AGENDA - CivicWeb Shared Servic… · JOINT SHARED SERVICES COMMITTEE THURSDAY, JANUARY 11, 2018,...

JOINT SHARED SERVICES COMMITTEE

THURSDAY, JANUARY 11, 2018, AT 9:00 A.M. ROOM 530 – 5th FLOOR - ABBOTSFORD CITY HALL

AGENDA

1. CALL TO ORDER

2. ADOPTION OF MINUTES

.1 Minutes of the Joint Shared Services Committee meeting held November 9, 2017 (attached) Page 3

3. PRESENTATIONS

.1 Joint Water Source/Supply Update

- Powerpoint Presentation (distributed)

4. DELEGATIONS

None.

5. BUSINESS OUT OF MINUTES

None.

6. REPORTS

.1 TRANSIT

None.

.2 RECYCLING

None.

.3 ABBOTSFORD MISSION WATER AND SEWER COMMISSION

.1 Bi-monthly JAMES Plant Report – November/December 2017 (JSSC 001-2018) Mike Firlotte (attached) Page 8

.2 Bi-monthly Water Report – November/December 2017 (JSSC 002-2018) Mike Firlotte (attached) 9

January 11, 2018 Joint Shared Services Committee Meeting Agenda of 2

6. REPORTS (cont’d)

.3 ABBOTSFORD MISSION WATER AND SEWER COMMISSION (cont’d)

.3 Financial Statements – November 2017 (JSSC 005-2018) Emily Lewis (attached) Page 28

.4 Award of Contract 2017-10 Norrish Creek Sand Filter Re-Sanding (JSSC 003-2018) Jan Loots (attached) Page 38

.5 Award of RFP 1220-2017-2075 Laboratory Services - Joint Shared Services Portion (JSSC 004-2018) Joe Vurzinger (attached) Page 41

7. NEW BUSINESS

8. ADJOURNMENT

Minutes of the Joint Shared Services Committee meeting held November 9, 2017, at 9:00 a.m. in Room 530 of Abbotsford City Hall JSSC Members Present: Councillor Plecas (Mission) (Chair); Councillor Barkman (Abbotsford); Mayor Braun (Abbotsford); Mayor Hawes (Mission); Councillor Hinds (Mission); Councillor Siemens (Abbotsford) Council Present: Councillor Alexis (Mission); Councillor Gill (Abbotsford); and Councillor Hamilton (Mission) Staff Present: Deputy City Manager – J. Rudolph (Abbotsford); Chief Administrative Officer – R. Poole (Mission); General Manager, Engineering and Regional Utilities - P. Sparanese (Abbotsford); General Manager, Finance & Corporate Services - R. Sharma (Abbotsford); Acting Director of Engineering and Public Works - B. Schmitt (Mission); Acting Director, Utility Operations – M. Firlotte; (Abbotsford); Director, Project Management Office – R. Isaac (Abbotsford); Director of Finance - K. Basatia (Abbotsford); Director of Finance - K. Boland (Mission); Director, Infrastructure Planning – P. Irani (Abbotsford); Manager, Financial Planning and Accounting – E. Lewis (Abbotsford); Senior Engineer, Water - T. Bowie (Abbotsford); Senior Engineer, Drainage and Wastewater - S. Chiu (Abbotsford); Manager, Water Supply - J. McAuley (Abbotsford); Senior Engineer, Solid Waste & Environmental Services – N. Koning (Abbotsford); Manager, Environmental Services – B. Azevedo (Mission); and Administrative Manager - R. Brar (Abbotsford) Public Present: 1 1. CALL TO ORDER The meeting was called to order at 9:00 a.m. 2. ADOPTION OF MINUTES .1 Minutes of the September 14, 2017 Meeting

Moved by Councillor Hinds, seconded by Councillor Siemens, that the minutes of the Joint Shared Services Committee meeting held September 14, 2017, be adopted.

JSSC 49-2017 CARRIED.

3. PRESENTATIONS .1 Joint Water Master Plan – Workshop #1 T. Bowie, Senior Engineer, Water, presented a powerpoint presentation regarding Joint Water Master Plan - Workshop #1; Presentation Overview; Purpose; OCP Alignment; Progress; Joint Water Overview; Key Issues and Opportunities; Guiding Principles; Assumptions; and Engagement.

3

Minutes of the Joint Shared Services Committee meeting held November 9, 2017, at 9:00 a.m. in Room 530 of Abbotsford City Hall Page 2

Moved by Councillor Siemens, seconded by Councillor Hinds, that the powerpoint presentation by T. Bowie, Senior Engineer, Water, regarding the Joint Water Master Plan - Workshop #1, be received for information.


.2 Joint Wastewater Master Plan – Workshop #2 R. Isaac, Director, Project Management Office, presented a powerpoint presentation regarding Joint Wastewater Master Plan; Presentation Overview; Purpose; OCP Alignment; Progress; System Overview; Treatment Process; Inflow Components; Source Control; Issues and Opportunities; Extra Strength (High Industry Load); Capacity; Plant Resiliency; Odour; Biosolids; Biogas; Guiding Principles; Assumptions; Engagement; and Next Steps.

Moved by Mayor Braun, seconded by Councillor Siemens, that the powerpoint presentation by R. Isaac, Director, Project Management Office and Senior Engineer, Drainage and Wastewater, regarding the Joint Wastewater Master Plan – Workshop #2, be received for information.


4. DELEGATIONS None. 5. BUSINESS OUT OF MINUTES None. 6. REPORTS .1 TRANSIT None. .2 RECYCLING .1 Abbotsford and Mission – Waste, Recycling and Compost Audit 2017

(5360-20-09) (JSSC 050-2017) N. Koning, Senior Engineer, Solid Waste & Environmental Services, presented a powerpoint presentation regarding Abbotsford Mission Waste, Recycling and Compost Audit 2017; Purpose; Background; Results – Abbotsford; Results – Mission; and Recommendations.

4

Minutes of the Joint Shared Services Committee meeting held November 9, 2017, at 9:00 a.m. in Room 530 of Abbotsford City Hall Page 3

Moved by Mayor Braun, seconded by Councillor Siemens, that the results of the Abbotsford and Mission – Waste, Recycling and Compost Audit 2017, be forwarded to the District of Mission and City of Abbotsford for information.


.3 ABBOTSFORD MISSION WATER AND SEWER COMMISSION .1 Bi-monthly JAMES Plant Report – September/October 2017 (5500-90)

Moved by Councillor Hinds, seconded by Mayor Hawes, that Report No. JSSC 047-2017, dated October 30, 2017, from the Acting Director, Utility Operations, regarding Bi-monthly JAMES Plant Report – September/October 2017, be received for information.


.2 Bi-monthly Water Report – September/October 2017 (5600-00)

Moved by Mayor Braun, seconded by Councillor Barkman, that Report No. JSSC 041-2017, dated November 2, 2017, from the Acting Director, Utility Operations, regarding Bi-monthly Water Report – September/October, be received for information.


.3 Financial Statements – September 2017

Moved by Councillor Hinds, seconded by Mayor Hawes, that Report No. JSSC 049-2017, dated October 18, 2017, from the Manager, Financial Planning and Accounting, regarding Financial Statements – September, be received for information.


5

Minutes of the Joint Shared Services Committee meeting held November 9, 2017, at 9:00 a.m. in Room 530 of Abbotsford City Hall Page 4 .4 Joint Water Source Supply Study Next Steps (5650-15)

Moved by Councillor Siemens, seconded by Mayor Braun, that Report No. JSSC 051-2017, dated October 17, 2017, from the Water Planning Engineer, regarding Joint Water Source Supply Study Next Steps, be received for information; and the Abbotsford Mission Water & Sewer Commission (WSC) consider including funding in the 2018 Capital plan for the Water Supply Expansion – Planning Approvals and Design.


Item 6.3.6 Report No. JSSC 026-2017 was discussed before item 6.3.5 Report No. JSSC 056-2017. .6 Groundwater Supply Infrastructure Renewal Plan – Update & Next Steps

(5650-15)

Moved by Mayor Braun, seconded by Councillor Siemens, that Report No. JSSC 026-2017, dated September 19, 2017, from the Water Planning Engineer, regarding Groundwater Supply Infrastructure Renewal Plan – Update & Next Steps, be received for information; and the Abbotsford Mission Water & Sewer Commission (WSC) consider approval of the updated plan for the Groundwater Supply Infrastructure in the 2018-2023 Financial Plan


.5 Draft 2018 Budget - Presentation K. Basatia, Director of Finance, presented a powerpoint presentation regarding 2018-2022 Draft Financial Plan; Agenda; Budget Increase Factors; Joint Water: Municipal Contribution; Joint Water: Revenue; Joint Water: 2018 Proposed Expenditures; Municipal Contribution: Water 5 Years: Joint Sewer: Municipal Contribution; Joint Sewer: Revenue; Joint Sewer: 2018 Proposed Expenditures; Municipal Contribution: Sewer; Joint Water Capital; Joint Sewer Capital; and Summary.

Moved by Councillor Hinds, seconded by Mayor Braun, that Report No. JSSC 056-2017, dated November 9, 2017, Manager, Financial Planning and Accounting, regarding the 2018-2022 Draft Financial Plan and Powerpoint presentation be received for information; and the attached draft water and sewer financial plans be recommended to be included with draft financial plan to the City of Abbotsford and District of Mission Councils, as required.


6

Minutes of the Joint Shared Services Committee meeting held November 9, 2017, at 9:00 a.m. in Room 530 of Abbotsford City Hall Page 5 .7 Norrish PCCP Stock Pipe Parts (5650-20)

Moved by Councillor Barkman, seconded by Councillor Hinds, that Report No. JSSC 044-2017, dated October 30, 2017, from the Acting, Director Utility Operations, regarding Norrish PCCP Stock Pipe Parts, as amended and be received for information.


7. NEW BUSINESS .1 Proposed 2018 Joint Shared Service Committee Meeting Schedule

Moved by Councillor Hinds, seconded by Councillor Barkman, that Proposed 2018 Joint Shared Service Committee Meeting Schedule, be approved.


8. ADJOURNMENT

Moved by Mayor Braun, seconded by Councillor Siemens, that the November 9, 2017, JSSC meeting, be adjourned. (10:44 a.m.).


Certified Correct: Councillor Danny Plecas Peter Sparanese JSSC Chair UMC Chair

7

To:

From:

Date:

Subject:

File:

Report No.:

Attachments:

RECOMMENDATION

Water & Sewer Services

REPORT

Abbotsford Mission Water & Sewer Commission

Mike Firlotte, Acting Director, Utility Operations

January 4, 2018

Bi-monthly JAMES Plant Report - November/December 2017

5500-90

JSSC 001 -2018

Appendix A - Definitions of Parameters Appendix B - Influent Flow Graphs Appendix C - Influent/Effluent cBOD Graphs Appendix D - Influent/Effluent TSS Graphs Appendix E - Effluent Ammonia versus pH Graphs

THAT Report No. JSSC 001-2018, dated January 4, 2017, from the Acting Director, Utility Operations, regarding Bi-monthly JAMES Plant Report - November/December 2017 be received for information.

PURPOSE

This is a bi-monthly report to provide updates to the Abbotsford Mission Water & Sewer Commission (JSSC) on the JAMES Plant performance, based on the Plant data for the months of November/December 2017.

BACKGROUND

The JAMES Wastewater Treatment Plant is required to meet all regulatory parameters for effluent discharge. Regulatory parameters that shall not be exceeded under the Municipal Wastewater Regulations (MWR) and Wastewater Systems Effluent Regulations (WSER) include:

• Flow - 122,500 m3/d • Fecal Coliform - 200 CFU/100 ml (outside the IDZ) • Carbonaceous Biochemical Oxygen Demand (cBOD) - 45 mg/L (Maximum Day), 25 mg/L

(Monthly Average); • Total Suspended Solids (TSS)- 45 mg/L (Maximum Day), 25 mg/L (Monthly Average) • Ammonia (NH3)-Acute Toxicity Requirements • Chlorine Residual - After SO 2 .02 mg/L total residual • Total Phosphorous less than 1 mg/L • Ortho-phosphate less than .5 mg/L • Unionized Ammonia - Below Monthly Maximum of 1.25 mg/L

8

JSSC Report No. 001-2018 Page 2 of 3

Details and definitions of the above parameters are included in Appendix A.

The JAMES Plant Operations undertake sampling and analysis on a daily basis to monitor the Plant performance All results are forwarded to the Ministry of Environment (MoE) on a quarterly and yearly basis. All non-compliance parameters are listed in the reports to the MoE.

The influent flow, cBOD and TSS data, and b1osohds utilization {2017 81osolids production) are also provided in this report for comparison.

DISCUSSION I ANALYSIS

The following table summarizes the seven effluent discharge criteria and JAMES Plant performance in November/December 2017

Effluent Discharge Criteria JAMES Plant Performance -Influent Flow Daily flows in November/December 2017 were within the (Aooendix B) discharoe limit. Influent/Effluent cBOD The effluent cBOD in November/December 2017 was well (Appendix C) below the reoulated limit of 45 mq/L. lnfluenVEffluent TSS The effluent TSS in November/ December 2017 was well (Appendix D) below the reoulated llmit of 45 mg/L. Ammonia (NH3) All tests done for the month of November/ December 2017 (Appendix E) were well below the toxicity curve Effluent Fecal Coliform All required fecal coliform testing for the month of November

and December 2017 were well within acceotable limits -

Chlorine Resrdual after S02 Dechlorinated below 02 mg/L total residual before discharge. All samples for November/December 2017 were Below Detectable Limit (BDL)

Total Phosphorous Below 1 mg/L. JAMES Plant cannot meet this requirement with the current process• Average for the month of December was 5 03 mg/L.

Ortho-phosphate Below 0.5 mg/L JAMES Plant cannot meet this requirement with the current process .. Average for the month of December was 4.5 mQ/L -

Un-ionized Ammonra Below 1.25 mg/L Un-ionized ammonia (Monthly Maximum) All samples for November/December were below 1 25 mg/L Monthly Maximum for December was .015 mq/L.

'Pending approval of the 2015 subm1ss1on requesting an amendment

Biosolids Program

The following table summarizes the b1osohds produced at the plant and shipped off site by the contractor for 2017.

SOLIDS PRODUCED Biocentral Scale (wet tonnes)

FINANCIAL IMPLICATIONS

N/A

COMMUNICATION PLAN

N/A

TOTAL 2017 4,783

9


SUMMARY

The JAMES Plant effluent quality throughout the months of November/ December 2017 met regulatory parameters for effluent discharge in Flow, cBOD, TSS, Fecal Coliforms and Un-ionized Ammonia. The JAMES Plant effluent quality throughout the months of November/December was above the noted parameters for Total Phosphorous and Ortho-phosphate; however, an amendment for Total Phosphorous and Ortho-phosphate submitted to MoE in 2015 to rationale why this would be acceptable for the JAMES Plant is pending approval. Additional monitoring may be required.

Pete~ Sparanese, P.Eng. General Manager of Engineering and Regional Utilities

Mike Firlotte, ASc.T. Acting Director, Utility Operations Manager

10

Appendix A Definitions of Parameters

Fecal Coliform The fecal coliform test gives an ind1cat1on that bacteria originating from the intestines of warm blooded animals may be present in the wastewater The limit for coliforms 1s 200 CFU/100 ml outside the initial dilution zone. The counts recorded are end of pipe pnor to dilution from the Fraser River

Carbonaceous Biochemical Oxygen Demand (cBOD) cBOD is the rate at which oxygen in wastewater is used for the decomposition of organic matter in the wastewater High cBOD rates reflect high organic content in the wastewater. Treatment plant processes reduce cBOD levels before discharge to the environment

Total Suspended Solids (TSS) TSS is the total amount of solids that remain in suspension in the water The higher the suspended solids concentration, the harder the effluent is to d1s1nfect and the higher the BOD will be

Ammonia (NHu The effluent discharge criterium for ammonia is set based on the toxicity curve. Different levels of ammonia are allowed at different pH, 1.e. at higher pH. lesser ammonia 1s allowed to be discharged

Chlorine Residual (Cl2) Effluent dechlorinated below 02 mg/I total residual before discharge. Sulphur dioxide is use to neutralize residual chlorine

Total Phosphorous The MWR specifies that r otal Phosphorous must be below 1 mg/I This parameter has never been met by the James Plant and will require a process change to meet if the City is not provided an exemption from the Ministry Director.

Ortho-phosphate The MWR specifies that Total Phosphorous must be below 5 mg/I This parameter has never been met by the James Plant and will require a process change to meet 1f the City is not provided an exemption from the Ministry Director

Un-ionized Ammonia NH3 Un-ionized ammonia must be below 1 25 mg/I (Monthly Maximum) This is a combination of Ammonium NH4+ and pH The higher the pH the more hkely the ammonia will be in the Un-Ionized form NH3.

11

;;E

120,000

100,000

80,000

3 60,000 0 u::

40,000

20,000

0

0

2012

• .IT

0

• ~ 0

•

•

2013

0 0

0 ..

Appendix B - Flow

• 8 0

'·

0

•

•

0

0 0

2014 2015

o Flow • 30-day Moving Avg.

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e

•

12

50

45

40

35

~ 30 tic E

Appendix C - Effluent cBOD

. I I i~~i:~~7;:~:~.::r,~ --------------------------•--------------------------------------------------4-------------------------~------------------------·----------------------~--

•

I . • I

I I

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~ 25 . -----------------------------------------------------------------------------------------------------------------------------------------------------~-I

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15

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• • • •

. -· •

2012

•

• •

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••

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• • • •

• Effluent Daily cBOD

•

• • • . ·-• ••• •

•

• • • • • • • • -

•

... ·] E CII u ...

• ------+----------•.o • •

• • • • • • •• •

• • • .--·-i_ __ ..._ _____ _ 2015 2016 2017

• 30-Day Moving Avg.

13

Appendix C - Influent cBOD

3000

2500

2000 I I

:::. ~ ~ ~ !. C,

z, 0 ' 0 I

a, 1500 V -C .... QI "' :::, 0 .c ;;:: E .E "' u

"' 0

0

1000 0 0

0 0 0

~ 0

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500

0

2012 2013 2014 2015 2016 2017

<> Influent Daily cBOD • 30-Day Moving Avg.

14

50

45

40

35

- 30 ..j -IIO

!. ~ 25 -C a, :s 5: 1.1.1 20

15

10

Appendix D - Effluent TSS

I I I :~~~~m~~~:~n~:~l I i ------------------------ ------------------------ ________________________________________ 1.! _______ ~ __ [l ____________ ______________________________ • ~

•

•

•

I I I

: ' --i-----------.i.-----------1----------·

•

, 1:fftuentttmit:-2Slnyt l 1 Monthly Average tWSER)

I I

~ .0

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• • I ·~ • •• • QJ • u I • • • • ~ •''----•• -----+-------.-.-.- - +------------11-----------=.-+-----------1---------- ... • ••

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0

2012 2013 2014

• Effluent TSS Dai ly

•

2015

•••• •

• 30-day Moving Avg.

• •• • • • •

2016 2017

15

Appendix D - Influent TSS 4500

4000 0

3500

~ 0

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I 0 0 0

-.:; - r I e 2500 9 -' I

0 , ... V) 0 0 0 ,_2: V) :e ... 0 ... 0 ·~ C I CU GI 2000

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0 0

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0

2012 2013 2014 2015 2016 2017

o Influent TSS Daily • 30 Moving Average

16

C 0 ; "' ~ -C QI u C

50

45

40

8 25

"' c 0 E E 20 <( -C QI J

5 15

0

0 --- .. 0 0 0

2012 2013

Appendix E - Effluent Ammonia and pH

~· "' .D s --------~--------0-+----------+-------l-...

0 0 . ~

0 0

0

2014 2015 o Effluent NH3 Daily o Effluent pH Daily

0

2016

0 :e t

2017

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9

8

7

6

s :I:: Q. -C QI J

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0

17

50

45

40

~ 35 ~ .s C 0 ~ 30 ... -C QI u C 0 u 25 ~ C 0 E E 20 ct -C QI ::I

5: u.l

15

10

5

0 6

Appendix E - Effluent Ammonia vs pH

Red circle indicates location of December analysis

• •

•

6.5 7

- Toxicity Curve 2012

7.5

• 2013

8

pH

March 1/14 high ph industrial discharge

Jan. 24/13 high ph industrial discharge

8.5 9

.t. 2014 + 2015 • 2016

9.5 10

e 2017

18

To:

From:

Date:

Subject:

File:

Report No.:

Attachments:

REPORT

Abbotsford Mission Water & Sewer Commission (WSC)

Micheal Firlotte, Acting Director, Utility Operations

January 4, 2018

Bi-monthly Water Report - November and December 2017

5600-00

JSSC 002-2018

Appendix A- November and December 2017 Daily Demands (Graphical) Appendix B - November and December 2017 Daily Demands (Tabular) Appendix C -Average Monthly Water Demands (2007 To 2017) Appendix D - Year To Date Demand Distribution (2011 To 2017) Appendix E - 2017 Dickson Lake Level Appendix F - 2017 Cannell Lake Level Appendix G - 201 8 Dickson Lake Snowpack

RECOMMENDATION

THAT Report No. JSSC 002-2018, dated January 4, 2018, from the Acting Director, Utility Operations, regarding Bi-monthly Water Report - November and December 2017, be received for information.

PURPOSE

This is a bi-monthly report to provide updates to the Abbotsford Mission Water & Sewer Commission (WSC) on the water system performance (water demands & quality), based on data for the month of November and December 2017.

BACKGROUND

Water Consumption The water system is supplied by Norrish Creek, Cannell Lake and 19 groundwater wells. The water available to consumers is a function of Provincial licenses and infrastructure hydraulics.

Water Quality System water quality requirements are set through the BC Drinking Water Protection Act & Regulation and the Guidelines for Canadian Drinking Water Quality. Operations monitor water quality through weekly. monthly, quarterly and annual programs. All water quality results are reported annually to the Ministry of Health. Any non-compliant results are immediately reported to the Ministry.

19

JSSC Report No.002-2018

DISCUSSION / ANALYSIS

Water Flows

Page 2 of 9

• Appendices A & B present November and December 2017 daily water demands with a comparison to the same time period in the previous year. Appendix C compares the last quarter's average monthly demands to those from the same time period over the prior 1 O years.

• The November average demand was approximately 1% higher in 2017 relative to 2016.

• The December average demand was approximately 2% lower in 2017 relative to 2016.

• Appendix D presents cumulative water consumption since the start of the year to the end of the noted month, broken out by source and municipality, and compares values to those from the prior 5 years.

• Appendices E & F illustrate Dickson and Cannell Lake levels. respectively, for the current year. the prior year, and the year during which their greatest drawdowns occurred. Dickson Lake and Cannell Lake levels are at 100% and 79% of storage capacity, respectively.

Water Quality

• All water quality results during November and December 2017 met regulatory requirements .


N/A

COMMUNICATION PLAN

Stage 1 water restrictions ended September 30.

SUMMARY

Average day demands in November 2017, were 1% higher than the average day demands in November 2016. In December 2017, the average day demands were 2% lower than the same month in the previous year. Water quality results met all regulatory requirements. Dickson Lake and Cannell Lake levels are at 100% and 79% of storage capacity, respectively .

Peter Sparanese, P.Eng. General Manager, Engineering and Regional Utilities

;(--Micheal S. Firlotte, ASc.T. Acting Director of Utility Operations

20

JSSC Report No.002-2018 Page 3 of 9

APPENDIX A- NOVEMBER/DECEMBER 2017 DAILY DEMANDS (GRAPHICAL)

110

100 .... 40

90 ---4----~

80

70

50

40 •

30

•• 20

10

0

November

• ••

-:::-rotal System Flow

•• • • •• •

Abbotsford Flow

• • • •• •• • • •••••

December

..,._ Mission Flow

• •

• • • •• ••

- FVROFlow

•• • •

• •

• • •• . ..

2016

30

10

• • • • • •

0

• Temperature

-u 0 -QI ... ::, .... f'CI ... QI C. E ~ > CV 0 E ::, E X

"' ~

21


APPENDIX B - NOVEMBER/DECEMBER 2017 DAILY DEMANDS (TABULAR)

November 2017 2016

Total Flow M,n,on Abbotsford FVRD Mission Abbotsford FVRD Total Flow Mission Abbotsford FVRD M,ssiOl'I Abbots fold FVRO MLO MLO MLO MLO .,_ of Tocal % of Total "'of Total MLD MLO MLO MLO .,_ ol TOlal 'Yo of Tocal •to cf Total

1-Nov 62.8 151 477 00025 2400•;. 7600',, 0.00% 58.5 15.0 435 00 25 69'. 74 30% 0 00-,. 2-Nov 62.8 150 479 00039 23 81% 7619% 001% 59.0 148 44 2 00 25.13% 7487% 001% 3-Nov 60.4 14 9 45 5 00060 24 71% 7528% 001% 58.2 14 8 435 00 2534% 7465% 0.01% 4-Nov 59.3 153 440 0.0046 2574% 74 25% 001•4 60.1 14.7 454 00 24.53% 75.46% 001% 5-Nov 59.6 141 45.6 0.0050 23 61% 76 39"4 001% 57.8 150 428 00 25.90'/. 74.09"' 001% 6-Nov 58.6 14 4 44 2 00009 24 54•,. 7536'4 000'- 58.5 15.3 432 0.0 2616 ... 7383 ... 001% 7-Nov 58.8 14 3 44 5 0.0014 2426 .. 7573% 000% 59.1 14 2 44 9 o.o 24.05% 7594% 001% 8-Nov 61.8 152 466 00020 24.59% 7541% 000% 58.1 14 4 44 5 0.0 2442% 75 57% 000% 9-Nov 57.4 136 438 00010 2363% 76.37% 000% 60.3 150 453 o.o 2489% 7511% 000% 10-Nov 58.5 151 434 00020 2583% 74 17% 000% 59.5 15 7 438 0.0 2642% 73.57% 000% 11-Nov 57.0 138 43.3 00038 2416% 7584% 001% 59.9 15.7 44 2 00 26.22% 73 78% 000% 12-Nov 56.4 153 41.1 00059 2710% 7289% 001% 57.4 151 422 0.0 2639% 73 60"4 000% 13-Nov 61 .2 150 46 2 00012 24 50'- 75 49'1. 000% 58.2 162 421 00 27 74% n25,-. 000% 14-Nov 58.6 13 7 44 9 0.0000 2344% 76 56,. 000% 57.6 14 7 429 00 2552% 74 48% O.OO'fo 15-Nov 59.8 14 6 452 0.0010 24 36% 7563% 000% 58.6 14 6 44 0 00 2496'4 7504% 000% 16-Nov 62.9 14 4 485 0 0000 2294% 7706% 000% 59.0 156 434 0.0 26.41% 7359% 000% 17-No>.I 65.9 14 1 51.8 0.0020 21.37% 7863% 0.00% 60.3 14 9 454 00 24.74% 75 25'-. 0.00% 18-Nov 58.3 14 4 439 0.0026 24 73% 75 27", 0.00% 59.6 14 8 44 8 00 2483% 7517•,. 000% 19-Nov 57.2 14 6 42 6 0 0048 25 49'1. 7451 ... 001% 58.3 14 8 435 00 2546% 74 54~. 000% 20-Nov 61.0 148 46 2 0.0000 24 30% 7570% 000% 57.8 153 425 0.0 2641% 73.59".;. 000% 21-Nov 61.5 17 1 44 4 0 0010 27 74% 72.26% 000% 58.1 14 5 43 7 00 24 90•. 751()'1(, 000% 22-Nov 58.0 13 2 44 9 0 0020 22 70% 77 29% 0.00% 58.6 14 8 439 0.0 25.16% 7483'~ 0.00% 23-No\l 58.5 13.0 45.5 00016 22.22% 77.78% 0.00% 58.4 14 6 439 00 2492% 75.08% 000% 24-Nov 56.7 116 45.1 00025 2045% 7954,i, 000% 57.8 14 6 432 o.o 2522% 74 78% o.oot. 25-Nov 57.9 14 7 432 0 0020 25 41% 74 58t. 000% 58.4 14 4 439 00 24 75% 7525'1. 000'1, 26-Nov 57.5 14 4 431 0 0020 2505".;. 74 94".;. 000% 57.0 14 4 426 0.0 2527% 74 73% 000% 27-No>.I 58.2 139 443 00000 2392% 7608% 0.W\o 56.0 150 41 0 o.o 2686% 7314'1;, 0.00% 28-Nov 57.6 14 4 43 2 0 0010 24 98% 7501% 000% 57.0 14 5 425 0.0 2546·~ 74.54.,. 0.00% 29-Noll 58.5 13 4 451 0.0010 22.90% 7710% 0.00,. 57.5 14 1 434 00 24 57'4 7543'11t 000% ~ 57.0 128 44 2 0.0016 2247% 7153"'o 0.00% 58.1 14.5 43.7 00 2487% 7513% 0.000,.

Toca, 1n9.9 4300 13498 00653 1753.7 4461 1307 6 01 Max 65.9 171 518 0.0060 27 74% 7954% 001% 60.3 16 2 454 0.0 27 74% 7594'~ 001% M.n 56.4 116 411 0.0000 2045% 72.26% 000% 56.0 14 1 41.0 0.0 2405% 72 25'1. o.oo•,. Aw 59.3 14.3 450 0.0022 2416% 7584% 0.00% 58.5 14 9 436 0.0 2544% 74 56% 0.00'-.

December 2017 2016

Total Flow M,ss,on Abbocslord FVRD M,ss,on A~sfold FVRO Total Flow M,ss,on Abbotsford FVRD M<SSIOl'I A~sfold FVRO ML.0 MLO MLO MLO % ol T01a1 -.. of Total % ol Total MLO MLD MLO MLO % of Total 'I. Clf Totel % of Total

1-0ec 59.5 14 7 44 8 00025 24.75'4 7525% 000% 58.1 14 4 43 7 00 24 78·4 75 22"io 0.00% 2-0ec 56.4 14.0 424 0.0034 24.78'4 7521% 001% 58.6 145 44 I 00 24 11•.1, 7529')1, 000% 3-0ec 55.8 13.7 421 00030 24~ 75 37% 001% 58.6 14 8 438 0.0 2525% 74 75% 000% 4-0ec 58.9 138 451 00010 23 36% 7664% 000% 57.7 150 42 8 0.0 2591% 74 08~~ 000% 5-0ec 59.4 139 456 00000 23 30% 7670% 0 00',;, 57.0 14 5 42 5 o.o 2544% 74 56"- 000% 6-0ec 58.1 134 44 7 0.0000 2304% 76 96% 000% 59.0 14 2 44 8 00 24 03% 7597% 000% 7-0ec 58.S 137 44 8 00016 23.36'io 76.64% 0.00% 62.3 14 2 48 1 00 22.78% 7722% 0.00•.1. 8-0ec 59.0 14 4 44 6 00016 24 34% 7565% 0.00% 58.1 14 I 440 00 2428% 75.71'1. 000% 9-0ec 57.5 13 5 44 0 00030 2348% 7651% o 01~. 60.2 140 461 0.0 2330% 7670% 0.00%

10-Dec 58.2 14 6 436 0 0047 2510% 74 90',1, 001•.;. 58.0 141 439 01 24 32'1. 75 59'1. 009% 11-0ec 62.6 160 466 00019 25.53% 74.47',i, 0.00% 58.5 139 44 5 00 2381'!. 7614t. 005°/o 12-0ec 60.0 13 2 468 00000 2196% 78.04':i• 000% 598 12 8 47 0 00 2141% 78 59% 0.00'4 13-0ec 59.3 134 459 0.0000 2266% 7734% 0.00~·· 60.4 14 5 459 0.0 24.02'10 7598% 000% 14-0ec 59.6 14 7 44.9 0.0000 24.67% 75.33% 0.00,, 57.7 139 438 00 2412% 7588% 0.00'11. 15-0ec 56.5 116 450 0.0020 20.44% 79 55•,. 000% 58.2 13.7 44 5 o.o 23 60% 7640'.-. 000% 16-0ec 55.7 134 42.3 00030 2399% 7601% 001% 58.3 135 44 7 00 23 24.,. 76 76".;. 001% 17-0ec 55.1 14 1 41 0 0.0030 2551•,. 74 39% 0.01% 57.1 136 435 0.0 23 76% 76 24'.lo 001% 18-0ec: 62.2 13.3 490 0.0000 2133% 7867% 0.00% 59.8 138 460 0.0 23.15% 7684% 0.00-.. 19-0ec 56.7 132 435 0.0010 23.31% 7669% 0.00% 61.7 14 2 47 .5 00 23.00% 76.99".lo 001"-20-Dec 56.7 138 428 00000 24 42% 7558% 0.00% 63.6 14 5 491 00 22 74•,. 7726% 000% 21-0ec 59.1 133 458 00000 2255% 77 45% 000".;. 60.2 14 2 460 0.0 23.57'/o 76.43'.;. 000% 22-0ec 58.6 138 44 8 0.0000 2351% 7649% 0.00% 61.3 14 1 472 0.0 2304% 7696% 000% 23-0ec 58.5 152 433 0.0020 2594% 7406% 000% 61 .0 14 4 466 o.o 2360% 7640% 000% 24-0ec 56.0 13.8 42 2 0.0015 24 65% 75.35% 0.00°11 62.8 14 8 480 0.0 23 55'~ 76.45% 000% 25-0ec 55.3 135 418 0.0000 24 48% 7552% 000% 60.1 14 2 459 0.0 2361% 76 39•,. 000% 26-0ec 58.2 158 424 00010 2710% 7290% 0 00•1o 51 .6 134 38 2 00 2601% 73.99% 000"-27-0ec 52.9 130 399 00020 246~. 753r,. 0.00".lo 57.7 14 2 435 0.0 2458% 75.42% 000% 28-0ec 55.9 13 0 429 0.0014 2325% 76 74% 000% 61.1 14 2 46.9 00 2326% 76.74% o.oo~. 29-0ec 56.6 13.0 436 00020 22.98% 7702% 000•1, 56.7 13 7 430 0.0 24.1go.. 75.a1•1o 0 .00% 30-0ec 54-8 130 41.7 00000 2379% 7621% 000'/o 58.7 14 4 44 4 00 2445% 7554% 000% 31-0ec 58.4 130 454 00050 22 23,. 77 76% 0.0l'Yo 58.1 14 4 43 7 o.o 24 n,-. 7523% 000%

Total 1790.3 426 7 1363 5 00466 1831.7 438.1 1393 4 01 Max 62.6 16.0 49.0 0 0050 27 10% 7955'\e 001% 63.6 150 49 1 0.1 26.01~ 76.59% 009% M•n 52.9 11 6 399 0.0000 2044% 7290% 0.00% 51 .6 126 38.2 0.0 2141% 73.99~. 0.00% Ava 57.8 13.8 44.0 0.0015 23~ 76 16"9 0.00% 59.1 141 44 9 0.0 2392% 76.07'1, 001%

22


APPENDIX C - AVERAGE MONTHLY WATER DEMANDS (2007 TO 2017)

140

120

a ~ 100 ~ -s: -C 0 ~ >

..c 80 .,, C (0

E QI 0

40

20

0

-

-

-

~--- -

- _._ ... ... • --

.... 00 8 0 ... 0 8 ... ... 0 0 0 .... N N N N

..~ ~ ... ------ ,__ .... ._

._

-

N ... .. "' '° .... ,... 8 § 0 ... ... ... ... ... - 0 ...

0 0 0 0 0 0 0 0 N N N N N N N N N N

Oct

T T T T • T 1 1 l 1 1 rr l

... N ... .. "' ~ .... ... ... ... ... ... -0 0 0 0 0 0 0 N N N N N N N

Nov

r= Topoflhe bar reprl!Sffl1S thema,cmum single day demand for the month

Bottom of the bar represents the mmrun slngte daydemandforthemonth

... ~~ ...

T T

~ -l I

--

--

.... -I 0 ... N ... .. 11'1 '° .... g g ... ... ... " ... ... ... -0 0 0 0 0 0 0 0 N N N N N N N "' "' N -

Dec

Page 5of 9

l

I

I

,_

-

~

23

JSSC Report No.002-201 8 Page 6 of 9

APPENDIX D - YEAR TO DA TE DEMAND DISTRIBUTION (2012 TO 2017)

Start of Year to the end of December: ML Suoolied

From From From Total Cannell Norrish Wells Suoolv

2012 3,409 19,608 1,166 24.183 2013 3,767 17,910 2,975 24,652 2014 3,046 19,776 1,381 24,202 2015 3,881 16,264 4,582 24,727 2016 3,437 18,190 2,610 24,237 2017 3.802 17,897 2,769 24,468

Data to December 31 for all years

30,000

25,000

QI

~ 0 0 20,000 .. .. IV QI > ..:_15,000 .... ~ QI

§ 10,000 0 >

5,000

! IV 0 0

100%

90%

80% ... Ii 70% QI

>;" 60%

50%

40%

30%

10%

0%

Abbotsford

76.51% 75.61% 74.19%

2012 2013 2014

ML Consumed To To

Mission Abbotsford 5,679 18,501 6,002 18,640 6,246 17,955 6,339 18 386 6,145 18,090 6,091 18.368

• Mission

74.35% 74.64%

2015 2016

Historical Annual Totals 24,183 24,652 24,202 24,727 24,237

75.07%

2017 2Jlll:lllll The values 1n the chart ropresent th• flow dostnbut,on baud on tM 1,.., bulk watt< supply mete<s. The ope<at>Ons cost Shanna ratio for these yurs WIii budJusted annu.ily baud on compl'1son to the flow meters at the water supply take-off points In M1>s1Dn .

24


Dickson Lake was at 638.465m on Dec 31

640.00

~

635 00

e 630.oo -Gi > CII

..J ... ~ 62500 ('Cl

~

620.00

• J

615.00

Jan

· '-

Feb Mar

APPENDIX E - 2017 DICKSON LAKE LEVEL

Summary of Water Licenses Allowable annual withdrawal - 33,600 IIUyr (92.1

IILD) Maximum allowable dally withdrawal - 1,1.S IILD

No licensed Water Use

Apr May Jun Jul Aug Sep Oct Nov Dec

- - - • Grav,ty Orawdown (632.3 m) - Lake Level Lake Level (2016) --Lowest H,stonc Level (2006)

100%

75% :;u CII

3 !!!. :::, :::,

co 50% r

n·

25%

0%

ID :::, (II CD Cl.

~ II> -CD .... u, -0 .... QI

(Q ID

Gravity discharge from the lake 1s only available when the lake level ,s above an elevation of 632.3 m. The s,gn1focance of the "Grav,ty Drawdown' elevation is that pumping from the lake may be required at certain times of the year, to ensure sufficient flow in Nornsh Creek downstream. While a significant amount of the licensed storage volume is below the 'Grav,ty Drawdown' elevation, pump,ng of 1h1s water would require ongoing operation of pumps, a generator, and re· fueling of the system. Relative to releasing the water by gravity, pumping results in an increased nsk and cost for the discharge of water from Dickson Lake.

Page 7 of 9

25


APPENDIX F - 2017 CANNELL LAKE LEVEL

280

~ Cannell Lake was at 278.025m on Dec 31 .

279 S illwa Level 278.8 m 100% ;i:,

278

' 75%

_ 2n

.s ai > GI

..J ... GI -Ill 3:

276

275

274

273

2n

Jan

Maximum allowable daily withdrawal· 9.1 MLD

Allowable average daily withdrawal • 11.8 M LO

No Licensed Water Use

Feb Mar Apr M~y Jun Jul Aug - - - • Gravity Dr~ llm".i274 0 ml

Sep

50%

Maximum allowable 25°4

daily .11111ithdc.awal--

9.1 MLD

0°4

Oct Nov Dec

The maJonty of the Cannell Lake licensed water storage can be discharged by gra11,ty from the lake. Approximately 88" of the storage volume 1s above an elevat,on of 274 m. The remaining 12% of storage volume, down to a lake level of 273.25 m, 1s available with the use of pumps. HistoncaUy, the lake level has never dropped to a level requiring use of pumps, but reached a low of 16% storage volume remaining in 2006.

The original water licenses for Cannell Lake allowed for average day withdrawals from the lake of 9.1 MLO, w ith no mcrease for maximum day

ff> 3 ~-:!. :::::,

(IQ

r-;::;· ff> :::::,

"' ff> C.

:E QI ... ff> -, VI ... 0 -, QI

(IQ ff>

Page 8 of 9

26


APPENDIX G-2018 DICKSON LAKE SNOWPACK

2500 - -----...-------r----~----~--

'

2000

-E E -;: 1500 C: ~ "' .? :s cw ... Qj ... "' ~ ~ 1000 C: In

l

500 2005

0 Dec Jan Feb Mar Apr May

1992-2011 -0-2012 0 2013

-0-2014 -0-2015 2016

- - Average (1992-2017) --2017 - 2018

Snow water equivalent is the depth of water in the snowpack when the snow is melted. This unit of measurement is used as the snow density can vary from year to year, thus the snow water equivalent is a more accurate representation than the snow depth for indicating the water volume stored as snow.

27

REPORT

To: Abbotsford/Mission Water & Sewer Commission (WSC)

From: Emily Lewis, Manager, Financial Planning and Accounting (Abbotsford)

Date: December 11 , 2017

Subject: Financial Statements - November 2017

File: 1830-01

Report No.: JSSC 005-2018

Appendices: A- Water Operating Statement B - JAMES Plant Operating Statement C - Joint Water Capital Statement D - Joint Water Major Projects Status E - JAMES Plant Capital Statement F - JAMES Plant Major Projects Status

WATER & SEWER COMMISSION (WSC) RECOMMENDATION

THAT Report No. JSSC 005-2018, dated December 11, 2017 from the Manager, Financial Planning and Accounting {Abbotsford), regarding Financial Statements - November 2017, be received.

DISCUSSION

The attached statements present the operating and capital financial activities for the first eleven months of 2017 (ended November 30), along with projections for December 2017

SUMMARY

Operating financial activities for water and sewer are projected to be within the approved WSC plan; also capital financial activities are within the approved WSC plan for the year. The projected municipal contributions are as follows:

• Water Operating $4,491 ,000 - $127,000 positive variance vs budget {3%) • Sewer Operating $3,979,000 - $123,000 positive variance vs budget {3%)

28

JSSC Report No. 005-2018

ANALYSIS

Water Operating

Overall, water operations are projected to be $127,000 under the approved budget.

Summary of Revenue Variances • Lease revenue 1s projecting a net pos1t1ve vanance or $11,000

Summary of Expenditure Variances

Page 2 of 3

• General Services: Projecting to be overspent by $27.000 due to the work on Bevan Wells Amendment , as approved at the JSSC meeting in July.

• Water Conservation: Rebate acttvity is projected to be $215,000 under budget - benefit is funds available for the Bevan Wells Amendment work.

• Maintenance: Expenditures are projected to be $302,000 higher than planned due to the unplanned nature of the Ainsworth break, water escape repairs at Nornsh. and structural maintenance at Bell Ammonia station

• Projected to be under budget Sampling and analysis. inspections, treatment and disinfection and utilities.

Sewer Operating

Sewer operations are projecting a net positive vanance of $123,000.

Summary of Revenue Variances • Industrial Extra Strength: projected to be on budget.

• Disposal Fees: projected to come in $70,000 over budget due to one-time activity

Summary of Expenditure Variances • James Plant General Services. projected to be under by $51,000. of which $46,000 ,s the

Tank C condition assessment to be completed in early 2018

• Wastewater Treatment projected to be over by $117.000:

o Operations. $42,000 increased expenses due to delayed UV implementation and hotter. dner summer.

o Maintenance: $75,000 due to unexpected boiler system gaskets replacement

• Wastewater Testing and Analysis: $17,000 under 20H budget due to reduced miscellaneous testing requirements.

• Biosolids Management: $96,000 under budget - 5,500 tonnes distributed in 2017. 1,000 tonnes carried into 2018.

29


Water Capital

For water capital the overall expenditures are below the approved budget for the year. A total of $527,749 was spent 1n the first eleven months of 2017 on an amended water capital plan of $7.1 million. Current projections indicate expenditures of $982,500.

Major Project Highlights • Maclure Reservoir PRV Upgrades (2017 budget $430,000) - Construction to occur

Winter 2018 - long parts lead time. Completion 02 2018. • Dickson Pump Station - Electrical Cable Replacement (2017 budget $341 ,000) - Design

refresher underway to allow for re-tender in Jan 2018, construction 03 2018. • Norrish Sand Filtration Replacement (2017 budget $600,000) - Tendering closed late

November, construction in Spring 2018. Completion 02 2018. • Groundwater Infrastructure Renewal (2017 budget $1 .57 million) - Studies and

preliminary engineering complete; currently evaluating renewal scope options before proceeding to detailed engineering. Completion 02 2019.

Sewer Capital

Overall expenditures are below the approved budget for the year. Costs across all projects for the first eleven months of 2017 are $787,138. The 2017 amended sewer capital plan is $14.4 millton and current proJections md1cate expenditures of $1 .234 million

Major Project Highlights • JAMES Plant UV Disinfection Project (2017 budget $4.488 mrllion) - This proJect is m the

design stage {75% complete). Completion 03 2018. • AMWSC Wastewater System Master Plan (2017 budget $290,000) - This project is in

the study stage (75% complete). Completion 02 2018.

Emily Lewis, CP , Manager of Fin Abbotsford

~"'-- --~,_ ~ Koniall:fasatia, CPA, CGA Director of Finance Abbotsford

1 Peter Sparanese General Manager of Engineering and Regional Utilities, Abbotsford

30

Appendix A

ABBOTSFORD/ MISSION WATER OPERATING Statement of Financial Activrties For the Penod ended November 30th. 2017 In thousands

wsc Approved 2017 2017 2016 2016

Plan YTD Projection YTO Actual

REVENUE Leases $ 50 $ 73 $ 73 $ 72 $ 50

Other revenue 33 18 21 9 26

Recoveries

83 91 94 81 76

EXPENDITURE General services 2,190 1,503 2.217 1,348 1,563

Water conservation 500 200 285 258 285

Lab supplies sampling and analysis 137 79 120 86 114

Inspections 273 178 200 199 215

Maintenance 849 1,013 1.151 755 1.031

Treatment and disinfection 232 107 150 107 128

Ulllitles 520 351 462 284 341

4,701 3,431 4,585 3,037 3,677

Municipal Contribution Required (4,618) (3,340) (4.491) (2,956) (3,601)

Abbotsford (2016 Actual= 75.77%) (3,497) (2,531) (3.403) (2,238) {2,727)

Mission (2016 Actual= 24 23 %) (1,121) (809) (1 ,088) (718) (874)

s (4,618) $ (3,340) $ (4,491) $ (2,956) $ (3,601)

·Notes· 1) Abbotsford and Mission cost share regional water and sewer expenditures Operational cost sharing 1s baseo on the percentage of flows attributed to each community. with 2016 flows used to allocate 2017 funds.

31

Appendix 8

ABBOTSFORD / MISSION JAMES PLANT OPERATING Statement of Financial Activities For the Period ended November 30th, 2017 In thousands

wsc Approved 2017 2017 2016 2016

Plan YTO Projection YTD Actual

REVENUE Industrial Extra Strength $ 1.250 $ 1,063 $ 1.250 s 1,200 $ 1.529 Disposal Fees 60 122 130 72 78 Recoveries 6 6 5 106

Sumas System Contnbut1on 87 87 87 89 89 1,397 1,278 1.473 1,366 1,802

EXPENDITURE General

General services 1 .421 1.035 1.375 1,051 1,160 General plant maintenance 313 257 308 266 290

1,734 1,292 1.683 1,317 1.450 Wastewater Treatment

Operations 1,778 1,396 1,820 1,398 1,647 Maintenance 912 865 987 807 881

2,690 2.261 2.807 2,205 2.528 Environmental Management

Wastewater testing and analysis 579 479 562 513 551 Biosohds management 496 338 400 469 463

1,075 817 962 982 1,014

5,499 4,370 5.452 4.504 4,992

Municipal Contribution Required (4,102) (3,092) (3,979) (3,138) (3.190)

Abbotsford (2016 Actual= 78.78%) (3,144) (2 436) (3.135) (2,405) (2.445) Mlssion (2016 Actual= 21 .22%) (958) (656) (844) (733) (745)

$ (4,102) $ (3,092) $ (3,979) $ (3,138) $ {3.190)

·Notes: 1) Abbotsford and Mission cost share regional water and sewer expenditures. Operational cost sharing is based on the percentag nows attributed lo each community, with 2016 flows used to allocate 2017 funds.

32

ABBOTSFORD / MISSION WATER CAPITAL Statement of Financial Activities

OCCEl,g,ble 87 8.4'4 1216%

For the f!!!.nod ended November 30th, 2017 Non-OCC EJ,goble 75 77,. 2.ol 23%

wsc wsc 2017 Revenue Expenses 2017 DCC

Approved Plan Amended Plan Actual Abbotsford Mission Abbotsford Mission ProJectlon Ellglbl11

Capital Expenditures

Key DCC EHg lblt

1 CF • Madure Watenna,n ICCP System s $ 101 000 $ s . s. s s $ 10000-k

2 CF • New Souroe 5'Jppl y Prellm,na,y lnvest,gabon$ 200000 106.3711 95.200 13.179 120.000 10000%

3 CF • Update Joint Wale, Master Plan 290.000 93.424 76.426 16.999 185.000 50 00~

Total OCC Ellgiblt 591.000 201.1103 171,625 30.177 305.000

Non-'lCC Ellg lbl t

.. CF - Best PRV Pump Statioo Assessment 100.000

5 CF • Camell Wale< Treatment Plim Des.gn & Con6true:tion 1,229,000 50.581 38325 12.256 300.000

6 CF • D,cl,.son Lake Rall MocMcat,ons 75.000 4.479 3.394 1.085 4.500

7 CF • Olckson Pump Station • EICCllneal Cable Replacement & Pipe MocMcat.on 3-11.000 145 110 35 10,000

8 CF • Eastern Wells Hydrt>ge<>loglca Study 224,000 2.699 2.045 654 2.700

9 CF. lnfrastruct..-e Renewal. Fanner Wells 461,000 4,250 3 .220 1.030 4,500

10 CF • lnfrastrucl\A'B Renewal - lndustl1al Wells 80.000 1.383 1.048 335 1 S00

11 CF - rntrastructlA'e Renewal • MarshaQ wens 278.000 4 271 3 .236 1,035 4,500

12 CF - lnfrastructlA'e Renewal - Towni1ne Wells 319,000 4 ,149 3144 T.005 4,500

13 CF - Madi.re 400 mm and 750 mm Meter-Upgrades 40,000

, .. CF • Maciure Resel",/Qtt PRV Upgrades 300.000 430.000 35,265 26.736 8 .550 50.000

15 CF - Marsl\aH Wells O,smrectlOO Stabon - AmTllOl'la Savbbel 114.000 26,89,C 20.3n 6,516 50.000

16 CF· Non-Linear Condtbon & Rtsk Assessmenl 120.000

17 CF • NomSh WTP • Generator Replacemenl 1<11,000 12,663 9 .595 3.068 12.700

18 CF· Nomsh WTP • Hea!lh & Safety Upgrades 19.000 20,617 15.622 4,995 21.000

19 CF • Nomsh WTP • Hun1Kl,ly Control 100,000 3800 2,879 921 4.000

20 CF • Nomsh WTP • Hyma~IC Actualors 138.000

21 CF • SCAOA Secuoty Upgrade 5.000 4,338 3.287 1,051 , 100

22 CF· Water S<Jpply System Risk Assessment 40.000

23 CF • Well 0,s,nlec~on Stat.ons • Security & Satety Upgrades 71,000 4.058 3.075 983 4,100

24 Atnsworth PCCP Replac:emel'II 189,800 103.267 78.246 25,022 103.300

25 Ag,ng Asset Assessmelll Procedures Study 40.000 40,000

26 Bell Road Soda Ash F ec,hty 60.000 60.000

27 Cannell lake & [),clcson Lal!e Dams • OelaJed Topographical Sur,,ey 25,000 25.000 6 ,415 4.961 1.554 6.500

28 Qlnnell Lake & Oicuon Lal!e Dams • Log Boom tns1allaloon 175.000 175.000 17,819 13.502 4 .318 25.000

29 Coanda Saeen Gntlil!i Removal 120,000 7,341 5.562 t.779

30 lnduSlnal Wells Connector to Farrne, Dt51Necbon Slat,on 211 .000 211 ,000

31 Madura Resen,o,r Leak & Crac:!< Sealing 60.000 60.000 4,711 3 .570 1,142 15.000

32 Mt Mary Am Re5elVQlr Structural Assessment 45,000 45.000

33 Nomsh Cree~ Forest SeMce Road • As.sessmeffl & Maintenance Plan 65.000 65,000

34 Nomsh Creel< Forest Set'1iCe Road • Pole Replacemelll 80.000 80.000

35 Nomsh Creek Intake • Coanda SCreen Replacement 624 473 151 700

36 lllomsh Sand F ,1 tratoon Replacement 600.000 600.000 2,320 1,758 562 10.000

37 Nomsn Cree- WTP - Clear Well Crad.,og 30.000 30.000

38 Nomsh Creek WTP - lr~el Channel Valve Actuators to the lw'embranes 65,000 65000

Appendoc C

33

ABBOTSFORD/ MISSION WATER CAPff AL Statement of Financial Activities

For the penod ended November 30th, 2017

39 Norrish Cnlelc WTP • Lower Gallery Tank Cracking

40 Nomsh Creek WTP • Membrane Actuators

41 Nomsh Creek WTP • SSF lnlel Vrive (3) Aciualors 42 Nomsh Creelc WTP - SSF Weir Valve (3) Actualors

43 OIT Successk>n Plan (Vehicle)

44 Pickup, Waler JW2013 07 Dodge Ram 45 Pldt;up, Waler 202 • 07 Honda Ridgeline

46 Cont,ngency Total Non-OCC Ellglble

Total

wsc Approved Plan

19,000 71,000

40,000

40,000 40,000

35,000

500,000

2,501.000

s 2,501,000

wsc Amended Plan

19.000

71,000

40,000

40,000 40,000

35,000

191,000

6,526,800

s 7,117,800 s

AppendixC

DCC Ehgible

Non-OCC El'9!ble

2017 Revenue

8784% 75.77'll.

Expenses

12.16'1(, 24.23%

Actual Abbotsford Mission Abbotsford Mission

3.637 2.907 930

325,946 246,970 78,977

527,749 S s . s 418,595 S 109,154 S

2017 DCC

Projection Eligible

3,900

35,000

677,500

982,500

34

Joint Water Maior Projects Status

I 2017 Study/Design/Construction Anticipated I

Key Project Description Project Status Budget (as of Nov 30, 2017)

Completion

2, 3 AMWSC New Study to review future capital $490K Source Study - ongoing 02 2018 Source Supply & upgrades, timing and cost estimates I Master Plan - ongoing Master Plan for the capital plan and DCC Bvlaw

7 Dickson Pump Project to replace electrical cables $341K Design completed and tendered in 03 2018 Station - Electrical running from shore to raft and to 2015. but single tender over-budget. Cable Replacement modify raft pipe connections. Design refresher to occur Fall 2017,

I I

re-tender in Jan 2018 and construct

I summer 2018. l

8. 9, I Groundwater Studies to determine best options for $1 .573M Studies and preliminary engineering I 02 2019 10, 11 , Infrastructure renewal of several eastern wells, plus complete; currently evaluating 12, 30 Renewal asset replacement at Farmer, Industrial renewal scope options before

I Marshall and Townline wellfields. proceeding to detailed engineenna 14 Maclure Reservoir I Replacement of existing 200mm and $430K Design complete; project tendered in 02 2018

PRV Upgrades 300mm PRVs, including provision for July; construction to occur Winter station SCADA control upgrades. 2018 - delayed from Fall 2017 due to

I long parts lead time. 15 Marshall Wells 1 Design and installation of an Ammonia $114K Pre-purchased ammonia scrubber 04 2017

I Disinfection Statton - Scrubber arrived in July. Installation Ammonia Scrubber anticipated in 04 2017.

27, 28 Cannell & Dickson Completion of detailed topographical $200K Consultant retained in August 2017. 03 2018 Lake Dams Safety surveys and log boom installation for Topographic surveys completed Improvements each dam. Log boom design m progress,

installation to occur in Summer 2018. 36 Norrish Filtration - Investigate condition of existing slow $600K Project consulting engineering 02 2018

Sand Replacement sand and replace sand as required services retained in July. Tender closed late Nov 2017 and construction to occur Sorina 2018.

20, 38, Norrish Creek WTP Replacement of several aging WTP $354K Not yet started 02 2018 40, 41, Valve Actuator valve actuators.

I 42 Replacements

Appendix D

35

ABBOTSFORD / MISSION JAMES PLANT CAPITAL Statement of Financial Activities DCC El,gible • Flow 84.20% 15.eo,-.

DCC E,igible • Load 84 20% 15.80%

For the e,eriod ended November 30th, 2017 Non-OCC Elig,ble 78.78% 21.22%

wsc wsc 2017 Revenue Expenses 2017 DCC Approved Plan Amended Plan Actual Abbotsford Mission Abbotsford Mission Project ion Eligible

Capital Expenditures Key DCC Eligible • Flow

1 CF· AMWSC Wastewater System Master Plan $ 132,000 s 290.000 s 166.142 s . s . s 130,887 s 30,753 s 200.000 50%

2 CF • Electncal. Allowance for SCAOA and Electncal Upgrades (PLC 10 Upgrade) 45,000 53.000 46,929 38,242 8,687 46,929 50%

3 CF • General, JAMES En..,;ronmental Impact Study 10,000 100%

4 CF • JAMES Planl. Bypass Gables Project 83,000 295.000 10.000 47%

5 CF • JAMES Plant UV o,s,nfecbon Project 2.284,000 45,104 36.682 8.422 53,100 47%

Total DCC Eligible 260.000 2,932.000 258.175 36,682 8.422 169.129 39,439 310.029

6 Non-OCC Ellg lble

7 CF • Buffd,ng Cond,oon Assessment 20.000

8 CF - Dump, JS400 • 96 FreighUiner (lnlual Purchase) 52.000 13.189 10.390 2.799 25.000

9 CF - Effluent. Magmeter ,n Bypass Pons for the Effluent We,r 115,000

10 CF - General. Allowance for S1ructural ReYl8W of Some Plant Structure 55.000

11 CF • General. Asphalt Repair 21,000

12 CF· General, Asset Replacement (TF #1 Media) 119.000 9.842 7,754 2.089 10.000

13 CF • General. Clanfler #1 Process Mechanosm 926.000

14 CF. General. M11ieellaneous Repa,ts to Concrete Tanks and Channels 528,000 1.056,000

15 CF • General, Seff.Cleanmg System for Reclaimed Water System 106,000

16 CF • lnnuenL Replace the Existing Influent r,.\ain Gate 215,000

17 CF • JAMES Planl UV D,s,nfecilon Pro,ect 1.584.000 33.464 26.363 7,101 36,900

18 CF· JAMES Oulfa1 Restora~on of Pipe Cover 2.600.000

19 CF· Odour. Remove Odour Duct,ng from the Ga'tery 200.000 4,500 3,545 955 20.000

20 CF • Odour. Replacement of BM>f~ter Media 239.000 125.379 98,773 26.605 175.000

21 CF • Secondary. Physical tesung and cond1bon evatuaoon or trickling 34.000 11,788 9.287 2.502 12.000 filter media for TF#1

22 CF • Solids, Cleanong and Repair Digester #3 1,877,000 294,023 231 ,632 62.392 560.000

23 CF - Solids. Refurbish Pasteurtzaoon Tanks 792.000 10,000

24 CF • Solllls, System Mod,ficabons for Digester 3 Cleaning 164,000 7.372 5,807 1.564 10,000

25 CF - Tractor, JS300 • 01 Case Tractor 12,000 13,297 10,475 2.822 13.297

26 Cond,IJOn Assessment for JAMES Plant Assets 200.000 200.000

27 Effluent Uncover Outfall D1ffusets 150.000 150.000 16.108 12.690 3.418 20.000

28 Effluent. Upgrade and Expand Reclaimed Water 399.000 399,000

29 Pickup, JS 350 • 07 Ford F150 (Initial Purchase) 32,000 32.000 32,000

30 Contingency 500,000 500,000

Total Non-OCC Eligible 1.809.000 11.468.000 528.963 26.363 7.101 390,354 105.145 924,197

Total $ 2,069,000 $ 14,400,000 $ 787,138 $ 63,045 s 15,523 $ 559,483 s 144,584 $ 1,234,226

Appendix E 36

JAMES Plant Maior Proiects Status

Key I Project Description 2017 Study/Design/ Anticipated Budget Construction Completion

Project Status Date Cas of November 30, 2017)

1 AMWSC Study to review future capital upgrades, $290K Study- 75% Quarter 2 2018 Wastewater timing and cost estimates for the capital System Master plan and DCC Bylaw Plan

5, 9, JAMES Plant Design and install a Ultra-Violet (UV) $4.488M Design- 75% Quarter 3 2018

15, 17, UV Disinfection System to replace the current chlorine 28 ProJect gas and sodium dioxide gas system for

disinfection 22, 24 Solids, Cleaning Clean, inspect and repair Digester #3 $2.041M Cleaning - 100% Complete

and Repair Roof Repair - 100% Digester #3

12. 21 General, Asset Replace and test media in one cell of $153K Design -100% Complete Replacement Trickling Filter (TF) #1 ; inspect TF and Construction - 100% (Tf #1 Media) repair as required

I including media I testinq

Appendix F

37

To:

From:

Date:

Subject:

File:

Report No.:

Attachment:

a Abbotsford (/•~//Mission

Water & Sewer Services

REPORT


Jan Loots, Manager of Projects

December 11 , 2017

Award of Contract 2017-10 - Norrish Creek Slow Sand Filter Re-Sanding

5330-60/Contract 2017-1 O

JSSC 003-2018

None.

RECOMMENDATIONS

1. THAT budget is allocated to the Norrish Creek Slow Sand Filter Re-Sanding project in the amount of $191,000 from the 2017 Joint Water Contingency, $70,000 from the Dickson Lake Raft Modifications and $113,000 from the Eastern Wells Hydrogeological Studies;

2. THAT the Contract No. 2017-10 - Norrish Creek Slow Sand Filter Re-Sanding, be awarded to Timbre Contracting (A Partnership) in the amount of $921 ,002, plus GST; and

3. THAT the City of Abbotsford's Mayor and Corporate Officer be authorized to execute all documents related to this contract.

PURPOSE

The purpose of this report is to recommend to the WSC that the City of Abbotsford enter into contract with Timbre Contracting (A Partnership) for the re-sanding of the Norrish Creek Slow Sand Filter.

BACKGROUND

The Norrish Creek Slow Sand Water Treatment Plant (WTP) was constructed in 2001 , with four slow sand filter cells. The sand filter cells form part of the overall treatment process prior to disinfection.

The sand filter cells are expected to be replaced every five years. WSC staff have been monitoring the sand beds and have been able to extend the life of the sand beds beyond the typical service life. This has resulted in significant cost savings over the years.

38


A study was undertaken in July 2017 and determined that the sand filter beds need to be restored. The WSC approved $600,000 from the 2017 Water Supply Capital Budget to fund the Norrish Creek Slow Sand Filter Re-Sanding.

DISCUSSION/ ANALYSIS

On November 09, 2017 the City of Abbotsford posted Contract No. 2017-10 - Norrish Creek Slow Sand Filter Re-Sanding Tender Documents on the BC Bid website. Two non-mandatory stte meetings were held during the tender period so that Tenderers could familiarize themselves with the general site layout and access considerations.

Four tenders were received on the tender closing date. November 27. 2017 The tenders were evaluated by the City of Abbotsford s Engineering Department and by the City's Consultant (Onsite Engineering Ltd.) for completeness. correctness and overall pricing. The lowest tender received. through clarification. was unable to accommodate the schedule requirements of the proJect, as outlined in the tender documents.

A summary of the remaining tender results is as follows:

Vendor Timbro Contracting (A Partnership) Mission Contractors ltd Servin Construction ltd. "Includes $25,000 contingency ··corrected for arithmetic errors

•ease Price $921,002.00 $981,547.20

*•$1 ,247,570.80

Timbre Contracting (A Partnership) submitted the lowest bid with a schedule that met the substantial performance criteria for the construction work established in the tender documents Timbre also has significant experience working on municipal infrastructure projects.

Timbro proposed a construction schedule which indicated Phase 1 re-sanding to be completed by April 30, 2018, and Phase 2 to be completed between September 14, 2018 and November 30. 2018.

It is recommended that a budget of $30,000 be established for staff time, Including inspections and filter cell commission. during the course of construction


The 2017 Water Supply Capital Budget includes $600.000 for this project. The remaining budget is proposed to be allocated in the amount of $191 ,000 from the 2017 Joint Water Contingency $70,000 from the Dickson Lake Raft Modifications and $113,000 from the Eastern Wells Hydrogeological Studies. The Dickson Lake Raft Modifications proJect and the Eastern Wells Hydrogeological Studies project are completed and the remaining funds from these projects are available. Funds are adequate and no amendment to the financial plan ,s required.

The budget increase is required as a result of the high tender price, which can be attributed to high unit pnces for the supply and placement of new filter sand

The proposed project budget (excluding GST) 1s summarized below:

39


Budget Capital Amount Comment Project ID

2017 Total Project Budget 17P-4383 $600,000 2017 Joint Water Contingency AUT0-3236 $191 ,000 Remaininq budqet. Dickson Lake Raft Modifications AUT0-3258 $70,000 Project completed.

Remaininq budget. Eastern Wells Hydrogeological AUT0-2871 $113,000 Project completed. Studies Remaining budget.

Total: $974,000

The estimated project expenditures ( excluding GST) are summarized below:

Item Amount Consulting Engineering Services $22,000 Construction - Slow Sand Filter Re-Sanding $921 ,002 City Staff and Administration $30,000

Total: $973,002

~~ Reviewed anvF~ ;;; Chief Financial Officer

COMMUNICATION PLAN

None required.

SUMMARY

The WSC staff have been monitoring the Norrish Creek WTP sand filter beds and have extended the life of the sand filter beds beyond their expected service life. This has resulted in significant cost savings. The sand filter beds now need to be restored.

Four tenders were received for the Norrish Creek Slow Sand Filter Re-Sanding project. The tender from Tim bro Contracting (A Partnership) was the lowest bid which met the substantial performance criteria for the construction work established in the tender documents. It is recommended that Contract 2017-10 Norrish Creek Slow Sand Filter Re-Sanding be awarded to Timbre Contracting (A Partnership) in the amount of $921 ,002 plus GST.

~Eng , :::;:;;rejects

Pet{rsparanese, P.Eng. General Manager, Engineering and Regional Utilities

Nathan Koning, P.Eng. Acting Director, Project Management Office

40

To:

From:

Date:

Subject:

File:

Report No. :

Attachment (s)

REPORT


Joe Vurzinger, Manager, Environmental Services

November 21, 2017

Award of RFP 1220-2017-2075 - Laboratory Services - Joint Shared Services Portion

5500-60, 5500-95, 5550-60, 5550-70, and 5600-20

JSSC 004-2018

None

RECOMMENDATION

THAT the Joint Shared Services Committee approve the award of RFP 1220-2017-2075 -Laboratory Services to ALS Canada Ltd .• for the Joint Shared Services portion of the contract of $159,871, plus GST, annually. for a three year term with two, one year options to renew.

PURPOSE

The Joint Shared Services require laboratory services in order to meet the regulatory reporting requirements for various service areas, including Water Supply, Bevan Wells Monitoring and Joint Sewers. In order to realize economy of scales, synergies and reduced cost, it was decided to combine this request for services with the City of Abbotsford for improved efficiencies and effectiveness. RFP 1220-2017-2075 - Laboratory Services includes both the City and Joint Shared Services laboratory services, which have been combined into one contract for cost and administrative efficiencies.

BACKGROUND

The City and Joint Shared Services require analytical services from an external laboratory service provider for operational and regulatory reporting purposes. The Joint Shared Services requires these services for the Water Supply, Bevan Wells Monitoring, and Joint Sewers divisions, which are required by the Federal, Provincial, and local regulations governing each service area.

Prior to 2014, a separate Request for Proposals (RFP) was developed by each division for laboratory services and contracts were awarded, in some cases, to different providers. In an effort to reduce contract management and service costs, staff coordinated contract renewal dates along with the City's Water Distribution and Solid Waste divisions so that a combined RFP could be developed to consolidate all required laboratory services into one contract. Under the proposed arrangement, all laboratory services would be provided by the same service provider for a three year term, with the option to extend for two additional one year terms. The proposed contract term is to commence on February 1, 2018, and terminate on January 31 , 2021 .

41


DISCUSSION / ANALYSIS

Procurement Results

On August 25, 2017, the City's Purchasing Department issued RFP 1220-2017-2075 -Laboratory Services, on the BC Bid website, which included laboratory services for the City and Joint Shared Services. The RFP permitted companies to submit a response for each separate section within the document, and proponents were asked to propose pricing for the various laboratory services on an annual basis. The City's Engineering and Purchasing staff formed an Evaluation Team to review and score the proposals independently, based on the following scoring matrix from the RFP:

a) Experience, Reputation and Resources 30 % b) Technical; Approach and Methodology 40% c) Pricing Proposal 30 %

Four proposals were received by closing day, September 12, 2017. The evaluation process was facilitated by a senior buyer from the Purchasing Department. Scores for each category and proponent were tabulated and each proponent received a total score and ranking. The final evaluation results are summarized as follows:

Proponent R k' I Base Proposal - Annual

an mg ( . 1 excludms.QS"Q_ -ALS Canada Ltd. 1 $242,905

- -Caro Analytical Services 2 $214,047

Exova Canada Inc. 3 $243,494

AGA T Laboratories 4 $273,963

1 Amounts include laboratory services for the City and Joint Shared Services

The proposal from ALS Canada Ltd. addressed all of the RFP requirements and provides the best value for this work. In particular, ALS scored the highest for their available resources, approach and methodology. The Joint Shared Services portion of the ALS Canada ltd. proposal is $159,871 , plus GST.


The proposed 2018 Joint Shared Services Financial Plan includes approximately $204,000 for Laboratory Services, with allocation to the three Joint Services divisions as shown in the following table.

Contract Proposed

Joint Shared Services Allocation 2018 Budaet

Bevan Wells (Monitoring) $18,888 $45,000 -

Joint Sewers (Utilities Environment} $63,630 $79,000

Joint Water (Water Supply) $77,353 $80,000 -Total $159,871 $204,000

42

JSSC Report No. 004-2018

The recommended award value is below the combin

Page 3 of 3

et for the Laboratory Services.

COMMUNICATION PLAN

N/A

SUMMARY

Reviewe and approved15y ther Chief Financial Officer

The City and Joint Shared Services require analytical services from an external laboratory service provider for operational and regulatory reporting purposes. In an effort to reduce contract management and service costs, staff coordinated the Joint Shared Services laboratory contract renewal dates along with the City's Water Distribution and Solid Waste divisions. Four proposals were received for RFP 1220-2017-2075 - Laboratory Services, and the proposal from ALS Canada Ltd. meets the RFP requirements and received the highest rank in the evaluation process. It is recommended that the Joint Shared Services Committee approve award of RFP 1220-2017-2075 - Laboratory Services to ALS Canada Ltd., for the Joint Shared Services portion of the contract in the amount of $159,871 , plus GST, annually, for a three year term with two, one year options to renew.

Joe Vurzinger, RTMgr, C-Tech Manager, Environmental Services

Robls~ Director, Infrastructure Planning

)' \ l..\L~ Lisa Pryce, Manager, Procurement

Peter Sparanese, P.Eng. General Manager, Engineering and Regional Utilities

JV/rb

---Nafhar; Koning, P.Eng. Acting Direct Project Management Office

'

owie, P.Eng. r Engineer, Water

//' -------==-Mike Firlotte, AScT, Acting Director, Utility Operations

43

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