ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES ...

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

October 8, 2019

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Presentations

A. Keep Texas Beautiful Youth / Educator Award 7

B. Templeton Demographics / Enrollment Projection Forecast 8

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 9

B. Request to Consider Approval of Donation 14

C. Request to Consider Approval for Award of Contractor Consultant Proposals 15

D. Request to Consider Approval of #1910 CATERING-CAT Request for Proposal 19

E. Request to Consider Approval of #1910 IMPREM-CAT Request for Proposal 24

F. Request to Consider Approval of Interlocal Agreement with TASB for Risk Management Fund,

Vendor and Expenditure

37

G. Request to Consider Approval of Interlocal Agreement with National Cooperative Purchasing

Alliance

45

H. Request to Consider Approval of JJAEP Memorandum of Understanding 2019-2020 49

9. Request to Consider Approval of Nominating a Candidate for a Position on the Board of

Directors for the Brazoria County Appraisal District - Business Action Item

66

10. Request to Review and Consider Approval, Purpose and Principles for the School Boundary

Advisory Committee for Alvin ISD Attendance Zones - Operations Action Item

68

11. Request to Consider Approval of FFAC (LOCAL) Policy Revisions - Operations Action Item 71

12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 74

13. Superintendent's Report

14. Future Agenda Items

15. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

October 8, 2019

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Renae Rives, Communications

Attachments None

Rationale The greeters for the evening are members of the Wilder

Elementary News Crew. The Wilder News Crew consists of 5th grade students from Wilder Elementary that meet weekly and

work on a monthly feature story to appear on the Wilder

website. Mrs. Gwinn, Wilder Librarian, wanted the students to have a voice for the Wilder community, while also keeping

writing as one of the focus points last year.

Teresa Joseph

Janelle D'Souza

Reinier Antonio

Varun Bala Sneha Kunwor

Jetro Gonzales

Arnav Ahuja Alejandra Andrade

Allison Salcedo

Jazmyne Burgess

Budget Implications

None

Recommendation or

Proposed Motion

None

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Alvin Independent School District October 8, 2019


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Carol Nelson, Superintendent Renae Rives, Communications

Attachments None

Rationale

Student Commendations

Fairview Jr. High Band

The Fairview Jr. High band was named a National Winner in the 2019 Mark of Excellence/National Wind Band Honors

project. They are winners in both Class A and in the New Music

Division. The Mark of Excellence is a national music competition that recognizes music programs and their

ensembles for high standards in performance. The Foundation

for Music Education sponsors this project. Ensembles are judged by nationally respected adjudicators, with the top

quarter being named as National Winners and the second

quarter being named as Commended Winners. The project

received 320 entries in all classifications this year, and has had entries from 38 states. Our band's performance was said to

represent the very highest level of music teaching, learning, and

performing. Seanna Helton

Abby Ptak

Lucas Neace Alexis Sanchez

Band Directors: Jeremy Kitchens, Rebecca Capritto

National Merit Scholarships: After taking the PSAT exam in the fall of 2018, one Alvin ISD

student has been named a National Merit Semifinalists and is

moving on in the scholarship competition. 13 students have been named National Merit Commended Students and two have

received National Hispanic Recognition.

National Merit Semifinalist: Rowan Ostrowicki – Shadow Creek HS

National Merit Commended: Khari-Alexis Bing - Manvel High School

4

Alexander Cessna – Shadow Creek HS

Divyaa Cherian – Shadow Creek HS Sajan Dayal – Shadow Creek HS

Ami Dongchau – Shadow Creek HS

Terreance Ellis – Shadow Creek HS

Melinda He – Shadow Creek HS Jenn Landicho – Shadow Creek HS

Carson Parker – Shadow Creek HS

Christopher Pham – Shadow Creek HS Elizabeth Ren – Shadow Creek HS

Nikita Singh – Shadow Creek HS

Preksha Vaghela – Shadow Creek HS

National Hispanic Recognition:

Kevin Gonzalez Leal - Manvel High School

Jaden Massey - Manvel High School Isabel Cordova – Shadow Creek High School

Staff Commendations Esther McCool – Passmore Elementary

Esther McCool is a compassionate, humble custodian who goes above and beyond for others. Not only does she keep Passmore

sparkling clean, but she also cares for our staff and students.

She truly exemplifies the "Capturing Kids Hearts" philosophy.

There are so many examples showing what a kind person Esther is. Most recently and most known is when she stopped

to help one of our ASD students when she was having a rough

day in the cafeteria. Esther went up on stage and got on the floor and comforted Kenlee when she needed a little extra care.

This is not unusual for Esther. She does things like this all the

time. She is always jumping in to help in so many more ways

than only cleaning and keeping our school beautiful. She really goes out of her way to let our students know they are cared

about!

Carla Newsom

Congrats to Coach Carla Newsom to being named a recipient of

Under Armour Women of Will Hall of Fame! Coach Newsom was one of four inductees out of the entire Nation! This award is

given to Athletic Director/Coaches that have made a huge

impact in female sports during their career!

Alvin ISD Maintenance/Building Programs

At the US Green Building Council Texas Energy Summit, Alvin ISD was recognized and received the award for

Outstanding Sustainable K-12 School District in the State of

Texas.

5

In Alvin ISD, since 2010, annual District electricity cost has been reduced from $1.42 per sq. ft. down to $.82 per sq. ft.

This equates to a savings for Alvin ISD of approximately $2.4

million annually. Positive impact includes savings from

greenhouse gas emissions equivalent to 4,171 car emissions (2.2 million gallons of gas), or the equivalent power to operate

2,107 homes annually.

Additionally, since 2010, Alvin ISD has received from the

energy companies; performance incentive rebates totaling

$485,082 for District energy saving efforts. Ethan Ravey, Energy Manager

Matt DeVeau, Director of Maintenance

Bill Van Wagner, Director of Building Programs

District Goal(s) None

Budget Implications

None

Recommendation or

Proposed Motion

That a commendation be presented to the students listed

above.

6



Agendum

Keep Texas Beautiful Youth / Educator Award

Category Presentation

Resource Personnel Carol Nelson, Superintendent

Renae Rives, Communications

Attachments None

Rationale

Alvin ISD won the Keep Texas Beautiful Youth/Educator Award for Educational Institution for "The Day." Alvin ISD was

honored during the KTB Conference in June.

Alice Sloan and Nelva Urick will be presenting the district with

their award.

District Goal(s) None

Budget Implications

None

Recommendation or Proposed Motion

None

7


October 8, 2019


Agendum

Presentation by Templeton Demographics related to changing District Residential Forecast and future enrollment growth

projections.

Category Business

Resource Personnel Patrick Miller, Chief of Operations

Attachments

Rationale

Bob Templeton, President of Templeton Demographic will be presenting Alvin ISD enrollment projection forecast. The

presentation provides planning data and awareness of future

student enrollment compared to available campus student capacity.

District Goal(s) Fiscal Responsibility and District Vision

Budget Implications

To be Determined

Recommendation or

Proposed Motion

None

8

On September 10, 2019 at 7:00

PM the Alvin Independent School

District Board of Trustees met for a

Regular Meeting at the Central

Administration Building, AISD,

Alvin, Texas, with the following

members present:

Earl Humbird, Nicole Tonini, Cheryl Harris, Vivian Scheibel, Tiffany Wennerstrom, Regan Metoyer and Julie Pickren. Carol Nelson, Superintendent of Schools

and other administrative staff were

also present.

ITEM #1 - CALL TO ORDER

President Humbird called the

meeting to order and stated that a

quorum of Board members was

present, notice was duly posted,

and the meeting was called to order

in accordance with the Texas Open

Meetings Act, Texas Government

Code Section 551.001.

VISITORS

A complete list of registered guests

is available in the office of the

Superintendent.

ITEM #2 – PUBLIC HEARING TO DISCUSS THE PROPOSED 2019-2020 ALVN ISD TAX RATE

Alvin ISD held a Budget and

Proposed Tax Rate Public Hearing

on June 26, 2019. At that time, the

full impact of the recently passed

school finance legislation, House

Bill 3, was yet to be determined.

As greater insight was gained

regarding the impact of House Bill

3, and in the interest of

transparency, Alvin ISD published

another notice in the newspaper, as

well as on the Alvin ISD website, for

the purpose of holding an additional

public hearing.

At the time of the original public

hearing, a proposed total Alvin ISD

tax rate of $1.45 was shared with

the community. This hearing

conducted by Dr. Daniel Combs,

CFO, presented the adoption of the

proposed 2019-2020 Alvin ISD tax

rate of $1.3977, which is $0.0523

less than the total 2018-2019 Alvin

ISD tax rate of $1.45.

The 2019 - 2020 Alvin ISD Budget

was adopted by the Board at the

public meeting held on June 26,

2019.

No public comment was given on

the proposed tax rate.

ITEM #3 - INVOCATION & PLEDGE OF ALLEGIANCE

Trustee Metoyer Peterson gave the

invocation and led the Pledge of

Allegiance.

ITEM #4 - GREETERS

The Greeters for the evening were

students from Sanchez Elementary.

ITEM #5 – COMMENDATIONS

STUDENT COMMENDATIONS Duke Tip

The Duke Tip 7thGrade Talent

Search identifies academically

talented seventh graders based on

the ACT / SAT college entrance

exams. The following students

scored in the top 4% of all testers

and were invited to attend a special

ceremony at Duke University over

the summer:

Michelle Chen – Nolan Ryan JH

Kalyn Luong – Rodeo Palms JH

Isabella Moralde – McNair JH

Casey Cochran a Red Duke 4th

Grader scored in the top 10% on the

PSAT as compared to other 4th

graders who took the test. He was

recognized as a Duke TIP 2019

PSAT honoree.

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9

Public Hearing & Regular Board Meeting September 10, 2019

Education in Action 2019 Lone Start Leadership Academy Camps

Brenna Cole – Alvin Elem.

Kylee Keslar – Alvin Elem.

Trace Martinez – Alvin Elem.

Kylie Stavinoha – Jeter Elem.

Leland White – EC Mason

Kyle Morris – Fairview JH

Mia Navarro – Fairview JH

Harshini Dineshkumar – McNair JH

Shaivi Durga-Peddada – McNair JH

Paris Gabriel – McNair JH

Daniel Frias – Passmore Elem.

Kaelynn Muniz – Passmore Elemn.

Christian Miller – Nolan Ryan JH

Ignacia Gomez – Rodeo Palms JH

Makenzie Tryon – Rodeo Palms JH

TMEA Honor Band

SCHS Wind Ensemble – 9th Place

Jr. High Honor Band

Nolan Ryan JH – 6th Place

STAFF COMMENDATIONS

Red Apple Award – Presented by

Great Day Houston & Ashley Home

Store

Janette Milmoe – Fairview JH

ITEM #6 – PRESENTATION

The Special Education Department

gave an update on the status of the

Special Education Program in Alvin

ISD.

ITEM #7 – OPEN FORUM

There were no Open Forum requests

submitted.

ITEM #8 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-I

Trustee Wennerstrom made a

motion to approve Consent Agenda

Items A-I. Trustee Scheibel

seconded the motion. Motion

carried (7-0).

ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The minutes of the following

meeting were submitted for

approval:

August 13, 2019

August 15, 2019

September 4, 2019

ITEM B – REQUEST TO CONSIDER APPROVAL OF DONATIONS

EC Mason PTO

$6,443,46

To be used for playground canopies

Brothers Elementary PTO

$14,958.20

To be used for Dell Charging Carts

& Dell Lap Top Computers

Mark Twain Elementary PTO

$6,500

To be used for shade structure

ITEM C – REQUEST TO CONSIDER APPROVAL OF FEDERAL PROGRAMS CONTRACT SERVICES AND CONTRACTOR CONSULTANT PROPOSALS

Six proposals were received for

Federal Programs Contract Service

with a one school year non-

exclusive term contract.

Fifteen proposals were received for

service commodity codes as

classified under the Contractor

Consultant Proposals for a one year

non-exclusive award with the option

to renew for an additional two years.

ITEM D – REQUEST TO CONSIDER APPROVAL OF PROFESSIONAL SERVICES

Under the State Purchasing law, in

reference to Professional Services,

Architects, CPA’s, Engineers and

Fiscal Agents, may opt to follow

Texas Government code 2254.003

for the award of a contract. Upon

review of the received Professional

Service Contracts, 1 vendor met the

CH (Local) provision whereby any

single line item over $75,000 must

have board approval, regardless of

whether the goods or services are

competitively bid.

ITEM E – REQUEST TO CONSIDER APPROVAL OF CONTRACTED POLICE PERSONNEL RFP

Fifteen proposals were received for

Contracted Police Personnel in order

to implement safe and secure

guidelines as requested. The

service commodity code

POLICESERV was created under the

10


Contracted Police Personnel for a

one year non-exclusive award with

the option to renew for an additional

two years.

ITEM F – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF WATER SERVICE EASEMENT TO THE BRAZORIA COUNTY MUD #55 AT THE NEW JUNIOR HIGH #8 IN MANVEL

The Brazoria County Municipal

Utility District #55 will be providing

water service for the new Junior

High School #8 site in Manvel. To

obtain water service, Alvin ISD must

dedicate easements for the

placement of the water meter.

ITEM G – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF ELECTRICAL SERVICE EASEMENT TO CENTER POINT ENERGY FOR THE NEW JUNIOR HIGH #8

Center Point Energy will be

providing electrical service for the

new Junior High School #8 in

Manvel. To obtain electrical service,

Alvin ISD must dedicate easements

for the placement of

underground/overhead service and

a pad mounted transformer.

ITEM H – REQUEST TO CONSIDER APPROVAL OF TRAVEL ASSISTANCE & CHARTER BUS SERVICE REQUEST FOR PROPOSAL

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for award based on an approved

competitive bidding method. The

RFP for Travel Assistance, Charter

Bus Services & Travel Agents,

#1909 BUS Request for Proposal

meets these requirements and is a

non-exclusive proposal. Eight

qualified proposals were received.

This proposal was requested for

award under a one year contract

with a two year renewal extension

as long as both parties agree to the

terms of contract for use on an as

needed basis and funds are

available for these commodities.

Renewal of this contract is not

anticipated until September 2022.

ITEM I - REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 113

The first reading of TASB Update

113 was approved at the August 13,

2019 Board Meeting. Final approval

was requested.

ITEM #9 – REQUEST TO CONSIDER APPROVAL OF REVISIONS TO POLICY FDB (LOCAL)

Revisions were made to address

campus assignments for students at

campuses that are over capacity.

Trustee Metoyer made a motion to

approve the revisions to Policy FDB

(LOCAL) as presented. Trustee

Tonini seconded the motion. Motion

carried unanimously (7-0).

ITEM #10 – REQUEST TO CONSIDER APPROVAL OF THE 2019 ALVIN ISD TAX RATE

A resolution was presented to the

Board of Trustees regarding the

proposed tax rate as follows:

Maintenance & Operations $1.0683 Interest & Sinking $ 0.3294 TOTAL RATE: $1.3977

The recommended total tax rate of

$1.3977 is for both Maintenance &

Operations as well as Interest &

Sinking and is a reduction of $0.523

from the 2018-2019 Alvin ISD total

tax rate of $1.45. (See attached

resolution)

Trustee Pickren made a motion to

approve the total Alvin ISD property

tax rate of $1.3977, which is

$0.0523 cents lower than the prior

year’s adopted rate of $1.45. The

property tax rate will be increased

by the adoption of a tax rate of

$1.397700, which is effectively a

5.62 percent increase in the tax

rate. Trustee Harris seconded the

motion. Motion carried

unanimously (7-0).

11


ITEM #11 – REQUEST TO CONSIDER APPROVAL OF REQUIRED ADVANCED FUNDING AGREEMENT WITH TXDOT FOR INTALLATION OF THE TRAFFIC SIGNAL ON FM 1462 AND CR 185 FOR NELSON ELEMENTARY

Construction of turn lanes at traffic

signal on FM 1462 and CR 185 to

support traffic safety necessary to

support AISD’s new Nelson

Elementary School as defined by the

engineers Traffic Impact Analysis.

Trustee Scheibel made a motion to

approve the required Advanced

Funding Agreement with TxDot for

Installation of Traffic signal on FM

1462 and CR 185 for Nelson

Elementary and authorize the

Superintendent or her designee to

execute the final agreement.

Trustee Wennerstrom seconded the


unanimously (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF LISTING TAX RESALE PROPERTY CONSISTING OF +/-4.1 ACRE TRACE LOCATED ON EAST HIGHWAY 6

Approval was requested for approval

to declare the excess +/-4.1 acre

property on East Highway 6 as

surplus and authorize disposal of

the property.

A professional services agreement

will be used to select a licensed real

estate agent to coordinate sale.

Trustee Harris made a motion to

approve the listing of +/-4.1 acres of

real property located on East

Highway 6 in Alvin and authorize

the Superintendent or her designee

to procure a Professional Service

Contract with a real estate broker

and negotiate the sale and

conveyance of the property. Trustee

Pickren seconded the motion.

Motion carried unanimously (7-0).

ITEM #13 – REQUEST TO CONSIDER APPROVAL OF CLASS SIZE WAIVER

A waiver was needed for class size

due to the anticipation of exceeding

the 22:1 ratio on one or more

classrooms at the elementary

schools, due to rapid growth in the

District.

Trustee Wennerstrom made a

motion to approve the class size

waiver. Trustee Tonini seconded

the motion. Motion carried

unanimously (7-0).

ITEM #14 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS

As presented

Trustee Tonini made a motion to

approve all employments as

presented. Trustee Pickren

seconded the motion. Motion

carried unanimously (7-0)

ITEM #15 – SUPERINTENDENT’S REPORT

Superintendent Nelson highlighted

recent and upcoming district

activities.

ITEM #16 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #17 – ADJOURNMENT

Trustee Humbird made a motion to

adjourn. Trustee Scheibel seconded

the motion.

Meeting was adjourned at 7:59 p.m.

Attest:

________________________________

Earl Humbird, President

________________________________

Tiffany Wennerstrom, Secretary

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On October 2, 2019 the Alvin

Independent School District Board

of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the

following members present:

Earl Humbird, Nicole Tonini, Cheryl Harris, Tiffany Wennerstrom and Julie Pickren. Vivian Scheibel and Regan Metoyer Peterson were unable to attend the meeting. Superintendent Nelson and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER

President Humbird called the

meeting to order stating that a

quorum of Board members were

present, notice was duly posted,

and the meeting was called to order

in accordance with the Texas Open

Meetings Act, Texas Government

Code Section 551.001.

ITEM #2 – DISCUSS

INFORMATIONAL ITEMS

RELATED TO UPCOMING (October

8, 2019) BOARD AGENDA

The October 8, 2019 Board agenda

was reviewed and discussed.

ITEM #3 – ADJOURNMENT

President Humbird made a motion

to adjourn the meeting. Trustee

Wennerstrom gave a second to the


unanimously (5-0).

Meeting was adjourned at 12:26

p.m.

Attest:

________________________________

Earl Humbird, President

________________________________

Tiffany Wennerstrom, Secretary

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Agendum

Request to Consider Approval of Donation

Category Business/Action

Resource Personnel

Dr. Daniel Combs, Chief Financial Officer

Attachments

Rationale

Mary Marek Elementary received a donation from Marek PTO. The

amount of the donation is $10,070.00 to be used for 24 Dell laptop

computers and 2 Belkin charging stations.

District Goal(s) Fiscal Responsibility

Budget

Implications

Increase to available activity funds

Recommendation

or Proposed

Motion

That Board approve the donation of $10,070.00 from Marek

PTO.

14



Agendum

Request to Consider Approval for Award of Contractor Consultant Proposals

Category Business

Resource Personnel Patrick Miller, Chief of Operations

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Sixteen (16) proposals were received for service commodity

codes as classified under the Contractor Consultant Proposals (1910CS RFP) for a one year non-exclusive award

with the option to renew for an additional two years.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves the Federal Programs Contracts and

Contracted Services as presented.

15

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

September 16, 2019

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: October 2019 Contract Submissions

● Contractor Consultant Proposal (CCP)– #1910CS RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are September’s submissions for award by the board at the October board meeting.

All proposals and agreements were extended meeting the specified commodity code qualifications identified per

contracts. The proposals and agreements were made available on the Alvin ISD Website as well as staff were informed

of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors may

be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP)– #1910CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is awarded

by the board, with the option to renew for an additional two (2) years should all parties be in agreement for a NON-

EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and commodity

codes included in the CCP are listed below:

COMMODITY

CODE

SUB-CATEGORY DESCRIPTION

FAEQUPSRV Fine Arts – Misc Fine Arts General Supplies/Equipment Repair Services

FACOSTUMES Costumes and Accessories to include Alterations

NEWSWRITE Newspapers Publications Advertising, Provide Athletic Reviews; Media Release

STAFCONVO General Staff Development - Convocations

CONSULTADMIN Consulting Service - Administrative, Board Training, Facilitate Community

Advisory Council, Bond Planning

CONSULTOTHR Consulting Services – Not Otherwise Classified

16



CONSULCHEER Consulting and Training for Student Cheer and Team Building

CONSULTINSR Insurance Consulting

CONSULTRAFF Traffic Consulting - Design Service

TECSERVICES Data Processing, Computer Programming and Software Services

TECTRNSERV Computer Educational Training Services

SERVASSEMBL Assemblies – Student Programs; Theatre Groups; Authors Visits; Motivational

Speaking; Student Training with Multi Groups in one setting

STAFMOTIVAT Staff Development – Motivational Team Building / Leadership

STAFTRAININST Staff Development - Instructional Based Training/ ChildCare Training/

INSTTRAIN Instructional Training for Testing /PSAT/SAT/ACT

INSTTRNSGGP Classroom Instructional Training within a Single group, Video Conference,

Kickstart, Communities in Schools

MNTGENEREP Generator Maintenance Repairs and Services

SERVCALIBRATE Equipment Maintenance & repair to include Calibration

FINAUDIT Accounting Services - Auditing, A/P Auditing

SPEDVACCIN Vaccination Program Services

SERVRECMGMT Records Management to Include Shredding

BLDGINSPCER Inspection & Certification Services as per TDLR and TAS standards; Conduct On

Site Inspections

FAMUSPROD Music Production Services Video Streaming/Taping; Writing of Music; Percussion

Tech

FAACCOMPAMI Accompanist Services

FATHEATSRV Theatrical Services - Video Taping, Audio Technicians and Recording - Video Tape

Meetings, Provide Streaming and Archives

SERVTRANSLA Translation Services

PHOTOGROUP Photography Services

SERVDISCJOC Disc Jockeys/Emcees - Music, uplighting, monogram, lasers, video, DJ services,

party/prom set-up, Presentations/Entertainment/Educational

FACLINICIAN Professional Services - Not Otherwise Classified including Clinicians, Private Music

Lessons, Clinic Choir; Consult with Directors

FAPIANOTUN Piano Tuning

WASTBIOHAZ Science Waste Disposal; Bio-Hazard Service; Purification Services; Stericycle

SERVMISC Misc Services Not Otherwise Classified

FACHOREOGR Choreography Band/Drill/Color Guard, Music Marching Band Visual Design

UILJUDGES UIL Judges

SERVJUDGES Professional Service Judges – Auditions, Art Shows, Cheerleading, Sight Reading,

Science Projects

Under the CCP process, we are requesting award for Sixteen (16) qualified responding vendors for services outlined

under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE SUB-CATEGORY

DESCRIPTION

The Adam Saenz Group P.C. Motivational

Training

STAFMOTIVAT Professional

Development in Social/

Emotional Learning

Teri Brockway Fine Arts FACLINICIAN Clinician

Michael Browning Productions Fine Arts FAMUSPROD Audio Recording

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CW Lighting Lighting Services SERVMISC Lighting Services

Hugo Doege Fine Arts FACHOREOGR Clinician

Janine Dworin Fine Arts FACLINICIAN Voice Teacher

Denise R Eaton Fine Arts FACLINICIAN Choral Clinician

Wanda Herfarth Instructional

Training

INSTTRNSGGP CNA Program Training

Kevin Christopher Michel Fine Arts FACHOREOGR Choreographer

Moak, Casey & Associates Consulting CONSULTOTHR Consulting for Academic

Review

Melissa Smith Fine Arts FACLINICIAN Choral Clinician

Solix Inc Consulting CONSULTOTHR

Taylord Entertainment Disc Jockey SERVDISCJOC Music, Lighting, DJ

Services, Photo Booth

Lonnie Tanner Fine Arts FAACCOMPANI Accompanist

Todd Piano Works Fine Arts FAPIANOTUN Piano Tuning

Sarah Yarbrough Fine Arts FACLINICIAN Clinician

IN SUMMARY:

Contractor Consultant Proposals – #1910CS RFP – we have received Sixteen (16) qualified responses.

Contract Expiration Date: October 31, 2022

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for the

October, 2019 contract submissions.

18


October 8, 2019


Agendum

Request to Consider Approval of #1910 CATERING–CAT Request for Proposal

Category Business

Resource Personnel Patrick Miller, Director of Building Programs & Student

Environment

Attachments Memo and Backup from Mickie Dietrich

Rationale Pursuant to Texas Education Code 44.031, contracts for the

purchase of goods and services valued at $50,000 or more will be presented for award based on an approved

competitive proposal method. The RFP #1910 Catering,

Restaurants and Building Rental Proposal (RFP) meets these requirements. This non-exclusive proposal is requested for a

one (1) year contract with a two (2) year renewal extension.


Budget Implications

None


That Board approves RFP #1910 CATERING–CAT as presented.

19




Mickie Dietrich


September 26, 2019

TO: PATRICK MILLER

FROM: MICKIE DIETRICH, AVA BEDDINGFIELD

SUBJ: Request for Award of Proposal #1910 CATERING, RESTAURANTS and BUILDING

RENTAL - CAT

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH

Legal and Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding

method that provides the best value for the district when making purchases valued at $50,000 or more in

the aggregate for a 12-month period. To satisfy this State Law, Alvin ISD extended this proposal.

Bid proposal #1910 CATERING, RESTAURANTS and BUILDING RENTAL - CAT Proposal (RFP)

was extended through a newspaper legal advertisement and on the District Purchasing website. This

proposal was extended based on prior year’s usage, staff and vendor requests. Over 35 vendors were

extended packets in person, by mail, fax and email with 12 qualified responses.

This bid proposal was extended as a non-exclusive award, meaning one by which multiple vendors may

be designated as suppliers for items covered under the terms of the contract for the duration of said

contract. This bid proposal was designed to provide approved vendor catalog resources for

campus/department personnel. Formal price quotes will be obtained utilizing this vendor list and other

CATERING, RESTAURANT, BUILDING RENTAL qualified vendors before a purchase order may be

processed. The lowest price meeting the needs of the campus/department will be awarded the order. The

following categories were included on 1910 CATERING–CAT Proposal: CATERING/RESTAURANT,

STOREFRONT (RESTCATER), BUILDING RENTAL (RENTVENUE).

Propose award to all 12 vendors meeting specifications outlined in Proposal #1910 CATERING,

RESTAURANTS and BUILDING RENTAL - CAT Proposal (RFP). Attached is the list of vendors that

participated in the bidding process and are proposed for award. This listing will be placed on the website

as approved vendors for purchases upon Board approval. This proposal requested a one-year term

contract award with a two-year renewal extension; therefore, this proposal will not expire until October,

2022.

20

1910CATER

Alvin Chick-fil-A, Sonoak Restaurant Categories Bid % DiscountCraig Newman Catering: Restaurants & Catering for Meetings & Events (RESTCATER) [email protected]

The Caboose Categories Bid % DiscountDouglas Mc Reaken Catering: Restaurants & Catering for Meetings & Events (RESTCATER) 0-15281-824-4070832-533-3344shorsfal@the caboosebbq.com

Casa Ole #41 Categories Bid % DiscountDavid Bogan Catering: Restaurants & Catering for Meetings & Events (RESTCATER) 0281-331-5291281-331-5384 [email protected]

Domino's Pizza / MAC Pizza Mgmt., Inc. Categories Bid % DiscountBecky Herd Catering: Restaurants & Catering for Meetings & Events (RESTCATER) [email protected]

Kelley's Country Cookin' Categories Bid % DiscountDebra McGinley Catering: Restaurants & Catering for Meetings & Events (RESTCATER) Varies281-585-5777281-585-5953 [email protected]

Page 1 of 3

21

Kroger Texas LP Categories Bid % DiscountBarb Klug Catering: Restaurants & Catering for Meetings & Events (RESTCATER) 0620-728-8730 [email protected]

La Escondida Mexican Grill Categories Bid % DiscountCybil Streeter Catering: Restaurants & Catering for Meetings & Events (RESTCATER) 0832-569-5785713-583-2599 [email protected]

Longhorn Steakhouse Categories Bid % DiscountWarren Wiley Catering: Restaurants & Catering for Meetings & Events (RESTCATER) 10713-340-0104713-340-0814 [email protected]

Nothing Bundt Cakes Categories Bid % DiscountGail Roth Catering: Restaurants & Catering for Meetings & Events (RESTCATER) [email protected]

Papa John's Pizza / Mans Food Group Categories Bid % DiscountSameer Merchant Catering: Restaurants & Catering for Meetings & Events (RESCATER) [email protected]

Page 2 of 3

22

Pena's Donut Heaven, LLC Categories Bid % DiscountDebbie M. Pena Catering: Restaurants & Catering for Meetings & Events (RESCATER) 10713-340-3231 [email protected]

Rollies Frozen Custard Categories Bid % DiscountBrenda Wilson Catering: Restaurants & Catering for Meetings & Events (RESCATER) [email protected]

Texas Taco Cabana, L.P. Categories Bid % DiscountKim Keen Catering: Restaurants & Catering for Meetings & Events (RESCATER) 10210-804-0990 [email protected]

Page 3 of 3

23


October 8, 2019


Agendum

Request to Consider Approval of #1910 IMPREM–CAT Request for Proposal

Category Business


Environment

Attachments Memo and Backup from Mickie Dietrich

Rationale Pursuant to Texas Education Code 44.031, contracts for the

purchase of goods and services valued at $50,000 or more will be presented for award based on an approved

competitive proposal method. The RFP #1910 IMPREM–CAT

Imprinted, Printed & Embroidered Items Including Apparel, Customized Imprinted Items, and Engraved & Award Items

Proposal (RFP) meets these requirements. This non-

exclusive proposal is requested for a one (1) year contract

with a two (2) year renewal extension.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves RFP #1910 IMPREM–CAT as presented.

24




Mickie Dietrich


September 23, 2019

TO: PAT MILLER

FROM: MICKIE DIETRICH, AVA BEDDINGFIELD

SUBJ: Request for Award of Proposal #1910 IMPREM-CAT

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH

Legal and Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding

method that provides the best value for the district when making purchases valued at $50,000 or more in

the aggregate for a 12-month period. To satisfy this State Law, Alvin ISD extended this proposal.

Bid proposal #1910 IMPREM–CAT Imprinted, Printed & Embroidered Items Including Apparel,

Customized Imprinted Items, and Engraved & Award Items Proposal (RFP) was extended through a

newspaper legal advertisement and on the District Purchasing website. This proposal was extended based

on prior year’s usage, staff and vendor requests. Over 42 vendors were extended packets by mail, fax and

email with 34 qualified responses.

This bid proposal was extended as a non-exclusive award, meaning one by which multiple vendors may

be designated as suppliers for items covered under the terms of the contract for the duration of said

contract. This bid proposal was designed to provide approved vendor catalog resources for

campus/department personnel. Formal price quotes will be obtained utilizing this vendor list and other

IMPREM-CAT qualified vendors before a purchase order may be processed. The lowest price meeting

the needs of the campus/department will be awarded the order. The following categories were included on

1910 IMPREM–CAT Proposal: Apparel for Students (APPAREL STUDENT), Apparel (Rental) for Staff

(APPAREL RENT), Apparel (Work) for Staff (APPAREL STAFF), Customized & Decorative Banners, Flags and

Signs (FLAGSFLAGS), Custom Screen Printing for Staff (IMPR STAFCUSTSCR), Custom Screen Printing for

Students (IMPR STUCUSTSCR), Imprinted Novelties (IMPREMNOVELTIES), Specialty Shirts

(IMPREMSHIRTS), Embroidered Items for Staff (IMP STAF EMBR), Embroidered Items for Students (IMP

STUD EMBR), Specialty & Promotional Items for Staff (IMPR STAFSPECPROM), Specialty & Promotional Items

for Students (IMPR STUDSPECPROM), Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM),

Engraved, Embossed Awards for Staff (AWA STF ENG EMB), Engraved, Embossed Awards for Students (AWA

STU ENG EMB), Student & Staff Awards (AWARDSVC), Trophies, Plaques, Awards for Staff (AWA STAF

TROPH), Trophies, Plaques, Awards for Students (AWA STUD TROPH), Awards Not Otherwise Classified

(AWARDOTHER), Name Badges & Desk Plates (IMPREMBADGE), Student Incentives (STUDENTINCENT),

Staff Incentives (STAFFINCEN)

25



Propose award to all 48 vendors meeting specifications outlined in Proposal 1610 IMPREM–CAT

Imprinted, Printed & Embroidered Items Including Apparel, Customized Imprinted Items and Engraved

& Award Items Proposal (RFP). Attached is the list of vendors that participated in the bidding process

and are proposed for award. This listing will be placed on the website as approved vendors for purchases

upon Board approval. This proposal requested a one-year term contract award with a two-year renewal

extension; therefore, this proposal will not expire until October, 2022.

26

1910 IMPREM(IMPRINTED, PRINTED & EMBROIDERED ITEMS, ENGRAVING & AWARDS)

Alvin Apparel Categories Bid % Discount

Corey Wanat Apparel for Students (APPAREL STUDENT) 1-15

281-968-7209 Apparel (Work) for Staff (APPAREL STAFF) 10

Apparel (Rental) for Staff (APPAREL RENT) 10

[email protected] Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 10

Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 10

Custom Screen Printing for Students (IMPR STUCUSTSCR) 10

Imprinted Novelties (IMPREMNOVELTIES) 10

Specialty Shirts (IMPREMSHIRTS)_ 10

Embroidered Items for Staff (IMP STAF EMBR) 10

Embroidered Items for Students (IMP STUD EMBR) 10

Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 10

Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 10

Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 10

Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 10

Engraved, Embossed Awards for Student (AWA STU ENG EMB) 10

Student & Staff Awards (AWARDSVC) 10

Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 10

Trophies, Plaques, Awards for Students (AWA STUD TROPH) 10

Name Badges & Desk Plates (IMPREMBADGE) 10

Awards Not Otherwise Classified (AWARDOTHER) 10

Student Incentives (STUDENTINCENT) 10

Staff Incentives (STAFFINCEN) 10

Amsterdam Printing & Litho Inc Categories Bid % Discount

Customer Service Apparel for Students (APPAREL STUDENT) 20

800-833-6231 Apparel (Rental) for Staff (APPAREL RENT) 20

518-843-7518 Fax Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 20

[email protected] Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 20


















Betsy Ross Flag Girls Inc Categories Bid % Discount

Dvid Powe Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 30

800-238-7976

214-324-2243 Fax

[email protected]

Page 1 of 10

27

mailto:[email protected]



Bayou City Shirts Inc Categories Bid % Discount

Cassandra Barrios Apparel for Students (APPAREL STUDENT) 50


832-327-3232 Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 55



















David & Stanton Promotions Categories Bid % Discount

Shelby Wilson Apparel for Students (APPAREL STUDENT) 15

214-340-1321 Apparel (rental) for Staff (APPAREL RENT) 15

214-340-1388 Fax Apparel (work) for Staff (APPAREL STAFF) 15


Cusom Screen Printing for Staff (IMPR STAFCUSTSCR) 10

Custom Screen Printing for Students (IMPR STU CUSTSCR) 10




Miscellaneous Specialty & Promotional (IMPR MISCSPECPROM) 10



Downtown T-Shirt Factory Categories Bid % Discount

Lorri Landers Apparel for Students (APPAREL STUDENT) 0


None Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 0

[email protected] Custom Screen Printing for Students (IMPR STUCUSTSCR) 0











Page 2 of 10

28




Dynamic Designs Categories Bid % Discount

Cindy Davis Apparel for Students (APPAREL STUDENT) 0






















Educational Products Inc. Categories Bid % Discount

Marta Savin Apparel for Students (APPAREL STUDENT) 5


469-568-3610 Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 5
















Engraving Etc. Categories Bid % Discount

Joan Young Specialty Shirts (IMPREMSHIRTS)_ 40

281-331-6275 Embroidered Items for Staff (IMP STAF EMBR) 40


[email protected] Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 40










Page 3 of 10

29




Gandy Ink Categories Bid % Discount

Nancy Garcia Apparel for Students (APPAREL STUDENT) 0

800-999-8137 ext. 316 Apparel (rental) for Staff (APPAREL RENT) 0

866-949-6999 Fax Apparel (work) for Staff (APPAREL STAFF) 0

[email protected] Cusom Screen Printing for Staff (IMPR STAFCUSTSCR) 0

Custom Screen Printing for Students (IMPRSTU CUSTSCR) 0



Specialty & Promotional Items for Staff (IMP STAFSPECPROM) 0

Specialty & Promotional Items for Students (IMP STUDSPECPROM) 0

GE Binder Supplies Categories Bid % Discount

Mary Huynh Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 10

713-864-0234 Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 10

713-864-7225 Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 10

[email protected]

Graphics Store, LLC Categories Bid % Discount

Autumn White Apparel for Students (APPAREL STUDENT) 5-20

981-429-7746 Apparel (Work) for Staff (APPAREL STAFF) 5-20

817-429-6626 Fax Apparel (Rental) for Staff (APPAREL RENT) 5-20

[email protected] Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 5-20

Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 5-20

Custom Screen Printing for Students (IMPR STUCUSTSCR) 5-20

Imprinted Novelties (IMPREMNOVELTIES) 5-20

Specialty Shirts (IMPREMSHIRTS)_ 5-20

Embroidered Items for Staff (IMP STAF EMBR) 5-20

Embroidered Items for Students (IMP STUD EMBR) 5-20

Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 5-20

Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 5-20

Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 5-20

Student & Staff Awards (AWARDSVC) 5-20

Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 5-20

Trophies, Plaques, Awards for Students (AWA STUD TROPH) 5-20

Awards Not Otherwise Classified (AWARDOTHER) 5-20

Student Incentives (STUDENTINCENT) 5-20

Staff Incentives (STAFFINCEN) 5-20

Groggy Dog Sportswear & Graphics Categories Bid % Discount

Mary Ann Chambers Apparel for Students (APPAREL STUDENT) 5


940-891-4021 Fax Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 5









Gulf Coast Specialties Categories Bid % DiscountMike Carlton Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 0-5

888-388-0055 Engraved, Embossed Awards for Student (AWA STU ENG EMB) 0-5

979-480-0077 Fax Student & Staff Awards (AWARDSVC) 0-5

[email protected] Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 0-5

Trophies, Plaques, Awards for Students (AWA STUD TROPH) 0-5

Name Badges & Desk Plates (IMPREMBADGE) 0-5

Awards Not Otherwise Classified (AWARDOTHER) 0-5

Page 4 of 10

30





Hodges Badges Company Inc. Categories Bid % Discount

Allison Abgrab Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 0

800-556-2440 Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 0


[email protected] Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 0









House of Ribbons Categories Bid % DiscountFrances Rehfeld Student & Staff Awards (AWARDSVC) 0

512-267-0074 Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 0

512-267-9939 Trophies, Plaques, Awards for Students (AWA STUD TROPH) 0

[email protected] Awards Not Otherwise Classified (AWARDOTHER) 0


Houston Graduation Center Inc.- Herff Jones Categories Bid % DiscountDalas Dale Apparel for Students (APPAREL STUDENT) 0713-864-6464 Apparel (Work) for Staff (APPAREL STAFF) 0713-864-9955 Apparel (Rental) for Staff (APPAREL RENT) [email protected] Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 0

Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 0Custom Screen Printing for Students (IMPR STUCUSTSCR) 0Imprinted Novelties (IMPREMNOVELTIES) 0Specialty Shirts (IMPREMSHIRTS)_ 0Embroidered Items for Staff (IMP STAF EMBR) 0Embroidered Items for Students (IMP STUD EMBR) 0Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 0Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 0Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 0Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 0Engraved, Embossed Awards for Student (AWA STU ENG EMB) 0Student & Staff Awards (AWARDSVC) 0Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 0Trophies, Plaques, Awards for Students (AWA STUD TROPH) 0Name Badges & Desk Plates (IMPREMBADGE) 0Awards Not Otherwise Classified (AWARDOTHER) 0Student Incentives (STUDENTINCENT) 0Staff Incentives (STAFFINCEN) 0

Jones School Supply Co., Inc. Categories Bid % DiscountLisa Anderson Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 0


800-942-5421 Fax Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 0

[email protected] Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 0








Page 5 of 10

31




Jostens Awards Categories Bid % DiscountTara Adams Apparel for Students (APPAREL STUDENT) 5


800-891-4087 Fax Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 10

[email protected] Engraved, Embossed Awards for Student (AWA STU ENG EMB) 10




Koza's Inc Categories Bid % Discount

Janet Cole Apparel for Students (APPAREL STUDENT) 0





















Lee's School Supplies, Inc. Categories Bid % Discount

Kathy Lee McFralane Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 0


972-230-1083 Fax Student Incentives (STUDENTINCENT) 0

[email protected]

Kristitch Categories Bid % Discount

Kristi Lenaburg Apparel for Students (APPAREL STUDENT) 0






















Page 6 of 10

32





Lumberjack Printing Categories Bid % Discount

Derek Snyder Apparel for Students (APPAREL STUDENT) 0


Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) [email protected] Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 0

Custom Screen Printing for Students (IMPR STUCUSTSCR) 0Imprinted Novelties (IMPREMNOVELTIES) 0Specialty Shirts (IMPREMSHIRTS)_ 0Embroidered Items for Staff (IMP STAF EMBR) 0Embroidered Items for Students (IMP STUD EMBR) 0Specialty & Promotional Items for Staff (IMPR STAFSPECPROM) 0Specialty & Promotional Items for Students (IMPR STUDSPECPROM) 0Miscellaneous Specialty & Promotional Items (IMPR MISCSPECPROM) 0Engraved, Embossed Awards for Staff (AWA STF ENG EMB) 0Engraved, Embossed Awards for Student (AWA STU ENG EMB) 0Student & Staff Awards (AWARDSVC) 0Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 0Trophies, Plaques, Awards for Students (AWA STUD TROPH) 0Name Badges & Desk Plates (IMPREMBADGE) 0Awards Not Otherwise Classified (AWARDOTHER) 0Student Incentives (STUDENTINCENT) 0Staff Incentives (STAFFINCEN) 0 0

Make It Personal Categories Bid % Discount

Patty Cox Apparel for Students (APPAREL STUDENT) 0


281-331-9924 Fax Apparel (Rental) for Staff (APPAREL RENT) 0

[email protected] or [email protected] Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 0



















Music in Motion Categories Bid % DiscountCustomer Service Dept Engraved, Embossed Awards for Student (AWA STU ENG EMB) 0


866-943-8906 Fax Awards Not Otherwise Classified (AWARDOTHER) 0

[email protected] Student Incentives (STUDENTINCENT) 0

Page 7 of 10

33




PepWear, LLC Categories Bid % Discount

Michelle Pwens Apparel for Students (APPAREL STUDENT) 0














Positive Promotions, Inc. Categories Bid % Discount

Luke Marchese Apparel for Students (APPAREL STUDENT) 5






















Sign Champ Inc. Categories Bid % Discount

Casey Baillio Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 0

281-297-8087

281-297-8094

[email protected]

SignWay Corporation Categories Bid % Discount

Eleazar Rios Customized & Decorative Banners, Flags and Signs (FLAGSFLAGS) 10

281-990-5478 Custom Screen Printing for Staff (IMPR STAFCUSTSCR) 10

281-331-0154 Fax Custom Screen Printing for Students (IMPR STUCUSTSCR) 10

[email protected] Imprinted Novelties (IMPREMNOVELTIES) 10











10

Page 8 of 10

34




Sunline Products Categories Bid % Discount

Scott Carr Apparel for Students (APPAREL STUDENT) 0






















Super Trophies Categories Bid % Discount

Tammy Lewis Apparel for Students (APPAREL STUDENT) 0






















The Master Teacher Categories Bid % DiscountAngelika Patterson Apparel for Students (APPAREL STUDENT) 0

800-669-9633 ext. 308 Apparel (Work) for Staff (APPAREL STAFF) 0

















Page 9 of 10

35




The Trophy Lady Categories Bid % DiscountLois Weir Student & Staff Awards (AWARDSVC) 15

832-621-6254 Trophies, Plaques, Awards for Staff (AWA STAF TROPH) 15

None Trophies, Plaques, Awards for Students (AWA STUD TROPH) 15

[email protected] Name Badges & Desk Plates (IMPREMBADGE) 15


World Promotions Categories Bid % DiscountLayla Rosenfeld Apparel for Students (APPAREL STUDENT) 15





















Page 10 of 10

36




October 8, 2019


Agendum

Request to Consider Approval of Interlocal Agreement with TASB for Risk Management Fund, Vendor and Expenditure

Category Business


Environment

Attachments


Rationale

We are requesting award pursuit to 44.031 (a) (4) the approval of the interlocal agreement; pursuit to the CH

(Legal) the use of a cooperative vendor; and pursuit of CH (Local) for the expenditure of $92,510.00 to pay for

our TASB Risk Management Services.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve Inter-local Agreement, vendor and

expenditure as presented.

37




Mickie Dietrich


September 24, 2019

To: Pat Miller, Daniel Combs

From: Mickie Dietrich

SUBJ: Inter-local Agreement for participation in Texas Association of School Boards Risk Management

Fund and approval of expenditure of $92,510.00.

Under guidance of the State Purchasing Laws Subsection 44.031 (a) (4), the Board must approve any Interlocal

Agreements or Resolutions for the District’s participation in a Cooperative. We are requesting your approval for

continued participation in the TASB, Texas Association of School Boards Risk Management.

Due to the term length of the existing Interlocal Agreement, with TASB Risk Management which was last taken to

the board in 1990, we are requesting renewal of the Interlocal at this time.

Pursuant of CH (Legal) whereby, we can purchase from a State of Texas Cooperative approved vendor and CH

(Local) whereby, we must advise the board of any expenditures exceeding $75,000 per line item of purchase, we

request approval of the expenditure of $92,510.00 with TASB Risk Management.

We are requesting award pursuit to 44.031 (a) (4) the approval of the interlocal agreement; pursuit to the

CH (Legal) the use of a cooperative vendor; and pursuit of CH (Local) for the expenditure of $92,510.00

to pay for our TASB Risk Management Services.

38


October 8, 2019


Agendum

Request to Consider Approval of Interlocal Agreement with National Cooperative Purchasing Alliance

Category Business


Environment

Attachments


Rationale This Inter-Local Agreement and Resolution between Alvin

ISD and the National Cooperative Purchasing Alliance

managed by the Education Service Center, Region 14. There are no fees to the district to join the cooperative; however,

this cooperative will provide additional purchasing power for

our district under their approved bids for various purchases.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve Inter-local Agreement with National

Cooperative Purchasing Alliance.

45

2200 Stapp Maxwell Drive, Alvin, Texas 77511 Phone: 281-824-0567 Fax: 281-585-4567


Mickie Dietrich Director of Purchasing

September 26, 2019

TO: Patrick Miller

FROM: Mickie Dietrich

SUBJ: Inter-local Agreement for participation in Education Service Center, Region 14 and the NCPA,

National Cooperative Purchasing Alliance

Under guidance of the State Purchasing Laws Subsection 44.031 (a)(4), the Board must approve any Interlocal

Agreements or Resolutions for the District’s participation in a Cooperative. We are requesting your approval for

participation in the NCPA, Purchasing Cooperative managed by the Education Service Center, Region 14, with

other area school districts.

There are no fees to the District to join the cooperative; however, this cooperative will provide additional purchasing

power for our district for various purchases.

To add purchasing power to our District, we are requesting approval and signature of the attached NCPA Purchasing

Cooperative Inter-local Agreement and Resolution. Thank you for your consideration as we strive to provide the

best pricing and value to the district.

46



Agendum

Request to Consider Approval of the JJAEP MOU 2019-2020

Category Business / Action Item

Resource Personnel Rory Gesch, Deputy Superintendent – Operations

Trent Thrasher, Director of Student and Administrative Services

Attachments JJAEP MOU 2019-2020

Rationale

The Texas Education Code requires the development of a "juvenile justice alternative education program" by the

juvenile board of a county with a population of 125,000. In

1995, the Brazoria County Juvenile Board and the eight

school districts throughout Brazoria County entered into an agreement establishing the Brazoria County Juvenile Justice

Alternative Education Program. The Brazoria County

Juvenile Justice Department provides juvenile probation officers, advisors, support staff and the physical facility

necessary to operate the program.

District Goal(s)

Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve JJAEP MOU 2019-20

49



Agendum

Request to Consider Approval of Nominating a Candidate for a Position on the Board of Directors for the Brazoria County Appraisal District

Category Business/Action Item

Resource Personnel

Dr. Daniel Combs, Chief Financial Officer

Attachments None

Rationale

Mr. Tommy King has served as Alvin ISD’s representative since 2015.

Prior to adopting a resolution the name of a nominee must be submitted.

Alvin ISD would like to nominate Mr. Tommy King for this position. Mr.

King has expressed his willingness to serve.


Budget Implications

None

Recommendation

or Proposed

Motion

That Board approve nominating Mr. Tommy King as a candidate to

serve on the Board of Directors for the Brazoria County Appraisal

District.

66

Board of TrusteesAlvin Independent School District

Board of TrusteesAlvin Independent School District

Tommy King

67



Agendum

Request to Review and Consider Approval, Purpose and Principles for the School Boundary Advisory Committee for

Alvin ISD Attendance Zones

Category Operations / Action Item

Resource Personnel Rory Gesch, Deputy Superintendent – Operations

Pat Miller, Chief Operating Officer

Attachments Copy of SBAC Purpose, Procedures, and Principles; Proposed

timeline for process.

Rationale This action will provide guidelines for the process of

determining boundaries for Alvin ISD attendance zones.

District Goal(s) Facilities & Parental/Community Involvement

Budget Implications

None


That the Board approve the Purpose and Principles for the School Boundary Advisory Committee for Alvin ISD

attendance zones so that the SBAC may begin work.

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School Boundary Advisory Committee (SBAC)

Purpose

The purpose of boundary revisions is to optimize school facility usage, and to accommodate

growth patterns throughout the district. The SBAC will develop attendance boundary

recommendations for secondary and elementary schools, to be approved by the Alvin ISD

Board of Trustees.

Procedures for Boundary Change

Committee meetings will be held with the purpose of developing attendance boundary

recommendations. There will be four committee meetings where community delegates,

trustees, district personnel as well as the demographer will be present. The interested

public is invited to attend. Through this process final recommendations will be developed

and presented to the school board for approval. The meeting schedule is as follows:

Monday, October 21, 2019 6:30 -8:00 PM at Manvel Jr. High Cafeteria

Monday, November 4, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Monday, November 18, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Monday, December 9, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria

Community Online Comment: An online comment section will be provided for all Alvin ISD

stakeholders to state their opinions and thoughts on the proposed boundary changes

Tuesday, December 10, 2019 SBAC Presentation and a recommendation to the Alvin ISD Board of

Trustees

Tuesday, January 14, 2019 Board meeting will include finalized boundary recommendations and a

request for approval by the Alvin ISD Board of Trustees

Decision Principles

Where feasible, boundaries shall support the neighborhood school concept by

combining geographically proximate neighborhoods or developments into school

attendance boundaries.

Where feasible, existing physical boundaries included but not limited to: roadways,

creeks, drainage ditches, utility easements, and similar elements shall be utilized as

boundaries.

Assignment of students shall be made based on building capacity and growth

projections. Attention will be given to the unique needs of the student population at

a given campus, which may not be reflected in numbers alone.

Inter-district transfers for employees who reside outside of the boundaries of Alvin

ISD continue to serve as an incentive to attract the most qualified staff. Placement

of these students will be made based on the employee workplace, and building

capacity and growth projections.

The district does not draw boundary lines for the purpose of creating a particular

demographic or socio-economic attendance zone, all students are equally important.

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School Boundary Advisory Committee (SBAC) 2019-2020 TIMELINE

Secondary Schools Jr High #8 Aug-21

HS #4 Aug-22

Elementary Schools EC Mason Aug-21

ELEM #21 Aug-22

DATE LOCATION

10/21/2019 Manvel Junior High School Cafeteria



11/19 /19- 12/08/2019 Website Notification


12/10/2019 Tommy King Administration Building

1/14/2020 Tommy King Administration Building

DESCRIPTION

SBAC Meeting #4 6:30 -8:00

Board Meeting: Committee Presentation and Committee

Recommendation

Board Meeting: Approval of Boundary Recommendations



Online Community Input/Feedback


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Agendum

Request to Consider Personnel Items – FFAC (Local) Policy Revisions

Category Federal and Special Programs/Action

Resource Personnel Carol Nelson, Superintendent Dr. Loree Bruton, Assistant Superintendent of Federal & Special

Programs

Kim Alvarez, Director of Human Resources

Attachments

FFAC (Local) Proposed

Rationale The proposed change for FFAC Local is to update the local policy

to stock epinephrine for our schools for emergency purposes. A physician has signed a prescription to stock epinephrine for our

school district and we have a company who has provided these

injectors free of charge.

Authorized and trained individuals on campus may administer

an unassigned epinephrine auto-injector at any time to a person experiencing anaphylaxis on a school campus.

Administration regulations designate a coordinator to manage

policy implementation and address annual training of school personnel.

The District will provide notice to parents regarding the epinephrine program, including notice of any change to or

discontinuation of this program.

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for FFAC (Local) Policy Revision

as requested.

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Alvin ISD 020901 WELLNESS AND HEALTH SERVICES FFAC MEDICAL TREATMENT (LOCAL)

1 of 2 PROPOSED REVISIONS 9-6-19 FFAC(LOCAL)-B11 to X

PROPOSED REVISIONS Procedures shall be established by the administration to ensure that proper attention is given to any student who becomes ill during the course of a school day.

Emergency procedures shall be established by the administration to ensure proper attention for any student injured at school. Rec-ords shall be maintained on all accidents that require the attention of a medical doctor.

Each year, students and parents shall complete and sign a form that provides emergency information and authorizes school officials to obtain emergency medical treatment, as provided by law.

The District shall not purchase nonprescription medication to ad-minister to a student.

No employee shall give any student prescription medication, non-prescription medication, herbal substances, anabolic steroids, or dietary supplements of any type, except as provided below.

Employees authorized by the Superintendent or designee may ad-minister to students:

1. Prescription medication in accordance with legal require-ments. [See FFAC(LEGAL)]

2. Nonprescription medication, upon a parent’s written request, when properly labeled and in the original container.

3. Herbal substances or dietary supplements provided by the parent and only if required by the individualized education program or Section 504 plan of a student with disabilities.

The District authorizes school personnel who have agreed in writing and been adequately trained to administer an unas-signed epinephrine auto-injector in accordance with law and this policy. Administration of epinephrine shall only be permit-ted when an authorized and trained individual reasonably be-lieves a person is experiencing anaphylaxis.

Authorized and trained individuals may administer an unas-signed epinephrine auto-injector at any time to a person expe-riencing anaphylaxis on a school campus.

The District shall ensure that at each campus a sufficient number of personnel are trained to administer epinephrine so that at least one trained individual is present on campus dur-ing all hours the campus is open. In accordance with state rules, the campus shall be considered open for this purpose

Student Illness

Accidents Involving Students

Emergency Treatment Forms

Purchasing Medication

Administering Medication

Provided by Parent

Epinephrine

On Campus

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Alvin ISD 020901 WELLNESS AND HEALTH SERVICES FFAC MEDICAL TREATMENT (LOCAL)

2 of 2 PROPOSED REVISIONS 9-6-19 FFAC(LOCAL)-B11 to X

during regular on-campus school hours and whenever school personnel are physically on site for school-sponsored activi-ties.

The Superintendent shall develop administrative regulations designating a coordinator to manage policy implementation and addressing annual training of school personnel in accord-ance with law; procedures for auto-injector use; and acquisi-tion or purchase, maintenance, expiration, disposal, and avail-ability of unassigned epinephrine auto-injectors at each campus.

In accordance with law, the District shall provide notice to par-ents regarding the epinephrine program, including notice of any change to or discontinuation of this program.

Except as permitted by Education Code 38.016, an employee shall not:

1. Recommend to a student or a parent that the student use a psychotropic drug;

2. Suggest a particular diagnosis; or

3. Exclude the student from a class or a school-related activity because of the parent’s refusal to consent to psychiatric eval-uation or examination or treatment of the student.

Maintenance, Availability, and Training

Notice to Parents

Psychotropics

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October 8, 2019


Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Carol Nelson, Superintendent of Schools

Johnny Briseño, Ed.D., Executive Director of Human Resources

Syreeta Presley, Director of Human Resources

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

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