - #6

Category Business


Services

Attachments Memo from Budget Managers

Rationale Amendment #4 - $1,066.00

Elizabeth Veloz, Assistant Superintendent of Academics request the transfer of $1,066.00 to purchase Individual

Profile Narrative Reports to provide information about student’s achievement core subjects.

Amendment #5 - $5,400.00 LaKeisha McGowen, Director of Fine Arts requests the

transfer of $5,400.00 to pay for UIL fees. Amendment #6 - $300.00

Lisa Burns, Harby Junior High Principal requests the transfer of $300.00 to pay for UIL fees.


Budget Implications

None


That Board approve Amendment #4 for $1,066.00, Amendment #5 for $5,400.00 and Amendment #6 for $300.00.

54

301 E. House Street, Alvin, Texas 77511 281-388-1130 or Fax 281-388-2719

Dr. Elizabeth Veloz

Assistant Superintendent of Academics

M E M O R A N D U M

TO: Tommy King FROM: Dr. Elizabeth Veloz DATE: August 27, 2013 SUBJECT: Budget Amendment for IOWA Testing Results Report Please accept this memo as a request to move money from a 21 function to an 11 function. The Iowa Assessment Form E was given to all second graders to evaluate academic achievement in reading and math. With this money we will purchase Individual Profile Narrative Reports which will be mailed to parents to provide information about their student’s achievement in these core subject areas. Please use the following accounts for the amendment: 1994 21 999 99008 6219 11 - $1,066 To 1994 11 999 11908 6399 08 - $1,066 Please feel free to contact me if needed.

55

301 E. House St. Alvin, TX 77511 281-245-2138 281-388-2719

ALVIN INDEPENDENT SCHOOL DISTRICT

LaKeisha

McGowen

Director of Fine Arts

TO: Tommy King

FROM: LaKeisha McGowen

DATE: August 27, 2013

RE: Request to Amend Budget

Please accept this memo as a request to move money from an 11 function to a 36 function. This money

will be used to pay UIL fees and should have been set up initially in a 36 function.

Please use the following accounts for the amendment:

From:

1994 11 999 11908 6499 00 - $4,500.00

To:

1994 36 999 11908 6499 00 - $4,500.00

From:

1994 11 041 11908 6499 01 - $900.00

To:

1994 36 041 11908 6499 01 - $900.00

Thank you for your consideration.

56

HARBY JUNIOR HIGH

Lisa Burns

Principal

LaGenia Edmonson

Asst. Principal

Craig Rhodes

Asst. Principal

1500 Heights Road Alvin, TX 77511 Phone 281-585-6626 FAX 281-388-2247

301 E. House Street Alvin, TX 77511 Phone 281-388-1190 FAX 281-388-2719

August 29, 2013

To: Tommy King Deputy Superintendent for Business

RE: Request for Budget Amendment

I, Lisa Burns, would like to transfer $300 from acct # 1994 11

043 11043 6399 27 to acct # 1994 36 043 11043 6399 20 to pay for the Registration Fee for the Junior High UIL meet on

2/22/2013 and the One Act competition on 12/7/2013.

Thank You,

Lisa Burns

57



Agendum

Request to Consider Templeton Demographics Contract

Renewal

Category Business


Services

Attachments Contract Memo from Jim Abney, Director of Transportation

Rationale Templeton Demographics, LLC

Templeton Demographics LLC will provide services and information for the Enrollment Forecasting, New Housing

Research and Build-Out Models and Attendance Zone Planning as needed. This contract will run from September 1, 2013 through August 31, 2014 in the amount of

$35,000.00.


Budget Implications

None


That Board approve the renewal of the Templeton Demographics, LLC contract in the amount of $35,000.00.

58

Mailing Address: 301 House St. – Alvin, Texas 77511 Physical Address: 2780 W. Hwy 6 – Alvin, Texas 77511 (281) 245-2992 Fax (281) 331-9163

Jim Abney Director of Transportation

and Safety


To: Tommy King

From: Jim Abney

Date: August 21, 2013

Subj: Templeton Demographic Contract

Templeton Demographics has been conducting our Enrollment Forecast, New Housing Research and providing

Build-out Models for the district and assisting in our attendance zone planning. The service provided by

Templeton Demographics has played a vital role in our planning for the growth we are experiencing within the

district by determining student growth and recommending possible locations for new campuses.

It is requested that the contract to Templeton Demographics, LLC be approved for 2013/14 school year for the

amount of $35,000.00. It should be noted that there has been no increase in Templeton’s fees for the past 5

years.

Thank you,

Jim Abney

59



Agendum

Request to Consider County Wide Joint Election Contract

Category Business


Services

Attachments Contract

Rationale The contract agreement with Brazoria County for conducting

the November Joint Election is being presented for approval. This contract is for the 2013 Bond Election.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve Inter-local Joint Election to be conducted

by Brazoria County for the 2013 Bond Election.

60

1

THE STATE OF TEXAS COUNTY OF BRAZORIA

JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT by and between ALVIN INDEPENDENT SCHOOL DISTRICT, acting by and through the governing body, hereinafter referred to as “Political Subdivision”, and Joyce Hudman, County Clerk of Brazoria County, Texas, hereinafter referred to as “County Clerk”, and by authority of section 31.092(a), Texas Election Code, for the conduct and supervision of the Political Subdivision’s election to be held on November 5, 2013.

RECITALS Political Subdivision is holding an election at the expense of ALVIN INDEPENDENT

SCHOOL DISTRICT on November 5, 2013.

The County owns an electronic voting system, the Hart InterCivic eSlate Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County’s electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.

NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows:

I. ADMINISTRATION

The parties agree to hold a “Joint Election” in accordance with Chapter 271 of the Texas

Election Code and this agreement. The County Clerk of Brazoria County shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Political Subdivision agrees to pay Brazoria County for equipment, supplies, services, and administrative costs as provided in this agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision.

It is understood that other political subdivisions may wish to participate in the use of the County’s electronic voting system and polling places, and it is agreed that Brazoria County and the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. Political Subdivision agrees that Brazoria County may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall share a joint ballot

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2

on the county’s electronic voting system at the applicable polling places. In such cases, costs shall be divided among the participants.

At each polling location, joint participants shall share voting equipment and supplies to the

extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.

II. LEGAL DOCUMENTS

Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or Political Subdivision’s governing body, charter, or ordinances. With reference to publications, the “County Clerk” will publish the “Notice of Test of Automatic Tabulating Equipment”, but the “Political Subdivision” will publish the “Notice of Election.”

Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk’s Election Department.

It is currently unclear whether the preclearance section of the Voting Rights Act of 1965, as

amended, applies and whether preclearance is required. If it is determined that preclearance is required, the County Clerk’s Election Department, with the assistance of the Brazoria County District Attorney’s Office, shall prepare a submission to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. If preclearance is required, each Political Subdivision shall provide necessary documentation for preclearance and this submission to the Department of Justice shall be made on behalf of all political subdivisions participating in joint elections on November 5, 2013.

III. VOTING LOCATIONS

The County Clerk’s Election Department shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for election precincts in elections conducted by the County. The proposed voting locations are listed in Attachment A of this agreement. In the event a voting location is not available, the County Clerk’s Election Department will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment A.

If polling places for the November 5, 2013, joint election are different from the polling place(s) used by Political Subdivision in it’s most recent election, Political Subdivision agrees to post a notice no later than November 4, 2013 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names and addresses in effect for the November 5, 2013 election.

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3

IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL

Brazoria County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. The County Clerk shall make emergency appointments of election officials if necessary. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish).

The County Clerk’s Election Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve.

The County Clerk shall arrange for the training and compensation of all election judges and clerks. The County Clerk’s Election Department shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the County Clerk’s Election Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint.

Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will receive $30.00 as compensation for same.

It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are independent contractors and are not employees or agents of the County or Political Subdivision. No statement contained in this Agreement shall be construed so as to find any judge, clerk, or any other election personnel an employee or agent of the County or Political Subdivision, and no election personnel shall be entitled to the rights, privileges, or benefits of County or Political Subdivision employees except as otherwise stated herein, nor shall any election personnel hold himself out as an employee or agent of the County or Political Subdivision, unless considered a county employee as determined by the Brazoria County Human Resources Department.

V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT

The County Clerk’s Election Department shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk’s Election Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than

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4

one ballot style to conduct a proper election. If special maps or related documents are needed for a particular Political Subdivision, the County Clerk’s Election Department will order the maps and pass that charge on to that particular Political Subdivision.

Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions

showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). This list shall be delivered to the Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.

VI. EARLY VOTING

The participating authorities agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk’s permanent county employees as deputy early voting clerks. The participating authorities further agree that each Early Voting Location will have an “Officer in Charge” that will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations.

As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the County Clerk’s Election Department for processing. If faxed, the original should be forwarded to the County Clerk’s Election Department.

The County Clerk’s Election Department shall, upon request, provide the Political Subdivision and/or the general public with a copy of the early voting report, as well as a cumulative final early voting report following the election.

VII. EARLY VOTING BALLOT BOARD

Brazoria County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk’s Election Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk’s Election Department shall determine the number of EVBB members required to efficiently process the early voting ballots.

VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS

The County Clerk shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.

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5

The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials:

Counting Station Manager: Janice Evans Alternate Counting Station Manager: Brandy Pena Tabulation Supervisor: Susan Cloudt Alternate Tabulation Supervisor: Brandy Pena Presiding Judge: Bonnie Farrer Alternate Presiding Judge: Dottie Cornett The County Clerk’s Election Department will prepare the unofficial canvass reports after all

precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections.

The County Clerk’s Election Department shall be responsible for conducting the post-

election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.

The Elections Department shall submit all Political Subdivision’s precinct by precinct returns

to the Texas Secretary of State’s Office electronically. The Elections Department shall post all election night results to our website on election

night. http://www.brazoriacountyvotes.com.

IX. ELECTION EXPENSES AND ALLOCATION OF COSTS

The participating authorities agree to share the costs of administering the Joint Election.

Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the cost per polling place. Costs for polling places shared by all Political Subdivisions, and shall be divided equally among the participants utilizing that polling place.

It is agreed that the normal rental rate charged for the County’s voting equipment used on election day shall be divided equally among the participants utilizing each polling location.

Costs for Early Voting by Personal Appearance will be divided by all Political Subdivisions as follows: Each political subdivision will pay for one officer-in-charge and one clerk for the entire early voting period. All other early voting charges will be paid by the county for this election.

X. CANCELLATION OF ELECTION

Political Subdivision may withdraw from this agreement and the Joint Election should it

cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by Brazoria County on behalf of Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses.

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XI. RECORDS OF THE ELECTION

The County Clerk is hereby appointed general custodian of the voted ballots and all records

of the Joint Election as authorized by Section 271.010 of the Texas Election Code.

Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk’s Election Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable.

Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority.

XII. RECOUNTS

A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk, and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.

The County Clerk’s Election Department agrees to provide advisory services to the District

as necessary to conduct a proper recount, and cost of the recount depends on the size of the election and number of precincts to be recounted.

XIII. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political

subdivisions may wish to participate in the use of the County’s election equipment and polling places, and it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities.

2. The County clerk shall file copies of this document with the Brazoria County Treasurer and the Brazoria County Auditor in accordance with Section 31.099 of the Texas Election Code.

3. In the event that legal action is filed contesting Political Subdivision’s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary.

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4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.

5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted.

6. This agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas.

7. In the event of one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

8. All parties shall comply with all applicable laws, ordinances, and codes of the State of

Texas, all local governments, and any other entities with local jurisdiction.

9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach.

10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.

XIV. COST ESTIMATES AND DEPOSIT OF FUNDS

It is estimated that Political Subdivision’s obligation under the terms of this agreement shall be $28,454.47. Political Subdivision agrees to pay to Brazoria County a deposit of $14,227.23, which is approximately fifty (50) percent of the total estimated obligation of Political Subdivision to the County under this agreement. This deposit shall be paid to Brazoria County within 15 days after receipt of this contract. The exact amount of the Political Subdivision’s obligation under the terms of this agreement shall be calculated after the November 5, 2013 election and if the amount of the Political Subdivision’s obligation exceeds the amount deposited, the Political Subdivision shall pay to Brazoria County the balance due within thirty (30) days after receipt of the final invoice from the County Clerk’s Election Department. However, if the amount of the Political Subdivision’s obligation is less than the amount deposited, Brazoria County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the _______ day of _______________, 2013 been executed on behalf of Brazoria County by the County Clerk pursuant to the Texas Election Code so authorizing;

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(2) It has on the _______ day of _______________, 2013 been executed on behalf of the Political Subdivision by its Presiding Officer or authorized representative, pursuant to an action of the Political Subdivision so authorizing; BRAZORIA COUNTY

By __________________________________ Joyce Hudman, County Clerk ATTEST: POLITICAL SUBDIVISION ___________________________________ By __________________________________

Presiding Officer or Authorized Representative ALVIN INDEPENDENT SCHOOL DISTRICT

68



Agendum

Request to Consider Requests for Proposals (RFP)

Category Business


Services

Attachments Memo from Budget Managers and Analysis

Rationale Maintenance – Custodial Supply RFP

Bid packets were distributed to twenty-four vendors for supplies, chemicals and equipment with sixteen

responding. A non-exclusive award is requested, allowing each participating vendor to supply catalog percent discounts and/or formal fax quote abilities to comply with

the law on items for which it does not elect to receive line-item proposals.

Support Services – Charter Bus/Travel Agent Seven bid packets were extended for Charter Bus and Travel

Agents with all seven responding. Bid packets were mailed only to vendors whose safety ratings were checked and prequalified to receive a bid documents. This is a non-

exclusive award.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve Requests for Proposals as presented.

69

Ra\u\bid\dirletterbidapproval201112

MAINTENANCE & OPERATIONS DEPARTMENT

2200 STAPP MAXWELL DRIVE ALVIN, TEXAS 77511 (281) 245-2925 FAX: (281) 331-1395

MEMORANDUM

August 27, 2013

To: Tommy King

Deputy Superintendent for Business

From: David Bolton

Director of Maintenance and Operations

Cc: Pat Miller

Executive Director for Support Services

Subject: Bid Analysis for 2013 – 14 Tabulations

Bid invitations were extended for custodial supplies, chemicals and equipment for the 2013 -

2014 school years. TWENTY NINE (29) bid packets were mailed and SIXTEEN (16) responses

were received, and THREE return bids. Responses were good and the bid analysis is included

for each line item.

Award items were selected based on long-term usage of brand name, reliability, dilution ratios

and materials or repair / maintenance cost on items; recommend award to lowest bidder as

indicated on the bid analysis.

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CUSTODIAL BID - BID NUMBER 2013-14-01

QTY Brawner Ridley's Champion

ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper

CHEMICALS

1 A-485-00-3204 0.12$ 0.08$ 0.11$ 0.08$

DISINFECTANT CLEANER 1000 GAL. 7.80$ 5.41$ 7.50$ 5.50$

2 A-485-00-2324 0.06$ 0.06$ 0.08$ 0.07$

ALL PURPOSE CLEANER 800 GAL. 8.20$ 3.93$ 10.62$ 3.85$

3 A-485-00-2334 0.11$ 0.05$

ODOR NEUTRALIZER 700 GAL. 7.19$ 5.11$ 6.50$

4 A-485-00-2329 0.14$ 0.05$

LIVE ENZYMES 900 GAL. 9.07$ 5.76$ 6.50$ 7.87$

5 A-485-00-2344 0.96$ 0.81$ 0.07$

GLASS CLEANER 900 GAL. 3.86$ 3.25$ 3.25$ 4.76$

6 A-485-00-2395

TOILET BOWL CLEANER 150 CS 1.47$ 1.79$ 2.00$ 1.80$

7 A-485-00-2399

TOILET BOWL ACID CLEANER 150 CS 1.49$ 1.89$ 2.35$

8 A-485-00-2315 Gal Gal

SOLVENT SPOTTER 300 GAL. 11.11$ 21.28$

9 A-192-85-2359 Qt

GRAFFITI REMOVER LIGHT 600 QT 2.82$ 2.36$

10 A-192-85-2362 Graffiti X

GRAFFITI REMOVER HEAVY 288 QT 3.43$ 2.36$ 10.55$

11 A-485-00-2358 19 oz. Gal 19 oz. Quart

WHITE BOARD CLEANER 600 CANS 2.88$ 5.61$ 2.55$ 2.14$

12 A-485-00-2394

STAINLESS STEEL CLEANER 576 CANS 2.54$ 3.46$ 3.51$ 6.87$

13 A-485-00-2350

FURNITURE POLISH 576 QT 3.08$ 5.56$ 5.15$

14 A-485-00-2361

DRY POWDER CLEANER 25 CS. 1.14$ 0.85$

15 A-485-00-2352 Gal Gal Gal

FOAMING HAND SOAP 100 GAL. 6.50$ 6.37$ 7.87$

DISPENSORS 100 DISP. 9.25$ 10.20$ 24.99$

16 A-485-00-2356 Kimberly Clark Smart

HAND SANITIZER 300 EACH 6.86$ 9.90$ DNMBS

SMART SAN HAND SANITIZER 1000 ml 1250 ml

17 A-485-00-2390

PINK POWDER HAND SOAP 20 CS. 52.13$ 48.61$

18 A-485-00-2357

SYNTHETIC HAND SOAP 1600 GAL. 4.91$ 4.33$ 3.89$

19 A-485-00-2360 Restrictions No Restrictions

SOAP DISPENSER 80 EACH 42.12$ DNMBS 42.12$

B - 4112 BORICK SOAP DISP. Price good until 12/31/13 Price good for 1 year

\\dmz-bdbk08-prod.dmz.tasb.org\appsdata\BBookv3\data\1000507\50089519\data\Uploads\34289380.xls

71




CHEMICALS

20 A-485-00-2400 16 oz. 16 oz.

VOMIT POWDER 144 EACH 1.86$ 5.50$

21 A-485-00-2396

PUMICE SCOURING STICK 12 DOZ. 30.73$ 17.40$

FLOOR CARE

22 A-485-00-3214 0.07$ $0.05

FLOOR CLEANER 1200 4.85$ 3.52$ 3.45$

23 A-485-00-2397 12/17oz cs

DUST MOP OIL 600 GAL. 31.87$ 13.00$

24 A-485-00-3215 Gal Gal Gal

BUFFING GEL/SPRAY BUFF 288 7.76$ 14.60$ 9.36$

25 A-485-00-2342

NON BROWNING CHEMICAL 600 GAL. 6.19$ 4.40$ $5.48

26 A-485-00-2314 Super

CARPET SHAMPOO 400 GAL. 6.19$ 5.41$ 7.92$ 6.60$

27 A-485-00-2348

UNIVERSAL CARPET SPOTTER 540 QT. 2.88$ 2.13$ 1.75$

28 A-485-00-2341

GUM FREEZE REMOVER 288 3.20$ 2.18$ 3.02$

29 A-192-85-3264 Johnson Arcot Champ

FLOOR FINISH WAX 2500 GAL. 9.12$ 9.21$ 10.80$

District Standard * Complete * Complete Flex Sheen Kleer Kote


FLOOR FINISH WAX 600 GAL. #$11.43 #$9.75 13.00$

District Standard * Vectra * Vectra Flex Sheen Platinum Plus


FLOOR SEALER 1000 GAL. #$13.70 #$9.47 #$7.89

*District Standard * Fortify * Fortify Sheen Seal 1st Down

32 A-192-85-3280 Easy

FLOOR STRIPPER 2600 GAL. 5.60$ 5.41$ 5.80$

*District Standard Strip

33 A-192-85-3235

GYM FLOOR FINISH

* District Standard *

Gold Medalist Gym Finish 325 GAL.

450 Gym Floor Finish 325 GAL.

34 A-192-85-3238

GYM FLOOR CLEAN UP SOLVENT 200 GAL. 57.45$

35 A-192-85-3234

GYM FLOOR CLEANER 100 GAL. 17.86$


72




FLOOR CARE

36 A-365-00-4613 Americo Americo ETC Brand

FLOOR PAD, GORILLA 19" 300 CS 11.17$ 12.68$ 14.88$

37 A-365-00-4619

FLOOR PAD, GREEN 19" 200 CS 11.05$ 12.68$ 14.88$

38 A-365-00-4614

FLOOR PAD, RED 19" 350 CS 10.96$ 12.68$ 14.88$

39 A-365-00-4615

FLOOR PAD, BLACK 19" 350 CS 10.96$ 12.68$ 14.88$

40 A-365-00-4620

FLOOR PAD, MAROON 20" 100 CS 3.37$ 4.56$ 4.32$

THIN LINE

41 A-365-00-4617

FLOOR PAD, BLUE 27" 100 CS 26.92$ 22.82$ 35.97$

42 A-365-00-4618

FLOOR PAD, RED 15" 100 CS 8.91$ 12.68$ 10.42$

43 A-365-00-4169

SCREEN DISKS 75 CS. 3.24$ 3.48$ 4.96$

19" X 120 GRIT

44 A-365-00-4174

SCREEN DISKS 50 CS. 3.54$ 3.72$ 4.96$

19" X 100 GRIT

45 A-365-00-4182

SCREEN DISKS 25 CS. 5.10$ 5.19$ 4.87$

19" X 60 GRIT

46 A-365-00-4122

CARPET BONNET PAD 144 EA. 14.99$ 14.92$ 10.90$

MAJOR EQUIPMENT

47 A-365-00-5700 Sebo

UPRIGHT VACUUM CLEANER 36 EACH DNMBS 324.00$

SEBO

48 A-365-00-5701

VACUUM CLEANER BAG 1000 EA. 12.99$ 0.74$

SEBO

49 A-365-00-5703

VACUUM CLEANER BAG 1000 EA. 0.54$

SANITAIRE Style U

50 A-365-00-5706

VACUUM CLEANER BAG 1000 EA. 0.49$

SANITAIRE 327

51 A-365-00-5708


WINDSOR


73




MAJOR EQUIPMENT

52 A-365-00-5702


ELECTROLUX

53 A-365-00-5710

VACUUM CLEANER BAG 500 EACH 0.36$ 0.25$

KC - 165

54 A-365-00-5720


CASTEX LITE TRACK

55 A-365-00-5711

VACUUM CLEANER BELT 100 EACH 0.38$ 0.29$

KENT 165

56 A-365-00-5760 Windsor Storm Advance Champ

175 BUFFER 15 EACH 653.51$ 2,255.00$ 489.44$

57 A-365-00-5076 Windsor Champ

HIGH SPEED BUFFER 10 EACH 1,117.29$ 625.00$

58 A-365-00-5660 Windsor Champ

WET AND DRY TANK VACUUM 10 EACH 839.64$ 414.00$

Front Mount Squeegee

59 A-365-00-5180 Windsor Iscrub Nobles Champ

AUTO SCRUBBER 3 EACH 5,987.91$ 6,199.33$ 3,700.00$

60 A-365-00-5335 Windsor Advance

AIR BLOWER 5 EACH 194.91$ 403.96$ 129.00$

61 A-365-00-5630 Windsor Nobles Minuteman

CARPET EXTRACTOR 6 EACH 2,024.10$ 1,994.20$ 1,400.00$

MINOR EQUIPMENT

62 A-485-65-4150

BOWL MOP 600 EACH 0.78$ 0.45$

63 A-485-65-4659

TRIGGER SPRAYER 1000 EACH 0.61$ 0.30$

64 A-485-65-4019

10 QUART BUCKET 144 EACH 5.80$ 2.69$

65 A-485-65-4025

PUMP 1 OZ 400 EACH 2.56$ 0.97$

66 A-485-65-7100

POLY WOOL DUSTER 144 EACH 7.32$ 1.33$

67 A-485-65-4153

DISPOSABLE LATEX GLOVES 1200 BOX 6.61$ 6.60$

MEDIUM

68 A-485-65-4156

GREEN HAND PAD 2000 EA. 0.28$ 0.29$


74




MINOR EQUIPMENT

69 A-485-65-4154 & 4155

MEDIUM NBR GLOVE 600 PR. 1.03$

LARGE GLOVES 600 PR. 1.03$

70 A-485-65-4165

TERRY TOWELS 16" x 18" 600 DOZ. DNMBS

71 A-485-65-4166

MICROFIBER TOWELS 1500 EA. 0.92$ 0.66$ 0.64$

72 A-485-65-4214

GUM SCRAPER 144 EACH 12.34$ 14.28$

72 A-485-65-4201

GUM SCRAPER BLADE 144 EACH 1.69$ 0.45$

73 A-485-65-4126

SAFETY SCRAPER 500 EACH 1.20$ 0.72$

74 A-485-65-4192

PUTTY KNIFE 144 EACH 1.52$ 0.71$

75 A-485-65-4112

COUNTER DUSTER 144 EACH 3.78$ 2.76$

76 A-485-65-4152

DUST PAN 144 EACH 2.61$ 1.57$

77 A-485-65-4161

LOBBY DUST PAN 144 EACH 7.34$ 4.29$

78 A-485-65-4180

WET MOP HANDLE 60" 288 EACH DNMBS DNMBS 16.90$

CPI

79 A-485-65-4160

UTILITY PAD HOLDER 144 EACH 6.12$ 3.52$

80 A-485-65-4206

DUST MOP HANDLE 288 EA. 7.04$ 5.36$ 4.99$

81 A-485-65-7031

24 IN DUST MOP FRAME 84 EACH 5.05$ 2.87$

82 A-485-65-7011


83 A-485-65-7012


84 A-485-65-4105

BROOM - ANGLED BROOM 24 DOZ. 3.72$ 2.92$

A-485-65-4106

BROOM - CORN BROOM 24 DOZ. 7.83$ 3.68$

85 A-485-65-4207

TREADED HANDLE WITH METAL 144 EACH 4.00$ 2.11$

TIP


75




MINOR EQUIPMENT

86 A-485-65-4224

DUST MOP HEAD - 24" 288 EACH 3.58$ 3.79$

87 A-485-65-4248 Kut A Way

DUST MOP HEAD - 48" 144 EACH 7.44$ DNMBS

88 A-485-65-4260

DUST MOP HEAD - 60" 144 EACH DNMBS 8.43$

89 A-485-65-7110

IRON STYLE HAND SCRUB 144 EACH 2.52$ 0.76$

BRUSH

90 A-485-65-4213

SANITARY UTILITY HAND SCRUB 144 EACH 4.31$ 1.28$

GONG BRUSH \ POT BRUSH

91 A-485-65-4127

FINISHING MOP 144 EACH 5.95$ 3.95$

92 A-485-65-4120

SYNTHETIC WET MOP 288 EACH 4.22$ 3.25$

93 A-485-65-4121

ROUGH SURFACE MOP 144 EACH 5.49$ 4.42$

94 A-485-65-4210

WEDGE DUST MOP HANDLE 60 EACH 7.91$ 2.73$

95 A-485-65-4209

WEDGE DUST MOP HEAD 144 EACH 4.96$ 2.75$

96 A-485-65-8100 3M Superior

WALK OFF FLOOR MATTING 50 EACH *$121.76 59.02$

3 X 5

96 A-485-65-8103 3M Superior

WALK OFF FLOOR MATTING 75 EACH *$182.11 87.71$

4 X 6

97 A-485-65-8000

OUTSIDE DOOR ROLL 25 ROLLS 351.17$ 354.80$

FLOOR MATTING

98 A-485-65-4056 & 4020

COMBO 43.24$ 34.13$ 92.51$

WRINGER, 16 - 24 OZ. 75 EACH

BUCKET, 35 QUART

99 A-485-65-4116

WINDOW WASHING KIT 30 EACH 11.23$ 63.96$ 38.10$

100 A-485-65-4103

APPLICATOR PAD \ MULT-FLO 25 SETS 8.12$

101 A-485-65-7001

SANITARY WAX LINERS 100 CS. 17.43$ 14.45$ 28.51$


76




MINOR EQUIPMENT

102 A-485-65-7000

SANITARY NAPKIN RECEPTACLE 24 EACH 20.96$ 13.55$ 44.48$

103 A-485-65-6002

WASTE BAKET CLASSROOM 144 EACH 8.56$ 5.42$ 11.80$

104 A-485-65-6004

55 GALLON TRASH CONTAINER 24 EACH 53.22$ 38.36$ 78.45$

A-485-65-6071

55 GALLON ROLL DOLLY 24 EACH 34.91$ 16.93$ 46.00$

105 A-485-65-6000

21 GAL HALF ROUND TRASH 80 EACH 35.78$ 43.86$

106 A-485-65-7300

UTILITY CUBE TRUCK 12 EACH 269.30$ 258.72$

107 A-485-65-7200

JANITOR CART 24 EACH 98.69$ 81.25$ 76.00$

108 A-485-65-

DEFOAMER 200 GALS 10.65$ 8.34$

LAUNDRY CLEANING PRODUCTS

109 A-934-42-2447 Arcot

LAUNDRY DETERGENT 12,000 LB. 19.91$ 17.33$

50 lb. box 50 lbs box

110 A-934-42-2448

LIQUID BLEACH 200 CS. 8.36$ 13.05$ 10.13$

PAPER PRODUCTS

111 A-640-79-6101

KITCHEN ROLL PAPER TOWELS 192 CS. 20.26$ 23.30$ 19.77$

112 A-640-79-6102 GP GP

TOILET TISSUE 1044 CS. *$40.42 93.87$

Rollmaster Rollmaster

113 A-640-79-6103 GP GP Vondehle

BROWN ROLL TOWELS 2100 CS. 32.38$ 34.12$ 16.50$

0.0324$ 0.0341$ 0.0471$

114 A-640-79-6105 Acclaim GP Vondrehle

MUTI-FOLD PAPER TOWEL 200 CS. 16.60$ 16.52$ 15.00$

LINER PRODUCTS

115 A-665-24-7101 Republic Unipak e*Poly Star

LIGHT WEIGHT PLASTIC BAGS 100 CS. 8.36$ 11.13$ 11.55$ 19.74$

1000 Bags 1000 Bags 1000 Bags


MEDIUM WEIGHT PLASTIC BAGS 2816 CS. 14.85$ 15.11$ 14.38$ 16.64$

200 Bags


77




LINER PRODUCTS


HEAVY WEIGHT PLASTIC BAGS 1362 CS. 18.30$ 14.38$ 17.15$


DRUM LINER 200 CS. 25.97$ 18.80$ 24.75$


78

QTY

ITEM / PAGE NUMBERS

CHEMICALS

1 A-485-00-3204

DISINFECTANT CLEANER 1000 GAL.

2 A-485-00-2324

ALL PURPOSE CLEANER 800 GAL.

3 A-485-00-2334

ODOR NEUTRALIZER 700 GAL.

4 A-485-00-2329

LIVE ENZYMES 900 GAL.

5 A-485-00-2344

GLASS CLEANER 900 GAL.

6 A-485-00-2395

TOILET BOWL CLEANER 150 CS

7 A-485-00-2399

TOILET BOWL ACID CLEANER 150 CS

8 A-485-00-2315

SOLVENT SPOTTER 300 GAL.

9 A-192-85-2359

GRAFFITI REMOVER LIGHT 600 QT

10 A-192-85-2362

GRAFFITI REMOVER HEAVY 288 QT

11 A-485-00-2358

WHITE BOARD CLEANER 600 CANS

12 A-485-00-2394

STAINLESS STEEL CLEANER 576 CANS

13 A-485-00-2350

FURNITURE POLISH 576 QT

14 A-485-00-2361

DRY POWDER CLEANER 25 CS.

15 A-485-00-2352

FOAMING HAND SOAP 100 GAL.

DISPENSORS 100 DISP.

16 A-485-00-2356

HAND SANITIZER 300 EACH

SMART SAN HAND SANITIZER

17 A-485-00-2390

PINK POWDER HAND SOAP 20 CS.

18 A-485-00-2357

SYNTHETIC HAND SOAP 1600 GAL.

19 A-485-00-2360

SOAP DISPENSER 80 EACH

B - 4112 BORICK SOAP DISP.


Olmsted

Last Matera Kirk BMC Adaptable Central

Group Paper Paper Supply Blending Poly

0.18$

5.68$

0.07$ 0.19$ 0.06$

5.11$ 4.60$ 5.74$ 3.84$

0.07$ 0.26$ 0.05$

4.69$ 6.01$ 7.90$ 3.41$

0.22$ 0.20$

5.28$ 7.70$ 6.81$ 4.01$

0.29$ RTU RTU 0.28$

5.83$ 2.50$ 3.45$ 4.56$

2.11$ 1.60$ 1.94$ 1.27$

2.04$ 2.06$ 1.20$

Gal Gal

8.20$ 6.93$

Natures

2.78$

Natures

2.78$ 5.10$

3.34$ 2.57$

3.12$

1000 ml

5.09$

0.02$

Kleenex

6.66$

1000 ml

3.50$ 4.59$

53.50$


79

QTY

ITEM / PAGE NUMBERS

CHEMICALSCHEMICALS

20 A-485-00-2400

VOMIT POWDER 144 EACH

21 A-485-00-2396

PUMICE SCOURING STICK 12 DOZ.

FLOOR CARE

22 A-485-00-3214

FLOOR CLEANER 1200

23 A-485-00-2397

DUST MOP OIL 600 GAL.

24 A-485-00-3215

BUFFING GEL/SPRAY BUFF 288

25 A-485-00-2342

NON BROWNING CHEMICAL 600 GAL.

26 A-485-00-2314

CARPET SHAMPOO 400 GAL.

27 A-485-00-2348

UNIVERSAL CARPET SPOTTER 540 QT.

28 A-485-00-2341

GUM FREEZE REMOVER 288

29 A-192-85-3264

FLOOR FINISH WAX 2500 GAL.

District Standard * Complete *

30 A-192-85-3265


District Standard * Vectra *

31 A-192-85-3267

FLOOR SEALER 1000 GAL.

*District Standard * Fortify *

32 A-192-85-3280

FLOOR STRIPPER 2600 GAL.

*District Standard

33 A-192-85-3235

GYM FLOOR FINISH




34 A-192-85-3238

GYM FLOOR CLEAN UP SOLVENT 200 GAL.

35 A-192-85-3234

GYM FLOOR CLEANER 100 GAL.


Olmsted



NA

5.10$

21.10$

$0.08 0.14$ 0.13$ $0.15

$5.04 4.20$ 3.82$ $3.77

Triumph Triumph

$13.28 $11.17

12.00$ 6.85$

7.30$ 5.88$

1.75$ 2.42$

3.10$ 2.99$

Johnson Johnson

9.66$ 11.10$

Complete Complete

Johnson Johnson

12.11$ 15.00$

Vectra Vectra

Johnson Johnson

14.52$ 16.00$

Fortify Fortify

16.50$

DNMBS


80

QTY

ITEM / PAGE NUMBERS

CHEMICALSFLOOR CARE

36 A-365-00-4613

FLOOR PAD, GORILLA 19" 300 CS

37 A-365-00-4619

FLOOR PAD, GREEN 19" 200 CS

38 A-365-00-4614

FLOOR PAD, RED 19" 350 CS

39 A-365-00-4615

FLOOR PAD, BLACK 19" 350 CS

40 A-365-00-4620

FLOOR PAD, MAROON 20" 100 CS

THIN LINE

41 A-365-00-4617

FLOOR PAD, BLUE 27" 100 CS

42 A-365-00-4618


43 A-365-00-4169

SCREEN DISKS 75 CS.

19" X 120 GRIT

44 A-365-00-4174

SCREEN DISKS 50 CS.

19" X 100 GRIT

45 A-365-00-4182

SCREEN DISKS 25 CS.

19" X 60 GRIT

46 A-365-00-4122

CARPET BONNET PAD 144 EA.

MAJOR EQUIPMENT

47 A-365-00-5700

UPRIGHT VACUUM CLEANER 36 EACH

SEBO

48 A-365-00-5701

VACUUM CLEANER BAG 1000 EA.

SEBO

49 A-365-00-5703


SANITAIRE Style U

50 A-365-00-5706


SANITAIRE 327

51 A-365-00-5708


WINDSOR


Olmsted



11.50$ 11.97$

11.50$ 11.97$

11.50$ 11.97$

9.60$ 9.13$

3.42$

3.67$

16.50$

Windsor

335.00$

1.86$


81

QTY

ITEM / PAGE NUMBERS

CHEMICALSMAJOR EQUIPMENT

52 A-365-00-5702


ELECTROLUX

53 A-365-00-5710

VACUUM CLEANER BAG 500 EACH

KC - 165

54 A-365-00-5720


CASTEX LITE TRACK

55 A-365-00-5711

VACUUM CLEANER BELT 100 EACH

KENT 165

56 A-365-00-5760

175 BUFFER 15 EACH

57 A-365-00-5076

HIGH SPEED BUFFER 10 EACH

58 A-365-00-5660

WET AND DRY TANK VACUUM 10 EACH


59 A-365-00-5180

AUTO SCRUBBER 3 EACH

60 A-365-00-5335

AIR BLOWER 5 EACH

61 A-365-00-5630

CARPET EXTRACTOR 6 EACH

MINOR EQUIPMENT

62 A-485-65-4150

BOWL MOP 600 EACH

63 A-485-65-4659

TRIGGER SPRAYER 1000 EACH

64 A-485-65-4019

10 QUART BUCKET 144 EACH

65 A-485-65-4025

PUMP 1 OZ 400 EACH

66 A-485-65-7100

POLY WOOL DUSTER 144 EACH

67 A-485-65-4153

DISPOSABLE LATEX GLOVES 1200 BOX

MEDIUM

68 A-485-65-4156

GREEN HAND PAD 2000 EA.


Olmsted



OK

495.00$

LB

950.00$

10,838.00$

0.74$ 0.66$

0.65$ 0.49$

3.89$

1.31$

2.80$

5.76$

0.23$


82

QTY

ITEM / PAGE NUMBERS

CHEMICALSMINOR EQUIPMENT

69 A-485-65-4154 & 4155

MEDIUM NBR GLOVE 600 PR.

LARGE GLOVES 600 PR.

70 A-485-65-4165

TERRY TOWELS 16" x 18" 600 DOZ.

71 A-485-65-4166

MICROFIBER TOWELS 1500 EA.

72 A-485-65-4214

GUM SCRAPER 144 EACH

72 A-485-65-4201

GUM SCRAPER BLADE 144 EACH

73 A-485-65-4126

SAFETY SCRAPER 500 EACH

74 A-485-65-4192

PUTTY KNIFE 144 EACH

75 A-485-65-4112

COUNTER DUSTER 144 EACH

76 A-485-65-4152

DUST PAN 144 EACH

77 A-485-65-4161

LOBBY DUST PAN 144 EACH

78 A-485-65-4180

WET MOP HANDLE 60" 288 EACH

CPI

79 A-485-65-4160

UTILITY PAD HOLDER 144 EACH

80 A-485-65-4206

DUST MOP HANDLE 288 EA.

81 A-485-65-7031

24 IN DUST MOP FRAME 84 EACH

82 A-485-65-7011


83 A-485-65-7012


84 A-485-65-4105

BROOM - ANGLED BROOM 24 DOZ.

A-485-65-4106

BROOM - CORN BROOM 24 DOZ.

85 A-485-65-4207

TREADED HANDLE WITH METAL 144 EACH

TIP


Olmsted



0.74$

0.74$

4.38$ 8.35$ 4.95$

0.76$ 0.75$ 0.74$

16.70$ 7.35$

11.20$ 2.65$

1.85$ 1.28$

1.75$ 0.92$

3.35$

3.50$ 1.85$

9.00$ 6.92$

6.50$

9.40$ 5.52$

3.80$ 2.51$

10.00$ 5.29$

12.50$ 5.95$

10.25$ 4.45$

8.95$ 4.29$

4.25$ 2.56$


83

QTY

ITEM / PAGE NUMBERS


86 A-485-65-4224

DUST MOP HEAD - 24" 288 EACH

87 A-485-65-4248


88 A-485-65-4260


89 A-485-65-7110

IRON STYLE HAND SCRUB 144 EACH

BRUSH

90 A-485-65-4213

SANITARY UTILITY HAND SCRUB 144 EACH


91 A-485-65-4127

FINISHING MOP 144 EACH

92 A-485-65-4120

SYNTHETIC WET MOP 288 EACH

93 A-485-65-4121

ROUGH SURFACE MOP 144 EACH

94 A-485-65-4210

WEDGE DUST MOP HANDLE 60 EACH

95 A-485-65-4209

WEDGE DUST MOP HEAD 144 EACH

96 A-485-65-8100

WALK OFF FLOOR MATTING 50 EACH

3 X 5

96 A-485-65-8103


4 X 6

97 A-485-65-8000

OUTSIDE DOOR ROLL 25 ROLLS

FLOOR MATTING

98 A-485-65-4056 & 4020

COMBO


BUCKET, 35 QUART

99 A-485-65-4116

WINDOW WASHING KIT 30 EACH

100 A-485-65-4103

APPLICATOR PAD \ MULT-FLO 25 SETS

101 A-485-65-7001

SANITARY WAX LINERS 100 CS.


Olmsted



4.70$ 3.24$

9.90$ 6.34$

14.95$ 7.58$

1.85$ 1.35$

2.59$

8.80$

3.75$ 3.68$

3.76$

Anderson Olefins

30.00$ 28.64$

Anderson Olefins

47.00$ 45.85$

220.00$ 149.00$

86.84$

72.50$

14.50$ 21.37$


84

QTY

ITEM / PAGE NUMBERS


102 A-485-65-7000

SANITARY NAPKIN RECEPTACLE 24 EACH

103 A-485-65-6002

WASTE BAKET CLASSROOM 144 EACH

104 A-485-65-6004

55 GALLON TRASH CONTAINER 24 EACH

A-485-65-6071

55 GALLON ROLL DOLLY 24 EACH

105 A-485-65-6000

21 GAL HALF ROUND TRASH 80 EACH

106 A-485-65-7300

UTILITY CUBE TRUCK 12 EACH

107 A-485-65-7200

JANITOR CART 24 EACH

108 A-485-65-

DEFOAMER 200 GALS


109 A-934-42-2447

LAUNDRY DETERGENT 12,000 LB.

110 A-934-42-2448

LIQUID BLEACH 200 CS.

PAPER PRODUCTS

111 A-640-79-6101

KITCHEN ROLL PAPER TOWELS 192 CS.

112 A-640-79-6102

TOILET TISSUE 1044 CS.

113 A-640-79-6103

BROWN ROLL TOWELS 2100 CS.

114 A-640-79-6105

MUTI-FOLD PAPER TOWEL 200 CS.

LINER PRODUCTS

115 A-665-24-7101

LIGHT WEIGHT PLASTIC BAGS 100 CS.

116 A-665-24-7102

MEDIUM WEIGHT PLASTIC BAGS 2816 CS.


Olmsted



16.75$

8.50$

57.75$

24.95$ 64.84$

57.25$ 44.00$

293.00$

151.00$ 84.60$

Arcot Excel Arcot

21.19$ 43.72$ 21.45$

50 lb. box 50 lb. box 50 lb. box

9.25$ 9.12$

Scott Windsoft

22.64$ 22.90$

Scott

36.79$

Scott

37.78$

0.0398$

Scott Roses Putney

16.85$ 18.18$ 17.99$

Pinnacle Interplast Central Poly

6.33$ 12.87$ 8.50$ 8.04$

1000 Bags


14.17$ 14.81$ 14.95$ 13.75$


85

QTY

ITEM / PAGE NUMBERS

CHEMICALSLINER PRODUCTS

117 A-665-24-7103

HEAVY WEIGHT PLASTIC BAGS 1362 CS.

118 A-665-24-7104

DRUM LINER 200 CS.


Olmsted




14.74$ 16.19$ 15.64$ 13.70$


22.80$ 24.50$ 18.20$


86

QTY

ITEM / PAGE NUMBERS

CHEMICALS

1 A-485-00-3204

DISINFECTANT CLEANER 1000 GAL.

2 A-485-00-2324

ALL PURPOSE CLEANER 800 GAL.

3 A-485-00-2334

ODOR NEUTRALIZER 700 GAL.

4 A-485-00-2329

LIVE ENZYMES 900 GAL.

5 A-485-00-2344

GLASS CLEANER 900 GAL.

6 A-485-00-2395

TOILET BOWL CLEANER 150 CS

7 A-485-00-2399

TOILET BOWL ACID CLEANER 150 CS

8 A-485-00-2315

SOLVENT SPOTTER 300 GAL.

9 A-192-85-2359

GRAFFITI REMOVER LIGHT 600 QT

10 A-192-85-2362

GRAFFITI REMOVER HEAVY 288 QT

11 A-485-00-2358

WHITE BOARD CLEANER 600 CANS

12 A-485-00-2394

STAINLESS STEEL CLEANER 576 CANS

13 A-485-00-2350

FURNITURE POLISH 576 QT

14 A-485-00-2361

DRY POWDER CLEANER 25 CS.

15 A-485-00-2352

FOAMING HAND SOAP 100 GAL.

DISPENSORS 100 DISP.

16 A-485-00-2356

HAND SANITIZER 300 EACH

SMART SAN HAND SANITIZER

17 A-485-00-2390

PINK POWDER HAND SOAP 20 CS.

18 A-485-00-2357

SYNTHETIC HAND SOAP 1600 GAL.

19 A-485-00-2360

SOAP DISPENSER 80 EACH

B - 4112 BORICK SOAP DISP.


Gulf

Pollock High Coast

Paper Point Paper

0.20$ 0.10$ 0.08$

6.12$ 26.95$ 11.29$

0.06$ 0.10$ 0.77$

7.40$ 13.60$ 9.28$

0.09$ 0.08$ 0.03$

12.06$ 10.60$ 5.00$

RTU RTU 0.29$

9.56$ 8.80$ 11.94$

RTU 0.21$ 0.07$

4.79$ 8.48$ 4.84$

1.75$ 2.28$ 1.35$

1.58$ 2.40$ 1.35$

Quart 20 oz.

13.20$ 8.24$

20 oz. 16 oz.

4.00$ 4.60$ 3.63$

16 oz.

4.60$ 3.63$

19 oz.

2.90$

3.64$ 2.67$ 3.64$

3.28$ 2.20$ 2.81$

0.81$ 1.05$

1250 ml

8.08$

10.37$ 5.54$ 7.41$

50.68$


87

QTY

ITEM / PAGE NUMBERS

CHEMICALSCHEMICALS

20 A-485-00-2400

VOMIT POWDER 144 EACH

21 A-485-00-2396

PUMICE SCOURING STICK 12 DOZ.

FLOOR CARE

22 A-485-00-3214

FLOOR CLEANER 1200

23 A-485-00-2397

DUST MOP OIL 600 GAL.

24 A-485-00-3215

BUFFING GEL/SPRAY BUFF 288

25 A-485-00-2342

NON BROWNING CHEMICAL 600 GAL.

26 A-485-00-2314

CARPET SHAMPOO 400 GAL.

27 A-485-00-2348

UNIVERSAL CARPET SPOTTER 540 QT.

28 A-485-00-2341

GUM FREEZE REMOVER 288

29 A-192-85-3264


District Standard * Complete *

30 A-192-85-3265


District Standard * Vectra *

31 A-192-85-3267

FLOOR SEALER 1000 GAL.

*District Standard * Fortify *

32 A-192-85-3280

FLOOR STRIPPER 2600 GAL.

*District Standard

33 A-192-85-3235

GYM FLOOR FINISH




34 A-192-85-3238

GYM FLOOR CLEAN UP SOLVENT 200 GAL.

35 A-192-85-3234

GYM FLOOR CLEANER 100 GAL.


Gulf

Pollock High Coast

Paper Point Paper

12 oz. 16 oz.

4.68$ 6.86$

22.25$ 24.68$

0.08$ 0.10$ 0.08$

4.81$ 26.95$ 5.00$

DNMBS

12.03$ 6.48$

Gal Gal

8.44$ 17.00$

11.21$ 9.80$

10.52$ 11.40$ 6.60$

RTU H2o

2.23$ 0.68$ 1.64$

3.43$ 2.86$

Johnson Johnson

10.31$ 10.05$

Complete Complete

Johnson Johnson

13.00$ 13.00$

Vectra Vectra

Johnson Johnson

15.58$ 14.00$

Fortify Fortify

8.31$

7.41$


88

QTY

ITEM / PAGE NUMBERS

CHEMICALSFLOOR CARE

36 A-365-00-4613

FLOOR PAD, GORILLA 19" 300 CS

37 A-365-00-4619

FLOOR PAD, GREEN 19" 200 CS

38 A-365-00-4614


39 A-365-00-4615

FLOOR PAD, BLACK 19" 350 CS

40 A-365-00-4620

FLOOR PAD, MAROON 20" 100 CS

THIN LINE

41 A-365-00-4617

FLOOR PAD, BLUE 27" 100 CS

42 A-365-00-4618


43 A-365-00-4169

SCREEN DISKS 75 CS.

19" X 120 GRIT

44 A-365-00-4174

SCREEN DISKS 50 CS.

19" X 100 GRIT

45 A-365-00-4182

SCREEN DISKS 25 CS.

19" X 60 GRIT

46 A-365-00-4122

CARPET BONNET PAD 144 EA.

MAJOR EQUIPMENT

47 A-365-00-5700

UPRIGHT VACUUM CLEANER 36 EACH

SEBO

48 A-365-00-5701


SEBO

49 A-365-00-5703


SANITAIRE Style U

50 A-365-00-5706


SANITAIRE 327

51 A-365-00-5708


WINDSOR


Gulf

Pollock High Coast

Paper Point Paper

SSS

13.80$

Niagara SSS Americo

12.25$ 13.60$ 12.40$

Niagara SSS Americo

16.07$ 13.60$ 12.40$

Niagara SSS Americo

16.52$ 13.60$ 12.40$

Niagara SSS Americo

3.48$ 3.10$ 1.93$

SSS

14.60$

Niagara SSS Americo

11.25$ 9.52$ 8.80$

4.21$

Americo

4.29$ 3.88$

5.24$

16.55$ 15.80$

370.00$

1.71$


89

QTY

ITEM / PAGE NUMBERS

CHEMICALSMAJOR EQUIPMENT

52 A-365-00-5702


ELECTROLUX

53 A-365-00-5710

VACUUM CLEANER BAG 500 EACH

KC - 165

54 A-365-00-5720


CASTEX LITE TRACK

55 A-365-00-5711

VACUUM CLEANER BELT 100 EACH

KENT 165

56 A-365-00-5760

175 BUFFER 15 EACH

57 A-365-00-5076

HIGH SPEED BUFFER 10 EACH

58 A-365-00-5660

WET AND DRY TANK VACUUM 10 EACH


59 A-365-00-5180

AUTO SCRUBBER 3 EACH

60 A-365-00-5335

AIR BLOWER 5 EACH

61 A-365-00-5630

CARPET EXTRACTOR 6 EACH

MINOR EQUIPMENT

62 A-485-65-4150

BOWL MOP 600 EACH

63 A-485-65-4659

TRIGGER SPRAYER 1000 EACH

64 A-485-65-4019

10 QUART BUCKET 144 EACH

65 A-485-65-4025

PUMP 1 OZ 400 EACH

66 A-485-65-7100

POLY WOOL DUSTER 144 EACH

67 A-485-65-4153

DISPOSABLE LATEX GLOVES 1200 BOX

MEDIUM

68 A-485-65-4156

GREEN HAND PAD 2000 EA.


Gulf

Pollock High Coast

Paper Point Paper

SSS

784.41$

SSS

972.74$

Taskforce

596.00$

Tomcat

5,461.00$

Windshear

195.00$

Marathon

1,992.00$

0.55$ 0.59$

0.37$ 0.39$

5.95$ 4.25$

1.55$ 1.30$

5.45$ 8.54$

5.44$ 5.35$

0.58$ 0.32$


90

QTY

ITEM / PAGE NUMBERS


69 A-485-65-4154 & 4155

MEDIUM NBR GLOVE 600 PR.

LARGE GLOVES 600 PR.

70 A-485-65-4165

TERRY TOWELS 16" x 18" 600 DOZ.

71 A-485-65-4166

MICROFIBER TOWELS 1500 EA.

72 A-485-65-4214

GUM SCRAPER 144 EACH

72 A-485-65-4201

GUM SCRAPER BLADE 144 EACH

73 A-485-65-4126

SAFETY SCRAPER 500 EACH

74 A-485-65-4192

PUTTY KNIFE 144 EACH

75 A-485-65-4112

COUNTER DUSTER 144 EACH

76 A-485-65-4152

DUST PAN 144 EACH

77 A-485-65-4161

LOBBY DUST PAN 144 EACH

78 A-485-65-4180

WET MOP HANDLE 60" 288 EACH

CPI

79 A-485-65-4160

UTILITY PAD HOLDER 144 EACH

80 A-485-65-4206

DUST MOP HANDLE 288 EA.

81 A-485-65-7031


82 A-485-65-7011


83 A-485-65-7012


84 A-485-65-4105

BROOM - ANGLED BROOM 24 DOZ.

A-485-65-4106

BROOM - CORN BROOM 24 DOZ.

85 A-485-65-4207

TREADED HANDLE WITH METAL 144 EACH

TIP


Gulf

Pollock High Coast

Paper Point Paper

0.57$

0.57$

1.60$ 0.89$

16.80$

0.59$ 6.53$

1.55$ 3.05$ 2.04$

6.47$ 2.15$

3.42$

6.05$ 2.11$

5.35$ 6.82$ 10.75$

14.21$

5.05$ 6.90$

5.50$ 5.68$ 5.06$

2.50$ 2.28$ 2.00$

5.40$ 4.05$ 3.63$

6.71$ 5.18$

4.80$ 6.10$

2.90$ 5.83$

3.30$ 2.78$


91

QTY

ITEM / PAGE NUMBERS


86 A-485-65-4224


87 A-485-65-4248


88 A-485-65-4260


89 A-485-65-7110

IRON STYLE HAND SCRUB 144 EACH

BRUSH

90 A-485-65-4213

SANITARY UTILITY HAND SCRUB 144 EACH


91 A-485-65-4127

FINISHING MOP 144 EACH

92 A-485-65-4120

SYNTHETIC WET MOP 288 EACH

93 A-485-65-4121

ROUGH SURFACE MOP 144 EACH

94 A-485-65-4210

WEDGE DUST MOP HANDLE 60 EACH

95 A-485-65-4209

WEDGE DUST MOP HEAD 144 EACH

96 A-485-65-8100


3 X 5

96 A-485-65-8103


4 X 6

97 A-485-65-8000

OUTSIDE DOOR ROLL 25 ROLLS

FLOOR MATTING

98 A-485-65-4056 & 4020

COMBO


BUCKET, 35 QUART

99 A-485-65-4116

WINDOW WASHING KIT 30 EACH

100 A-485-65-4103

APPLICATOR PAD \ MULT-FLO 25 SETS

101 A-485-65-7001

SANITARY WAX LINERS 100 CS.


Gulf

Pollock High Coast

Paper Point Paper

SSS Cont.

4.45$ 4.90$ 5.50$

SSS Cont.

9.15$ 6.75$ 12.48$

SSS

13.80$ 31.29$

9.15$ 0.89$

4.40$ 3.85$

DNMBS 7.05$

5.04$

2.85$

3.60$

3.05$

SSS

49.88$

SSS

78.36$

218.00$

71.45$ 46.90$

17.20$ 16.78$


92

QTY

ITEM / PAGE NUMBERS


102 A-485-65-7000

SANITARY NAPKIN RECEPTACLE 24 EACH

103 A-485-65-6002

WASTE BAKET CLASSROOM 144 EACH

104 A-485-65-6004

55 GALLON TRASH CONTAINER 24 EACH

A-485-65-6071

55 GALLON ROLL DOLLY 24 EACH

105 A-485-65-6000

21 GAL HALF ROUND TRASH 80 EACH

106 A-485-65-7300

UTILITY CUBE TRUCK 12 EACH

107 A-485-65-7200

JANITOR CART 24 EACH

108 A-485-65-

DEFOAMER 200 GALS


109 A-934-42-2447

LAUNDRY DETERGENT 12,000 LB.

110 A-934-42-2448

LIQUID BLEACH 200 CS.

PAPER PRODUCTS

111 A-640-79-6101

KITCHEN ROLL PAPER TOWELS 192 CS.

112 A-640-79-6102

TOILET TISSUE 1044 CS.

113 A-640-79-6103

BROWN ROLL TOWELS 2100 CS.

114 A-640-79-6105

MUTI-FOLD PAPER TOWEL 200 CS.

LINER PRODUCTS

115 A-665-24-7101

LIGHT WEIGHT PLASTIC BAGS 100 CS.

116 A-665-24-7102

MEDIUM WEIGHT PLASTIC BAGS 2816 CS.


Gulf

Pollock High Coast

Paper Point Paper

28.60$ 15.76$

18.70$ 6.60$

51.80$ 43.90$ 53.67$

19.40$ 33.57$

36.70$

452.31$ 302.00$

107.00$ 95.00$

14.70$

21.50$

50 lb. box

8.99$ 10.65$ 9.60$

GP

17.75$

GP

*$39.70

Rollmaster

GP DublNature

32.95$ 32.81$

0.0347$ 0.0328$

GP DublNature GP

22.75$ 24.57$ 20.49$

Heritage

11.03$

Heritage

21.19$


93

QTY

ITEM / PAGE NUMBERS

CHEMICALSLINER PRODUCTS

117 A-665-24-7103

HEAVY WEIGHT PLASTIC BAGS 1362 CS.

118 A-665-24-7104

DRUM LINER 200 CS.


Gulf

Pollock High Coast

Paper Point Paper

Heritage

24.30$

Heritage

32.30$


94

$0.00 Items bold and italicized are proposed for award.

#$0.00 Proposed for award of items pending field tests.

POLYMER FLOOR FINISH A-192-85-3265 & SEALER A-192-85-3267 - Proposed award to Unisource Paper

for Vectra Floor Finish and Fortify Sealer for meeting bid specifications. Ridley and Brawner Paper submitted

a Floor Finishes and Sealer which will require a field test, since this product did not meet bid specifications.

Requesting field test to determine durability, slip resistance and removal properties. Recommendation

for specified products by Johnson's Vectra and Fortify to Unisource Paper for meeting bid specifications,

chemical compounds, long term usage of brand name durability and maintenance. AISD district

standard is Johnson's product for the past 21 years.

DNMBS Items bided did not meet or exceed the bid speciation outlined in bid.

*$0.00 Vendor submitted alternative item which did not meet bid specifications outlined in bid standards.

Standards have been developed from chemical composition, brand name, design style and past

performance.

GRAFFITTI REMOVER HEAVY A-192-85-2362 - Recommend award to Champion Chemical for meeting bid

specifications. Unisource, Brawner, Last Group Olmsted, High Point and Gulf Coast submitted solvent spotters.

WALK OFF FLOOR MATTING A-485-65-8100 & 8103 - Recommend award to Unisource Paper for meeting bid

specifications. Brawner, Olmsted Kirk, BMC and High Point submitted a sub-quality floor mat which did not meet bid

specifications

TOILET TISSUE A-640-79-6102 - Recommend awarding to Unisource. Alvin ISD has utilized GP Rollmaster

19020. Pollock Paper submitted a GP 19027 2ply tissue that will not fit our current toilet tissue dispensers.

Thirty Two (32) bid packets were mailed out to various vendors.

Sixteen (16) responses were received back and Three (3) no bids and returns.

CUSTODIAL SUPPLY BID

BID ANALYSIS #M 2013-14-01

95

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas


Mickie Dietrich

Director of

Purchasing

September 5, 2013

TO: TOMMY KING

FROM: MICKIE DIETRICH

SUBJ: PROPOSAL #1309BUS

A bid for Charter Bus Services & Travel Agents/Tours and Events was extended recently to seven pre-qualified

vendors with a Satisfactory or Good rating on charter bus services. Several of the vendors may have also been

utilized in the past by our campuses/department for interstate and intrastate travel. Seven qualified vendor packets

were received meeting the terms and conditions outlined in our bidding process..

Upon analysis of the bid proposals and several discussions with these vendors, I am recommending a non-exclusive

award. Many of these charter bus service companies are utilized by area districts and may be completely booked or

unable to service our account upon request. It will also be encouraged that campuses and departments shop the

approved vendors and receive quotes to determine the best value to the district based on availability, cost and

service-ability.

Purchasing will also require final itineraries from campuses and departments utilizing the Travel Agents category to

check their Charter Bus service ratings through Federal Motor Carrier Safety Administration (FMCSA) prior to their

trip to ensure a Satisfactory or Good rating.

Purchasing is recommending award to the following companies:

Sierra State Coach, South Houston, Texas 77587

Interstate and Intrastate Travel

J & J Charter Bus Service, Crosby, Texas 77532

Intrastate Travel

Champion Tours & Events, Inc., Orlando, Florida 32801

Travel Agent

Directors Choice, LLP, Directors Choice Tour & Travel, Lubbock, Texas 79424

Travel Agent

96

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

Tour-rific of Texas, Houston, Texas 77069

Travel Agent

Royal Music and Travel, LLC. Harlingen, Texas 78553

Travel Agent

World Strides, Charlottesville, Virginia 22902

Travel Agent

The term of this contract is three years, as long as both entities agree to the terms of the contract and their ratings

stay at an Excellent or Good rating with FMCSA. Expiration of this contract will be September 31, 2016.

97



Agendum

Request to Consider Professional Service Agreements for 2013

- 2014

Category Business


Services

Attachments Memo and PSA’s

Rationale The following Professional Services Agreements have been

negotiated for 2013-14. Each is anticipated to exceed $25,000 annually based on prior year volume or services

needed.

Blackmon Mooring Restoration/Mold Remediation/

Water Damage Services

Brooks & Sparks Civil Engineer

CMTA, Inc. MEP Engineer Consultant

Consolidated Prop Advisors, Ltd. Land Acquisition

FDP, Food Service Design Food Service Facility

Design/Consulting

PBK Architects Architectural Firm

SBWV Architects Architectural Firm

SHW Group Architectural Firm

Southern Global Asbestos Consultant

Terracon Consultants Material Testing and

Geotechnical Services

Voigt Associates Traffic Engineering Design

and Studies

West Belt Surveying Surveying Services & Platting


Budget Implications

None


That Board approve the Professional Service Agreements for school year 2013 – 2014 as presented.

98



Agendum

Request to Set Tax Rate for 2013 - 2014

Category Business


Services

Attachments Resolution

Rationale A resolution is included for Board consideration to adopt a

tax rate for 2013 - 2014. The proposed tax rate is $1.329100. The component breakdown is as follows:

Maintenance & Operations $1.040000 Interest & Sinking 0.289100

Total Tax Rate $1.329100


Budget Implications

None


That Board approve the tax rate for 2013 – 2014 as presented.

105

RESOLUTION

By the governing body of ALVIN INDEPENDENT SCHOOL DISTRICT

E IT RESOLVED AND ORDERED BY the Board of Trustees of the

Alvin Independent School District that we hereby adopt a tax rate per $100 of

property valuation for Alvin Independent School District for the tax year 2013 as follows:

Maintenance & Operations $1.040000

Interest & Sinking 0.289100

Total Tax Rate $1.329100

E IT FURTHER RESOLVED that the Tax Assessor/Collector is hereby

authorized to assess and collect taxes for Alvin Independent School District

employing the above tax rate.

MANUAL SIGNATURES OF AUTHORIZED OFFICERS

Signature Title

President, Board of Trustees

Tiffany Wennerstrom

Secretary, Board of Trustees

Cheryl Harris

ACKNOWLEDGEMENT BEFORE ME, the undersigned authority, on this day personally appeared the

officers of the District, whose signatures appear above, each known to me to be

the person named, and each, upon oath duly given, acknowledged to me that

such person is an Authorized Officer pursuant to the Resolution, and that all of

the facts, estimates and statements made in the above and foregoing

Certificate are true and correct to his or her best knowledge and belief.

GIVEN MY HAND AND SEAL OF OFFICE this _____ day of _________________ 2013.

Notary Public in and for the State of Texas

Mary Anne McWhirter

Printed Name

B

B

106



Agendum

Request to Consider Personnel Items – Class Size Waiver

Category Personnel/Action

Resource Personnel Dr. Fred Brent, Superintendent of Schools

Dr. Elizabeth Veloz, Assistant Superintendent of Academics

Attachments Memo related to class size waiver

Rationale A class-size waiver is needed to enroll twenty-three students per classroom for twelve elementary schools due to the need to staff based on best practices to serve our most at risk

students.

District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

Board approval be granted for Class Size Waiver

107


TEA Recognized District

Plan for Compliance for Class Size Requirement

September 10, 2013

Campus Names: Alvin Elementary (101), Alvin Primary (102), Mark Twain Primary (103),

Longfellow Elementary (104), EC Mason Elementary (105), Stevenson Primary (106), Melba Passmore

Elementary (108), Don Jeter Elementary (110), Mary Marek Elementary (111), Wilder Elementary (112),

Savannah Lakes Elementary (113), and Glenn York Elementary (114)

Reason for request: A class-size waiver is needed to enroll twenty-three students per classroom for

twelve elementary schools due to the need to staff based on best practices to serve our most at risk

students.

The state requires a plan for compliance:

Alvin I.S.D. is a fast growing district with approximately 4% growth in the last year. Each year the

district increases the number of teachers, staff, and schools to accommodate the growth. This budget year

we added fifty-one elementary instructional positions, of which forty-one were teaching positions. The

district has hired critical teaching positions to instruct our most at risk students, therefore, requiring some

classrooms to be over the 22:1 ratio. Currently we have forty-six classrooms that are staffed over 22:1.

Once we shift students to fill open seats at neighboring schools, this number will decline. We normally

do not overflow students until the week after the Labor Day holiday due to mobility.

Actions that have been taken to reduce class sizes have been:

Moved three and one half teaching units from Hood Case to Wilder (1), York (2), Stevenson (.5 PK)

Moved one teaching unit from Longfellow to Wilder

Shifted 1st grade to Kindergarten at EC Mason

Shifted PK regular/bilingual to 1st Grade Bilingual at Alvin Primary

Shifted 1st grade to Kindergarten at Savannah Lakes

Shifted 1st grade to Kindergarten at Passmore

Numbers are being monitored closely and daily to ensure the best instructional environment is available

to the students of Alvin ISD. Future moves and shifts are anticipated; however, we do not want to move

anyone until enrollment numbers have leveled out, which is normally at the end of the second week of

school.

108

The State of Texas requires that the district must request class-size waivers in order to increase the

student/teacher ratio in kindergarten through fourth grade.

Alvin has a competitive salary of $47,400 for a beginning teacher and the cost of benefits places the

amount at approximately $59,724 per teacher.


Action Plan and Timeline for 2013-2014 for Compliance of Class Size Waiver

Actions Towards

Compliance

Progress 2013-2014 Timeline

Analyze growth trends in the

district to effectively project

student enrollment and teacher

hiring needs. Continue to work

closely with demographers.

12 of the14 elementary campuses

listed are over the 22:1 class size.

Of the twelve, seven have only 1

class on campus that is at 23:1

ratio.

On-going

Continue to restrict student

transfers to schools that have

exceeded capacity.

Classes that exceed 23:1 are

overflowed to schools in close

proximity.

Fall, 2013

Portable classroom use was

increased from 37 last year to 72

this year.

Moved 1 portable building from

AJH to MM to accommodate

growth.

Fall, 2013

Hire additional and/or reassign

current teachers for schools

exceeding 23:1 requirement.

Reassignments listed above On-going

Last year 54 classrooms were

over the 22:1.

This year we have 46 classrooms

over the 22:1.

Fall, 2013

The Alvin Independent School District recognizes its obligation and is fully committed to achieve

compliance with the state class size requirements. Alvin ISD will continue to effectively serve its

community and will accommodate growth as outlined in the compliance plan. Alvin ISD is a Recognized

School District.

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2013-2014 Alvin ISD Elementary Classroom 22:1 or <

Campus Total Sections Total K-4 Sections

K 1 2 3 4

Alvin Elementary NA NA NA 4 7 11

Alvin Primary 7 9 9 NA NA 25

Don Jeter Elementary 7 7 4 7 2 27

EC Mason 5 4 6 4 5 24

Glenn York Elementary 7 5 6 6 5 29

Hood Case Elementary 6 6 6 4 5 27

Longfellow Elementary 1 4 4 3 1 13

Mark Twain Primary 7 6 4 3 5 25

Mary Marek Elementary 7 7 8 7 5 34

Melba Passmore Elementary 5 1 5 4 5 20

Robert Luis Stevenson Primary 9 9 4 NA NA 22

Savannah Lakes Elementary 5 1 2 4 5 17

Walt Disney NA NA NA 9 9 18

Laura Ingalls Wilder 6 7 7 7 6 33

District Totals 72 66 65 62 60 325 of 371

The chart above represents the total number of elementary classrooms that are at 22:1 or less (86%).

110

2013-2014 Alvin ISD Waiver

Campus Total Sections Total K-4 Sections

K 1 2 3 4

Alvin Elementary NA NA NA 4 0 4

Alvin Primary 2 0 0 NA NA 2

Don Jeter Elementary 0 0 2B 0 3 5

EC Mason 0 0 0 1 0 1

Glenn York Elementary 0 1 0 0 0 1

Hood Case Elementary 0 0 0 0 0 0

Longfellow Elementary 3 0 0 0 2 5

Mark Twain Primary 0 1B 2B 3 0 6

Mary Marek Elementary 0 1 0 0 1 2

Melba Passmore Elementary 0 4 0 2 0 6

Robert Luis Stevenson Primary 0 0 4 NA NA 4

Savannah Lakes Elementary 1B 3 4 1B 0 9

Walt Disney NA NA NA 0 0 0

Laura Ingalls Wilder 1 0 0 0 0 1

District Totals 7 10 12 11 6 46

B= Bilingual Class

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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2013. 9. 6. · Alvin Independent School...

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