Alamo RMA Board of Directors Meeting Agenda November 20, 2014

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, November 20, 2014

Agenda Item 2: Approval of Minutes

Approval of the minutes from the Board of Directors Meeting of October 16, 2014.

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VICE CHAIR

REYNALDO L. DIAZ, JR. SECRETARY/TREASURER

TOMMY CALVERT, JR.

RAMIRO CAVAZOS

JOHN MONTFORD

DAVID STARR

DAVID SMITH EXECUTIVE DIRECTOR

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Alamo RMA Board of Directors Meeting Minutes for October 16, 2014 Page 1 of 5

BOARD MEETING Thursday, October 16, 2014, 3:00 p.m.

San Antonio River Authority, Board Room 100 E. Guenther Street

San Antonio, Texas 78204

Minutes 1. Call meeting to order. Chairman Clamp called the meeting to order at 3:08 p.m. Members

present: John Clamp, Gavino Ramos, Reynaldo Diaz, John Montford, Ramiro Cavazos, and David Starr. Members absent: Tommy Calvert, Jr.

2. Approval of minutes from the Regular Board of Directors Meeting of September 18, 2014.

G. Ramos made motion to approve the minutes as presented to the Board of Directors. D. Starr seconded the motion. All voted in favor.

3. Executive Director’s Report Renee D. Green presented.

a. Status report on GEC work authorizations Negotiations and preparation of the Master Agreements are under for the two General Engineering Consultant contracts. Currently, there are five open Work Authorizations (WA) with HNTB under their existing General Engineering Services contract.

1. Work Authorization #18: General Public Involvement Support – Work this month on the community relations effort contract.

1. Continued grassroots outreach 2. Provided TV budget/strategy 3. Recorded traffic sponsorship 4. Design/coordination of print ads 5. Coordinated District 9 Alliance presentation and attended meeting 6. Additional meetings with local associations

2. Work Authorization #20: US 281 GEC Engineering Services and Environmental

Support – No work this month 3. Work Authorization #21: Loop 1604 GEC Engineering Services – No work this month 4. Work Authorization #24: US 281/Loop 1604 Interchange – No work this month 5. Work Authorization #27: US 281 Investment Grade Traffic and Revenue Study – Work

this month on the investment grade T&R study: 1. Coordination with RMA, TxDOT, and Stantec on other ongoing traffic revenue

studies in the region 2. Ongoing data analysis 3. Submitted draft line diagram to RMA for confirmation 4. Ongoing coordination with Alamo Area MPO to obtain the latest versions of the

2020 and 2040 networks and databases 5. Ongoing socioeconomic review and coordination 6. Ongoing base year model development

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b. Monthly Update on US 281/1604 Interchange Project

1. Project is 100% complete. Final Acceptance letter was sent January 31, 2014, waiting on TxDOT and FHWA concurrence.

2. Alamo RMA and Williams Brothers have reached a settlement agreement.

c. Monthly Update on US 281 Environmental Impact Statement 1. Work Authorization No. 4B: Design Schematic for the Preferred Alternative and

Environmental Impact Statement – Work this month included: 1. Ongoing project management and coordination 2. Ongoing community involvement including responding to comments on the

411on281 Website and US 281 email account, monitoring social media and preparing an Open House summary report

3. Submittal of the revised Preliminary FEIS, submittal of the Historic Resources Survey Report, and attended meetings with the RMA, TxDOT and USFWS

4. Revision of the Schematic per TxDOT comments

1. Work Authorization No. 5: Right-of-Way Mapping – Work this month included: 1. Ongoing boundary surveys on ROW take parcels where Right-of-Entry (ROE)

has been received 2. Ongoing preparation of the preliminary ROW plan sheets 3. Ongoing analysis of individual parcel boundaries where ROW takes are

proposed 4. Ongoing preparation of Metes and Bounds descriptions for individual ROW takes 5. Ongoing preparation of individual ROW take exhibits 6. Coordination with TxDOT ROW Division.

d. Monthly Update on Loop 1604 Environmental Assessment Document

1. Work Authorization No. 5: Environmental Assessment – Work this month included: 1. Ongoing project management tasks 2. Ongoing development of the 1604 project website 3. Continued drafting of the Environmental document including a coordination

meeting with TxDOT ENV 4. Submittal of Build condition for CORSIM traffic model based proposed line

diagram 5. Submittal of CORSIM analysis documentation 6. Submittal of draft Traffic Report 7. Submittal of draft Drainage Report 8. Ongoing development of the geometric schematic.

e. Monthly Financial Statement:

1. Monthly financial statements for the month ending in September 2014 are attached and include: 1. Balance Sheets 2. Statement of Revenues, Expenses, and Changes in Net Assets 3. Project Costs (Capitalized and Non-Capitalized) 4. Statement of Revenues and Expenditures

Question by J. Clamp: Requested staff and the DeBerry Group to setup a District 10 Alliance meeting and how did the District 9 Alliance meeting go? Response by K. Epp: We will work on getting a meeting setup. Response by R. Diaz: The District 9 Alliance meeting was very well organized and well attended. Great job by Renee Green and Alamo RMA staff. Response by R. Green: Very productive meeting

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Question by J. Clamp: What is the status on the signage/plaque for the HWY 281 and Loop 1604 Interchange project has been completed. Response by R. Green: Monica Ramos has created a couple ideas on the signage/plaque but it was placed on hold due to the dispute between Williams Brothers and Alamo RMA. Now that the resolution has been reached we will review the signage/plaque and coordinate with TxDOT on the placement to prevent it from being stolen. The report was accepted by the Alamo RMA Board of Directors as presented.

4. Discussion and appropriate action regarding approval of the Alamo RMA Investment

Policy for Calendar Year 2014 and the designation of the Executive Director as the Alamo RMA Investment Officer. Seth McCabe presented The investment policy is an annual requirement of the Texas Public Funds Investment Act (Texas PFIA). In April we discussed the requirements of the Texas PFIA, to include a brief overview of the Investment Policy. Texas PFIA requires the adoption of an investment policy annually. The board last approved a policy on January of 2013. The current policy includes the following as required by the Texas PFIA:

Emphasize safety of principal and liquidity and address investment diversification, yield, and maturity.

Address authorized investments Include the requirement for settlement of all transactions on a delivery vs. payment

basis Standard of care: Prudent person rule – how one would invest his own money Quarterly Investment Reporting Maximum allowable stated maturity

o Current WAM: Commensurate with the short and long term nature of the fund requirements. Short-Term Funds: 30 to 180 days Intermediate-Term Funds: 180 to 360 days Long-Term Funds: 2 to 3 years

o Maximum maturity of individual investments may not exceed 5 years without Investment Officer approval

o Bexar County has an overall WAM not to exceed 365 days Designation of an Investment Officer

o Current policy designates CFO and Comptroller

Currently the Alamo RMA funds are in a “swept” into an investment sweep account (Invesco Government Sweep Trust Account) with an approximate earning of 0.01% (1 basis point). As of August 31st 2014, the Primary Invesco (Sweep) Account $13,359,764 and Invesco Interest Earned for August $1,039. The funds are secured with collateral at a market value equal to or exceeding 102% of daily balance (110% if CMO’s used). Other options for investments are short term by utilizing existing relationships with Frost Brokerage services to purchase individual investments as an alternative to mutual funds. Investment Advisors will leverage Bexar County’s relationship with First Southwest for Investment Advisory Services to purchase investments and issue RFP for Investment Advisory Services. Secondly, issue an RFQ to develop a pool of Brokers/Dealers that will allow the Alamo RMA to deal directly with financial institutions selling investments without the resource of an Investment Advisor and will require additional staff time to obtain market prices. Question by J. Clamp: At the next meeting can staff present three options based on the fund balance for investment. Response by S. McCabe: We can utilize Frost Banking on short-term investments and present the options to the board for long-term investment options in working with the Financial Advisors.

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Question by D. Starr: Using Frost Banking Services with investment in the short-term and long-term will Alamo RMA Financial Advisors by utilizing First Southwest that the County has a contract with? Want to make sure we are leveraging as much as we can in the offering. Comment by J. Clamp: I recommend an RFP for long term investments and need to consider that in early 2015 and let’s try to get some of the existing options completed and look at long-term investments in 2015. Comment by R. Diaz: I am not familiar with First Southwest and who we will be dealing with and what they charge and what they do? The board may want to consider an RFP for investments and underwriting. Comment by S. McCabe: Introduced Greg Morner with First Southwest on what they do as an Investment Advisors for Bexar County. Comment by Greg Morner: Introduced himself and what First Southwest does and as an Investment Advisor to the County. The next steps the Alamo RMA Board of Directors is to adopt an Investment Policy for Calendar Year 2014; appoint an Investment Officer; and direction of managing the investments of the Alamo RMA. R. Diaz made the motion to approve the Alamo RMA Investment Policy 2014 and the designation of the Executive Director or designee as the Alamo RMA Investment Officer. G. Ramos seconded the motion. All voted in favor.

5. Discussion and appropriate action regarding approval of the Alamo RMA Financial Advisors Scope of Work for Work Authorization Number 1 not to exceed $49,275. Seth McCabe presented As Financial Advisor to the Alamo RMA, Estrada Hinojosa & Company, Inc. proposes the following scope of work which shall be initiated at the direction of the Board or Board’s representative. The initial phase of the U.S. 281 Project requires preliminary work to be completed, as described:

o Create preliminary operations and maintenance projections for US 281 Project o Prepare preliminary financing feasibility plan for US 281 Project o Prepare first draft of $230 million US 281 Project SIB loan application o Traffic and Revenue Report Review

In addition, Estrada-Hinojosa will manage the development of a Request for Qualifications for Financial Underwriting Services for the Alamo RMA and will later assist in reviewing responses. Investment Banks selected by the Board as a result of the RFQ will form a pool of firms the Board can later choose from to assist the Alamo RMA in the future decision of a bond issuance. Question by D. Starr: What are the fee’s/hourly charges and they consistent to the fees we agreed to in the final agreement? Response by S. McCabe: Yes the hourly fees are in line with PFM’s hourly fees and are in-line the County’s fee structure. Question by J. Clamp: Can you list out the high level deliverables for the Alamo RMA Financial Advisors WA#1? Response by Don Hinojosa: The deliverables for WA#1: 1. Create preliminary operations and maintenance projections for US 281 project. 2. Prepare preliminary financing feasibility plan for US 281 project. 3. Prepare first draft of $230 million US 281 project SIB loan application. 4. Traffic and Revenue Report Review for US 281 project Level 2 have been received and being reviewed to be incorporated into the financial model. 5. Develop and manage initial Underwriting RFP process.

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Question by R. Cavazos: What is the timing to get the RFP for Financial Underwriting Services and can it be accelerated? Response by S. McCabe: Yes we can November or December 2014. Question by J. Clamp: Is the Alamo RMA on schedule to move forward in general? Response by R. Green: Yes and there is a timing on moving forward on a SIB loan for the best financial instrument. Response by S. McCabe: The RFP for Financial Underwriting Services will be a pool to select from and can be renewed every 3 to 4 years. Question by D. Starr: Can we see a draft of the RFP for Financial Underwriting Services in November 2014? Response by S. McCabe: Yes, it is ultimately the board’s decision and we can present the sample RFP at that November 2014 board meeting and due in December and approval in January 2015.

R. Montford made the motion to approve the Alamo RMA Financial Advisors Scope of Work for Work Authorization Number 1 for not to exceed $48,275. G. Ramos seconded the motion. All voted in favor.

6. Citizens’ Communications (citizens must sign the register to speak)

Chairman Clamp acknowledged individuals who signed up to speak. No citizens signed the register to speak.

7. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code Alamo RMA Board of Directors did not meet in Executive Session and no action was taken.

8. Adjournment. There being no further action for the Board, Chairman Clamp adjourned the meeting at 3:45 p.m.

APPROVED: _________________________________________ JOHN CLAMP, CHAIRMAN DATE ADOPTED: 11/20/2014 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on November 20, 2014. ATTEST: __________________________ REYNALDO L. DIAZ, JR., SECRETARY/TREASURER

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Board Memorandum


Agenda Item 3: Executive Director’s Report

The Executive Director’s Report for this month will cover the following topics:

A) Monthly Status report on GEC Work Authorizations

B) Monthly Update on the US 281 / Loop 1604 Interchange Project

C) Monthly Update on the US Hwy 281 Environmental Impact Statement

D) Monthly Update on the Loop 1604 Environmental Assessment

This information is included in your packets for your review. There is no action required of the Board on this item.

BOARD OF DIRECTORS

JOHN CLAMP CHAIR



TOMMY CALVERT, JR.

RAMIRO CAVAZOS

JOHN MONTFORD

DAVID STARR


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Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: November 20, 2014

Executive Director’s Report

A) Monthly Status Report on General Engineering Consultant (GEC)Work Authorizations

Negotiations and preparation of the Master Agreements are complete for the two General Engineering Consultant contracts.

Currently, there are five open Work Authorizations (WA) with HNTB under their existing General Engineering Services contract.

Work Authorization No. 18: General Public Involvement Support - Work thismonth on the community relations effort included:

1. Drafted materials related to the status of the EIS2. Coordinated print advertising3. Planned timing of future grassroots outreach efforts4. Coordinated with NE Neighborhood Alliance for a presentation

Work Authorization No. 20: US 281 GEC Engineering Services andEnvironmental Support – Work this month included preparation of estimated US281 Operations and Maintenance Costs.

Work Authorization No. 21: Loop 1604 GEC Engineering Services – No workthis month.

Work Authorization No. 24: US 281/Loop 1604 Interchange – No work thismonth.

Work Authorization No. 27: US 281 Investment Grade Traffic and RevenueStudy - Work this month on the Investment Grade T&R study included:

1. Coordinated with Alamo RMA and Estrada Hinojosa2. Coordinated with Alamo Area MPO regarding the latest version of the 2020

and 2040 networks and databases3. Socioeconomic review and coordination with independent socioeconomist4. Developed the base year model

BOARD OF DIRECTORS

JOHN CLAMP CHAIR



TOMMY CALVERT, JR.

RAMIRO CAVAZOS

JOHN MONTFORD

DAVID STARR


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B) Monthly Update on US 281/1604 Interchange Project

Project is 100% complete. Final Acceptance letter was sent January 31, 2014,still waiting on TxDOT and FHWA concurrence.

Settlement documents have been sent to Williams Brothers, currently waiting onfinal approval.

C) Monthly Update on US Hwy 281 Environmental Impact Statement

Work Authorization No. 4B: Design Schematic for the Preferred Alternativeand Environmental Impact Statement - Work this month included:

1. Continued project management and coordination tasks2. Responded to comments on the 411on281 Website and US 281 email

account3. Monitored social media4. Updated the EIS schedule5. Began development of the Biological Assessment6. Revised the Schematic per TxDOT comments

Work Authorization No. 5: Right-of-Way Mapping - Work this month included:

1. Continued preparation of the preliminary ROW plan sheets2. Continued analyzing individual parcel boundaries where ROW takes are

proposed3. Continued writing Metes and Bounds descriptions for individual ROW takes4. Submitted draft preliminary Parcel 1 documents for review5. Coordinated with TxDOT ROW Division

D) Monthly Update on Loop 1604 Environmental Assessment

Work Authorization No. 5: Environmental Assessment – Work this monthincluded:

1. Continued project management, coordination, and administration tasks2. Continued development of the 1604 project website3. Continued drafting the Environmental document including initiation of the

Noise Analysis and initiation of the Impact Assessment4. Began addressing comments for the Traffic Analysis5. Began the IH 10 Interchange Access Justification Report6. Investigated IH-10 drainage flows and reviewed locations of detention basins

and water quality basins7. Prepared and submitted 60 percent schematic

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The efforts this month focused on public and media outreach and the Investment-grade Traffic and Revenue Study for the US 281 Improvement Project. In addition, a draft estimate of the Operations and Maintenance Costs for US 281 was completed.

The following are specific project tasks for which the GEC provided support to Alamo RMA staff:

Technical Support Efforts (281 North): • Coordination with Alamo RMA and Estrada Hinojosa on traffic and revenue study• Coordination with the Alamo Area MPO regarding the latest version of 2020 and

2040 networks and databases (ongoing)• Socioeconomic review and coordination with independent socioeconomist (ongoing)• Base year model development (ongoing)• Completed model runs and submitted T&R sensitivity analysis results for one

scenario on October 17, 2014• Developed draft estimate of operations and maintenance costs

Community Relations Efforts: • Drafted materials related to status of the EIS• Coordination of print advertising• Coordinated with NE Neighborhood Alliance regarding a presentation• Planned timing of future grassroots outreach efforts

GEC ACTIVITIES REPORT October 2014

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U.S. 281 North/Loop 1604 Interchange Monthly Design/Build Progress Report

October 2014

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Oct 2014

U.S. 281 North/Loop 1604 Interchange Monthly Design/Build

GENERAL SUMMARY- No Change

Construction activity is complete. The Alamo RMA received delivery of the final construction documents from the Design/Builder. However, the dispute over liquidated damages/delay costs is still under negotiation.

CONSTRUCTION ACTIVITIES

• Have been completed


October 2014

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Oct 2014

DBE PROGRESS- No Change

With the December 2013 DBE Progress Report update, the Design/Builder has paid $1,280,524 on DBE contracts for design services and $15,060,674 to DBE contractors for construction services.

The DBE goal is 11.1% for both design and construction efforts. The Design Builder has exceeded the DBE goal for both Design and Construction.

Alamo Regional Mobility Authority (Interchange Project)Williams Brothers Construction Co.DBE Distribution ( FINAL)

WB Contracted Amount- Design 9,585,000$ WB Contracted Amount - Construction 99,512,279$ Design DBE Goal 11.1% 1,063,935$ Construction DBE Goal 11.1% 11,045,863$

DBE Expenditures - Design 13.4% 1,280,524$ DBE Expenditures- Construction 15.1% 15,060,674$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted InvoicedOmega Engineers 490,105$ 490,105$ GKW, Inc 755,185$ 755,185$ Trekk Design Group 35,234$ 35,234$

-$ Total DBE - Design 1,280,524$ 1,280,524$

Hicks & Company 1,188,889$ 1,188,889$ Indus Construction 4,305,915$ 4,305,915$ Roadway Specialties 1,186,799$ 1,186,799$ JA Manning 3,085,211$ 3,085,211$ ID Guerra 2,429,144$ 2,429,144$ Best in Town, Inc. 2,864,717$ 2,864,717$

Total DBE - Construction 15,060,674$ 15,060,674$

Grand Total 16,341,198$ 16,341,197$

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Oct 2014

SCHEDULE (A Two Month Look Ahead)

Anticipated work activities for the next 60 days include:

• Construction activities are completed. Letter of Final Acceptance was issued on January31, 2014.

FINANCIAL STATUS- No Change

Draw Requests

Draw request #35 was provided on August 12th and approved for payment. A draw summary is provided below. No additional Draw requests have been submitted since.

Draw Requests

Original Contract Amount $109,097,279.00

Authorized Changes $584,177.35

Current Authorized Contract Amount $109,681,456.35

Approved Amount for Work Complete Through Draw #35 $108,981,516.57

Amount Remaining for Work to be Complete $699,939.78

Total Project Complete to Date 99.36%

3-8


Oct 2014

GEC OVERSIGHT ACTIVITIES (SUMMARIES) – No Change

Financials

Contracted Amount $9,045,940

Actual Expenditures to Date (through October 24, 2014) $7,288,614

Amount Remaining for Work to be Complete $1,757,326

Total Project Budget Complete to Date 81%

SCHEDULE MILESTONES The Design Builder submitted a project schedule update on October 8, 2013. The schedule reflected late completion of the interim and substantial completion dates. This is the central point of the dispute with the design builder.

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3-10

Alamo Regional Mobility AuthorityGeneral Engineering Consultant ServicesDBE and Local Effort Distribution (through 10/24/14)

Total GEC Expenditures (through10/24/14) 17,126,764$ Total Subconsultant Expenditures (through 10/24/14) 41% 7,056,259$ DBE Expenditures (through 10/24/14) 15% 2,571,989$ Local Effort Expenditures (through 10/24/14) 96% 16,461,255$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkArias and Associates 110,827$ 87,109$ 0.51% 1.23%Foster 457,888$ 450,457$ 2.63% 6.38%DeBerry Group 368,973$ 263,695$ 1.54% 3.74%Guerra DeBerry Coody 95,204$ 95,197$ 0.56% 1.35%Kelly Morris Public Relations 36,655$ 10,561$ 0.06% 0.15%Poznecki-Camarillo & Associates 539,206$ 493,091$ 2.88% 6.99%REL 58,663$ 37,009$ 0.22% 0.52%RJ Rivera & Associates 582,052$ 578,243$ 3.38% 8.19%Rodriguez Transportation Group 261,734$ 260,394$ 1.52% 3.69%SSA 10,622$ 16,200$ 0.09% 0.23%Vickrey & Associates 238,306$ 238,306$ 1.39% 3.38%Zara Environmental 16,094$ 16,094$ 0.09% 0.23%Miscellaneous Vendors 52,315$ 25,634$ 0.15% 0.36%

Total 2,828,538$ 2,571,989$ 15.02% 36.45%

Non-DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkBaselice 28,000$ 28,000$ 0.16% 0.40%CDM Smith (Formerly-Wilbur Smith Associates) 528,010$ 276,314$ 1.61% 3.92%Civil Engineering Consultants 1,448,101$ 1,377,532$ 8.04% 19.52%Crossland Acquisition 803,706$ 176,380$ 1.03% 2.50%Davidson and Troilo, PC 10,769$ 841$ 0.00% 0.01%Pape-Dawson 1,254,790$ 1,254,773$ 7.33% 17.78%Raba Kistner 1,061,715$ 1,045,913$ 6.11% 14.82%SWCA 63,146$ 63,146$ 0.37% 0.89%Taylor West 109,441$ 109,415$ 0.64% 1.55%Wilbur Smith Associates 54,516$ 54,516$ 0.32% 0.77%eBuilder 116,293$ 97,440$ 0.57% 1.38%

Total 5,478,487$ 4,484,269$ 26.18% 63.55%

Local Effort Distribution

Local Non-local Total % LocalHNTB 9,593,582$ 476,923$ 10,070,505$ 95.26%Subconsultants 6,867,673$ 188,586$ 7,056,259$ 97.33%

Total 16,461,255$ 665,509$ 17,126,764$ 96.11%

DBE and Local Effort Distribution Oct 2014

3-11

US 281 EIS – WA #4B Progress Report No. 64

Page 1 of 2

Date November 3, 2014

To Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager Chris Trevino, Operations Engineer

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #4B

Period October 1, 2014 through October 24, 2014

A. Activities During Reporting Period (October 2014)

Project Management and Coordination

Submitted invoice and progress report #63

Maintained Project Files and electronic database system

Supported bi-weekly project status updates

Prepared Supplemental Work Authorization #1 to WA #4B

Revised the schedule for obtaining a ROD

Community Involvement

Monitored and responded to comments on 411on281 Website and US 281 EIS email account

Monitored social media (Facebook & Twitter)

Final EIS

Continued developing the Biological Assessment

Draft Preferred Alternative Schematic

Revised schematic per TxDOT comments

B. Activities Planned for Upcoming Month (November 2014)

Project Management and Coordination

Submit invoice and progress report #64

Maintain Project Files and electronic database system

Support bi-weekly project status updates

Update the project schedule

Attend November 20, 2014 board meeting

Community Involvement

Make website updates, as directed by the RMA

Update the schedule on the website following the November Alamo RMA board meeting

Monitor and respond to comments on 411on281 Website and US 281 EIS email account

Monitor social media (Facebook & Twitter)

Coordinate with the DeBerry Group, as directed by the RMA

3-12

US 281 EIS – WA #4B Progress Report No. 64

Page 2 of 2

Final EIS

Revise Preliminary FEIS if needed

Coordinate voluntary conservation measures with Alamo RMA and TxDOT

Submit Biological Assessment to Alamo RMA and TxDOT

Draft Preferred Alternative Schematic

Submit schematic final deliverables

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same USFWS is requiring formal Section 7 consultation process. SWA #1 provides for additional time and

resources to prepare a BA and secure a Biological Opinion. Jacobs is proceeding with the work at-risk.SWA#1 approval by the Alamo RMA Board of Directors is anticipated at the November 20, 2014 boardmeeting.

D. Safety Performance Working safely; no safety incidents or issues

3-13

US 281 EIS – WA #5 Progress Report No. 5

Page 1 of 1

Date November 3, 2014

To Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager Chris Trevino, Operations Engineer

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #5

Period October 1, 2014 through October 24, 2014

A. Activities During Reporting Period (October 2014)

Task 1: Right-of-Way Mapping

Continued working on preliminary ROW plan sheets

Continued analyzing individual parcel boundaries where ROW takes are proposed

Continued writing Metes and Bounds descriptions for individual ROW takes

Continued drawing individual exhibits that correspond with individual ROW takes

Submitted draft documents for Parcel 1 to Alamo RMA for review and comment

Met w/TxDOT District ROW Office to review preliminary ROW maps

B. Activities Planned for Upcoming Month (November 2014)

Task 1: Right-of-Way Mapping

Provide sample work product (parcel documents, ROW map) to TxDOT’s GEC for review

Submit preliminary parcel documents and ROW map to Alamo RMA

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same USFWS is requiring formal Section 7 consultation process. Supplemental Work Authorization #1 to WA

#5 provides for anticipated ROW mapping savings to be moved to WA #4B in order to fund theadditional effort related to preparing a BA and securing a Biological Opinion. Jacobs is proceeding withthe work at-risk. SWA#1 approval by the Alamo RMA Board of Directors is anticipated at the November20, 2014 board meeting. Supplemental Work Authorization #1 to WA #5 also provides for a two-monthtime extension, from December 2014 to February 2015.

D. Safety Performance Working safely; no safety incidents or issues

3-14

LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM 1

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35

Project Authorization No. 5 Progress Report No. 7

Progress for period: October 1, 2014 through October 31, 2014

ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration Continued PA #5 activities. Performed project management functions including: identifying and

assigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

Held bi-weekly internal Team calls to discuss project progress/issues. Held bi-weekly project call with TxDOT and RMA. Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education

Continued working on proposed project website revisions for RMA review and approval.

Task 3.0 – Draft Environmental Document Completing draft Purpose and Need Chapter of document. Continued “Affected Environment” chapter of the environmental document, including

socioeconomics, environmental justice and project specific toll analyses. Initiated noise analysis based on preliminary horizontal and vertical geometry. Initiated impact assessment based on schematic developed to date. Continued to discuss karst invertebrates with TxDOT. Met with TxDOT ENV October 28, 2014 to discuss environmental efforts.

Task 5.0 – Engineering

Traffic Coordinated with design team regarding any design issues. Modified analysis to match latest line diagram. Began to address TxDOT comments on the August 20, 2014 traffic analysis

memorandum. Began to outline IH 10 Interchange Access Justification Report (IAJR).

Drainage Investigating I-10 flows. Waiting for comments. Reviewed locations of detention basins and water quality basins to identify opportunities

to combine as dual purpose basins.

Mapping and Survey Complete.

3-15

LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM 2

Geometric Schematic Coordinated with TxDOT regarding adjustments to line diagram, developing multiple scenarios

for specific locations. Incorporating modifications based on iterative traffic volume results. Updated line diagram based on traffic results and TxDOT coordination. Addressed comments on 30% submittal. Developed vertical alignments. Coordinated with DEC for IH10 connection. Coordinated with HNTB for IH35 connection. Analyzed managed lane thru movements along IH10 across LP 1604. Prepared and submitted 60% schematic. Began progressing design to 90%. Coordinated with drainage/WPAP effort to develop new impervious surfaces based on proposed

geometry.

3-16

Board Memorandum


Agenda Item 4: Discussion and appropriate action regarding approval of Supplement No. 1 to Work Authorization No. 4B and Supplement No. 1 to Work Authorization No. 5 for preparation of the additional Biological Assessment documentation requested by USFWS for the US 281 EIS at no additional cost to the Alamo RMA.

Additional documentation has been requested by the US Fish and Wildlife Service as part of the Environmental Clearance process for US 281. The additional items of work necessary will augment the information contained in the Biological Evaluation and resubmit the document as a Biological Assessment. Scope items are also included to support formal consultation with US Fish and Wildlife. Additional required funding will be transferred from Work Authorization No. 5 due to the availability of unused previously authorized funds resulting in no additional cost to the Alamo RMA.

BOARD OF DIRECTORS

JOHN CLAMP CHAIR



TOMMY CALVERT, JR.

RAMIRO CAVAZOS

JOHN MONTFORD

DAVID STARR


4-1

October 8, 2014

David R. Wegmann, P.E. Bexar County Public Works Engineering Services Manager Transportation/Flood Control Capital Projects 233 N. Pecos, Ste. 420 San Antonio, Texas 78207

RE: US 281 EIS – Work Authorization #4B/Supplemental Work Authorization #1

Dear Mr. Wegmann:

Jacobs Engineering Group Inc. has prepared Work Authorization #4B/Supplemental Work Authorization #1 pursuant to the terms and conditions of the “Environmental Consulting Agreement” dated April 9, 2009 between the Alamo Regional Mobility Authority and Jacobs Engineering Group Inc. (the Engineer). The Agreement is incorporated herein and forms an integral part of this Work Authorization.

Background:

Work Authorization (WA) #4B focuses on preparing the design schematic for the Preferred Alternative, Public Meeting #4, the preparation, approval and public circulation of the Final EIS, and the Record of Decision (ROD). It includes on-going project management, coordination and community involvement activities initiated under WA#1.

TxDOT submitted a Biological Evaluation (BE) to the US Fish & Wildlife Service (the Service) on September 5, 2014. The BE anticipated that the Preferred Alternative is not likely to adversely affect protected karst species. This was the conclusion of the EIS team biologists and geologists after rigorous study and surveying failed to detect the presence of any protected species in the project area. This conclusion was presented in the April 2013 Draft EIS, which was sent to the Service for review and comment as part of the official EIS public hearing process. Comments on the Draft EIS submitted by the Service did not express any question or concern about the effect on karst species.

Supplemental Work Authorization (SWA) #1 addresses the results of informal consultation with the US Fish & Wildlife Service (the Service) during September 2014. The Service has indicated that they would not support a “may affect, not likely to adversely affect” call regarding protected karst invertebrates and instead recommends “may affect, likely to adversely affect.” SWA#1 1) extends the timeframe for completing WA#4B, 2) provides funding to augment information contained in the Biological Evaluation, 3) resubmits the document as a Biological Assessment, 4) supports formal consultation with the Service under Section 7 of the Endangered Species Act (16 U.S.C. 1531 et seq.), and 5) revises the Preliminary FEIS.

4-3

Scope of Work:

TASK 1.0 PROJECT MANAGEMENT AND COORDINATION

The Engineer, in coordination with the Alamo RMA, will continue to be responsible for directing and coordinating all activities related to the US 281 EIS Project. The Engineer will provide continuous overall project management and quality assurance/quality control throughout the duration of the Project.

1.2 Progress Reports and Invoices The Engineer will continue to submit a monthly Invoice and Progress Report to the Alamo RMA.

Deliverables: • Monthly Invoice and Progress Report.

1.3 Coordination/AdministrationThe Engineer will continue to oversee preparation of all documents and manage all project activities as follows:

Project Coordination and Communications: All Engineer correspondence, coordination and communications procedures will be as directed by the Alamo RMA and as outlined in the Project Procedures Manual.

Project Administration: Engineer will manage all project activities (including scheduled/ unscheduled meetings), prepare WAs, maintain the project files, direct Engineer’s team/staff, and assist Alamo RMA in preparing project correspondence.

Coordination Meetings: Up to eight (8) project coordination meetings involving the Engineer will be conducted under WA#4B/SWA#1 (all meetings to be held in San Antonio or Austin). The Engineer will be responsible for scheduling the meetings, preparing a meeting summary, and maintaining a catalog of all meetings held (date, location, attendees, purpose).

Deliverables: • Support and attendance for up to eight (8) project coordination meetings.• Preparation and distribution of Draft and Final Meeting Summaries.

1.4 Control/SchedulingThe Engineer previously developed a detailed/color (11” x 17”) graphic Project Schedule indicating Tasks/Subtasks, critical dates, milestones, deliverables, and review requirements. This schedule depicts the order and interdependence of various Tasks, Subtasks, milestones and deliverables as identified herein. The Engineer has also prepared a less detailed, color (8½” x 11”) graphic Project Schedule with major project milestones identified.

The Engineer will continue to maintain control of all project costs, monitor project staffing levels, and conduct production management meetings as needed to keep the project activities

4-4

on schedule and to identify actions to be taken or issues that need resolution to keep the Project on schedule. Any issues that need resolution or action will be identified in the monthly Progress Report.

Deliverables: • Project Schedule updates.

1.5 Administrative Record (Project Files)The Engineer previously developed an Alamo RMA-approved electronic database management system for compiling and maintaining the Project Files in a manner that can be easily transitioned into an Administrative Record of the Project, if needed. The Engineer will continue to maintain and populate the Project Files during WA#4B/SWA#1.

Deliverables: • Maintenance of the Project Files.

1.6 Subconsultant ManagementThe Engineer will prepare subcontracts/WAs for subconsultants, monitor subconsultant activities (staff, budget and schedule), and review and recommend approval of subconsultant invoices. Subconsultant Progress Reports and Invoices will be incorporated into Subtask 1.2.

Deliverables: • Subconsultant Progress Reports.• Subconsultant Invoices.

TASK 2.0 COMMUNITY INVOLVEMENT

2.5 Project Website The Engineer will update the project Website for the ROD. The Website will otherwise remain largely as-is. The Engineer will also monitor the Facebook and Twitter accounts as well as comments from the 411on281 website and US 281 EIS email account to identify any questions or misstatements of fact regarding the Project or the NEPA process and provide responses for posting on these sites. Media relations will continue to be managed by the Alamo RMA.

Deliverables: • Project Website update for the ROD.• Monitoring of and responses to Website and social media.

4-5

TASK 7.0 FINAL EIS

7.18 Threatened or Endangered Species

Under WA#4B, following identification of the Preferred Alternative, the Engineer and TxDOT—ENV determined that the project “may affect, not likely to adversely affect” protected karst invertebrates and submitted a Biological Evaluation to the Service. Subsequent informal consultation with the Service resulted in a decision to proceed with a “may affect, likely to adversely affect” call. The Service has requested that additional information regarding mitigation strategies and viable conservation measures be provided in a Biological Assessment (BA).

We assume that costly and time-consuming data gathering and analysis is not going to be required by the Service. The following activity/data gathering exclusions from the SWA#1 scope and fee include but are not limited to: additional presence/absence surveys, electrical resistivity imaging, geotechnical borehole data, genetic studies, cave delineations, surface and sub-surface drainage basin delineation, and dye-tracing. If needed, these services would be subject to additional scope and budget.

The Engineer will prepare additional information to support Section 7 consultation for Rhadine exilis, Rhadine infernalis and Cicurina madla, and prepare the BA in conformance with 50 CFR 402.12(f). The Engineer will modify the BA as necessary for the Service to determine completeness. The Fee Estimate for WA#4B/SWA#1 assumes three (3) revisions of the BA. The Engineer will support formal consultation activities with the Alamo RMA, TxDOT, FHWA and the Service.

Deliverables: • Draft (3 revisions) Biological Assessment.• Final Biological Assessment.

7.23 Preliminary Final EIS The Engineer will revise the Preliminary Final EIS to reflect the outcome of the Section 7 process.

Deliverables: • Revised PFEIS (paper and electronic copies).

4-6

EXHIBIT 1

Environmental Impact Statement

US 281

From Loop 1604 to Borgfeld Drive

FEE ESTIMATE

October 8, 2014

Work Authorization #4B

Supplemental Work Authorization #1

10/8/2014 Cover 1 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-8

TASK NO. TASK NOTES and ASSUMPTIONS

1.0 Project Management & Coordination

1.1 Updated Project Procedures Manual Complete

1.2 Monthly Invoices & Progress Reports 8 additional months (January 2015 through July 2015)

1.3 Coordination/Administration 12 Lead Agency coordination meetings

1.3A Peer Technical Review Committee Complete

1.4 Control/Scheduling 8 additional months

1.5 Administrative Record 8 additional months

1.6 Subconsultant Management 8 additional months

2.0 Community Involvement

2.5 Project Website 8 additional months of support for project Website

3.0 Assembly & Review of Data Complete

4.0 EIS Project Initiation Complete

5.0 Alternative Analysis Complete

6.0 Draft EIS Complete

7.0 Final EIS and Schematic Design

7.2 Traffic Modeling for the Preferred Alternative Complete

7.6 Context Sensitive Solutions/Design Complete

7.7 Schematic Design Coordination Complete

7.8 Right-Of-Entry Complete

7.10 Noise Analysis Complete

7.11 Air Quality Analysis Complete

7.12 Geology/soils Complete

7.13 Water Quality Analysis Complete

7.14 Floodplains Complete

7.15 Wetlands Complete

7.16 Vegetation Complete

7.17 Wildlife Complete

7.18 Threatened or Endangered SpeciesPrepare additional info for Biological Assessment, support Section 7 Formal Coordination, obtain

Biologicl Opinion

7.19 Hazardous Materials Assessment Complete

7.20 Cultural Resources Complete

7.21 Indirect Impacts Complete

7.22 Cumulative Impacts Complete

7.23 Preliminary Final EIS Update per Biological Opinion

7.24 - 7.25 Comment Response Matrix and Document Revision, Final EIS Not included in this Supplemental Work Authorization; already included in WA #4B

7.26 - 7.27 EPA Review, Circulation of the Final EIS Not included in this Supplemental Work Authorization; already included in WA #4B

7.28 Record of Decision Not included in this Supplemental Work Authorization; already included in WA #4B7.29 Notice of Record of Decision Not included in this Supplemental Work Authorization; already included in WA #4B

7.30 Environmental Permits, Issues and Commitments Not included in this Supplemental Work Authorization; already included in WA #4B

WORK AUTHORIZATION #4B/SUPPLEMENTAL WORK AUTHORIZATION #1

Assumptions

US 281 EIS from Loop 1604 to Borgfeld DriveEXHIBIT 1

10/8/2014 Assumptions 2 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-9

TASK NO. TOTALJacobs

Total Hours

Jacobs

Total Cost ($)

Ama Terra

Total Hours

AmaTerra

Total Cost ($)

Hicks

Total Hours

Hicks

Total Cost ($)

Smith

Total Hours

Smith

Total Cost ($)

Ximenes

Total Hours

Ximenes

Total Cost ($)

Zara

Total Hours

Zara Total

Cost ($)Total Hours Total Cost ($)

Labor and Overhead $ 40,382 $ - $ - $ 3,670 $ - $ 42,059 $ 86,111

Fixed Fee $ 4,846 $ - $ - $ 440 $ - $ 5,047 $ 10,333

Expenses $ - $ - $ - $ 200 $ - $ 280 $ 480

Total $ 45,228 $ - $ - $ 4,310 $ - $ 47,386 $ 96,924

1.0 Project Management & Coordination 172 $ 30,978 $ - $ - 16 $ 1,162 $ - 28 $ 3,174 216 $ 35,314

2.0 Community Involvement 8 $ 1,125 $ - $ - 32 $ 2,948 $ - $ - 40 $ 4,073

3.0 Assembly & Review of Data

4.0 EIS Project Initiation

5.0 Alternative Analysis

6.0 Draft EIS

7.0 Final EIS and Schematic Design 78 $ 13,124 $ - $ - $ - $ - 378 $ 43,932 456 $ 57,057

Labor, Overhead and Fixed Fee Subtotal $ 45,228 $ - $ - $ 4,110 $ - $ 47,106 $ 96,444

Direct Expenses $ - $ 200 $ - $ 280 $ 480

TOTAL 258 $ 45,228 $ - $ - 48 $ 4,310 - $ - $ 406 $ 47,386 712$ $ 96,924

PRIME DBE DBE WBE DBE DBE

DBE Total = 48.9%

Percentage by Firms 46.7% 4.4% 48.9% 100%

EXHIBIT 1

Summary of Tasks by Firm - TOTAL

SUMMARY

FEE SCHEDULE

Work Authorization #4B / Supplemental Work Authorization #1 Cost Estimate

10/8/2014 Task Total Summary 3 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-10

TASK NO. TASK NAME

Hours Total Cost ($) Hours Total Cost ($) Hours Total Cost ($) Hours Total Cost ($) Hours Total Cost ($) Hours Total Cost ($) Hours Total Cost ($)

1.0 Project Management & Coordination 172 30,978.34$ -$ -$ 16 1,161.53$ -$ 28 3,174.07$ 216 35,313.94$

1.1 Updated Project Procedures Manual -$ -$ -$ -$ -$ -$ -$ 1.2 Monthly Invoices & Progress Reports 40 6,407.71$ -$ -$ 16 1,161.53$ -$ 28 3,174.07$ 84 10,743.31$ 1.3 Coordination/Administration 80 17,160.31$ -$ -$ -$ -$ -$ 80 17,160.31$

1.3A Peer Technical Review Committee -$ -$ -$ -$ -$ -$ -$ 1.4 Control/Scheduling 32 4,543.93$ -$ -$ -$ -$ -$ 32 4,543.93$ 1.5 Administrative Record 12 1,002.61$ -$ -$ -$ -$ -$ 12 1,002.61$ 1.6 Subconsultant Management 8 1,863.78$ -$ -$ -$ -$ -$ 8 1,863.78$

2.0 Community Involvement 8 1,125.03$ -$ -$ 32 2,948.40$ -$ -$ 40 4,073.43$

2.2 Public Meeting #4 -$ -$ -$ -$ -$ -$ -$ 2.4 Project Mailing List -$ -$ -$ -$ -$ -$ -$ 2.5 Project Website 8 1,125.03$ -$ -$ 32 2,948.40$ -$ -$ 40 4,073.43$ 2.6 Project Newsletters -$ -$ -$ -$ -$ -$ -$ 2.8 Presentations -$ -$ -$ -$ -$ -$ -$ 2.9 Elected and Appointed Officials Briefings -$ -$ -$ -$ -$ -$ -$

2.10 Community Advisory Committee -$ -$ -$ -$ -$ -$ -$

7.0 Final EIS and Schematic Design 78 13,124.44$ -$ -$ -$ -$ 378 43,932.26$ 456 57,056.70$

7.2 Traffic Modeling for the Preferred Alternative -$ -$ -$ -$ -$ -$ -$ 7.6 Context Sensitive Solutions/Design -$ -$ -$ -$ -$ -$ -$ 7.7 Schematic Design Coordination -$ -$ -$ -$ -$ -$ -$ 7.8 Right-Of-Entry -$ -$ -$ -$ -$ -$ -$

7.10 Noise Analysis -$ -$ -$ -$ -$ -$ -$ 7.11 Air Quality Analysis -$ -$ -$ -$ -$ -$ -$ 7.12 Geology/soils -$ -$ -$ -$ -$ -$ -$ 7.13 Water Quality Analysis -$ -$ -$ -$ -$ -$ -$ 7.14 Floodplains -$ -$ -$ -$ -$ -$ -$ 7.15 Wetlands -$ -$ -$ -$ -$ -$ -$ 7.16 Vegetation -$ -$ -$ -$ -$ -$ -$ 7.17 Wildlife -$ -$ -$ -$ -$ -$ -$ 7.18 Threatened or Endangered Species 64 10,794.91$ -$ -$ -$ -$ 378 43,932.26$ 442 54,727.17$ 7.19 Hazardous Materials Assessment -$ -$ -$ -$ -$ -$ -$ 7.20 Cultural Resources -$ -$ -$ -$ -$ -$ -$ 7.21 Indirect Impacts -$ -$ -$ -$ -$ -$ -$ 7.22 Cumulative Impacts -$ -$ -$ -$ -$ -$ -$ 7.23 Preliminary Final EIS 14 2,329.53$ -$ -$ -$ -$ -$ 14 2,329.53$

7.24 - 7.25 Comment Response Matrix and Document Revision, Final EIS -$ -$ -$ -$ -$ -$ -$

7.26 - 7.27 EPA Review, Circulation of the Final EIS -$ -$ -$ -$ -$ -$ -$ 7.28 Record of Decision -$ -$ -$ -$ -$ -$ -$ 7.29 Notice of Record of Decision -$ -$ -$ -$ -$ -$ -$ 7.30 Environmental Permits, Issues and Commitments -$ -$ -$ -$ -$ -$ -$

258 45,227.81$ -$ -$ 48 4,109.93$ -$ 406 47,106.33$ 712 96,444.07$

-$ -$ -$ 200.00$ -$ 280.00$ 480.00$

45,227.81$ -$ -$ 4,309.93$ -$ 47,386.33$ 96,924.07$

LABOR TOTAL

EXPENSES

TOTAL COST

Summary of Tasks by Firm - WA #4B / SWA #1Ximenes Zara TOTALJacobs AmaTerra Hicks Smith

10/8/2014 Task Detail Summary 4 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-11

LABOR - Jacobs

Project Manager PM 93.17$ 110 10,249$ Deputy Project Manager DPM 107.69$ -$ Corridor Planning Mgr/Sr. Advisors Corr. Plan Mgr 116.35$ -$ Senior Program Advisor Sr Pgm Adv 80.51$ -$

Environmental Task Manager Env Task Mgr 70.27$ -$

Senior Planner (15+) Sr Plan 65.04$ 8 520$ Planner (5 to 15) Plan 30.58$ -$

Environmental Planner (1-5) Env Plan 22.00$ 8 176$ Senior Scientist (15+) Sr Sci (APM) 56.24$ 72 4,049$ Scientist (5 to 15) Sci 35.58$ -$ Engineering Task Manager Eng Task Mgr 87.41$ 8 699$ Sr. Engineer (15+) Sr Eng 57.50$ 20 1,150$ Civil Engineer (5 to 15+) Civ Eng 40.13$ -$ Traffic Engineer (5 to 15+) Traf Eng 50.31$ -$ Transportation Planner (5 to 15+) Trans Plan 42.67$ -$ EIT (1 to 5) EIT 29.09$ -$ Senior Technical Specialist (15+) Sr Tech Spec 87.35$ -$ Technical Specialist Tech Spec 40.36$ -$ Economic Analyst Eco Ana 73.12$ -$ Senior Engineer Tech (10+) Sr Eng Tech 53.85$ -$ Engineer Tech (1 to 10) Eng Tech 35.71$ -$ Senior CADD Operator (10+) Sr CADD 47.74$ -$ Senior GIS Specialist (10+) Sr GIS 40.77$ -$ CADD/GIS Operator (1 to 10) CADD GIS 34.29$ -$ Administrative Clerical Adm Cler 29.27$ -$ Project Controls and Scheduling Prj Contr 38.87$ 32 1,244$ Summer Interns Intern 18.72$ -$

Survey Mgr (RPLS) Manager 64.90$ -$

Staff Surveyor Staff 54.00$ -$

Senior Surv-Tech Sr. Tech 36.29$ -$

Survey Tech Tech 32.00$ -$

2-Person surv-crew 2-Person Crew 50.00$ -$

3-person surv-crew 3-Person Crew 65.00$ -$

2-person GPS crew 2-Person GPS 70.00$ -$


Photo tech PhotoTech 35.00$ -$

Photogrammetrist Photogram 59.57$ -$

Direct Labor 258 18,087$ Overhead @ 22,295$

Subtotals 40,382$ Fixed Fee @ 4,846$

Direct Expenses -$

TOTALS 45,228$

(see attached pages)

FEE SCHEDULE SUMMARY

Labor Classification

Labor Summary

Labor Class.

CodeLabor Rate

Total Project Direct

Labor Total Project Hours

12.00%

123.26%

10/8/2014 Fee Sum - Jacobs 5 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-12

Multiplier2.500512

PM DPMCorr. Plan

MgrSr Pgm Adv Env Task Mgr Sr Plan Plan Env Plan Sr Sci (APM) Sci Eng Task Mgr Sr Eng Civ Eng Traf Eng Trans Plan EIT Sr Tech Spec Tech Spec Eco Ana Sr Eng Tech Eng Tech Sr CADD Sr GIS CADD GIS Adm Cler Prj Contr Intern

$93.17 $107.69 $116.35 $80.51 $70.27 $65.04 $30.58 22.00$ $56.24 $35.58 $87.41 $57.50 $40.13 $50.31 $42.67 $29.09 $87.35 $40.36 $73.12 $53.85 $35.71 $47.74 $40.77 $34.29 $29.27 $38.87 $18.72

TASK NO. TASK NAME

1.0 Project Management & Coordination 96 0 0 0 0 0 0 8 36 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32 0 172 $ 12,388.80 $ 30,978.34

1.1 Updated Project Procedures Manual 0 $ - $ -

1.2 Monthly Invoices & Progress Reports 16 8 16 40 $ 2,562.56 $ 6,407.71

1.3 Coordination/Administration 64 16 80 $ 6,862.72 $ 17,160.31

1.3A Peer Technical Review Committee 0 $ - $ -

1.4 Control/Scheduling 8 8 16 32 $ 1,817.20 $ 4,543.93

1.5 Administrative Record 8 4 12 $ 400.96 $ 1,002.61

1.6 Subconsultant Management 8 8 $ 745.36 $ 1,863.78

2.0 Community Involvement 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 $ 449.92 $ 1,125.03

2.2 Public Meeting #4 0 $ - $ -

2.4 Project Mailing List 0 $ - $ -

2.5 Project Website 8 8 $ 449.92 $ 1,125.03

2.6 Project Newsletters 0 $ - $ -

2.8 Presentations 0 $ - $ -

2.9 Elected and Appointed Officials Briefings 0 $ - $ -

2.10 Community Advisory Committee 0 $ - $ -

7.0 Final EIS and Schematic Design 14 - - - - 8 - - 28 - 8 20 - - - - - - - - - - - - - - - 78 $ 5,248.70 $ 13,124.44

7.2 Traffic Modeling for the Preferred Alternative 0 $ - $ -

7.6 Context Sensitive Solutions 0 $ - $ -

7.7 Schematic Design Coordination 0 $ - $ -

7.8 Right-Of-Entry 0 $ - $ -

7.10 Noise Analysis 0 $ - $ -

7.11 Air Quality Analysis 0 $ - $ -

7.12 Geology/soils 0 $ - $ -

7.13 Water Quality Analysis 0 $ - $ -

7.14 Floodplains 0 $ - $ -

7.15 Wetlands 0 $ - $ -

7.16 Vegetation 0 $ - $ -

7.17 Wildlife 0 $ - $ -

7.18 Threatened or Endangered Species 12 24 8 20 64 $ 4,317.08 $ 10,794.91

7.19 Hazardous Materials Assessment 0 $ - $ -

7.20 Cultural Resources 0 $ - $ -

7.21 Indirect Impacts 0 $ - $ -

7.22 Cumulative Impacts 0 $ - $ -

7.23 Preliminary Final EIS 2 8 4 14 $ 931.62 $ 2,329.53

7.24 - 7.25 Comment Response Matrix and Document Revision, Final EIS 0 $ - $ -

7.26 - 7.27 EPA Review, Circulation of the Final EIS 0 $ - $ -

7.28 Record of Decision 0 $ - $ -

7.29 Notice of Record of Decision 0 $ - $ -

7.30 Environmental Permits, Issues and Commitments 0 $ - $ -

110 - - - - 8 - 8 72 - 8 20 - - - - - - - - - - - - - 32 - 258 18,087.42$ 45,227.81$

RAW LABOR

COST

TOTAL LABOR

COST

LABOR TOTAL

FEE SCHEDULEDetailed Labor Distribution

LABOR DISTRIBUTION: Jacobs Project Mgmt/Senior Advisors Planning and Environmental Engineering Technical Specialist Production and Support

LABOR HOUR

TOTALS

10/8/2014 Task Detail - Jacobs 6 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-13

ITEM Quantity Units Rate Amount Subtotals

Other Miscellaneous Expenses:

Copies (8.5x11)

Copies (11X17)

Color Copies (11X17)

Reproductions (Plot Printing)

Data Gathering

Subtotals: -$

Other Direct Expenses:

Miscellaneous Office Supplies/ Equipment


Outsourced Printing & Copying

Postage

Overnight Mail

Subtotals:

Miscellaneous Direct Expenses:

Ouside Speciality Services

Subtotals:

Public Meeting Services:

Subtotals:

Travel Expenses

Mileage (Current State Rate) (personal auto) miles @

Airfare (Coach/Rd Trip/person) trips @

Lodging nights @

Itemized Meals

Car Rental (plus Fuel & Taxes) days

each @

Tolls

Taxi

Van

Gas for Car Rental gallons @

Parking trips @

Subtotals:

TOTAL*:

Note:

Rates shown used for estimating purposes.Expenses will be billed at actual cost.

LS

Jacobs Expense Detail

Detailed Itemization of Expense Items

FEE SCHEDULE

10/8/2014 Expense Detail- Jacobs 7 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-14

LABOR - Ama Terra

Principal Princp $68.69 -$ Historic Architect Hist Arch $40.10 -$ Senior Historian Sr Hist $31.66 -$ Historian Hist $26.38 -$

Archeologist V/Principal Investigator Arch V $44.32 -$

Archeologist IV/Project Archeologist Arch IV $36.93 -$ Archeologist II/Crew Chief Arch II $21.10 -$ GIS Specialist GIS $22.16 -$ Editor Editor $21.10 -$ Clerical Adm Cler $21.10 -$

Direct Labor -$ Overhead @ -$

Subtotals -$ Fixed Fee @ -$

Direct Expenses -$

TOTALS -$

164.51%

(see attached pages)12.00%


Labor ClassificationLabor Rate

Labor Summary

Total Project Hours


Labor

Labor Class. Code

10/8/2014 Fee Sum - Amaterra 8 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-15


Multiplier

Princp Hist Arch Sr Hist Hist Arch V Arch IV Arch II GIS Editor Adm Cler

$68.69 $40.10 $31.66 $26.38 $44.32 $36.93 $21.10 $22.16 $21.10 $21.10

TASK NO. TASK NAME

1.0 Project Management & Coordination $ - $ -

1.1 Updated Project Procedures Manual $ - $ -

1.2 Monthly Invoices & Progress Reports $ - $ -

1.3 Coordination/Administration $ - $ -

1.3A Peer Technical Review Committee $ - $ -

1.4 Control/Scheduling $ - $ -

1.5 Administrative Record $ - $ -

1.6 Subconsultant Management $ - $ -

2.0 Community Involvement $ - $ -

2.2 Public Meeting #4 $ - $ -

2.4 Project Mailing List $ - $ -

2.5 Project Website $ - $ -

2.6 Project Newsletters $ - $ -

2.8 Presentations $ - $ -

2.9 Elected and Appointed Officials Briefings $ - $ -

2.10 Community Advisory Committee $ - $ -

7.0 Final EIS and Schematic Design - - - - - - - - - - - $ - $ -

7.2 Traffic Modeling for the Preferred Alternative $ - $ -

7.6 Context Sensitive Solutions/Design $ - $ -

7.7 Schematic Design Coordination $ - $ -

7.8 Right-Of-Entry $ - $ -

7.10 Noise Analysis $ - $ -

7.11 Air Quality Analysis $ - $ -

7.12 Geology/soils $ - $ -

7.13 Water Quality Analysis $ - $ -

7.14 Floodplains $ - $ -

7.15 Wetlands $ - $ -

7.16 Vegetation $ - $ -

7.17 Wildlife $ - $ -

7.18 Threatened or Endangered Species $ - $ -

7.19 Hazardous Materials Assessment $ - $ -

7.20 Cultural Resources $ - $ -

7.21 Indirect Impacts $ - $ -

7.22 Cumulative Impacts $ - $ -

7.23 Preliminary Final EIS $ - $ -

7.24 - 7.25 Comment Response Matrix and Document Revision, Final EIS $ - $ -

7.26 - 7.27 EPA Review, Circulation of the Final EIS $ - $ -

7.28 Record of Decision $ - $ -

7.29 Notice of Record of Decision $ - $ -

7.30 Environmental Permits, Issues and Commitments $ - $ -

- - - - - - - - - - - -$ -$

LABOR

HOUR

TOTALS RAW LABOR COST TOTAL LABOR COST

LABOR DISTRIBUTION: Jacobs Production and SupportCultural Resource

LABOR TOTAL

10/8/2014 Task Detail - Amaterra 9 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-16

ITEM Quantity Units Rate Amount SubtotalsReproduction:

Copies (8.5x11)

Copies (11X17)


Reproductions (Plot Printing)Subtotals:





Postage

Overnight Delivery (Oversize)Subtotals:


TARL Site FeeSubtotals:


Travel Expenses

Mileage (Current State Rate) (personal auto)

Airfare (Coach/Rd Trip/person)

Lodging (plus Taxes)

Itemized Meals

Car Rental (plus Fuel & Taxes)

Tolls

Taxi

Van

Gas for Car/Van

Parking

Subtotals:

TOTAL*:

Note:

Rates shown used for estimating purposes.

Ama Terra Expense Detail


FEE SCHEDULE

10/8/2014 Expense Detail - Amaterra 10 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-17

LABOR - Hicks & Company

Senior Environmental Scientist II Sr. Env. Sci. II $60.00 -$ Senior Environmental Scientist I Sr. Env. Sci. I $52.00 -$ Environmental Professional II Env'l Prof II $35.00 -$ Environmental Staff III Env'l Staff III $24.00 -$ Environmental Staff II Env'l Staff II $22.50 -$ Word Processing Word Proc $18.00 -$ Administrative Clerical Adm Cler $20.16 -$



Direct Expenses -$ TOTALS -$

160.00%



Labor ClassificationLabor rate

Labor Summary

Total Project HoursTotal Project Direct

Labor

Labor Class. Code

10/8/2014 Fee Sum - Hicks 11 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-18

FEE SCHEDULE

Detailed Labor DistributionMultiplier

Sr. Env. Sci. IISr. Env.

Sci. IEnv'l Prof II Env'l Staff III Env'l Staff II Word Proc Adm Cler

LABOR

HOUR

TOTALS

RAW LABOR COST TOTAL LABOR COST

$60.00 $52.00 $35.00 $24.00 $22.50 $18.00 $20.16

TASK NO. TASK NAME

















7.0 Final EIS and Schematic Design - - - - - - - - $ - $ -










7.15 Wetlands $ - $ -


7.17 Wildlife $ - $ -












- - - - - - - - -$ -$

LABOR DISTRIBUTION: Hicks & Company

LABOR TOTAL

EnvironmentalProduction and

Support

10/8/2014 Task Detail - Hicks 12 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-19

ITEM Quantity Units Rate Amount SubtotalsOther Miscellaneous Expenses:

Copies (8.5x11)

Copies (11X17)

Color Copies (11X17)Reproductions (Plot Printing)

Subtotals:





Postage

Overnight (Oversize)

Subtotals:



Subtotals:Public Meeting Services:

Subtotals:

Travel Expenses




Itemized Meals


Tolls

Taxi

Van

Gas for Car/Van

Parking

Subtotals:

TOTAL*:

Note:


FEE SCHEDULE

Hicks & Company Expense Detail


10/8/2014 Expense Detail- Hicks 13 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-20

LABOR - Smith & Associates Consulting, LLC.

Senior Advisor Sr Advisor $63.17 -$

Senior Public Involvement Manager Sr PI Mgr $43.49 16 696$

Public Involvement Task Manager PI Task Mgr $28.27 32 905$

Fully Burdened Direct Labor 48 1,600.48$ 2,069.10$

Subtotals 3,669.58$ 440.35$

Direct Expenses 200.00$ TOTALS 4,309.93$

129.28%



Labor Classification Labor Rate

Labor Summary

Total Project Hours Total Project Direct Labor

Labor Class. Code

10/8/2014 Fee Sum - Smith 14 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-21

Multiplier

2.567936

Sr Advisor Sr PI Mgr PI Task Mgr

LABOR

HOUR

TOTALS


$63.17 $43.49 $28.27

TASK NO. TASK NAME

1.0 Project Management & Coordination 16 16 $ 452.32 $ 1,161.53


1.2 Monthly Invoices & Progress Reports 16 16 $ 452.32 $ 1,161.53






2.0 Community Involvement 16 16 32 $ 1,148.16 $ 2,948.40



2.5 Project Website 16 16 32 $ 1,148.16 $ 2,948.40





7.0 Final EIS and Schematic Design - - - - $ - $ -










7.15 Wetlands $ - $ -


7.17 Wildlife $ - $ -












- 16 32 48 1,600.48$ 4,109.93$

FEE SCHEDULE

LABOR DISTRIBUTION: Smith

LABOR TOTAL

Detailed Labor Distribution

Public Involvement

10/8/2014 Task Detail - Smith 15 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-22


Copies (8.5x11)

Copies (11X17)


Subtotals:



Outsourced Printing & MailingNewsletter #5 Printing and Mailout


Subtotals:


Ouside Speciality ServicesConstant Contact (email distribution) month $40

Website Support Services $200.00Subtotals: 200.00


FEIS NOA English SA Express-News LSFEIS NOA Spanish La Prensa LS

PM #4 30-day legal English SA Express-News LSPM #4 30-day legal Spanish La Prensa LS

PM#4 10-day legal English SA Express-News LSPM #4 10-day legal Spanish La Prensa LS

ROD English SA Express-News LSROD Spanish La Prensa LS

Display Ads Bulverde News LSNorth Central News LSThe Herald – Zeitung LS

Express-News LSWelcome Home LS

SA Current LSLa Prensa LS

Subtotals:

Travel Expenses:



Itemized Meals


Tolls

Taxi

Van

Gas for Car/Van

LS

Legal Notices and Ads for Public Meeting #4

FEE SCHEDULE

LS

Smith & Associates Consulting, LLC. Expense Detail


10/8/2014 Expense Detail- Smith 16 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-23

Parking

Subtotals:

TOTAL*: 200.00

Note:


Expenses will be billed at actual cost.


4-24

LABOR - Ximenes & Associates, Inc.

-$ Senior Public Involvement Manager Sr PI Mgr $87.49 -$ Public Involvement Task Manager PI Task Mgr $61.76 -$ Administrative Clerical Adm Cler $20.59 -$

-$ -$



Direct Expenses -$

TOTALS -$

129.28%




Labor Summary

Total Project

Hours

Total Project

Direct Labor

Labor Class.

Code

10/8/2014 Fee Sum - Ximenes 18 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-25

Multiplier

Sr PI MgrPI Task

MgrAdm Cler

$87.49 $61.76 $20.59

TASK NO. TASK NAME



























7.15 Wetlands $ - $ -


7.17 Wildlife $ - $ -












- - - - -$ -$

FEE SCHEDULE

LABOR DISTRIBUTION: Jacobs Public Involvement

LABOR

HOUR

TOTALS

LABOR TOTAL



10/8/2014 Task Detail - Ximenes 19 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-26


Copies (8.5x11)

Copies (11X17)


Subtotals:





Postage


Subtotals:



Subtotals:

Public Meeting Services (CAC meeting and PM #4):

Subtotals:

Travel Expenses




Itemized Meals


Tolls

Taxi

Van

Gas for Car/Van

Parking

Subtotals:

TOTAL*:

Note:



FEE SCHEDULE

Ximenes & Associates, Inc. Expense Detail


10/8/2014 Expense Detail- Ximenes 20 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-27

LABOR - Zara Environmental, LLC.

Sr. Project Manager Sr. PM $53.50 86 4,601.00$ Permitted Scientist PS $37.46 235 8,803.10$

Geology Technician GT $30.40 -$

Tech Editor/GIS TE/GIS $30.40 26 790.40$ Hydrogeologist HYG $37.46 20 749.20$ Geophysicist GP $37.46 -$ Office Administrator Admin $22.68 39 884.52$

Direct Labor 406 15,828.22$ Overhead @ 26,231.00$

Subtotals 42,059.22$ Fixed Fee @ 5,047.11$

Direct Expenses 280.00$

TOTALS 47,386.33$

165.723%


12.00%



Labor Summary

Total Project Hours


Labor

Labor Class.

Code

10/8/2014 Fee Sum - Zara 21 of 23US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-28

Multiplier

2.9760976

Sr. PM PS GT TE/GIS HYG GP Admin

$53.50 $37.46 $30.40 $30.40 $37.46 $37.46 $22.68

TASK NO. TASK NAME

1.0 Project Management & Coordination 14 14 28 $ 1,066.52 $ 3,174.07


1.2 Monthly Invoices & Progress Reports 14 14 28 $ 1,066.52 $ 3,174.07














7.0 Final EIS and Schematic Design 72 235 - 26 20 - 25 378 $ 14,761.70 $ 43,932.26










7.15 Wetlands $ - $ -


7.17 Wildlife $ - $ -

7.18 Threatened or Endangered Species 72 235 26 20 25 378 $ 14,761.70 $ 43,932.26











86 235 - 26 20 - 39 406 15,828.22$ 47,106.33$

LABOR

HOUR


FEE SCHEDULE

LABOR DISTRIBUTION: Jacobs

LABOR TOTAL


Environmental Production and Support

10/8/2014 Task Detail - Zara 22 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-29


Reproduction

Misc. Copies

Subtotals:





Postage`


Subtotals:


Ouside Speciality Services each @ $600Field Supplies

Downhole Camera and Backhoe Rental

Subtotals:


Subtotals:

Travel Expenses

Mileage (Current State Rate) (personal auto)Field Truck 500 miles @ $0.560 $280.00



Itemized Meals


Tolls

Taxi

Van

Gas for Car/Van

Parking

Subtotals: 280.00

TOTAL*: 280.00

Note:



FEE SCHEDULE

LS

LSLS

Zara Environmental, LLC. Expense Detail


10/8/2014 Expense Detail- Zara 23 of 23 US 281 EIS WA#4B SWA#1 Fee Estimate v1

4-30