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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

October 10, 2017

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Presentations

A. Public Hearing on Financial Integrity Rating System of Texas (FIRST) 8

B. Orchestra 14

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 15

B. Request to Consider Approval of Donation 19

C. Request to Consider Approval of Properties in Trust 21

D. Request to Consider Approval of Contracted Service Submissions 41

E. Request to Consider Approval of Maintenance & Operations RFP 45

9. Request to Consider Approval of Purpose & Principles for the School Boundary Advisory

Committee for Elementary and Junior High Attendance Zones - Operations Action Item

52

10. Request to Consider Approval of Missed School Days Waiver Due to Bad Weather -

Operations Action Item

55

11. Request to Consider Approval of Policy AF (Local) Policy Revisions - Personnel Action Item 56

12. Request to Consider Approval of Policy DBA (Local) Policy Revisions - Personnel Action Item 58

13. Request to Consider Approval of Policy DK (Local) Policy Revisions - Personnel Action Item 60

14. Request to Consider Approval of Policy DNA (Local) Policy Revisions - Personnel Action

Item

63

15. Request to Consider Approval of Policy DNB (Local) Policy Revisions - Personnel Action Item 66

16. Request to Consider Approval of Policy EB (Local) Policy Revisions - Personnel Action Item 68

17. Request to Consider Approval of Policy EC (Local) Policy Revisions - Personnel Action Item 70

18. Request to Consider Approval of Policy FEC (Local) Policy Revisions - Personnel Action Item 72

19. Request to Consider Approval of Employment of Personnel - Personnel Action Item 76

20. Superintendent's Report

21. Future Agenda Items

22. Closed Executive Session

A. A. 551.072 Discuss purchase, exchange, lease or value of real property

23. Request to Consider Approval of Purchase of Property - Business Action Item

24. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

October 10, 2017

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale The greeters for the evening are members of the Alvin ISD

Orchestra.

Budget Implications

None

Recommendation or

Proposed Motion

None

3

Alvin Independent School District October 10, 2017


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications

Attachments None

Rationale

Student Commendations TMEA State Honor Band Competition

On Thursday, July 20 at the Texas Bandmasters Association Convention in San Antonio, two Alvin ISD bands competed for

the title of TMEA State Honor Band. The Shadow Creek High

School band finished 15th in Class 5A and Alvin Junior High finished 14th in Class 2C in the entire state! The Alvin Jr. High

Band was able to join us a few months ago and this evening we

are proud to welcome students from the Shadow Creek High School Band.

From Shadow Creek High School:

Tyler Beckman Armaan Chokshi

Michael Ingram

Christina Lewellyn Jonathan Nguyen

Alicia Sanchez

Sabrina Thomas Maren Tonini

Grant Turner

Alex Cessna

Lianne D’Souza Sayjah Davis

Lee Ecat

Everzon Ermitanio Ben Greer

Nitya Gudipaty

Kaylian Jarmon

Jareth Koerner Gena Lee

Grant Lloyd

Daniel Luna JP Manalo

4

Megan Nguyen

Ryan Nguyen Alyssa Ocampo

Sophia Olalia

Johnny Quach

Elizabeth Ren David Rice

Nila Shibu

Josh Villanueva

Shadow Creek High School Band directors: Josh Mooney,

Diana Garcia, Freddy Patrick, and Lou Boldrighini

Lone Star Leadership Academy Camps

One thousand two hundred seventy-four outstanding 4th-8th

graders participated in Education in Action’s summer 2017 Lone Star Leadership Academy camps. During the weeklong,

overnight camps, these distinguished students developed

leadership skills while learning about the great state of Texas. The Lone Star Leadership Academy experience provides a

unique opportunity for outstanding students to learn about

Texas leaders and what it means to be from the Lone Star State. We are proud to announce that Alvin ISD was

represented well by Alana Abraham, Shadow Creek High

School, and Kayla Wilson, Rodeo Palms Junior High.

Participating Students:

Alana Abraham – Shadow Creek HS

Kayla Wilson – Rodeo Palms JH

National Merit Scholarship Program

The National Merit Scholarship Program is an academic

competition for recognition and college scholarships. High school students enter the National Merit Program by taking the

PSAT/National Merit Scholarship Qualifying Test, which serves

as an initial screen of approximately 1.6 millions entrants each

year. SCHS senior, Austin Crews, is a semifinalist in the 2018 National Merit Scholarship Program. Austin is one of 16,000

high scoring students on the PSAT/NMSQT, representing less

than 1% of the national high school graduating seniors to qualify as a National Merit Semifinalist.

Alvin ISD had a number of students that were named “commended” students in the 2018 National Merit Scholarship

Program. Katherine Custer, John (Zach) Garcia, Christopher

Hogan, and Ryan Shaw from Alvin High School and Benjamin

Berryman, and Stephanie Solorzano, both from Manvel High School, have been named Commended students in the 2018

National Merit Scholarship Program. Their scores placed them

5

among the top 50,000 scorers of the more than 1.6 millions

students who entered the 2018 competition.

Participating Students:

Austin Crews – 12th grade – SCHS – Semifinalist

Tyler Wallace – 12th grade – SCHS – Commended Darren Zach – 12th grade – SCHS – Commended

Evelyn Cai – 12 grade – SCHS – Commended

Aaron D’Souza – 12th grade – SCHS - Commended

Sahaj Dhungana – 12th grade – SCHS - Commended Grant Lloyd – 12th grade – SCHS – Commended

Samantha Perera – 12 grade – SCHS - Commended

Katherine Custer – 12th grade – Alvin High School – Commended

John (Zach) Garcia – 12th grade – Alvin High School –

Commended Christopher Hogan – 12th grade – Alvin High School –

Commended

Ryan Shaw – 12th grade – Alvin High School – Commended

Benjamin Berryman – 12th grade – Manvel High School – Commended

Stephanie Solorzano – 12th grade – Manvel High School –

Commended

Parent Commendation Hero for Children Award

Mr. Frederick Jefferson was one of 15 individuals across the

state who was selected for the Hero for Children Award at the

State Board of Education meeting held on 9/15/17. He was nominated for this award for his tireless volunteer work in the

community to assist families who have children with

disabilities. He leads the Man II Man support group – which is a support group for fathers of children with disabilities. He

brought together a network of individuals to create a

consolidated resource manual for parents of children with

disabilities relocating to the Pearland and surrounding areas. He is a strong partner with the school district and an advocate

for people with disabilities both at the local and state level.

Parent: Frederick Jefferson

Campus Commendations 2016-17 School of Excellence

Alvin Primary has been selected as a 2016-17 School of Excellence for its use and students growth in Imagine Learning

Espanol. This award represents the highest distinction in the

6

Imagine Nation customer recognition program. Only 25 schools

met the rigorous usage standards required for a School of Excellence designation.

Principal:

Karla Klyng

District Goal(s) None

Budget Implications

None

Recommendation or

Proposed Motion

That a commendation be presented to the students listed

above.

7


October 10, 2017


Agendum

Presentation - Public Hearing on Financial Integrity Rating System of Texas (FIRST)

Category Presentation

Resource Personnel Jimmy Adams, Chief Financial Officer

Cheryl Ryan, Director of Finance

Attachments FIRST Report

Rationale The District’s Financial Integrity Rating System of Texas

(FIRST) hearing is being held to announce our Superior Rating awarded by Texas Education Agency for the fifteenth

year. This is based on the State's FIRST rating system. The

results will be reviewed with the Board and the public on the make-up of the rating and how we can maintain this

rating for the 2017-2018 school year.

District Goal Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board accept the Financial Integrity Rating System of

Texas (FIRST) report from TEA.

8


October 10, 2017


Agendum

Presentation

Category Presentation

Resource Personnel Dustin Winson, Director of Fine Arts

Stacy Weill, Orchestra Director- Nolan Ryan JH & Shadow Creek

HS

Attachments None

Rationale Dustin Winson And Stacy Weill will give a brief presentation on the current status and future goals for the Alvin ISD

orchestra program at Nolan Ryan Junior High and Shadow

Creek High School.

District Goal(s) Academic Performance

Budget Implications

None

Recommendation or

Proposed Motion

None

14

On September 12, 2017 at 7:00

PM the Alvin Independent School

District Board of Trustees met for a

Regular Meeting at the Central

Administration Building, AISD,

Alvin, Texas, with the following

members present:

Nicole Tonini, Cheryl Harris, Earl Humbird, Vivian Scheibel, Tiffany Wennerstrom, Regan Metoyer and Julie Pickren. Dr. Buck Gilcrease, Superintendent of

Schools and other administrative

staff were also present.

ITEM #1 - CALL TO ORDER

President Tonini called the meeting

to order and stated that a quorum of

Board members was present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

VISITORS

A complete list of registered guests

is available in the office of the

Superintendent.

ITEM #2 - INVOCATION & PLEDGE OF ALLEGIANCE

Trustee Harris gave the invocation

and led the Pledge of Allegiance.

ITEM #3 – GREETERS

The Greeters for the evening were

Alvin Community College Upward

Bound students from Alvin High

School

ITEM #4 – COMMENDATIONS

Girl Scout Award Akayla Williams – MHS Student

This award represents the highest

achievement in Girl Scouting,

recognizing girls who demonstrate

extraordinary leadership through

remarkable Take Action projects

that have had an impact on their

community

Zero Robotics

Eleven students completed the 5-

week Manvel Junior High Zero

Robotics program this summer by

writing code to control a robotic

sphere in 2D. The team placed 5th

in the regional competition.

Students: Antonio Perez, Ethan

Jolly, Erik Woods, KJ Riley, Logan

Jolly, Mateo Crawford, McKenzie

Fazenbaker An Sam Costello

International Thespian Society National contest

First International Thespian Society

National Gold Medalists in the

history of Alvin ISD.

Shadow Creek High School

Freia Pamintuan & Lauren Green

Alvin High School

Nicole Wendorf, Lindsey Flake,

Hunter VanWagner, Sara Perez,

Avery Cress, Dominique Meyer,

Sarah Stanton & Andrew Schumann

Directors: David Soward SCHS and

Laurie Reese AHS

ITEM #5 – OPEN FORUM

Mr. Ed Mears addressed the Board

of Trustees regarding Hurricane

Harvey relief and Blue Ridge

Landfill.

ITEM #6 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-F

Trustee Wennerstrom made a

motion to approve Consent Agenda

Items A-F. Trustee Scheibel

seconded the motion. Motion

carried (7-0).

ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The minutes of the following

meeting were submitted for

approval:

August 8, 2017

September 6, 2017

RReegguullaarr BBooaarrdd MMeeeettiinngg SSeepptteemmbbeerr 1122,, 22001177

15

Regular Board Meeting September 12, 2017

ITEM B – REQUEST TO CONSIDER APPROVAL OF FIRST READING OF TASB POLICY UPDATE 108

TASB Update 108 was presented to

the Board of Trustees for approval.

ITEM C – REQUEST TO CONSIDER APPROVAL OF MOVING VAN TRAILER RFP

Pursuant to TEA Code 44.031,

contracts for the purchase of goods

and services valued at $50,000 or

more will be presented for awarding

based on an approved competitive

bidding method.

The RFP for a moving van trailer

(1709 Moving Van Trailer) meets

these requirements. The District

received one qualified response from

Oler Relo Two, Ltd., Houston, TX in

the amount of $19,500 and

recommended approval.

ITEM D – REQUEST TO CONSIDER APPROVAL OF GENERAL OPERATING EXPENSE RFP

Pursuant to TEA code 44.031,

contracts for the purchase of goods

and services valued at $50,000 or

more will be presented for awarding

based on an approved competitive

bidding method. The RFP for

General Operating Expenses meets

these requirements and is a non-

exclusive proposal.

This proposal is requested for award

under a one-year contract with a

two year renewal extension as long

as both parties agree to the terms of

the contract for use on an as needed

basis and funds are available for

these commodities. There were 16

qualified responses for award.

Renewal of this contract is not

anticipated until September 2020.

ITEM E – REQUEST TO CONSIDER APPROVAL OF CUSTODIAL SUPPLIES PROPOSALS

Bid packets were distributed to 81

vendors for supplies, chemicals and

equipment with 25 vendors

responding. A non-exclusive award

was requested with the option to

award for an additional year.

ITEM F – REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICE SUBMISSIONS

Eight proposals were received for

Federal Programs Contract Service

with a one-year non-exclusive term

contract – Expiration Date June

2018.

Fifty proposals were received for

other service commodity codes as

classified under the Contractor

Consultant Services for a one-year

non-exclusive award with the option

to renew for an additional two years.

For 2017-2018 school year.

ITEM #7 – REQUEST TO CONSIDER NAMING DELEGATE AND ALTERNATE FOR THE TASA/TASB 2017 DELEGATE ASSEMBLY

The Board annually approves a

delegate and alternate to represent

AISD at the TASA/TASB Fall

Conference. The TASA/TASB Fall

Conference will be held in Dallas,

October 5-8, 2017.

Trustee Humbird made a motion to

name Tiffany Wennerstrom as Alvin

ISD’s Delegate and Julie Pickren as

an Alternate for the TASA/TASB fall

conference. Trustee Harris


carried unanimously (7-0).

ITEM #8 – REQUEST TO CONSIDER APPROVAL OF NOMINATING A CANDIDATE FOR A POSITION ON THE BOARD OF DIRECTOS FOR THE BRAZORIA COUNTY APPRAISAL DISTRICT

Mr. Tommy King has served as Alvin

ISD’s representative since 2015.

Trustee Harris made a motion to

nominate Mr. Tommy King as a

candidate to continue to serve on

the Board of Directors for the

Brazoria county Appraisal District.

Trustee Metoyer seconded the

mtoin. Motion carried unanimously

(7-0).

16


ITEM #9 – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENT #1 FOR THE ADDITIONAL PROJECT COST FOR AHS IMPROVEMENTS FOR UIL EVENTS AND PARKING PROJECTS

Phase IV – Visitors Side Bleachers is

the final phase of the AHS

Improvements for UIL Events and

Parking Projects. Cost impact

related to age of facility, scope, and

market has increased the overall

project cost above the existing

funding available. Additional funds

are needed in order to complete the

award of the GMP contract

amendment with Stewart Builders.

Trustee Wennerstrom made a

motion to approve Budget

Amendment #1 to complete the

funding needs for Phase IV –

Visitors Side Bleachers, AHS

Improvements for UIL Events and

parking Projects in the Amount of

$2,462.422. Trustee Humbird



ITEM #10 – REQUEST TO CONSIDER APPROVAL OF AWARD OF THE GMP FOR AHS VISITORS SIDE BLEACHER PACKAGE

Steward Builders, AISD Building

Programs and Huckabee Architects

received competitive proposals from

sub-contractors for the construction

of the Visitors Side Bleacher

Package at AHS.

After review and evaluation, Stewart

Buildings has submitted a GMP

amount not to exceed

$5,403,770.00


approve the GMP for the AHS

Visitors Side Bleacher Package and

authorize the Superintendent or his

designee to negotiate and execute

an amendment awarding

construction services to Stewart

Builders under the term of their

current AHS Construction Manager

Risk contract. Trustee Metoyer



ITEM #11 – REQUEST TO CONSIDER APPROVAL OF TAX RATE FOR 2017-2018

A resolution was presented to the

Board for consideration to adopt a

tax rate for 2017-2018. The

component breakdown of the

proposed tax rate is as follows:

Maintenance & Operations $1.040000 Interest & Sinking 0.410000 TOTAL TAX RATE $1.450000

This recommendation is for the

Maintenance & Operations and

Interest and Sinking rate to remain

the same as the 2016-2017 rate.

Trustee Scheibel made a mtoin to

approve the property tax rate by

adopting a combined tax rate

$1.450000. Trustee Pickren



Superintendent Gilcrease

commended the Board of Trustees

on their fiscal responsibility.

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF CLASS SIZE WAIVER

A waiver was needed for class size

due to the anticipation of exceeding

the 22:1 ratio in one or more

classrooms and the anticipation of

possible displaced students

enrolling due to Hurricane Harvey at

the elementary schools.


approve the class size waiver.

Trustee Scheibel seconded the

motion. Motion carried unanimously

(7-0).

ITEM #13 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS

As presented


approve all employments as

presented. Trustee Wennerstrom


carried unanimously (7-0)

17


ITEM #14 – SUPERINTENDENT’S REPORT

Superintendent Gilcrease

highlighted recent and upcoming

district activities.

ITEM #15 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #16 – ADJOURNMENT

Trustee Humbird made a motion to

adjourn. Trustee Wennerstrom

seconded the motion.

Meeting was adjourned at 7:50 p.m.

Attest:

________________________________

Nicole Tonini, President

________________________________

Vivian Scheibel, Secretary

18



Agendum

Request to Consider Approval of Donation

Category Business/Action

Resource Personnel Jimmy Adams, Financial Services Manager

Attachments

Rationale

The E. C. Mason Elementary was awarded a donation by the

E, C. Mason PTO. The donation was specifically awarded to purchase iPads and technology equipment for students. The amount of the donation is $27,708.16.

District Goal(s) Fiscal Responsibility

Budget Implications Increase to available funds

Recommendation or

Proposed Motion

That Board approve the donation of $27,708.16 to E. C.

Mason Elementary for technology equipment.

19

Mailing: 301 E. House St. Alvin, TX 77511 281-245-2832 281-245-3777 Fax

Physical: 7400 Lewis Lane Manvel, TX 77578

ALVIN INDEPENDENT SCHOOL DISTRICT

E. C. Mason Elementary

Dixie Jones

Principal

Bridget Landry

Asst. Principal

Tracy Clemons

Counselor

Shirley Nixon

Secretary

Debbie Valusek

Attendance

Clerk

Margie Arriaga

Receptionist

September 7, 2017 AISD Board of Trustees, EC Mason PTO collected $27,708.16 from fundraisers in the 2016-17 school year. They gave Ms. Jones four checks ($9000, $9000, $4854.08, $4854.08). The money is ear-marked for IPads and technology equipment for the students. We intend to put the money in the 8658 2191M1 account to be used for these purposes. Respectfully submitted, Dixie Jones, EC Mason Principal

20



Agendum

Request to Consider Property in Trust

Category Business/Action

Resource Personnel Jimmy Adams, Chief Financial Officer

Attachments Offer and Recommendation Report

Rationale

The “Offer and Recommendation Report” listing this month’s offers for

properties in trust is included. Upon further investigation none of these properties have a value to the District.

The property located at 1312 W. Lobitt is too close to W. Lobitt to widen the bayou.

The 7.5 acres is split into two parcels. This acreage is land locked. The infrastructure needed to make is useful to Alvin ISD would be quite

expensive. A right of way would have to be acquired. Water and sewer systems would have to be installed. Water retention system would have to be added.


Budget Implications None

Recommendation or

Proposed Motion

That Board accept the recommendation of the Brazoria County

Property Tax Resale Committee to approve 0493-0045-000, 0493-0046-000, and 3690-0431-120.

21



Agendum

Request to Consider Contracted Service Submissions

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Six (6) proposals were received for service commodity codes

as classified under the Contractor Consultant Services (CCP)

for a one year non-exclusive award with the option to renew for an additional two years.


Budget Implications

None

Recommendation or Proposed Motion

That Board approves the Federal Programs Contracts and Contracted Services as presented.

41

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas


Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

September 25, 2017

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: October 2017 Contract Submissions for the 2017 – 2018 School Year

Contracted Service Proposal (CCP)– #1710CS RFP – Contracted Services Proposal

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are September submissions for award by the board at the October board meeting.

All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified

commodity code qualifications identified per contracts. The proposals and agreements were also made available on

the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Service Proposal (CCP)– #1710CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment

A-052-55 Murals (Painting of Murals)

A-805-84 Athletic Trainer & Training

A-855-15 Costumes and Accessories to include Alterations

A-910-54 Painting, Maintenance and Repair Services including Caulking

42



A-915-71 Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

A-918-00 General Staff Development – Convocations

A-918-06 Consulting Service – Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

A-918-19 Building Structures & Components Consulting Including Door

Hardware Specifications and Inspections

A-918-32 Consulting Services – Not Otherwise Classified

A-918-33 Consulting and Training for Student Cheer and Team Building

A-918-69 Insurance Consulting

A-918-93 Safety – Risk Management - Security (Security Audits) Safety

Consulting

A-918-94 Traffic Consulting – Design Service

A-920-00 Data Processing, Computer Programming and Software

Services

A-924-00 Computer Educational Training Services

A-924-10 Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

A-924-15 Staff Development – Motivational Team Building / Leadership

A-924-16 Staff Development – Instructional Based Training/ Child Care

Training/

A-924-20 Instructional Training for Testing /PSAT/SAT/ACT

A-924-41 Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

A-925-37 Facility Design Services and Consulting – Food Service; Create

student engaging atmosphere; Color schemes; Create better

flow for students

A-939-00 Equipment Maintenance & Repair to Include Calibration

A-946-10 Accounting Services – Auditing, A/P Auditing

A-948-92 Vaccination Program Services

A-961-45 Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

A-961-57 Music Production Services Accompanist; Video

Streaming/Taping; Writing of Music; Percussion Tech

A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal

Services

A-961-73 Theatrical Services – Video Taping, Audio Technicians and

Recording, Lighting - Video Tape Board Meetings, Provide

Streaming and Archives

A-961-75 Translation Services

A-962-02 Photography Services

A-962-05 Disc Jockeys and Emcees

A-962-58 Professional Services – Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

Directors; Catalog & Organize & Pack Music, supplies and

43



choir items so that class can be ready for fall

A-962-63 Piano Tuning

A-962-66 Misc. Services Not Otherwise Classified – Science Waste

Disposal; Bio-Hazard Service; Purification Services; Stericycle

A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

A-962-99 Professional Services Judges – Auditions, Art Shows,

Cheerleading, UIL, Sight Reading, Science Projects

Under the CCP process, we are requesting award for six (6) qualified responding vendors for services outlined under

the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

All World Language

Consultants

Translation

Services A-961-75 Translation Services

Susan Boldrighini Fine Arts A-962-58 Music Consultant

Ebony N Dukes Consulting A-961-62 HR Personnel Consulting

Chelsea Nelson Fine Arts A-962-58 Clinician

Clif Walker Fine Arts A-962-58 Composer- Percussion

Morgan Zuysenaars Fine Arts A-962-98 Chroegrapher

IN SUMMARY:

Contracted Service Proposals – #1710CS RFP – we have received six (6) qualified responses.

Contract Expiration Date: October2020.

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the October 2017 contract submissions.

44



Agendum

Request to Consider Approval of Maintenance & Operations (M&O) Request for Proposal

Category Business

Resource Personnel Mickie Dietrich, Director of Purchasing

Attachments Memo and Backup from Mickie Dietrich, Director of

Purchasing

Rationale Pursuant to Texas Education Code 44.031, contracts for the purchase of goods and services valued at $50,000 or more

will be presented for awarding based on an approved

competitive bidding method. The RFP for Maintenance and Operations (1710 M&O CATALOG DISCOUNT PROPOSAL)

meets these requirements and is a non-exclusive proposal.

This proposal is requested for award under a one (1) year contract with a two (2) year renewal extension as long as

both parties agree to the terms of contract for use on an as

needed basis and funds are available for these commodities.

Renewal of this contract is not anticipated until October, 2020.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves 1710 Maintenance & Operations

(M&O) Request for Proposal as presented.

45




Mickie Dietrich

Director of Purchasing

Paula Ursery

Bid Coordinator

September 26, 2017

TO: PATRICK MILLER

FROM: MICKIE DIETRICH, PAULA URSERY

SUBJ: Request for Award of Proposal #1710 M & O CATALOG DISCOUNT PROPOSAL

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and

Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding method that

provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a

12-month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 64 vendors were

extended packets by our bidding software and email. Additional information on the proposal was extended through

the legal notice in our county newspaper, emails to budget managers as well as the District website to solicit

participation in our bidding process. The proposal was released and monitored through our ION Wave Bidding

Program for participation. The District received 23 qualified responses

The approved vendors from the above proposals mentioned were extended the electronic proposal to provide the

new database information for the campuses. This proposal was extended with 103 identified commodity sub-

categories for vendors to provide discount pricing. The sub-categories were extended with commodity coding to

provide for future yearly aggregate financial track-ability. The following categories were included on 1710 M & O

CATALOG DISCOUNT PROPOSAL:

SECTION 1: EQUIPMENT, PARTS & SUPPLIES:

Alarm, Security & Surveillance Systems (A-990-06); Athletic Padding/Windscreens (A-805-00); Audio Visual

Parts/Supplies (A-880-11); Bleacher Equipment/Parts & Supplies (A-420-04); Building Systems Maintenance/Parts

(A-150-03); Cafeteria & Kitchen Equipment and Miscellaneous Parts (A-165-00); Custodial Equipment Parts (A-

934-39); Custodial Equipment & Supplies (A-485-00); Doors, Building, Exterior/Interior, Parts & Supplies (A-150-

21); Doors, Overhead, Parts & Supplies (A-150-55); Electrical Equipment, Parts & Supplies (A-285-00); Fencing

Equipment & Supplies (A-330-00); Fire Extinguishers, Parts & Supplies (A-340-00); First Aid, Safety Equipment,

Parts & Supplies (A-345-00); General Building Supplies (A-909-50); Generators, Equipment, Parts & Supplies (A-

936-39); Glass (A-910-30); Hand Tools, Accessories & Parts (A-445-00); Hardware (A-450-00); HVAC Filters (A-

031-42); HVAC Equipment Parts & Supplies (A-031-67); HVAC Units (A-031-06); M & O Refrigeration Supplies

(A-740-00); Industrial Supplies (A-545-29); Lamps & Ballasts (A-285-00); Lawn: Landscaping Shrubs & Flowers

(A-595-38); Lawn: Chemicals, Fertilizers, Insecticides & Pesticides (A-675-00); Lawn: Equipment, Parts &

Supplies (A-515-15); Lawn: Dirt, Fill Dirt, Top-Soil (A-790-70); Lawn: Mulch & Surface Coverings (A-335-72);

Lockers, Equipment & Supplies (A-804-16); Locksmith Parts (A-450-55); Lumber & Wood Products (A- 540-11);

Material Handling Equipment (A-929-58); Paint, Floors/Interior/Wall-covering (A-914- 61); Park, Playground Parts

& Supplies (A-650-18); Plumbing Fixtures Parts & Supplies (A-914-68); Roofing Materials & Supplies (A-914-

73); Septic Systems & Parts (A-910-68); Signage & Graphics Interior/Exterior (A-801-55); Swimming Pool

Chemicals, Parts & Supplies (A-650-66); Testing Equipment (A-936-99); Vehicle Parts & Supplies (A-929-99);

Welding Machine Work, Parts & Supplies (A-895-00); Window Coverings & Accessories (A-910-11); Other

Equipment, Parts & Supplies Not Otherwise Specified (A-929-99).

46



SECTION 2: INSTALLATION & REPAIR SERVICES:

Alarm, Security & Surveillance Systems Maintenance & Repair Services (A-990-06); Athletic Padding &

Windscreens Installation (A-805-00); Bleachers Installation, Maintenance & Repair Services (A-420-04); Lockers

Installation, Maintenance & Repair Services (A-804-16); Boring & Drilling Services (A-912-16); Building Systems

Maintenance (A-910-52); Cafeteria / Kitchen Equipment Maintenance, Repair & Monitoring (A-931-30); Carpentry

& Casework Services (A-914-27); Cleanup & Disposal, Demolition & Hauling (A-912-40); Concrete Work (A-914-

30); Coring, Drilling & Saw Cutting Services (A-912-16); Doors, Building, Exterior/Interior, Installation & Repair

Services (A-910-15); Doors, Overhead, Installation & Repair Services (A-910-55); Earth Work, Paving & Site Work

Services (A-913-94); Electrical Contracted Services (A-914-38); Electronic Gate Maintenance & Repair Services

(A-910-19); Elevator Maintenance Services (A-909-13); Emergency Cleanup & Restoration Services (A-910-24);

Equipment Rental, Cranes/Hoists/Lifts (A-975-26); Equipment Rental, Heavy Duty/Industrial (A-975-40); Fencing

Installation (A-914-00); Fire Alarm Monitoring & Inspections (A-936-33); Fire Extinguisher Inspections (A-936-

33); Fire Sprinkler System Inspections/Maintenance (A-936-33); Flooring & Tile Contractors (A-914-44); Generator

Services (A-936-39); Glass Installation (A-914-47); Grease Trap Maintenance (A-910-70); HVAC Contracted

Services (A-910-36); HVAC Duct Cleaning/Maintenance/Inspection Services (A-910-04); HVAC Large Equipment

Rental/Chillers/Cooling Towers (A-031-13); Insulation Installation (A-910-38); Intercom Systems/Public

Address/Sound Systems Maintenance & Repair (A-725-32); Lawn: Landscaping Equipment Rental, Landscaping

Services & Lawn Irrigation Services (A-918-73); Lawn: Tree Removal, Trimming & Stump Grinding (A-968-88);

Locksmith Services (A-910-48); Masonry Services (A-914-55); Material Handling Services (A-929-58); Moving

Services (A-918-80); Painting Services (A-914-61); Pavement Repair/Parking Lot Repair & Striping Services (A-

913-34); Pest Control Services (A-910-59); Plumbing Services (A-914-68); Pole Lighting Services (A-968-79);

Portable Building Walkway Canopy Installation (A-155-21); Portable Building Walkway Installation (A-155-21);

Portable/Modular Building Removal & Relocation (A-971-08); Roofing Services (A-914-73); Septic System

Services (A-910-68); Small Construction Projects (A-910-50); Trash Pickup & Waste Removal Services (A-910-

27); Underground Utility Boring/Trenching Services (A-912-16); Utility Management Services (A-958-95); Water

Treatment Services (A-968-96); Water Well Services (A-962-96), Welding Services (A-910-76), Other Services Not

Otherwise Specified (A-910-50).

A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and

company price quote requests to meet our campuses and departments classroom needs at the lowest practical price

and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both

parties agree to the terms of the contract for use on an as needed basis and funds are available for these

commodities. Renewal of this contract is not anticipated until OCTOBER, 2020. Additional proposals of this

nature will be extended for vendor participation; however, this will not disqualify any vendors awarded under this

contract, but will allow for additional vendor participation in the future under these commodities.

Attached please find the database information that details the approved qualified vendor information, commodity

sub-category discounts off catalogs and other pertinent information extracted from their qualified electronic

proposals. Request approval for award to all vendors meeting specifications outlined under the #1710 M&O

Catalog Discount Proposal as a non-exclusive award.

47

1710 M and O CAT

Alvin Decorating & Floors, Inc. Line Categories Bid Discount/PricingKevin or Lisa Ercums 54 Carpentry & Casework Services (A-914-27) $19.00-$26.00 hour

281-331-5241 71 Flooring & Tile Contractors (A-914-44) $19.00-$26.00 hour

281-388-2664 35 Paint, Floors/Interior/Wall-covering (A-914-61) 35

[email protected] 86 Painting Services (A-914-61) $19.00-$26.00 hour

96 Small Construction Projects (A-910-50) $19.00-$26.00 hour

45 Window Coverings & Accessories (A-910-11) 35

American Fence & Supply Line Categories Bid Discount/PricingJoe Custer 12 Fencing Equipment & Supplies (A-330-00) Varies

281-332-0511

281-554-2592

[email protected]

Aves Audio Visual Systems, Inc. Line Categories Bid Discount/PricingAngie Gomez 3 Audio Visual Parts/Supplies (A-880-11) 6-30

281-295-1300 46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 6-30

281-295-1310

[email protected]

Behemoth Corp. dba PC & Cable Line Categories Bid Discount/PricingMarc Edelman 1 Alarm, Security & Surveillance Systems (A-990-06) Varies

281-332-4798 Ext. 136 3 Audio Visual Parts/Supplies (A-880-11) Varies

281-332-3818 5 Building Systems Maintenance/Parts (A-150-03) Varies

[email protected] 11 Electrical Equipment, Parts & Supplies (A-285-00) Varies

47 Alarm, Security & Surveillance Systems Maintenance & Repair Services (A-990-06) Varies

52 Building Systems Maintenance (A-910-52) Varies

79 Intercom Systems/Public Address/Sound Systems Maintenance & Repair (A-725-32) Varies

BH Stone Company, Ltd. / StoneCo Line Categories Bid Discount/PricingBrook Honore' 29 Lawn: Dirt, Fill Dirt, Top-Soil (A-790-70) 0

281-489-6666 30 Lawn: Mulch & Surface Coverings (A-335-72) 0

281-489-6677 46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 0

[email protected]

DSC (Design Security Controls, LLC) Line Categories Bid Discount/PricingRobert Day 1 Alarm, Security & Surveillance Systems (A-990-06) 10

713-464-8407 47 Alarm, Security & Surveillance Systems Maintenance & Repair Services (A-990-06) $89.00-$120.00 hour

713-464-2560

[email protected]

Foundation Building Materials Line Categories Bid Discount/PricingJeff Hodgson 15 General Building Supplies (A-909-50) Varies

713-896-1230

713-896-1214

[email protected]

Hertz Furniture Line Categories Bid Discount/PricingMutty Leiser 31 Lockers, Equipment & Supplies (A-804-16) 0-40

800-526-4677 36 Park, Playground Parts & Supplies (A-650-18) 0-9

800-842-9290

[email protected]

Page 1 of 4

48

mailto:[email protected]





1710 M and O CAT

O'Reilly Auto Parts Line Categories Bid Discount/PricingVanessa Creech 43 Vehicle Parts & Supplies (A-929-99) 41

417-829-5879

800-925-0899

[email protected]

Otis Elevator Company Line Categories Bid Discount/PricingMarissa Lipar 63 Elevator Maintenance Services (A-909-13) $400.00

346-315-6195

860-998-8138

[email protected]

Patco Hardware & Lumber, LP Line Categories Bid Discount/PricingJames Quinn 5 Building Systems Maintenance/Parts (A-150-03) 0-35

281-331-5296 7 Custodial Equipment Parts (A-934-39) 0-35

None 8 Custodial Equipment & Supplies (A-485-00) 0-35

[email protected] 9 Doors, Building, Exterior/Interior, Parts & Supplies (A-150-21) 0-35

10 Doors, Overhead, Parts & Supplies (A-150-55) 0-35

11 Electrical Equipment, Parts & Supplies (A-285-00) 0-35

12 Fencing Equipment & Supplies (A-330-00) 0-35

13 Fire Extinguishers, Parts & Supplies (A-340-00) 0-35

14 First Aid, Safety Equipment, Parts & Supplies (A-345-00) 0-35

15 General Building Supplies (A-909-50) 0-35

16 Generators, Equipment, Parts & Supplies (A-936-39) 0-35

17 Glass (A-910-30) 0-35

18 Hand Tools, Accessories & Parts (A-445-00) 0-35

19 Hardware (A-450-00) 0-35

20 HVAC Filters (A-031-42) 0-35

21 HVAC Equipment Parts & Supplies (A-031-67) 0-35

22 HVAC Units (A-031-06) 0-35

23 M & O Refrigeration Supplies (A-740-00) 0-35

24 Industrial Supplies (A-545-29) 0-35

25 Lamps & Ballasts (A-285-00) 0-35

27 Lawn: Chemicals, Fertilizers, Insecticides & Pesticides (A-675-00) 0-35

28 Lawn: Equipment, Parts & Supplies (A-515-15) 0-35

32 Locksmith Parts (A-450-55) 0-35

33 Lumber & Wood Products (A-540-11) 0-35

34 Material Handling Equipment (A-929-58) 0-35

35 Paint, Floors/Interior/Wall-covering (A-914-61) 0-35

37 Plumbing Fixtures Parts & Supplies (A-914-68) 0-35

38 Roofing Materials & Supplies (A-914-73) 0-35

39 Septic Systems & Parts (A-910-68) 0-35

41 Swimming Pool Chemicals, Parts & Supplies (A-650-66) 0-35

42 Testing Equipment (A-936-99) 0-35

43 Vehicle Parts & Supplies (A-929-99) 0-35

44 Welding Machine Work, Parts & Supplies (A-895-00) 0-35

46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 0-35

School Kids Healthcare Line Categories Bid Discount/PricingCustomer Service 14 First Aid, Safety Equipment, Parts & Supplies (A-345-00) 0-20

800-558-6270

800-558-1551

[email protected]

School Nurse Supply, Inc. Line Categories Bid Discount/PricingJeff Giesel 14 First Aid, Safety Equipment, Parts & Supplies (A-345-00) 0-10

800-485-2737

800-485-2738

[email protected]

Page 2 of 4

49

1710 M and O CAT

School Outfitters Line Categories Bid Discount/PricingShawn Donnellon 3 Audio Visual Parts/Supplies (A-880-11) 2

800-260-2776 4 Bleacher Equipment/Parts & Supplies (A-420-04) 2

800-494-1036 6 Cafeteria & Kitchen Equipment and Miscellaneous Parts (A-165-00) 2

[email protected] 31 Lockers, Equipment & Supplies (A-804-16) 2

36 Park, Playground Parts & Supplies (A-650-18) 2

46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 2

School's In, LLC Line Categories Bid Discount/PricingReggie Kremer 4 Bleacher Equipment/Parts & Supplies (A-420-04) 5


877-296-3336 31 Lockers, Equipment & Supplies (A-804-16) 5

[email protected] 36 Park, Playground Parts & Supplies (A-650-18) 5

40 Signage & Graphics Interior/Exterior (A-801-55) 5


Southwest Texas Equipment Dist. Line Categories Bid Discount/PricingJason Speer 23 M & O Refrigeration Supplies (A-740-00) Varies

713-895-0404

713-895-0434

[email protected]

Texas Irrigation Supply Line Categories Bid Discount/PricingJohn Bisant 28 Lawn: Equipment, Parts & Supplies (A-515-15) 54

512-971-4827 37 Plumbing Fixtures Parts & Supplies (A-914-68) 54

512-646-2676 46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 54

[email protected]

TMS, Co., Inc. / FilterBuy Line Categories Bid Discount/PricingGriselda Taylor 20 HVAC Filters (A-031-42) 0

256-375-8945

256-615-8765

[email protected]

Transtar A/C Supply, Inc. Line Categories Bid Discount/PricingFloyd Franklin 20 HVAC Filters (A-031-42) 0

281-499-1142

281-403-6926

[email protected]

Troxell Communications, Inc. Line Categories Bid Discount/PricingAdela Briner 3 Audio Visual Parts/Supplies (A-880-11) 1-70

281-538-2497 11 Electrical Equipment, Parts & Supplies (A-285-00) 1-70

281-538-5484 40 Signage & Graphics Interior/Exterior (A-801-55) 1-70

[email protected] 46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99) 1-70

Tubing & Metric Hydraulics, Inc. Line Categories Bid Discount/PricingJoe Burroughs 16 Generators, Equipment, Parts & Supplies (A-936-39) 10

281-331-1600 28 Lawn: Equipment, Parts & Supplies (A-515-15) 10

281-331-1732 34 Material Handling Equipment (A-929-58) 10

[email protected] 43 Vehicle Parts & Supplies (A-929-99) 10

46 Other Equipment, Parts & Supplies Not Otherwise Specified (A-929-99)

Page 3 of 4

50



1710 M and O CAT

Unipak Corp. Line Categories Bid Discount/PricingBrian Marcus 8 Custodial Equipment & Supplies (A-485-00) 30

718-677-1065 x 4 14 First Aid, Safety Equipment, Parts & Supplies (A-345-00) 30

718-677-9371

[email protected]

US Markerboard Line Categories Bid Discount/PricingSteve Slattery 3 Audio Visual Parts/Supplies (A-880-11) 7


781-767-9544 31 Lockers, Equipment & Supplies (A-804-16) 7

[email protected] 41 Swimming Pool Chemicals, Parts & Supplies (A-650-66) 7

45 Window Coverings & Accessories (A-910-11) 7


Page 4 of 4

51


October 4, 2017


Agendum

Review and Approve Purpose and Principles for the School Boundary Advisory Committee for Elementary and Junior High

Attendance Zones

Category Operations / Action Item

Resource Personnel Rory Gesch, Assistant Superintendent

Attachments Copy of SBAC Purpose, Procedures, and Principles; Proposed timeline for process.

Rationale

This action will provide guidelines for the process of determining boundaries for McNair JH, Sanchez Elementary,

and Nelson Elementary.

District Goal(s) Facilities & Parental/Community Involvement

Budget Implications

Recommendation or

Proposed Motion

Approve the Purpose so that the SBAC may begin work.

52

School Boundary Advisory Committee (SBAC)

Purpose

The purpose of boundary revisions is to optimize school facility usage, and to accommodate

growth patterns throughout the district. The SBAC will develop attendance boundary

recommendations for secondary and elementary schools, to be approved by the Alvin ISD

Board of Trustees.

Procedures for Boundary Change

Committee meetings will be held with the purpose of developing attendance boundary

recommendations. There will be five committee meetings where community delegates,

trustees, district personnel as well as the demographer will be present. The interested

public is invited to attend. Through this process final recommendations will be developed

and presented to the school board for approval. The meeting schedule is as follows:

Monday, November 13, 2017 6:30 -8:00 PM at Manvel Jr. High Cafeteria

Monday, December 4, 2017 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Monday, December 18, 2017 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Monday, January 8, 2018 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Monday, January 22, 2018 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Community Online Comment: An online comment section will be provided for all Alvin ISD

stakeholders to state their opinions and thoughts on the proposed boundary changes

Tuesday, February 13, 2018 SBAC Presentation and a recommendation to the Alvin ISD Board of

Trustees

Tuesday, March 20, 2018 Board meeting will include finalized boundary recommendations and a

request for approval by the Alvin ISD Board of Trustees

Decision Principles

Where feasible, boundaries shall support the neighborhood school concept by

combining geographically proximate neighborhoods or developments into school

attendance boundaries.

Where feasible, existing physical boundaries included but not limited to: roadways,

creeks, drainage ditches, utility easements, and similar elements shall be utilized as

boundaries.

Assignment of students shall be made based on building capacity and growth

projections. Attention will be given to the unique needs of the student population at

a given campus, which may not be reflected in numbers alone.

Inter-district transfers for employees who reside outside of the boundaries of Alvin

ISD continue to serve as an incentive to attract the most qualified staff. Placement

of these students will be made based on the employee workplace, and building

capacity and growth projections.

The district does not draw boundary lines for the purpose of creating a particular

demographic or socio-economic attendance zone, all students are equally important.

53

School Boundary Advisory Committee (SBAC) 2017-2018

Secondary Schools Ronald E. McNair Junior High Opening Fall 2018Elementary Schools Bel Nafegar Sanchez

ElementaryOpening Fall 2019

Bill and BettyNelson Elementary

Opening Fall 2019

DATE DESCRIPTION LOCATION

9/6/2017 Notification to principals soliciting representatives to serve on SBAC andadvising of meeting dates

9/15/2017 Committee membership recommendations from school principals compiled

10/4/2017 Board Workshop: Presentation of Purpose, Procedures and Timeline forSchool Boundary Revision Tommy King Administration Building

10/10/2017 Board Meeting: Approve Purpose, Procedures and Timeline for SchoolBoundary Revisions

Tommy King Administration Building

10/17/2017 Welcome notification to SBAC membership advising of commitment andmeeting dates

11/6/2017 E-mail reminders to committee and administration

11/8/2017 Board Workshop: Executive summary of demographic update - Pat Miller Tommy King Administration Building

11/13/2017 SBAC Meeting #1 6:30 -8:00 Manvel Junior High School Cafeteria

11/14/2017 Board Meeting: Demographic Update – Templeton Demographics Tommy King Administration Building



12/19 /17- 01/18/2018 Online Community Input/Feedback Website Notification



2/13/2018 Board Meeting: Committee Presentation and Committee Recommendation Tommy King Administration Building

3/20/2018 Board Meeting: Approval of Boundary Recommendations Tommy King Administration Building

54


October 10, 2017


Agendum

Request the Approval of Missed School Days due to bad weather

Category Operations / Action

Resource

Personnel

Brent Shaw, Assistant Superintendent of Accountability

and Assessment

Attachments none

Rationale Missed School Days Waiver

On August 26th, Hurricane Harvey devastated the Gulf

Coast region and the communities of Alvin ISD. To ensure

the safety of our students and community and to allow

time to recover after the storm, Alvin ISD closed schools for seven days (August 25, 28, 29, 30, 31, September 1, 5).

TEA Commissioner Mike Morath authorized that districts

in the 58 counties that were included in the governor’s disaster proclamation could apply for a waiver for missed

school days (up to 420 minutes per day) due to Hurricane

Harvey. Applying for this waiver exempts districts from having to make up the missed days in the school calendar,

allowing Alvin ISD’s calendar to remain unchanged.

After waiver approval: High School minutes over 75,600 = 1,700 (3.77 days),

Junior High minutes over 75,600 = 840 (1.88 days),

Elementary minutes over 75,600 = 860 (1.93 days)

District Goal(s)

Budget

Implications

None

Recommendation

or Proposed Motion

That the Board approves the Missed School Days Waiver

for the District.

55


October 10, 2017


Agendum

Request to Consider Personnel Items –AF (Local) Proposed

Category Personnel/Action

Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments AF (Local) Proposed

Rationale This local policy has been revised in accordance with the

District’s innovation plan.

Since the district has completed all requirements for

designation as an innovation district and the Board has adopted an innovation plan, this policy is updated in

accordance with state law.

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for AF (Local) Policy Revisions –

as requested.

56

Alvin ISD 020901 INNOVATION DISTRICTS AF (LOCAL)

1 of 1 ADD POLICY 6-7-2017 AF(LOCAL)-IDA

ADD POLICY In accordance with state law, the District has completed all require-ments for designation as an innovation district, and the Board has adopted an innovation plan.1

1 Innovation Plan: http://www.alvinisd.net/cms/lib03/TX01001897/Cen-tricity/Domain/289/DoI%20Approved%20Plan%20032017.pdf

57


October 10, 2017


Agendum

Request to Consider Personnel Items –DK (Local) Proposed




Attachments DK (Local) Proposed



In accordance with the District’s local innovation plan

exemption regarding SBEC certification (See DBA), the Superintendent shall have the authority to approve a request

by the principal for a qualified individual with experience in a

career and technical education (CTE) field to teach a CTE

course, and to approve a request by the principal for a qualified individual with experience as a higher education

instructor to teach a dual credit course. All other teaching

assignments shall require certification in accordance with state law. (See DBA).


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for DK (Local) Policy Revisions –

as requested.

60

Alvin ISD 020901 ASSIGNMENT AND SCHEDULES DK (LOCAL)

1 of 2 PROPOSED REVISIONS 6-7-2017 DK(LOCAL)-A to X

PROPOSED REVISIONS

Note: This local policy has been revised in accordance with the District’s innovation plan.i

All personnel are employed subject to assignment and reassign-ment by the Superintendent or designee when the Superintendent determines that the assignment or reassignment is in the best in-terest of the District. Reassignment shall be defined as a transfer to another position, department, or facility that does not necessitate a change in the employment contract of a contract employee. Any change in an employee’s contract shall be in accordance with pol-icy DC.

Any employee may request reassignment within the District to an-other position for which he or she is qualified.

The principal’s criteria for approval of campus assignments and re-assignments shall be consistent with District policy regarding equal opportunity employment, and with staffing patterns approved in the District and campus plans. [See BQ series] In exercising their au-thority to approve assignments and reassignments, principals shall work cooperatively with the central office staff to ensure the effi-cient operation of the District as a whole.

In accordance with the District’s local innovation plan exemption regarding SBEC certification [see DBA], the Superintendent shall have the authority to approve a request by the principal for a quali-fied individual with experience in a career and technical education (CTE) field to teach a CTE course, and to approve a request by the principal for a qualified individual with experience as a higher edu-cation instructor to teach a dual credit course. All other teaching assignments shall require certification in accordance with state law. [See DBA]

Noncontractual supplemental duties for which supplemental pay is received may be discontinued by either party at any time. An em-ployee who wishes to relinquish a paid supplemental duty may do so by notifying the Superintendent or designee in writing. Paid supplemental duties are not part of the District’s contractual obliga-tion to the employee, and an employee shall hold no expectation of continuing assignment to any paid supplemental duty.

Subject to the Board-adopted budget and compensation plan and in harmony with employment contracts, the Superintendent shall

SUPERINTENDENT’S AUTHORITY

CAMPUS ASSIGNMENTS

SUPPLEMENTAL DUTIES

WORK CALENDARS AND SCHEDULES

61

Alvin ISD 020901 ASSIGNMENT AND SCHEDULES DK (LOCAL)

2 of 2 PROPOSED REVISIONS 6-7-2017 DK(LOCAL)-A to X

determine required work calendars for all employees. [See DC, EB]

Daily time schedules for all employees shall be determined by the Superintendent or designee and principals.

i Innovation Plan: http://www.alvinisd.net/cms/lib03/TX01001897/Centricity/Domain/289/DoI%20Approved%20Plan%20032017.pdf

62


October 10, 2017


Agendum

Request to Consider Personnel Items –DNA (Local) Proposed




Kim Alvarez, Director of Human Resources

Syreeta Presley, Coordinator of Human Resources

Attachments

DNA (Local) Proposed



In accordance with the District’s innovation plan, the District is

exempt from the state law regarding teacher appraisal. The

District shall appraise teachers using a local appraisal process

in accordance with the District’s innovation plan administrative regulations.

Teachers will be evaluated annually. Teachers who are eligible for less than frequent evaluations in accordance with law (DNA)

and the local criteria established in this policy shall be

appraised in accordance with the provisions below. To be eligible for less-than-annual evaluation under the

District’s local appraisal system, a teacher shall:

1. Have received an average rating of Proficient or above on his or her most recent appraisal;

2. Be employed on an educator term contract; and

3. Have been supervised by the current principal for at least one year

Eligible teachers shall be appraised every three years.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for DNA (Local) Policy Revisions

– as requested.

63


October 10, 2017


Agendum

Request to Consider Personnel Items –DNB (Local) Proposed




Attachments DNB (Local) Proposed



The District shall appraise principals using a local appraisal

process develop in accordance with law and administrative regulations.

Campus administrators other than principals shall be appraised

according to a local appraisal process determined by administrator’s position and job responsibilities and developed

in accordance with law and administrative regulations.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for DNB (Local) Policy Revisions

– as requested.

66


October 10, 2017


Agendum

Request to Consider Personnel Items –EB (Local) Proposed




Attachments EB (Local) Proposed



In accordance with the District’s innovation plan, the District is

exempt from the state law that generally prohibits instruction for students from beginning before the fourth Monday in

August. The District shall annually publish the date on which

instruction for students shall begin.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for EB (Local) Policy Revisions –

as requested.

68


October 10, 2017


Agendum

Request to Consider Personnel Items –EC (Local) Proposed




Attachments EC (Local) Proposed



The District is exempt from state laws requiring an instructional

day to consist of seven hours or 420 minutes.

The Board-adopted school calendar shall provide 75,600

instructional minutes in accordance with state law.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for EC (Local) Policy Revisions –

as requested.

70


October 10, 2017


Agendum

Request to Consider Personnel Items – FEC (Local) Proposed




Attachments FEC (Local) Proposed



The District reserves the right to implement the exemption from

state law regarding minimum attendance for credit or a final grade for a student in kindergarten through grade 12, in

accordance with the District’s local innovation plan, at which

time the Superintendent shall recommend appropriate

amendments to policy and administrative regulations.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for FEC (Local) Policy Revisions

– as requested.

72


October 10, 2017


Agendum

Request to Consider Personnel Items – Requested Personnel




Attachments Memo related to personnel

Rationale Requested personnel actions


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

76

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