AIESEC in Benin MCVP 1617 Application Booklet 4th round

in Benin

MC VP 16.17Application

Booklet

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Phone: +229 66 06 27 66

Email:[email protected]

4th round

in Benin

1. Message From MC 15-162. General Informations3. Application Process4. Job Descriptions5. Questionnaire

1. General Questions2. MC General Questions3. Specific Questions

6. Contacts

INDEX

VIDEO about Cotonou: https://vimeo.com/120882338

in Benin

Message fromMC MOMENTUM

1

Message from MC 15.16

Determination, dedication, courage, action and optimism are what

have taken from the very first moment of our term as aTeam, towards driving our common stand in empoweringBenin to amplify our relevance and impact together. As we look

forward to the next generation of leaders for AIESEC in

Benin we expect nothing less than passionate dreamers

who are able to look and act beyond the standard way of

doing AIESEC.

We are not promising the smoothness of the ride while in

MC… Frankly, it is the most challenging role we have ever

taken, but it worth it till the end.

Candidates should have in mind the continuity of the

current strategies and drivers of the network in order to

manage the long-term growing path for this amazing entity.

We would like to thank you in advance for your interest in

being part of the Member Committee of AIESEC in Benin

and we wish you best of luck in the process as we stay

available to support you.

Best RegardsJude, Joseph , Krisztina, Raphael, Sohini & Ferdinand

in Benin

in Benin

GeneralInformations

2

in Benin

Benin formally the Dahomey (From the Abomey Kingdom) is located

on the Gulf of Guinea between Togo to the West and Nigeria to the

East, with Burkina Faso and Niger to the North. It has a long stretch of

costal Line. The north consists mostly of Savanah and semi – arid

Mountains. The south consists of a low coastal plain dotted with

marshels, lakes and lagoons such as lake Nokoue or lagoon of Porto-

Novo. The country is located in a tropical zone, its climate is hot and

wet. The moisture rate, always important, is between 65 and 95%. The

average temperature is between 22 and 34 C

The capital of Benin is Porto-Novo but the seat of government is in

Cotonou, the country’s largest city and economic capital. Benin covers an area

of approximately 115000 square kilometers (42,000 sq mi), with a

population of approximately 9.98 million. The official language of Benin is

French. However, indigenous language such as Fon and Yoruba are

commonly spoken.

Beninese cuisine is known in Africa for its exotic ingredients and

flavorful dishes, Beninese cuisine involves lots of fresh meals served

with a variety of key sauces.

Benin has a lot of tourist attractions, from the awesome natural wild life

parks in the North to the cool refreshing beaches in the south.

About Benin Republic

in Benin

The history of AIESEC in Benin started in August 2005 with the support of

AIESEC in Togo.

After 3 years of hard working, AIESEC in Benin become official extension

at IPM 2008 in Macedonia and then full Member 7 years after IC 2012.

AIESEC in Benin has organized the biggest conference for West Africa

in 2011 and for Africa in 2014.

In 2013/14, we grew a lot in oGCDP by realizing 46 through a new

Teaching program and two new Expansions. In 2014/15, The national

board has more international MC members than national and in that

term AIESEC in Benin did 36 oGCDP, 6 oGIP and 98 iGCDP with

Nigerian Ghana, Burkina Faso, India and Colombia. Since the start of

the current Term 15/16, 56 oGCDP, 5 oGIP and 36 iGCDP were

realized.

In 2015 AIESEC in Benin got recognition from the ministry of youth as

second best youth organization in Benin and good collaboration with other

Beninese youth organizations.

About AIESEC in Benin

in Benin

Working conditions: currently the MC has an office separate from the MC flat 15

minutes away by bike, 30-45 on foot. The MC flat is big and equipped with

internet service, 4 bedrooms together with separate bathrooms and toilets

and kitchen. You are required to bring your own laptops and other necessary

gadgets. MC flat is well allocated in the center of Cotonou where everything

that is needed is nearby.

MC Life

PASSION AND MOTIVATION

Find in you why you are still in

AIESEC and what is your

Contribution to the youth

development in Benin. Based on

it you can drive your vision,

strategies and turn them into

realities.

TEAM WORK

Working together as a team in

order to communicate, support

one another in operations in

driving the entity vision,

strategies into reality enhance

goal achievement.

LANGUAGE

Its require that you speak English

and at least French for

operational roles. Most of

AIESEC in Benin activities are

made in French, if you don’t

speak French (average) you

need to be willing to learn.

MATURITY & VALUES

There is a big expectation that

you take this process as serious

and important matter for AIESEC

in Benin. It’s also expected that

you keep your core values

consistent with your personality.

EXPECTATIONS

The next term will be the very beginning of AIESEC 2020 mid-term ambition, where by the achievement

and contribution of AIESEC in Benin towards AIESEC 2020 depend much on how selected team will be

dedicated making focused achievement in term 16/17.

Therefore, there are important things to be expected from Candidates:

Salary: the salary (50,000 CFA) this is going to depend on the budget of the next term, but is usually

comes at the end of the month, expenses of MC flat such as rent and utilities (water, electricity, internet,

etc.) are covered by the MC budget.

The monthly compensation is the same for everyone in the MC team and it can fluctuate according to the

MC financial capacity it is. However sufficient to meet the minimum living requirement, assuming that you

keep rigid control over the expenses.

Workload: working days, from Monday to Friday 8 hours a day. the MC is a full of commitment experience

in Benin as full -time job and involvement in different activities that also happen during weekends. MC will

work an average of 40 hours per week which can be higher during different periods of the year (for

example at conferences periods). Team days, LC events and conferences are on weekends.

Term: official term dates 1st July 2016 – 30th June 2017

Transition: MC transition starts virtually immediately after team selection and continues until the physical

arrival in June. the context and the flow of the transition is managed by the MCP elect and the current MC

team of AIESEC in Benin.

in Benin

ApplicationProcess

3

in Benin

1. Please submit your complete application

package to the following e-mails addresses

2. Please create a ZIP or RAR file out of your application

package and name it

* MCVP1617_Benin_Position_Name_Surname* (eg. MCVP1617_Benin_iGCDP_Joseph_OUMA)

All files must be submitted in English and in PDF files.

Applications will be only received until the

15th May 2016 (23:59 GMT+1)

INTERVIEWS If the candidate’s application fulfills the criteria mentioned in the application booklet, he/she

will be invited to continue with Interview phase which will be paneled by the electoral committee.

VOTE OF CONFIDENCE: Each candidate will have maximum 7 minutes’ opening speech and Q&A session

with the plenary (Legislative Assembly). Then, confidence vote will take place: every candidate who gets

more than 50% confidence vote will go to the next round of selection (final selection and announcement

by MCPe).

*Final information about election process will be sent after interview results!

OFFICIAL ANNOUNCEMENT

By 28th of May 2016, all the MCVPs elect for the term 16/17 will be announced.

Application Process: Timeline

3. Confirmation of reception will be made within 24hrs. No application will be accepted after the

deadline, regardless of the reason.

You are free to create your own graphic design of the application files.

In case you have any questions regarding application process, please contact

Launch End of APPLICATION

Announcement Interviews Vote of Confidence

1st May 15th May

11:59 pm GMT +117th May 19th/20th May 24th/25th May

Application Process: Guidelines

[email protected]

[email protected]

[email protected]

MCP Current

Jude Aondowase Ahor via

[email protected]

MCP Elect

Bio Sabidare via [email protected]

3RD round

mailto:[email protected]



in Benin

2. ENDORSEMENT LETTERS,

One form someone from MC of your

current entity,

One from someone who led you,

One from someone you have led,

All endorsement letters must be signed and

contain contact to the author.3. APPLICATION QUESTIONNAIRE,

Min 8 pages, Max 12 pages including the

cover (and max 15 if you are applying for 2

positions or more).

1. CURRICULUM VITAE,

Include AIESEC experience & Non AIESEC

experience together with other information

about yourself,

Max 1 page.

Application Process: Check List

4. TESTS:

a. Personal Value Assessment Test Results in PDF Format - Take test on this Web-page -

www.valuescentre.com/PVAtest/

b. Create 1 PDF page with the results of these tests:

i. Team Roles (https://www.123test.com/team-roles-test/)

ii. MBTI (http://www.16personalities.com)

iii. Enneagram (http://similarminds.com/test.html)

(The video link on YouTube should be pasted on separate PDF page), answering

the following questions:

• Who are you & what’s your AIESEC story?

• What’s your dream for 16.17?

• Functional Questions (check in specific questions for each position you are applying for)

NB: Please note that all attached documents must be in English.

in Benin

JobDescriptions

4

in Benin

Provisional MCEB 1617 Structure

LC COACHING

• Support LCs in planning activities.

• Follow up on LCs performance in different areas.

• LC to MC alignment.

• Ensuring fluent MC and LC communication.

• LC visits, attend and support in holding big LC events.

• Consultancy for LC’s general Issues.

• Support in developing quarterly LC report

CONFERENCE MANAGEMENT

(Most likely, MC members will be conference

manager or agenda manager for one of the

conferences happening in Benin)

• Coordinate between MC, Chair, Faci and

OC.

• Support the OC in building the conference.

• Link the MC with the OC.

• Coordinate with OC on the logistical needs.

• Tracking of Agenda Manager

• Building up the conference timeline and

ensure follow-up.

PLANNING & REVIEW

Setting the national focus areas.

• Setting the strategic direction for AIESEC in Benin.

• Developing national plan and Quarterly evaluation

• Developing functional & individual plan for your area.

Please Note: that the final size and structure of MC 16.17 can be redefined.

The individual roles and responsibilities inside of the team will also depend on the MCP elect, their

priorities and the individual profile of each MCVP candidate.

MCP

MCVP iGCDP

MCVP OGXMCVP BD

& iGIP MCVP MaC

MCVP TM & OD

MCVP F & L

MCVP Role & Responsibilities (1/2)

AIESEC Understanding:• AIESEC Way

• AIESEC Branding Guidelines

• Leadership Development Model

• The AIESEC Experience

• Mid-term ambitions: 2015 and 2020

• Standards and satisfaction + LEAD

• XPPs

Experience in: • Team management

• Product development

• Coaching

• Training and facilitation

• Change management

• Strategic planning and execution

General Competencies & Profiles required

FilledFilled Filled Filled FilledAvailable

in Benin

AIESEC IN BENIN REPRESENTATION

• Represent AIESEC in Benin at International

conferences.

• Represent AIESEC in Benin to all external

entities (Government, media, universities…etc.)

and to all our stakeholders.

• Building up mutual benefit relationships between

AIESEC in Benin and other entities.

INFORMATION MANAGEMENT

• Recording GCPs (Good Case Practice) of the

country.

• Gathering GCPs from other countries.

• Transition guidelines (MC and LC level).

• Tracking and saving all the files and materials

used.

• Managing files and archives of the MC.

• Annual report.

AGENDA MANAGEMENT

• Overall responsible of the conference agenda.

• Define with MC team the conference objectives.

• Gather inputs from MC team (especially MC VP TM

and MCP) for sessions of the conference.

• Faci selection (application process, interview,

selection)

• Choosing with the MC a proper chair for the

conference and invite the chair.

•Follow up on the Track managers in coordination

with the Facis (meetings, session outlines,).

• Organize Conference Pre-meeting (together with

Conference Manager)

• Gathering and compiling conference output.

CONFERENCE FACILITATION

• All MC members are officially facilitators of all

national conferences.

• Developing session outlines and delivering

sessions related to functional areas and general

AIESEC in Benin trends.

MCVP Role & Responsibilities (2/2)

Partnership Management

MC OFFICE AND MC FLAT GENERAL RESPONSIBILITIES

• Availability in the office minimum 5 days a week (excluding official and individual holidays).

• Keeping general office and house hygiene (+ find a replacement in case you can’t follow the schedule

due to office absence)

• Taking care of facilities at the office and in the house

in Benin

MoS: • Number of OGX realization Number of

university partnerships

• Market Analysis and clear segmentation,

product portfolio for AIESEC in Benin

• # Customized products on LC level

• Capitalizing on Networks, Markets and

Issues

• Providing High Quality AIESEC

experiences

• Number of GlP/GCDP experiences

Job Description: MCVP OGX • Knowledge management - Training and analyzing

the requirements in each LC

• Constant tracking, evaluation and reporting of

exchange performance of all levels

• Support LCs in building IR through country

partnerships

• Ensure the education and implementation of XPP

• Standards and Satisfaction implementation and

management

• Build strategies that will improve OGX performance

of all LCs

• Support LCs with education regarding EXPA & OP

and the new customer flow for OGX

• Develop internal communication campaigns to

foster EP attraction and matching at LC level based

on sub products for GIP and sub-issues for GCDP

Functional Job Descriptions (1/2)

MOS

• Number of iGCDP realization

• NPS

• Number of NGO partnerships

• Capitalizing on Networks

Contact

OGX MCVP Current

Joseph William Ouma

[email protected]

Contact

iGCDP MCVP

Current

Sohini Das

[email protected]

Job Description: MCVP iGCDP• Knowledge management - Training and analyzing

the requirements in each LC

• Constant tracking, evaluation and reporting of

exchange performance of all levels

• Support LCs in building IR through country

partnerships

• Ensure the education and implementation of XPP

• Standards & satisfaction implementation and

management

• Opportunities’ auditing on the platform

• Ensuring legality of iGCDP

• Manage national projects in iGCDP

Job Description: MCVP BD & iGIP• Managing national partnerships

• BD/IGIP commission management

• Product portfolio creation and

execution

• MC National strategy

implementation

• Involvement in MC strategic and

financial decision making

• Supply & Demand Management

• IR Management

MOS

• # of contract signed with the

same partner

• # of new partners

• % of budget covered

• Providing High Quality AIESEC

XPs

• Sales education program

implementation

Contact BD & iGIP MCVPCurrent

Sohini Das

[email protected]

in Benin

MoS: • Financial Sustainability of AIESEC in Benin

• Planning and Review

• • Governance & accountability

• High Quality Management of operational

activities

Job Description: MCVP F & A• Financial management of the MC (Budget, cash flow, financial trackers)

• Control & Reporting to ensure optimal usage of resources to support the development of AIESEC

in Benin MC and the network in general.

• Development and execution of Financial model according the local and national reality of AIESEC

in Benin.

• Final responsible for the quarterly consolidated reporting to the FLB

• Reporting on finance situation to the MC, National Plenary, Board of Advisors.

• Providing the bookkeeper with the necessary documents and information in order to keep the

legalities and accountability

Functional Job Descriptions (2/2)

MOS

• TMP/ TLP Standards Fulfillment

• # of team experiences (TMP + TLP)

• Retention rate in all LCs

• % active members in all LCs

Contact

TM/OD + F&L MCVP Current

Bio Raphael Sabidare

[email protected]

Job Description: MCVP TM & OD• Responsible for Team Standards implementation and tracking;

• Responsible for TMP/TLP delivery and satisfaction;

• Responsible of Talent Capacity and Recruitment strategies;

• Responsible for LEAD framework for EBs based on new LDM;

• Co-responsible with MCP of LEAD for LCPs;

• Responsible for productivity

• National strategy implementation

• LC planning coordination

• Organizational Direction & OD Model

• NST management

• LC development

• Give support and solutions to core areas for

increase their performance in topics of investment

and decisions making

• Support and follow up of all legacy topics of core

processes like Visas and trainee service at local

and national level

• Facilitating the annual unqualified audit process of

the Member Committee

• Education and support of the national network on

finance and legal matters, LC functional coaching

• Team management of LCVPs Finance

Contact

MaC MCVP Current

Krisztina Kapuvári

[email protected]

Job Description: MCVP MaC• Implementation of national strategies on

local level

• OGX+TM attraction campaign

• OGX+TM conversion and promoters

strategy Create and implement digital

Marketing framework

• National guidance in marketing area

• Social Media Management

MOS

• % Of Growth in Social Media traffic

• # of traffic on national website People

engaged through MKT Activities

• # Conversion rates for X

• #NPS measuring brand experience

in Benin

Questionnaire

5

in Benin

Questionnaire

Name

Age

Nationality

AIESEC Entity

Current AIESEC Role

Email Address

Skype ID

Personal Information

Date AIESEC Role Description Achievement

Conference Dates & Place Role

AIESEC Role

Most Important Conferences Attended

General Questions

in Benin

QuestionnaireGeneral Questions

1. What is driving you to continue in AIESEC? Why are you standing for MCVP

16/17 of AIESEC in Benin?

2. What does AIESEC give to the world? Which trends do you see shaping the

world in the following years and what opportunities and threats do they

represent for us?

3. State your 3 biggest achievements and non-achievements during your

AIESEC experience stating what key learning points you take from them.

4. In your opinion, what is the relevance of AIESEC to Benin and to the World?

Explain AIESEC’s impact model in your own way.

5. Taking into account the leadership Development Model, in your opinion what

is the characteristic (world citizen, Self- Awareness, Solution Oriented,

Empowering Others) that is the most crucial to the development of Beninese

youth, especially? Why?

6. Conduct SWOT analysis of AIESEC in Benin from 2012/13 to date and

evaluate organizational performance based on your analysis.

7. What’s your understanding of AIESEC 2020? How can you help AIESEC in

Benin achieve 2020 vision?

in Benin

Questionnaire

iGCDP1. What do you consider to be the main 2 challenges in your functional area in

term 16/17 based on the current reality of the department? And how have

you prepared to overcome them?

2. Do a SWOT analysis of the current function reality and based on your

analysis what are your priorities in iGCDP for term 16-17? Define your key

strategies.

3. Select one project, from each LC, that has run or is currently running in

AIESEC in Benin. Make an analysis of their business model, exchange

operation and financial sustainability. What are the improvements you will

bring?

4. How are the projects run by AIESEC in Benin relevant to the country and

the Beninese youth?

5. Video Questionnaire: What will you do to ensure the complete satisfaction of

interns coming to Benin?

Specific Questions

in Benin

Contacts (+bonus)

6

in Benin

1. Curriculum Vitae

2. Endorsement Letters

3. Filled Questionnaire

1. General Questions

2. Specific Questions

4. Personality Tests

5. YouTube Video Link

Application Package checklist (bonus)

Entity Contact List

Name Role Contact

Aondowase Jude AHOR MCP [email protected]

Bio Raphaël SABIDARE MCVP TM/OD & F&A (MCPe)

[email protected]

Joseph William OUMA MCVP OGX [email protected]

Sohini DAS MCVP IGCDP [email protected]

Ferdinand EDOH MCVP BD&iGIP [email protected]

Krisztina KAPUVARI MCVP MaC [email protected]

Name Role Contact

Reginald HOUNDEKON LCP ENSPN [email protected]

Kevine MONDE LCP ENEAM [email protected]

Augustino AGBEMAVO LCP UAC [email protected]

in Benin

TOGETHER AS

WE WISH YOU BEST OF LUCK

AIESEC in Benin MCVP 1617 Application Booklet 4th round

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Transcript of AIESEC in Benin MCVP 1617 Application Booklet 4th round