Alesco User Group Cairns Conference 2015

Using API’s in Alesco

• What is an API?• How do FCTG use API’s?• Lessons, Hints and Tips• Workshop – API’s in your business• Findings and Conclusions

API – Application Programming Interface

What are some of API’s available?

• Timesheet Entry API • Agreed Rate Salary and Allowance increase

API• Paid Parental Leave API• Leave Bookings API• Deduction upload API• Bulk Upload API

Why would we want to use an API?

• Configurable – choose to what you want to send across to meet your business needs

• Convenience – Time Saver• Allows Business to provide info @ last minute• Keeps data fresh by scheduling data to be

transferred between systems as it changes

Our Story....

• 10,000 employees• Team of 10 – including Linda and I• Each Payroll Consultant is responsible for 1000 to 1500

employees each• 2 pay runs per month – 18th Retainer & 8th Commission• Many, many Employee Benefits• Many Incidental Incentive payments

Create File

Configure file and save as CSV

Save as .dat file in server directory

Load data into the pepaytran_temp tables

Load into pepaytran table – Update or Non update

RG062 – output file

Check Exceptions and balances

Lessons Learnt, Tips & Hints

• Understand the correct format and order for all fields

• Creating Timesheet reason code – mandatory field• Validating data before uploading file – Valid Emp#,

Current Emp, Status, Term dates, correct data codes, Correct format of dates and amounts e.g. Decimal points

• Check balances

The Sorting Hat

WORKSHOP