AGM Minutes July 2012

MIMS Espacio Owners Association

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MIMS Espacio Owner’s Association Annual General Meeting Minutes

July 1st, 2012


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1. MEETING INFORMATION 3

2. ROSTER 3

3. AGENDA 4

4. RESOLUTIONS PASSED AT AGM 4

5. OTHER DISCUSSIONS/NOTES 4


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1. Meeting Information Meeting date: July 1st 2012 Meeting time: 10:00am to 1:30pm LUNCH: 1:30pm onwards Venue: MIMS Espacio Club House Jakkur Village, Yelahanka Hobli Bangalore - 560064 2. Roster Villa Number Name Present/Absent

A1 Mr.Bhavesh Ashani Absent A2 &B3 Mr.M.S Srinivas * Present

A3 Mr. Sanjay Bhat * Present A4 T.Suresh * Present A5 Mr.George Antony Absent A6 Ms. Mimi Parthasarathy Present B1 Mrs. Devaiah Absent B2 Mrs.R.A.Hemalatha * Present(Proxy) B4 Ms.Supriya Sen Absent C1 Mr. Nagaprasad Present C2 Mr. Haridas Menon * Present

C3 & C4 Mr.M.S Venkatesh Present(Proxy) C5, E1,E2 Mrs.M Narasamma Present(Proxy)

E3 Mrs.M.Narasamma * Present(Proxy) C6 Mr. Pramod Belari * Present C7 Mr. Pramod Belari * Present D1 Mr. Gurumoorthy Chandar Present D2 Mr. Anand K * Present D3 Mr. B. S. Rajesh Present(Proxy) D4 Mr. Mehul Mehta Present F1 Mrs. Pankaja Acharya Absent F2 Mr. Radhakrishnan Present F3 Mr. Karthikeya Reddy * Present G Mr. Srinivas Murali * Present H Mr. Manohar Singh Present J Mr. Shankar Sukrutaraj Present

Number of members present: 25 Number of members absent: 5


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3. Agenda

• Welcome & Introduction • Status update so far

o Maintenance dues update and defaulter list o Approval of audited financials for FY 2011-2012 o Approach road development update

• Appointment of new Committee members for FY2012-13 • Decisions to be passed

o Approval of Half Yearly maintenance charges along with payment schedule o Approval of revised guidelines for running of association o Approvals for all renewed contracts & appointments o Approvals for any additional capital expenditure to be incurred o Approval for new revised budgeted monthly expenditure o Approval of appointment of Auditor for FY2012-13

• Any other business (to be informed in advance to Secretary)

4. Resolutions Passed at AGM

1. Following management committee was elected on 1st July 2012: a. Mr. Shankar Sukrutaraj- President b. Mr. Manohar Singh – Treasurer c. Mr. Sanjay Bhat – Secretary

2. Monthly maintenance subscription will be collected Rs.4500 per month and Invoice will be raised for half yearly to reduce paper work and for the betterment of the smooth running of Association. This is effective from April 1st 2012. So all the Villa Owners were informed to pay Maintenance fee half yearly amount. i.e, in April 2012 for next months and in September 2012 for next 6 months.

3. The payment needs to be paid at the beginning of every half yearly in advance. 4. It has been decided at the AGM that if the above payment is not received within 30

days of due date, common services to the villa(s) from which payment is due will be cut off (Water, DG, Club house, Swimming Pool).

5.Voting was done for the approval for Renovation/Upgradation of Club House and Betterment of Property and the Owners have approved Rs.20,00,000(Rupees Twenty lakhs only)

5. Other discussions/notes 1. Discussion on doing the Renovation of each villa or the common area. The committee’s

stand that any structural change is not allowed, according to the byelaws. If owners go ahead against the popular opinion, committee will decide on further action.

2. Discussion on bringing in BWSSB water and sewer – We are currently on hold due to the access road still pending judgment from the Supreme Court.


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3. The resolutions passed at the AGM as detailed above automatically become addendum to the existing byelaws of the association.

4. The new managing committee will review the existing contracts for services on the

property and take necessary decisions in due course.

5. The new committee will also take a decision on the appointment of auditor for the year 2012-13 shortly.

6. All payments to the association should be made via crossed cheque or demand drafts

only. Cash payments will not be accepted.

7. Financials will be submitted monthly. If any clarifications required residents are requested to contact Manohar Naik(Manager).

Sd/- Hon.Secretary Hon Treasurer Hon.President

AGM Minutes July 2012

Documents

Transcript of AGM Minutes July 2012