aimsweb Implementation - NESC

aimsweb® Implementation Getting Started – Management & Account Setup

Copyright Notice

All aimsweb® materials and content are protected under the United States

copyright law and include-but are not limited to:

• Software (including screenshots or images of the software)

• PowerPoint's, handouts, training guides, software guides, manuals, scripts, and

other assorted documentation in the form of print, digital, or other medial

format

• Videos or other media

For more information, please see the aimsweb License Agreement

(http://www.aimsweb.com/license-agreement)

Copyright© 2014, Pearson Education, Inc. or its affiliate(s). All Rights Reserved

Technology & System Requirements

Supported Browsers - FireFox, Google Chrome, Opera, Internet Explorer, and Safari

Portable Document Files (PDFs) - Ensure all computers have Adobe® Reader. For MAC users, ensure that

FireFox preferences are set to use Adobe Reader

Active X - Ensure that Active X is not blocked

Pop-up Blockers - Ensure that pop-up blockers do not interfere with aimsweb

Email - Ensure that school or district email accounts can receive external emails from Pearson.com, with or

without attachments

Cookies - Permit cookies for the use of aimsweb

Java - Ensure that you have Java enabled in your browser

Display - Scalable with a minimum resolution of 1024x768

CPU - 2.33Ghz or faster processor

Memory - 2GB RAM (4GB RAM recommended for optimal performance)

Required Plug-ins or Applications - Flash Player 11.6 and Adobe Acrobat Reader 10.1.7 or higher

Operating Systems - Microsoft® Windows® 7 (32 bit and 64 bit), Windows 8 (Classic and Modern), or Mac OS

X v10.7 or v10.8

For further assistance with technology setup, please call or email our Technical Support Team at

866-313-6194, option 1 or [email protected]

mailto:[email protected]

Learning Objectives

Understand where to go for help and support

Understand customizable features

Understand account setup (import vs. manual setup)

Understand aimsweb user roles

Understand what aimsweb is

What is aimsweb?

aimsweb is a web-based data management tool

designed to track student progress with

embedded and printable assessments

Web-based data management &

reports

Printable assessment materials

Track students performance over

time

Components of aimsweb

Fall Universal Screening

There are two main components of aimsweb:

Benchmarking & Progress Monitoring

Both components may be used independently or together to provide a

complete picture of student growth!

+

Benchmark Screening

• Three times per year (fall, winter, spring)

• ALWAYS on grade level

• Option to test all or a few students

• Specific measures are used at each grade level

• K-12 National Norms available

• Helps monitor the efficacy of our instructional programs

Benchmark Screening

Progress Monitoring

Progress Monitoring

• Occurs as often as weekly

• On or off grade level

• Can monitor any skill at any grade level

• Has the ability to show interventions and goal changes

• Allows educators to track students response to instruction/intervention

New aimsweb Mobile

The new aimsweb mobile website allows for

the ability to administer, view, and

score benchmark screening and monitoring

assessments, among other related tasks, on

mobile devices.

The aimsweb mobile website can be accessed

through the following link:

https://aimsweb2.pearson.com/aimsweb-

mobile/

To access, open the browser, enter the URL,

and log in with your aimsweb credentials.

What are the different user roles in aimsweb?

Hierarchy of User Roles

User Role Permissions:

Account, District, School

Manager – account management,

add/edit/enter data, view/print

reports, account hierarchy design

setup

Administrator - account

management and set up only. Cannot

edit/view data.

Account/District/School

Reporter - read-only access at

specific hierarchical level

District/Class Teacher - enter/edit

data, view classroom and PM reports

for all students in class, download

materials/norms tables, and create

custom groups

aimsweb Account Manager/Reporter/

Administrator

District A Manager/Reporter/Teacher

School A Manager/Reporter/Teacher

Class

Teacher

District B Manager/Reporter/Teacher

School B Manager/Reporter/Teacher

Class

Teacher

Key Notes about Users

How do I set up my aimsweb account?

Methods for Account Setup

• Use templates to efficiently add district, schools, classes, students, and users

Import

• Manually add district, schools, classes, students, and users Manual

What do I need to know about importing?

The Import will load your:

• Import all districts in the account Districts

• Import all schools in the account Schools

• Import student information and demographics as selected

Students

• Import classes and teachers Classrooms & Teachers

• Import users for each district, school, and class

Users

• Import benchmark and progress monitoring scores

Scores

Key Notes about Imports

• Access the import templates at this link: https://www.brainshark.com/pearsonassessments/vu?pi=zGVziHG7pzEAq5z0 (under the Attachments tab)

• The Roster and User imports will do everything you need to set up your account – HIGHLY RECOMMENDED!

• Importing prevents duplication!

• You can import data into the system as often as necessary

• Successfully imported data will be available in your account the next business day

Additional Resources for

Imports Take a look at our Import Tutorial

(https://www.brainshark.com/pearsonassessments/

vu?pi=zGVziHG7pzEAq5z0), which will assist you

in building your Roster, User, and/or Score import

templates!

In order to access and download the import

templates, click on the Attachments Tab, per the

screen shot to the right.

For help or support with your Import files, please

contact our data import team at

1-866-313-6194 (press option 1, then 3) or

[email protected]


Once you’ve completed and correctly formatted

the import template, navigate to the Admin tab

in your account and select New > Import:

Importing Data through the Software

Next, set up your import based on it’s

specifications. If successful, your data will be

available in your account the next business day!

What do I need to know about manual account setup?

Manual Setup Option

• Add Districts one by one Districts

• Add Schools one by one Schools

• Add Classes one by one Classes

• Add Students one by one Students

• Add Users one by one Users

Navigate to the School System tab of

your account. Select the box for All

Districts, and select Add

Adding Districts Manually

Add in the District information and

select Add

Adding Schools Manually

After a District has been added,

click on the district name and select

the Add button

Add in the School information and

select Add

Adding Classes Manually

After a School has been added,

click on the school name and select

the Add button

Add in the Class information and

select Add

Adding Students Manually

Add in the Student information and

select Add

After a Class has been added,

click on the class name, select Students from

the drop down menu, and select

the Add button

Adding Users Manually

Add in the User information and

select Add

Navigate to the Users tab of

your account. Select the box for All

Districts, and select Add


Manual Account Setup Take a look at our Manager Tutorial

(https://www.brainshark.com/pearsonassessments/vu?pi=zIFzegdwjz23Juz0),

which will assist you in manually setting up your account!

Chapters you’ll want to pay close attention to are as follows:

Add Districts (chapter 8)

Add Schools (chapter 14)

Add Classes (chapter 17)

Add Students (chapter 20)

Add Teacher & Additional Users (chapter 22)

For help or support with your account setup, please contact your

Implementation Manager.

How can I customize my account?

Customization Options

Once you have completed the account setup process, either by

the import or manual route, you may choose to customize

some features within your account.

Here are the options available for customization:

Benchmark windows and non-school days

Report Criteria

Interventions

RtI tasks

Account preferences

Customizing Benchmark Windows

Customizing Benchmark

Windows

The aimsweb default testing windows are:

Fall (September 1st – October 15th)

Winter (January 1st – February 1st)

Spring (May 1st – June 1st)

If your implementation plan does not coincide with the

aimsweb default testing windows noted above, you may set up

customized testing windows for Fall, Winter, and Spring.

Key notes about Custom

Benchmark Windows

Set up the benchmark windows BEFORE you begin entering data.

Custom benchmark windows and non-school days cannot be changed once a score is entered for the current school year

Custom benchmark windows are limited to 3. Start and End Dates cannot overlap or land on a weekend

Benchmark windows can only be customized for the current school year – not for future school years


Custom Benchmark Windows

Take a look at our Manager Tutorial

(https://www.brainshark.com/pearsonassessments/vu?pi=zIFzeg

dwjz23Juz0), which will assist you in setting up custom

benchmark periods!


Calendars (chapter 33)

For help or support with your account setup, please contact

your Implementation Manager.

Customizing Report Criteria

Norm Referenced – Students may be compared to peers at the

national, district, or school level

Criterion Referenced – Students may be compared to either

the aimsweb default cut scores or customized cut scores

Types of Report Comparisons

Benchmark Comparison Report

using Norm Referenced Profile

• Student performance is reflected by

the colored bars

• There are five categories of

performance:

–Well Above Average

(91st -99th percentile)

–Above Average

(76th -90th percentile)

–Average


–Below Average


–Well Below Average

(1st -10th percentile)

Students are compared to

either default or

customized cut scores

that represent meaningful

outcomes

Benchmark Comparison Report

using Criterion Profile (cut score)

aimsweb Default Cut Scores

Tier 3: <15th percentile

Tier 2: 15th-34th percentile

Tier 1: 35th percentile nationally

Tier 3: <15th percentile

Tier 2: 15th-45th percentile

Tier 1: 45th percentile nationally

Tests of Early Literacy (TEL)

Tests of Early Numeracy (TEN)

Oral Reading (OR)

Maze

M-CAP

M-COMP

Customize your Report Profile

with Locally Determined Cut

Scores

In addition to the aimsweb default targets, you may create custom targets, cut scores, and recommendations

Customizations are added at the district or school level

The customizations within reports occur at the level they

were developed (district or school) and below

Key Notes about

Customizing Report Criteria

aimsweb default cut

scores cannot be edited or

deleted

Cut scores can be set for 3, 4, or 5 tiers with

the top tier always being the highest

Once a report profile is saved, the number of tiers cannot be

changed

The username of the editor is documented




customized report profiles!


Add Report Profiles (chapter 30)




Custom Report Profiles

Create Custom Interventions

Interventions

Interventions are added at the district

or school level

Interventions exist at the level created and

below

Interventions in use or created at a higher

level cannot be edited or deleted

Districts and school may set up their own

interventions


Custom Interventions




interventions!


Adding Interventions (chapter 26)



Create Customized RtI Tasks

Tasks may be

used as online

planning or work

forms!

To the right are

default tasks

within your

Account.

History

Team Members

Tasks

• Review

• Assessment

• Observation

• Meeting

• History

• Documentation

• Referral Information

• Team Members

Key Notes about Tasks

aimsweb provides default task type forms that can be customized

Once created, users can create an attachment such as a note, video, sound recording, or any non-executable file to include in the task

While creating a task, account managers will see only the Task Types design window. Users will see only the completed task

Additional Resources for Tasks



dwjz23Juz0), which will assist you in setting up tasks!


Add Task Types (chapter 28)



Customized Account Preferences

Account Preferences

Allow districts,

schools, and teachers to

set their own default

Report Profile view

Allow districts and schools to add their own tasks and inter-ventions

Allow teachers to view and download benchmark

probes

Allow teachers to view Group

Reports (norm tables)

Activate and de-activate measures


Account Preferences



dwjz23Juz0), which will assist you in setting up account

preferences!


Settings (chapter 31)

Measures (chapter 32)



Helpful Password Information

For help or support with login

information or password resets,

please contact our technical

support team at 1-866-313-6194

(option 1) or at

[email protected]

Passwords must consist of at least seven characters - one upper and one lowercase letter, one number or one special character

Passwords are set to expire based on a 60-day interval and are not to be reused within the same calendar year

Temporary passwords must be changed at the first logon

The user is locked out of aimsweb after 5 unsuccessful attempts to login


•Take a look at our additional training resources

(http://www.aimsweb.com/aimsweb-recorded-training-

tutorials), which provides past webinar recordings and

tutorials for Administration & Scoring, software, progress

monitoring, and more!

• If you’re interested in our Professional Development options,

take a look at our training options page

(http://www.aimsweb.com/training) for more info!

Additional Training Resources

Key Contacts for Help and

Support

General Technical Support 866-313-6194, Option 1

or [email protected]

Imports/Exports & Data Inquiries 866-313-6194, Option 1, then Option 3


Sales & Order Inquiries 866-313-6194, Option 2


Schedule Professional

Development

866-313-6194, Option 3


Billing Inquiries 866-313-6194, Option 4







Please take our Implementation Survey

(https://www.surveymonkey.com/s/C7F8WFZ) and let us

know how we’re doing!

Survey

aimsweb Implementation - NESC

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