AGS RSVP Weekly Meeting P. Pile 30 December 2004 AGS RSVP Weekly Meeting 30 Dec 2004 Useful Links:...

AGS RSVP Weekly MeetingP. Pile30 December 2004

AGS RSVP Weekly Meeting30 Dec 2004

Useful Links:

• RSVP Project: http://rsvp.bnl.gov

• C-AD AGS Project: Office http://server.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm

Agenda

• Review updates (pile)

• Status of cost scrubbing and resource loaded schedules (must be ~complete by 15 Jan, in time for the 18-20 LOG review), in addition to what has been done, SHOW ROAD MAP TO COMPLETION! - (Brown,Pendzick,Phillips and Pearson)

• Beam development plan, Case 2 – beam development begins in third year (Ahrens)

http://rsvp.bnl.gov/

http://rsvp.bnl.gov/

http://server.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm


4-5 Nov 04 AGS Review - Update

• Committee Report is on the web at:http://server.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm

• We have been asked by Kotcher to respond to the recommendations so, – I’ll make the first pass

http://server.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm


RSVP Simulation and Background Review Committee

–Ed Blucher, University of Chicago –Martin Cooper, Los Alamos–Cy Hoffman, Los Alamos–Patty McBride, Fermilab–Jack Ritchie (Chair), University of Texas, Austin–Mike Shupe, University of Arizona–Bob Tschirhart, Fermilab–Koji Yoshimura, Osaka University

Charge and Agenda: http://server.c-ad.bnl.gov/esfd/RSVP/simulations_charge_agenda.pdf

Detailed agenda is in preparation

RSVP Detector Capabilities, Simulations and Backgrounds Review

(11-13 Jan 2005 at NYU)We are not directly involved – (Don, Wuzheng, Kevin, Kin (1 day) and I will attend as observers)

http://server.c-ad.bnl.gov/esfd/RSVP/simulations_charge_agenda.pdf


DRAFT - Charge to the RSVP Laboratory Oversight Group - DRAFTRSVP Project Director’s Review

January 18-20, 2005 – Version December 17, 2004

The Laboratory Oversight Group (LOG) has the mission of providing internal review and oversight of the Rare Symmetry Violations Processes (RSVP) Project. The LOG is organized and chaired by the BNL Associate Laboratory Director of High Energy and Nuclear Physics (ALD-HENP) and provides its observations, comments and recommendations to the RSVP Project Director. Officers of the funding agencies may join the LOG reviews as observers and are copied on the review reports.

The subject of the January 18-20, 2005 Review will be a detailed assessment of the technical and cost estimate status of the project at the second level (L2 1.x.y) of Work Breakdown Structure (WBS) but will not attempt to validate the costs at this time. To facilitate this review, the managers of the RSVP Project are asked to fill in and provide to the LOG, a complete set of Review Status Sheets at WBS L2 that will facilitate this review’s focus. Having supplied this basic status information, the oral presenters of the WBS L2 elements may provide very brief introductory comments of their own choosing, but will primarily respond to questions from the LOG members based on the material provided in the status sheets. This is a somewhat unconventional review plan but is designed to bypass the usual descriptive material that the LOG members can learn ahead of time from the status sheets plus other introductory material about the KOPIO, MECO and AGS projects that will be provided to them by the ALD and RSVP Project Office.

The results of the LOG members review will be communicated to the RSVP Project Management at an oral closeout following the review and in a written Review Report from the LOG supplied within two weeks of the review completion (February 3, 2005, COB).


Additional guidance for WBS 1.4

• RSVP Project Office Account Number: 88542

• Fill out data sheets to level 1.4.x.x, 1 level lower than in charge

• Those systems that can support a look at cost validation should be presented in that light (most of our WBS)

• Resource loaded schedules are to be made available to the committee through a website to be established by the Project Office. Here we'll need to make our project files and support files available for individual subsystems as well as what we have for a master project file.


Additional guidance for WBS 1.4• Darlene has posted data sheets on our server with present cost information entered

\\c-adfile3\RSVP_files

• Darlene is updating our cost spreadsheets, get updates to her NOW! Absolute cut-off for cost updates is next Wednesday (5 Jan) – we should go into the 18 Jan review with 5 Jan costs. Any significant changes after 5 Jan should be presented at the review but the Data sheets (and Excel spreadsheets) should reflect 5 Jan numbers.

• Data Sheets should be complete and ready for presented for review at our 6 Jan meeting

• Data Sheets and RSL Schedules and backup material are to be posted to the web for committee viewing by 10 Jan (Monday)

– We may (I hope we do!) get feed-back from the committee with questions to be addressed at the review

– I expect guidance on what is expected for backup material

• Dry run for WBS 1.4 will be Friday, 14 Jan, 1:30-3:00 in LCR


DRAFT - RSVP Review Status Sheet - DRAFT Due in RSVP Project Office on January 14, 2004

[Please fill in all items in red type] WBS No. 1.x.y Title: “insert title” Date 01/xx/04 Preparer/Manager: “name” Current Cost Est. (FY05 $M) = xx.yy Assigned Contingency % = x.y% Cost Elements (FY05$M): Matls. = aa.b; Effort = cc.d; Ohd. = ee.f; Conting. = gg.h; Total = ii.j WBS Dictionary Definition: “insert text…” Technical Level of Confidence: Prototype Demonstrated __ Elements Built & Tested __ (choose one) Similar system exists __ Similar technology works __ Novel system concept __ No candidate concept yet __ Other (Comment) Basis of the Cost Estimate: Commercial product a% Engineered design b% (by percentage of total cost; Engineered conceptual c% Scientist conceptual d% sum of fractions a-f = 100%) Guess e% Other (specify) f% Status of Hardware/Software Development: “insert text…” Issues (funding, collaborator shortage, engineering help, etc.): “insert text…”


DRAFT – Agenda - DRAFTRSVP Project Director’s Review withLaboratory Oversight Group Attendance

Brookhaven National LaboratoryJanuary 18-20, 2004

Tuesday, January 18, 2004Phys Bldg, 2-160 8:30 am LOG Executive Session 9:00 am Project Director’s Introduction……………………………………… ………………W. Willis 9:10 am WBS 1.1 RSVP Project Office and Management Approach……….…………………J. Kotcher 9:30 am WBS 1.2 KOPIO Project Overview………………………………...……..……………M. Marx10:15 am Coffee Break10:30 am WBS 1.2.1 Vacuum System11:00 am WBS 1.2.2 Preradiator…………………………………………………………………TBD11:15 am WBS 1.2.3 Calorimeter…………………………………………………………………TBD11:30 am WBS 1.2.4 Charged Particle Veto…………………………………………………..…TBD11:45 am WBS 1.2.5 Photon Veto……………………………………………………...…………TBD12:00 pm LOG Working Lunch 1:00 pm WBS 1.2.6 Catcher System………………………………………………..…………TBD 1:30 pm WBS 1.2.7 Trigger………………………………………………………...……………TBD 1:45 pm WBS 1.2.8 DAQ……………………………………………………………..…………TBD 2:00 pm WBS 1.2.9 Offline Computing………………………………………………………TBD 2:15 pm WBS 1.2.10 Detector Systems 2:30 pm WBS 1.2.11 Project Services 2:45 pm Coffee Break 3:00 pm WBS 1.3 MECO Project Overview…………………………………………...………M. Hebert 3:45 pm WBS 1.3.1 Extinction.……………………………..……………………………………TBD 4:15 pm WBS 1.3.2 Production Target & Shield...……….…………………………………...TBD 4:30 pm WBS 1.3.3 Solenoids…………………………..…...………………………………..TBD. 4:45 pm LOG Executive Session 6:00 pm Reception at Berkner Hall 7:00 pm Review Dinner at Berkner Hall



Wednesday, January 19, 2004Phys Bldg, 2-160 8:30 am WBS 1.3.4 Muon Beamline………..…………..……………………………...…………..TBD 9:30 am WBS 1.3.5 Tracker…………………………… …………………………...……….……..TBD10:00 am Coffee Break10:15 am WBS 1.3.6 Calorimeter………………………..…………………..…………..….……….TBD10:45 am WBS 1.3.7 Cosmic Ray Shield………………..…………………………………....…….TBD 11:00 am WBS 1.3.8 DAQ & Online Computing…..…..…………………………………………...TBD11:15 am WBS 1.3.9 Simulation & Offline Analysis………………………………………….…….TBD11:30 am WBS 1.3.10 Installation & Integration………..………………………………….……….TBD11:45 am WBS 1.3.11 MECO Project Office…...………..……………………………...………….TBD12:00 pm LOG Working Lunch 1:00 pm WBS 1.4 AGS Project Overview………………………………………………..….……....P. Pile 1:45 pm WBS 1.4.1 AGS/Booster…………….…..…..………………………………….………...K. Brown 2:15 pm WBS 1.4.2 Switchyard…………………..……………………………………..………….A. Pendzick 2:30 pm WBS 1.4.3 KOPIO……..……………………..…………………………………...……….C. Pearson 3:00 pm Coffee Break 3:15 pm WBS 1.4.4 MECO……………….…...………..……………………………......…………D. Phillips 3:45 pm WBS 1.4.5 Project Administration…...………..………………………………...……… P. Pile 4:00 pm LOG Executive Session 5:30 pm Questions for RSVP Management 6:00 pm Adjourn



Thursday, January 20, 2004Phys Bldg, Orange Room

8:30 am Presentation of Answers to LOG Questions 9:30 am LOG Executive Session12:00 pm LOG Working Lunch 1:00 pm Closeout with RSVP Project Directors & Managers 1:45 pm Adjourn


Milestone Date Status, Comments

Discussion of Baseline Expectations, Timeline with Experiments

September 13 Held

MECO Magnet Review Sun-Tue, Oct 10-12 Held

AGS Review Thu-Fri, Nov 4-5 Held

Internal discussion of resource-loaded schedules (RLS) for all projects

Thu, Dec 9 Held

Simulations & Backgrounds Review Tue-Thu, Jan 11-13 Set, reviewers assembled, held at NYU

Initial review of RLS for all projects Tue-Thu, Jan 18-20 Reviewed by LOG. Dates TBF.

Reviews of other sub-projects Weeks of Jan 24 – Feb 21 Series of LOG-based reviews of RSVP sub-systems

Draft versions of PMP, PEP, Conceptual Design Report completed

Mon, Feb 14

Operations Review Week of Mar 7

Project startup pre-review Week of Mar 15 Comprehensive preparatory review of full project, proposal

Project startup review Week of Apr 18 Final project startup review, iteration of above. NSF review.

Finalize documentation for May submission to NSF

Week of Apr 25

Product submitted to NSF/NSB Mon, May 2

next significant events

Resource Loaded Schedule Review for all of RSVP at BNLK0PI0 and MECO

Experiment Simulations Review


next significant events (cont’)

25 Jan 04A meeting between the Project Office and the NSF to discuss optionsi.e. what to do about RSVP cost increase

Quote from 23 Dec Email from Willis:“Specifically, it is necessary at this time for all of RSVP to give the most serious consideration to (a) all the cost elements presented on 9 December 2004, (b) those cost elements not yet calculated at that time, and (c) possible changes in scope of KOPIO, MECO and the AGS Upgrade Program for RSVP. Everything should be regarded as on the table. “


Next Meeting

• 6 Jan 2005

• Agenda– Review updates (pile)

– Presentation of Data Sheets and status of cost scrubbing and resource loaded schedules; in addition to what has been done, SHOW ROAD MAP TO COMPLETION! - (Pile, Brown, Pendzick,Phillips and Pearson)

– Beam development plan, Case 2 – 3 years of beam development beginning in third year, 15 weeks per year concurrent with RHIC operations (Ahrens)

AGS RSVP Weekly Meeting P. Pile 30 December 2004 AGS RSVP Weekly Meeting 30 Dec 2004 Useful Links:...

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