AGENDA - Byker Community Trust · AGENDA . 1. Reminder to switch off mobile phones 2. Apologies for...

Board 16 September 2015 BCT Headquarters, 23 Raby Cross, Byker, Newcastle upon Tyne

AGENDA 1. Reminder to switch off mobile phones2. Apologies for absence3. Declarations of Interest4. Urgent Items which Board Members wish to raise, not elsewhere on the agenda

(Company Secretary must be notified at least 48 hours prior to the meeting)

Page Number

Presented by:

5. To approve the Minutes of the Board meeting held 30 July 2015 2 - 5 Chair

ITEMS FOR DECISION

6. Re-appointments of; Vice Chair Co-optee Member Finance and Audit Committee Members

P Ambrose

7. Annual report to Tenants 2014-15 6 - 7 J Haley

ITEMS FOR INFORMATION

8. Review of HQN Stress Testing ‘Iron Grip’ Assessment – to follow J Haley

9. BCT CEO Monthly Progress Report 8 - 10 J Haley

CONFIDENTIAL ITEMS FOR INFORMATION

10. Finance and Audit Committee Minutes/Actions 22 July and 30 July2015

11 - 14 P Ambrose

CONFIDENTIAL ITEMS FOR DECISION

11. BCT Service Delivery Options Post 2016 – to follow J Haley

12. To approve the confidential Minutes of the Board meeting andSpecial Board meeting held 30 July 2015 and Matters Arising

15 - 18 Chair

13. Date and time of the next meeting – Thursday, 05 November 2015, 6pm – 8pm.

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Minutes of Board 30 July 2015 6pm – 7.15pm

Present:

In attendance:

Observers:

Jim Coulter (Chair) Annette Patten (Vice Chair) Herby Warren Mark Ford Ken Milor Nick Kemp Alison Smith

Jill Haley David Jones Michelle Bell Philip Ambrose Richard Beedle Andrew Young Steve Howells

Allison Stanners (Big Jigsaw Ltd) Neil Scott (YHN) Ian Gallagher (YHN) Sally Herbert (NCC) Elisee Ngoie Makulu Isabelle (Tenant)

1. WELCOME

1.1 The Chair welcomed everyone to the meeting.

2. APOLOGIES FOR ABSENCE

2.1 Apologies received from C Green, A Senior, G Bell & N Emmerson.

3. DECLARATIONS OF INTEREST

3.1 There were no declarations of interest.

4. URGENT ITEMS WHICH BOARD MEMBERS WISH TO RAISE NOT ELSEWHERE ON

THE AGENDA

4.1 There were no matters to discuss.

5. APPROVAL OF BOARD MINUTES

5.1 The minutes of the last meeting held on 17 June 2015 were agreed as a correct record and signed by the Chair.

6. PERFORMANCE REPORT – NCC (ITEM 12)

6.1 S Herbert provided a brief overview of the key items outlined in the report. High volumes of Fly-tipping and litter remain a consistent problem which are two key areas to be addressed. It was also advised that M Boakes & A Sage are the new point of contact for Grounds Services in the Byker area.

6.2 H Warren queried staffing resource for the Envirocall service and outlined some particular problems when attempting to raise queries. S Herbert noted she was unable to comment as this service is not managed by her division although suggested she could make enquiries although stressed NCC encourage tenants to get online.

6.3 N Kemp advised there is currently a full review of Envirocall taking place with key targets to better performance and increase digital inclusion.

5.

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6.4 H Warren queried the responsibility of maintenance for drains and gullyies on the estate. S

Herbert advised the gully team have a programme for this work currently under review. M Bell added, information has been sent to D McCourt. S Herbert to investigate and respond.

6.5 The Chair queried trend of Q2 increase. S Herbert advised she would analyse the data and feedback to BCT with suggestions on how to better manage the issues in this period.

6.6 H Warren queried the pest control service in particular the rats issue at `8 Chirton Wynd` and felt there had been poor quality of service received by HM staff at Byker CHO. N Scott advised to contact pest control directly regarding issues / concerns.

6.7 J Coulter suggested that in future these particular types of queries should be raised on a day to day basis rather than await Board meetings as matters could be resolved more quickly that way.

7. PERFORMANCE REPORT – YHN (ITEM 13)

7.1 N Scott provided overview of quarter 1 stating currently on track although due to position in the current financial year, certain stats are not yet available for the BCT report.

7.2 The Chair queried NCC’s planning cycle for the removal of the cash collection service. N Scott advised the service is to be withdrawn entirely across city by end of November 2015 and communications already in place to advertise service retraction and to support tenants with alternatives. NCC are monitoring cashier take up from early July although tenant who pay by cash will continue to access local pay points. N Scott to discuss with J Haley bespoke BCT communications.

7.3 The Chair asked for an update on information about Direct Debit. N Scott advised take up of preferred method of payment has increased from 269 last year to currently 459.

7.4 A Patten queried timing of DDs. N Scott stated weekly, fortnightly and monthly collections are available whereby the tenant can choose the preferred date.

8. INVESTMENT PROGRAMME (ITEM 9)

8.1 M Bell provided brief overview of the Investment Programme stating the main areas for Board to note are; Chirton House final costs have now been agreed with Gentoo. The Chair asked the Board to note the confidential appendix which includes a full cost breakdown. Concierge lighting and protection. M Bell stated a cat 1 protection system will be installed on the building and on the door entry system creating a low risk for BCT. I Gallagher briefly stated the reason for BCT requesting the survey from Arups whereby M Bell noted the recommendation was not to add extra surge protection due to the low risk. Board agreed the recommendations.

8.2 M Bell informed Board of a health and safety issue which had been brought to BCT’s attention. The stability of the link bridge joining Headlam House to the wall. The Link Block has been reported to have structural damage which may involve some capital investment spend. The Chair queried timescale for the structural report to be completed. I Gallagher advised a maximum of 2-4 weeks to commission and appoint.

8.3 H Warren notified BCT of an issue at Old Vicarage Walk secondary mains replacement including damaged footpaths. M Bell to investigate.

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9. STRATEGIC RISK REGISTER QUARTERLY UPDATE (ITEM 6)

9.1 P Ambrose provided overview of the additional risks identified and risk setting. It was noted

that there had been two risks added and one removed. It was noted that there are no changes in scores for other risks.

9.2 The Chair noted `TP5 page14 – mandatory rent reduction` description is likely to change when further clarification is received from HCA and DCLG on position in particular about service charges. It was suggested that dialogue will be required with the local authority to discuss the transfer rent guarantee and how it should be described. Board agreed to note changes

10. ANNUAL REPORT AND ACCOUNTS (ITEM 7)

10.1 The Chair presented the report making particular reference to outstanding figure on T&W Pension Fund liability disclosure and the VFM statement. It was advised that the final numbers are satisfactory.

10.2 The Chair noted that the performance indicators for the year were better than previous year and the audit management letter is a clear audit report with no immediate suggestions.

10.3 A Smith complemented the improvements in performance giving Board assurance that the accounts are a substantive view of the organisation’s current financial health. Following previous Finance & Audit Committee scrutiny, the Board approved the recommendation subject to an updated figure on T&W Pension Fund.

10.4 Board Agreed recommendations and agreed to have comments or suggestions on the VFM statement to P Ambrose by 14 August.

11. AGM DETAILS AND BOARD MEMBER ELECTIONS (ITEM 8)

11.1 The Chair summarised the AGM notice and related procedures. The Board agreed to bring forward by one week the timetable for shareholder applications and nominations to enable eligibility / suitability checks under BCT Rules to be carried out and to allow for interviews of candidates if necessary. The Board agreed to delegate these functions to the Chair and Vice Chair. The Board also noted that A Smith and K Milor would retire by rotation and were eligible for reappointment without the need for further nomination.

11.2 On the recommendation of Finance & Audit Committee, Board approved an extension of contract for auditors Beever & Struthers.

12 DISABLED ADAPTATIONS ANNUAL REVIEW (ITEM 10)

12.1 M Bell gave overview of the report highlighting a continuing demand for adaptations and noting that Byker has lower than the city average with 16% of properties adapted. YHN in process of reviewing Adaptation Service to be complete by March 2016 which may result in change in direction or use of YHN’s policy.

12.2 N Kemp queried whether there was a proper focus on Byker within the review advising there may be cost implications for BCT. M Bell advised that the review would not have focus on Byker due to being a Citywide model and BCT would need to consider its position with the new policy.

12.3 The Chair queried assessment of Modern Homes Omits. M Bell suggested 101 properties

5.

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have been identified whereby home visits are taking place. Palliative care an issue in Byker which could lead to adaptations being a part of the modern homes to reduce costs.

12.4 K Milor queried why BCT face the increased costs. M Bell stated that dealing with estate design features were the cause for increased costs. A Smith suggested that BCT do what is right in the community and to look at other areas where the funding could be sourced from. N Kemp advised health and wellbeing to be considered as a priority.

12.5 H Warren queried the lettings plan for existing adapted properties. M Bell stated new process in place to selectively allocate properties based on adaptation.

13. DEVELOPING THE BIOMASS 2 PROJECT (ITEM 11)

13.1 R Beedle provided brief overview of report stating objectives to reduce the carbon footprint for Byker. It was noted that substantial funding is available for use of Biomass although this does not cover initial development fees. BCT are responsible for the full development costs which NCC have provided full project team.

13.2 N Kemp advised NCC remain to meet the daily R&M costs for the running of the DHS system and BCT may consider wider development sites to increase the supply network stating the 4KW boiler is an attractive source for wider partnerships.

13.4 R Beedle noted Trowers are writing a development agreement between NCC and the selected energy company. Agreement expected to be with BCT by mid-august with the final deadline for full completion Dec 2016. BCT would meet any costs if they arose.

13.5 R Beedle provided an overview of the development process stating the biggest risk for BCT is the time involved for a full response from NCC. N Kemp suggested contacting him directly to speed up the process. N Kemp to sit with J Haley whilst R Beedle on leave to progress developments. J Mitford to lead on professional advice & guidance. R Beedle stated BCT would be eligible for £2-3m grant funding with other works also eligible.

14. BCT CHIEF EXECUTIVE’S MONTHLY PROGRESS REPORT (ITEM 14)

14.1 J Haley provided an overview of the detail within the report making particular reference to the delays expected on the new BCT website due to staffing resources within the office. Board happy to note full report and appendix.

15. EQUALITY & DIVERSITY REPORT (ITEM 15)

15.1 D Jones presented the report noting the Equality & Diversity Annual Report to be made public once the new website is functional. Board noted full report.

DATE AND TIME OF THE NEXT MEETING

BCT AGM - Wednesday 16 September 2015 – 5pm – 6pm at the Byker Community Centre followed by BCT Board Meeting 6pm – 8pm at BCT Offices

…………………………. Chair of Byker Community Trust Board 16 September 2015

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Board 16 September 2015

Title: Annual Report to Tenants (October 2015) Report By: Jill Haley, Chief Executive FOR DECISION

Business Implications

Risk Publishing an Annual Report to Tenants is a regulatory requirement. Not keeping our customers informed and listening to our customers’ needs and aspirations would not only be a risk to reputation but it would also be contrary to the requirements of the Tenant Involvement and Empowerment National Standard.

Financial and Value for Money

By encouraging residents to tell us what services they would like and encouraging them to tell us how they think we can improve them, ensures that we provide products which residents want, rather than wasting money on services that residents do not want.

People/Consultation

We have worked with the tenants from the Tenant Communications Group to produce the Annual Report to Tenants. By working closely with residents and communities we will establish their priorities also give all residents the opportunity to have their voice heard.

Equality and Diversity

Byker has a very diverse community and by reaching out to all residents we can engage with those whose characteristics are detailed in the Equality Act.

Environment Implications

Working closely with residents we will ensure that we provide environments where our residents are proud to live and others aspire to live.

Supporting, protecting and engaging with residents will result in a safer, better and more cohesive neighbourhood environment. Providing a better sustainable living environment which will enhance the BCTs future.

Contractor Implications We expect all our contractors to live by the BCTs Mission, Vision and Values. By working with residents we can monitor and understand if contractors are meeting these standards and can influence the future delivery of BCT services.

1. Recommendations

1.1 The Board are recommended to;

i. Note the content of this report. ii. Approve the content of the Annual Report to Tenants (October 2015)

2. Synopsis

2.1 Contained within the Homes and Communities Regulatory Framework are seven National

Standards:

2.1.1

Economic Standards 1. Governance and Financial Viability 2. Value for Money 3. Rent

Consumer Standards 4. Tenant Involvement and Empowerment 5. Home 6. Tenancy 7. Neighbourhood and Communities

7.

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2.2 Publishing an Annual Report to Tenants is a regulatory requirement and the purpose of the report is to show our tenants how BCT is performing and how BCT complies with the National Standards.

2.3 The contents of BCT’s Annual Report can be seen as Appendix A.

3. The Annual Report to Tenants

3.1 The Annual Report to Tenants (October 2015) has been titled ‘Our Byker, Our Community, Our Tenants’.

3.2 The Head of Engagement and Community Development has worked with the Tenant Communications Group to agree the style, title, contents, layout and pictures used in the report.

3.3 To build on last year’s award winning Annual Report, the Tenant Communications Group reviewed and considered what information tenants might want to know and also what questions tenants might want to ask BCT. They also looked at the best practise contained within other organisations Annual Reports and used this to influence this year’s report.

3.4 The Group designed the questions for staff to respond to with the intension that the answers would provide tenants with the information they wanted.

3.5 To ensure the content of the report is easy to understand the Tenant Communications Group have considered literacy levels within the estate. A glossary has also been included to help explain some of the terms used.

3.6 Once the content of the Annual Report to Tenants has been approved and the design work completed, a copy will be issued to all tenants as well as being posted on the BCT website.

4. Background Papers

4.1 BCT Community Engagement and Empowerment Strategy 2013.

4.2 The Regulatory Framework for Social Housing in England from April 2012

5. 5.1

Contact Officer If you have any questions about this report that you would like clarifying before the meeting, please contact Jill Haley by telephone on 0191 290 3910 or email [email protected].

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Our Tenants’ Second Annual Report - October 2015

“OUR BYKER,OUR COMMUNITY,OUR TENANTS”.

www.bykercommunitytrust.org

CONTENTS Page

LANGUAGES

Developing this year’s Annual Report 4

Ask the Chief 5

Home Standard 6

Neighbourhood and Community Standard 9

Tenancy Standard 12

Tenant Involvement and Empowerment Standard 14

Byker useful contacts directory 18

Governance and Financial Viability Standard 22

Value for Money Standard 25

What was the HCA’s Regulatory Judgement for BCT? 26

Awards 29

Rent Standard 30

Local Offers 34

Glossary of Terms 35

A big thank you 36

www.bykercommunitytrust.org2

This information is about Byker Community Trust, which owns the Byker Wall estate in Newcastle upon Tyne. If you want this information in your own language an interpreter can help you on 0191 278 8633. This information is also available in large print, Braille and audio tape. We can also arrange for you to see a British Sign Language interpreter.

FRONT COVER PHOTOS Main image: Part of the refurbished Byker Wall. Second image: YMCA Help the Heroes. Third image: YMCA Help the Heroes. Third image: Thumbs up for the Fun Day.

Arabic

Czech

French

Polish

Portuguese

Russian

.نيات نوبأ لساكوين يف Byker رادجلا تاراقعلا كلمت يتلا ،ةقثلا عمتجملا Byker لوح تامولعملا هذه8633 278 0191 ىلع كدعاست نأ نكمي مجرتم كتغلب تامولعملا هذه ديرت تنك اذإ

Tato informace je o Byker Společenství Trust, která vlastní majetek Byker zeď v Newcastle upon Tyne.Chcete-li tuto informaci ve vašem vlastním jazyce tlumočník vám může pomoci na 0191 278 8633.

Cette information est d’environ Byker Community Trust, qui est propriétaire du domaine Byker mur à Newcastle upon Tyne. Si vous voulez cette information dans votre propre langue un interprète peut vous aider sur 0191 278 8633.

Informacja ta jest o Byker Wspólnoty Trust, który jest właścicielem nieruchomości Byker ściany w Newcastle upon Tyne. Jeśli chcesz tę informację w swoim własnym języku tłumacza może pomóc na 0191 278 8633.

Esta informação é sobre Byker Community Trust, que detém a propriedade Byker parede em Newcastle upon Tyne. Se você quiser que essas informações no seu próprio idioma de um intérprete pode ajudá-lo no 0191 278 8633.

Эта информация о Byker Community Trust, которая владеет недвижимости Byker стене в Ньюкасл-апон-Тайн. Если вы хотите эту информацию на своем родном языке переводчик может помочь вам на 0191 278 8633.

ةيبرعلا

České

Français

Polonais

Português

русский

FOREWORD

Within this report, you will see some of our early achievements and performance milestones as we rightly celebrate another successful year. But more than that, you will see that we have been working with you, our residents, to enable us to be better informed about what you want. Your involvement is helping us to plan for better future service delivery and at the same time to get the best value from the money we spend, so a big thank you to everyone who has already got involved.

We have continued to deliver the Offer Promises which we made to you at the time of transfer of the estate from Newcastle City Council, whilst at the same time applying greater influence and control over the contractors who provide services to you, on BCT’s behalf.

We are indeed living through very challenging economic times and it has never been more important for BCT to manage our costs whilst at the same time demonstrating value for money, not only to the housing regulator and our funders, but most of all to you, our residents.

We are on a journey to improve and deliver excellence in customer service, I feel it is important that I echo the plea which I made last year. I would again invite you to get involved with us because your views are extremely important.

By working together, we will make ‘Our Byker’ even better.

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Welcome to our second Annual Report to Tenants called ‘Our Byker, Our Community, Our Tenants’ the title chosen by the Tenant Communications Group, and what a year it has been...

Jill Haley Chief Executive

“By working together, we will make ‘Our Byker’ even better. ”

Meet the BCT Tenant Communications Group who have worked hard to develop our second Annual Report to Tenants. The group started with a blank sheet of paper and built up this year’s report considering what questions tenants might want to ask BCT and also what information tenants might want. The Tenant Communications Group wanted to ensure that the report meets the needs of you, our tenants.

‘Our Byker, Our Community, Our Tenants‘, has been developed by tenants, for tenants.

To help you, we have put a ‘glossary of terms’ towards the end of this report to explain some of the terms used.

In the middle pages we have included a Byker useful numbers directory which will help you to contact any of the organisations working in Byker.

The Communications Group would like to take this chance to invite you to join the team and help to further improve communications within BCT and our community. If you would like some more information, please contact David Jones on Freephone 0800 533 5442.

The report has been developed and directed by the ‘Tenant Communications Group’ who gradually built up this year’s report. Building on last year’s award winning annual report, the group reviewed best practice and have adapted some of the innovations they liked to make this year’s report even better.

The Group suggested the report title, style, which questions to ask, the layout and pictures for the report. They designed questions for BCT staff to respond to, and the answers given will hopefully provide you with the information you want. The Group wanted to provide everyone with a chance to look at what BCT has achieved and how BCT continues to strive to put tenants at the heart of everything they do.

But that’s not all. The Group has ensured that the content of this report is easy to understand. You’ll see the Tenant Approved logo at the end of the report. This logo was suggested by the Tenant Communications Group and in future you will fi nd it on all documents which have been approved by the Group.

HOW WAS OUR SECOND ANNUAL REPORT TO TENANTS DEVELOPED?

SOMETIMES I DON’T UNDERSTAND SOME OF THE TERMS USED.CAN YOU HELP?

BYKER USEFUL NUMBERS DIRECTORY

AN INVITATION TO JOIN THE TEAM

WHAT HAS THE TENANT COMMUNICATIONS GROUP DONE?


We hope youwill enjoy reading about‘Our Byker’and BCT’s plans for thefuture.

No us or them. We are all in

this together. It’s ‘Our Byker’

Mrs Oxborough, Michaelgate

This year has been another really challenging and busy year for BCT but I am so proud of what we have achieved.

Not only are we making a difference within the Byker community, we are also raising the profile of the work that we are delivering nationally.

I am delighted to report that refurbishment work on the Byker Wall is progressing well, we have already passed the half way stage and it looks fantastic. A new concierge and digital aerial system is also being installed and aims to improve contact, security and enjoyment for those residents living in the Wall. Work continues to replace major parts of the district heating system, which provides heating and hot water to all properties on the estate. We also refurbished a disused council owned building, Chirton House and created 16 new stunning, luxury apartments for the over 50’s (two of them for disabled residents) and we have also moved forward with the external painting programme in Byker.

At the end of 2014, we were successful in renegotiating a new £26 million loan facility with Yorkshire Building Society, which will help us to deliver further improvements on the Estate over the next 10 years. We also welcomed a very special royal visitor to Byker when Prince Harry visited Avondale House to meet some of the veteran residents living in the accommodation and Lord John Prescott visited us on 1 May when he officially opened Chirton House.

I am pleased to say that despite the current economic climate, BCT has continued to grow and deliver successful community projects. My sincere thanks go to the growing number of tenants who have worked with us over the last year, to help us improve our services and also my congratulations to the BCT Tenant Communications Group who helped us to deliver an award-winning tenants’ annual report last year.

What are BCT’s Vision, Mission and Values?

Vision BCT’s vision for 2015 to 2020 is an independent BCT where;• We have delivered on the major stock transfer

promises.• We ensure tenants have a key voice and role in

decision making.• We maximise access for local people into

employment, training, health and education opportunities.

Mission• We work for people who have a voice and

influence in our business.• We celebrate our diverse neighbourhood.• We provide quality homes, environment and

services.

ValuesWe will do our best for Byker by being;• Ambitious for people and the community.• Energetic in our work with and for our diverse

neighbourhood• Innovative in providing excellent services.• Open and transparent in the conduct of our

business.• Unrelenting in our focus on positive change.

It is important for us that we live by these values if we are to provide the best possible services for our tenants and communities.

JILL HALEY (CHIEF EXECUTIVE) ANSWERS YOUR QUESTIONS

5

It sounds like life in BCT has been busy. What has been happening this year?


Michelle Bell (Head of Property Investment, Development and Asset Management) answers your questions.

HOME STANDARDThis is about repairs and improvements.

Yes. English Heritage have given the Byker Wall Estate, Grade 2* listing. The Estate is listed under the Planning (Listed Buildings and Conservation Areas) Act 1990 as amended, for its special architectural or historic interest. It is one of only two housing estates in the country which has this status. The other being in Tower Hamlets, London.

What is the relationship between BCT and Newcastle City Council (NCC) and Your Homes Newcastle (YHN)?Both NCC and YHN supply some of the services that you receive on BCT’s behalf. BCT is a Housing Association and NCC and YHN are our contractors.

How long after a repair is reported should it take to be repaired?Currently, each repair is given a priority code which will depend on the nature of the fault and the possible risk to health and safety. From the priority code, you will be able to get an indication of how quickly the repair will be carried out.

The table below shows the repair categories which we have, including an example of what type of repair each category covers. The table also indicates how well we have been performing in relation to the main categories throughout the past year.

Has Byker been given a special status?

99.9in 100

99.5in 100

99.84in 100

100in 100

99in 100

99.33in 100

100in 100

99in 100

99.76in 100

Priority

Emergency

(Example)

Urgent

(Example)

Routine

(Example)

Target completion timeAttend by appointment within four hours

Attend by appointment within 1,3,or 7 working days

Attend by appointment within 15 working days

Actual Completion rate 2013/14

Target completion rate 2014/15

Actual Completion rate 2014/15

Was the target achieved?

A leaking pipe that is causing damage to the property

A faulty socket that is not dangerous

Fixing a kitchen drawer

(Example)An estate fencing repair that is not dangerous

Attend by appointment within 40 working days

Planned maintenance

“I’m happy with the new windows and how they

look. My house is a lot quieter and easier to clean”

Mr Steven, Rabygate

7

Are BCT responsible for all repairs or are some repairs a tenant’s own responsibility?BCT are responsible for most but not all repairs. For example if you lost your keys and we have to change your locks, then this repair would be a tenant’s own responsibility. If we carry out this repair it is a chargeable repair.

If we know the repair being reported is chargeable we will tell you. However this is not always possible and sometimes the repair may only be identifi ed as chargeable when the tradesperson is on site. If this is the case the tradesperson will make you aware of this.

How much did BCT spend on repairs last year?We spent £2.04 million on repairs and maintenance last year.

Do you carry out Annual Gas Safety Inspections to all of your properties?Yes we did carry out Annual Gas Safety Inspections to all of our properties which have a gas supply.

Byker Wall External Works.

Work is well underway to carry out major improvement works to the Byker Wall. This is a two year programme of external works that includes; new windows, doors, render panels and a full new roof. Improvements are also being made to the communal stairwells, entrances, deck access walkways and a complete repaint in line with the original Ralph Erskine colour scheme.

Chirton House Conversions – Remodelling.

Working in partnership with Newcastle City Council, BCT took over ownership of Chirton House. This former care home has now been completely remodelled to create 16 modern 1 and 2 bedroom apartments designated for residents aged 50+. Work was completed in April 2015 and residents have now moved into their new homes.

What Improvement works are being carried out by BCT?BCT’s Investment Programme is made up of number of diff erent projects to refurbish and improve the Byker estate. These include;

Chirton House after.

Fitting PV Panels to

the Byker Wall.

Disabled adapted bathroom.

How can I fi nd out if and when improvement works are to be carried out in my home?

We will always write to you in advance to tell you when we are going to carry out work to your home. In addition we will always write to tell you when work on the investment programme is being carried out in your area.

If you have any questions in relation to improvement works please contact me, Michelle Bell onFreephone 0800 5335 442.

Chirton House being redeveloped.


Hobby Rooms Upgrade.

There are 88 hobby rooms across the estate and last year we carried out a feasibility study to identify how we can make the best use of those buildings to meet the needs of the local community.

The fi rst phase of the upgrade programme will aim to convert 8 hobby rooms into new residential units and where possible create disabled access dwellings.

Modern Homes Programme.

For those properties that have not been modernised there will

be another opportunity to have the internal improvement works carried out which includes new kitchens, bathrooms, rewiring and other repairs.

District Heating Internal Improvements.

During 2016 we will start a programme of internal improvements to the heating and hot water systems. This project will bring all of the heating systems up to the same standard of repair and install programmers which will give residents much greater control of their heating and help to conserve energy. As

there are almost 2000 properties to be improved this work is likely to take two years to complete.

Environmental Improvements.

A major programme of environmental improvement works are proposed across the whole estate.

During the next twelve months we will appoint a team of landscape architects to review options to redesign the estate layout and start the consultation process with residents to understand your views.

Is BCT planning any further improvement schemes?Yes. A number of projects are being developed to continue to deliver the stock transfer promises and make improvements across the estate. These will include;

Concierge Upgrade/Digital Aerial System.

A new digital aerial system is being installed along the whole of the Byker Wall from Bamburgh Terrace to Salisbury House including all of the link blocks. At the same time the concierge and camera system is being modernised and upgraded with cabling for high speed broadband connections also being installed.

District Heating Upgrade

A major upgrade of the District Heating System commenced in April 2014 and will continue during 2016. This work involves the replacing some of the mains pipework and the refurbishment of heating sub stations. This will improve the reliability and effi ciency of the heating system that serves the Byker estate.

BCT: How are we performing 13/14 14/15 Was

target achieved?

All properties with gas have a valid Gas Safety 100 100Certifi cate out of 100 out of 100

95 in 100 of tenants are satisfi ed with the external 100 90investment works carried out to their home out of 100 out of 100during 2014/15

95 in 100 of properties scheduled to have investment 100work during 2014-15 to be completed within N/A out of 100agreed timescale

9

NEIGHBOURHOOD AND COMMUNITY STANDARDThis is about where you live.

What is BCT doing to reduce crime and anti-social behaviour?BCT takes anti-social behaviour very seriously. Unfortunately over the past year we have had to evict families and individuals for anti-social behaviour. In addition, if tenants experience diffi culties with non BCT tenants on the estate we can work closely with our partners in YHN and NCC to try to resolve these problems.

As part of the Safe Neighbourhoods Actions and Problem Solving Group, BCT is working with our partners including the Police, Fire Service, NCC and YHN to ensure that anti-social behaviour across the neighbourhood is closely managed, monitored, and acted on swiftly. To resolve anti-social behaviour issues, it is important to remember that we rely on tenants to help us with this work. This includes tenants remembering to show consideration to others and keeping us informed of ongoing issues.

What do you do about untidy gardens?We all want ‘Our Byker’ to be a fantastic neighbourhood to live in however sometimes we identify untidy gardens when we are carrying out estate inspections or occasionally we receive information that a garden is not being maintained.

When tenants sign their tenancy agreement one of the terms they sign up to is that they will maintain their garden. Where they don’t maintain their gardens to the required standard, we fi rstly visit them to encourage them to do

so. If this does not work we formally write to them to ask them to bring their garden up to

the required standard within a reasonable timescale. Ultimately if tenants don’t

maintain their garden we will do it and bill them accordingly. Exceptions to this can be made for elderly or disabled tenants.

Berni Dickson (YHN- Tenancy and Estates Manager) answers your questions.

A demonstration at the Family Fun Day.

Chip pan fi res can be dangerous.


Can everyone working together make a difference?Yes. BCT worked in partnership with the community, NCC, YHN, and the Police to reduce anti-social behaviour issues in the Chirton Wynd area. This was done through improving the Bamburgh Terrace/Spires Lane football pitch, and encouraging young people to use this area to play their ball games. Supporting this, NCC, YHN and the Police took action to encourage dog owners to be responsible and not only clean up after their dogs but also to stop using the Bamburgh Terrace/Spires Lane football pitch, for dog exercising activities.

We are not saying this has resolved everything but it is an example of everyone working together to try to make ‘Our Byker’ a better place for everyone.

Who do you report dog fouling to?Dealing with dog fouling is the responsibility of our partners in NCC. If you experience a problem with dog fouling then you can report this to Envirocall by contacting 0191 278 7878.

Are vehicles allowed to park on the grass?The simple answer is no.

Vehicles parked on the grass can damage the environment and can also be a danger to pedestrians. Off -street parking is provided where we can, but we know this isn’t possible in all areas. We really want to discourage anyone from parking their vehicle on the grass.

Prince Harry gets friendly welcome from Byker.

Gordon Road TARA litter pick.

Police supporting the community

at the Family Fun Day.

Peter Gray (NCC Head of Highways and Local Services) answers your questions.

11

How often do you cut the grass?The NCC Grounds Maintenance Team are contracted to maintain the hedges and grass on the estate. They cut the grass between 12 and 16 times each growing season. The grass is kept to approximately 4 inches long and is maintained subject to the weather.

Do you have access to a gardening scheme which is available to everyone?Yes, YHN has a service called ‘Garden Care’. This service is available to all tenants, however it costs £8.24 per week to receive this service, the exceptions being if you are in receipt of a health related benefi t or have a doctor’s letter.

If you are part of the scheme, the ‘Garden Care’ team will visit you 11 times in 12 months (although this will not be monthly). They will provide the following services; grass cutting, weed control, hedge trimming, pruning, border maintenance and litter picking. If it is something you might be interested in please don’t hesitate to contact the Garden Care Team on 0191 278 8600 or email [email protected].

How do we deal with issues related to trees? If you have any issues with trees they should in the fi rst instance be reported to the Envirocall 0191 278 7878 (Textphone: 0191 211 4944) alternatively this can be reported via NCC website www.newcastle.gov.uk/environment-and-waste/report-an-environmental-issue.

BCT will be looking at both trees and hedges as part of the planned Environmental Improvement upgrade of the estate.

Why was the Rapid Response Team created?The Rapid Response Team was established as a direct response to tenant feedback, which called for improvements to littering, graffi ti, dog fouling, fl y tipping and the general environment of the Byker Estate, and you told us in the STAR Survey 2014 that these issues are still a concern to you.

The services provided by the Rapid Response Team are only available to BCT residents. Wherever possible the team deals quickly and effi ciently with all of these issues. The feedback that the team has received is very positive with people describing the service as being ‘excellent’.

To contact the team phone Envirocall on0191 278 7878 (Textphone: 0191 211 4944)

Are there any community groups who represent the community?Yes there are two Tenant and Resident Associations (TARA); The Byker Village TARA and Gordon Road TARA. The Byker Village TARA meets in the Spires Lane Hobby Room and the Gordon Road TARA meets in the Chevron.

For contact details see pages 18.

BCT: How are we performing 14/15 Was

target achieved?

The average number of days taken to complete an 29 daysinvestigation of anti-social behaviour. Cases not to exceed 48 days by 31/3/15

All eight neighbourhood areas of Byker to achieve 5at least a silver level in their 2014-15 Going for Gold estate inspection

The RapidResponse Team.


Gill Snowdon (YHN Housing Options Manager)answers your questions.

TENANCY STANDARDThis is about your tenancy agreement andhow to get a house.

How can I apply for a BCT property?All of BCT’s vacancies are advertised through a Choice Based Lettings Scheme (CBL) which is called ‘Tyne and Wear Homes’.

To be considered for a BCT property, you will need to complete an application form which you can get via the Tyne and Wear Homes website (www.tyneandwearhomes.org.uk), by the YHN website (www.yhn.org.uk) or by completing and returning a paper version which can be collected at any YHN offi ce, however, residents are encouraged to apply online.

Your completed form will then be assessed and you will be placed in a ‘band’. Which band you

are placed in is dependent on your individual circumstances. It is only once you’ve been placed in a band that you will be able to bid for a property.

If you need any assistance please contact the Byker Community Housing offi ce at 45-47 Brinkburn Street, Byker or call 0191 278 1555.

What does bidding for a property mean? Does it mean I have to pay?The term ‘bidding’ simply means letting us know you would like to be considered for a particular property. We also use the term expression of interest. Residents can bid/express an interest in up to three properties per week.

John Prescott issues the fi rst key at Chirton House.

Did you know...that you can pay your Home Contents Insurance weekly?

13

How do I know which properties are available to apply for?All available properties are advertised on the Tyne and Wear Homes website and are also advertised in a weekly newsletter available in the Byker Community Housing Offi ce or in any other YHN offi ce. Properties are advertised each week on a Thursday, closing for bids on a Monday night.

How long do I have to be in a property before I can ‘bid’?There is no time limit as to how long you have to be in a property before you can apply to be part of the Tyne and Wear Homes, choice based lettings scheme. The scheme is open for anybody to apply.

How many properties can I refuse?You can refuse any number of properties but if you have a higher band based on your circumstances, refusals will be taken into account when your band is reviewed.

How do you support tenancies?We support tenancies in a number of diff erent ways depending on the needs of individual households. For example, our Pre-Tenancy Advice and Support Offi cer supports new tenants, making sure they have the necessary support to give their tenancy the best chance of succeeding. We have in place an Adaptations Service to support tenants who have physical disabilities.

The Advice and Support Service also helps tenants to maximise their income and support them through times of fi nancial hardship.

Can I swap my home?In principle, yes, providing the swap is with another social housing tenant. We have to consider a few things when this request is made. For example, property sizes, do both parties have clear rent accounts, are the properties in good condition and have either parties been involved in anti-social behaviour?

How would I end my tenancy?Naturally we don’t want any of our tenants to leave BCT, however if they decide that they wish to end their tenancy there are a few simple steps that need to be followed. The rules can be slightly diff erent depending on what type of tenancy the tenant has. However for most tenants they need to give 28 days’ written notice of their wish to end the tenancy.

When they hand in their keys they should leave the property in a condition ready for the next tenant to move into otherwise they will be charged for any work which has to be carried out. They also need to make sure they have cleared their rent account.

Children from Byker Primary School learning

new skills

BCT: How are we performing 13/14 14/15 Was

target achieved?

The void rent and service charge loss amount not 1.78 1.05to exceed 1.78% by 31/03/15 out of 100 out of 100

Reduce the average total re-let time of BCT N/A 31.5 daysproperties to 33 days by 31/03/2015

13/14 14/15 Was

Helping improve the Family Fun Day.

Did you know...that you can pay your Home Contents Insurance weekly?


Why is tenant participation so important?At BCT we are passionate about providing excellent housing and developing thriving communities that our tenants are proud to live in and that other residents aspire to live in. To achieve this, we know we need to work with, and listen to you, our tenants. If we do this, we will understand what tenants want and what they would like their homes and communities to look like.

What are the benefi ts of getting involved?By getting involved you can:

• Give your views and help BCT improve the services you receive

• Work in partnership with BCT to improve ‘Our Byker’

• Learn more about what BCT does• Build confi dence and knowledge• Meet other tenants and staff • Have fun and help to make a diff erence

What involvement opportunities are available to tenants?There are a wide range of opportunities from attending the annual Family Fun Day, taking part in tenant training events, through to becoming a Tenant Shareholder. We also have a Tenant Communications Group. There is the Participatory Budget to apply for and there’s the Tenant Scrutiny Panel. Tenants are involved in many activities which BCT does and that includes being on the Board.

TENANT INVOLVEMENT AND EMPOWERMENT STANDARDThis is about communicating with and getting involved with BCT.

David Jones (Head of Engagement and Community Development) answers your questions.

Working in partnership to develop young people.

15

How do I fi nd out what involvement opportunities are available?Probably the best person to speak to is me, David Jones and I can be contacted on Freephone 0800 5335 442, or even better, speak to a tenant who is already involved. They will be able to give you a fl avour of what opportunities are available. There is also information on our website.

Do you help tenants to get involved?We provide transport for tenants, or reimburse fuel costs to those who use their own car. We will also pay for child minding and care expenses (which must be from a registered child minder or care agency). In addition, we off er extra assistance for those with mobility diffi culties as well as providing training.

To help create an informal, friendly atmosphere we provide refreshments at our meetings where we ensure that everyone’s views are valued and respected.

Helping at the Community Activities Fund.

Jill and David at ACANE.

Anabel at the Community Activities Fund.

Name of Project Amount Received

Rookie Sports- The Community Game £8,000Eva Lukofo- Bright Future £4,000Hat-Trick- Your Goals Newcastle £26,000YMCA- Spires Lane Project £16,500Sure Start- Family Support Volunteer Programme £4,920ACANE- Involving and Engaging with ACANE’s Drop in Centre Users £14,580Dance City- Dance City @ Byker £14,500Keith Connolly- GASBAGS £3,000NUFC Foundation- Byker United £15,000Annabelle Pacinto- Learning and Language £5,500Klaire Sharpe- Zumba with Baby £6,000Young Tenants and Residents- Byker MUGA £27,000

HOW IS BCT SUPPORTING THE COMMUNITY?This year was the second year of the BCT Participatory Budget. Between the main BCT Participatory Budget and the BCT Community Activities Fund we supported a total of 24 initiatives.


The Participatory Budget Steering Group awarded £145,000 shared between 12 projects.

Byker decides.

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17

In addition, we are also working with Louise McGlen (Funding Advice Offi cer) from Newcastle Council for Voluntary Services (NCVS) who is helping projects to grow and develop their ideas and showing them how to access grants and funding from elsewhere. If you have a project or scheme which needs funding and will make a diff erence in Byker, please contact David Jones on Freephone 0800 5335 442 for more information.

NUFC Foundation with their new equipment.

Louise McGlen from the NCVS

providing grant support.

Dance City @ Byker.Working in partnership with YMCA.

Name of Project Amount Received

Byker Youth Cafe £2,000ACANE- Community Centre Equipment £1,263.99Youth Employment Event £1,600YMCA- Bizibodis Pop Up Breakfast Club £2,000Stags Head Football Club £660Launchpad Veterans Kitchen and Cafe £2,000Learning a Language Project £2,000One Love North East- Junior Youth Club £1,890Cultural Exchange Art Project £2,000Byker United Project Equipment £980Byker Sands Parents Voice Project £2,000Rookie Sports Volunteer Project £957.01

For the fi rst time, you as a community decided how to spend the BCT Community Activities Fund. Everyone in the community, aged 11 and above, had three votes to use, and at the event held in February, you decided to award the £20,000 budget to 12 projects.

BC

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Act

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Byker useful numbers directoryOrganisation Tel. Email Address

ACANE 0191 265 8110 [email protected] 1 Raby Cross, Byker, Newcastle upon Tyne, NE62FF

AFV&E 0191 265 1978 [email protected] 50 Raby way, Byker, Newcastle upon Tyne, NE6 2FR

Barnardos/Sure Start 0191 275 9636 [email protected] 19 Raby Cross, Newcastle upon Tyne, NE6 2FF

Bright Future 07405796447 [email protected] 28 Commercial Road, Byker, Newcastle Upon Tyne, NE6 2FN 07450257382

Building Futures East 0191 2632752 [email protected] Low Yard, White St, Newcastle upon Tyne, NE6 3PJ

Byker Community Centre 0191 265 5777 [email protected] Headlam Street, Newcastle upon Tyne,NE6 2DX

Byker Community Trust 0191 290 3910 or Freephone 0800 5335442 [email protected] 23 Raby Cross, Byker, Newcastle upon Tyne, NE6 2FF

Byker Primary School 0191 265 6906 [email protected] Commercial Road, Byker, Newcastle upon Tyne, NE6 2AT

Byker Village TARA 0191 224 0021 fi [email protected] Spires Lane Hobby Room, Spires Lane, Byker, Newcastle upon Tyne

Byker YMCA 0191 276 6052 [email protected] 71 Wolsley House, Dunn Terrace, Byker, Newcastle upon Tyne, NE6 1DA

Dance City 0191 261 0505 [email protected] Temple Street, Newcastle Upon Tyne, NE1 4BR

St Michaels Church Byker Youth Café 07735990077 [email protected] St Michaels Church Centre, Byker, Newcastle upon Tyne, NE6 2AL

GASBAGS 0191 2655777 [email protected] Tues 6pm – 8pm. Byker Community Centre, Headlam St, Newcastle upon Tyne, NE6 2DX

Gordon Road TARA 0191 265 5370 Les Richards- no email address available The Chevron, 1 Gordon Road, Byker, Newcastle Upon Tyne

Hat-Trick 0191 406 0291 [email protected] 28 Hawthorne Terrace, Newcastle Upon Tyne, NE4 6RJ

Learning & Language 0191 903 2645 [email protected]

Moneywise 0191 276 7963 [email protected] 187-189 Shields Rd, Newcastle upon Tyne, NE6 1DP

NCVS 0191 232 7445 [email protected] Higham Place, Newcastle upon Tyne, NE1 8AF

Newcastle City Council 0191 278 7878 [email protected] Newcastle City Council, Civic Centre, Newcastle upon Tyne, NE18QH

NUFC Foundation 0844 372 1892 - Ext 8451 [email protected] St. James’ Park, Newcastle Upon Tyne, NE1 4ST

One Love North East 0191 265 7456 [email protected] 2 Chirton Wynd, Byker, Newcastle Upon Tyne, NE6 2PW

Police (Byker Neighbourhood Team) 101 Ext 69191 [email protected] Cliff ord Street Police Station, Newcastle upon Tyne, NE6 1EA

Rookie Sports 0191 226 7356 [email protected]] Suite 4, John Buddle Work Village, Buddle Road, Newcastle upon Tyne, NE4 8AW

St Martins Centre 0191 276 4002 [email protected] St. Martin’s Centre, Roman Ave, Byker Newcastle upon Tyne, NE6 2RJ

St Lawrence Primary School 01912659881 [email protected] Headlam Street, Byker, Newcastle upon Tyne, NE6 2JX

Stags Head Football Club 07500 927 743 [email protected] Freeman Road, High Heaton, Newcastle Upon Tyne, NE7 7AH

Welbeck Primary School 0191 265 5362 [email protected] Welbeck Academy, Flodden Street, Walker Newcastle Upon Tyne, NE6 2QL

Your Homes Newcastle 0191 278 1555 [email protected] 45-47 Brinkburn St, Byker, Newcastle upon Tyne, NE6 1QN

0191 406 0291 [email protected] 28 Hawthorne Terrace, Newcastle Upon Tyne, NE4 6RJ

0191 903 2645 [email protected]

0191 232 7445 [email protected] Higham Place, Newcastle upon Tyne, NE1 8AF


0191 265 7456 [email protected] 2 Chirton Wynd, Byker, Newcastle Upon Tyne, NE6 2PW

0191 226 7356 [email protected]] Suite 4, John Buddle Work Village, Buddle Road, Newcastle upon Tyne, NE4 8AW

01912659881 [email protected] Headlam Street, Byker, Newcastle upon Tyne, NE6 2JX

07500 927 743 [email protected] Freeman Road, High Heaton, Newcastle Upon Tyne, NE7 7AH

0191 265 5362 [email protected] Welbeck Academy, Flodden Street, Walker Newcastle Upon Tyne, NE6 2QL

0191 224 0021 fi [email protected] Spires Lane Hobby Room, Spires Lane, Byker, Newcastle upon Tyne


0191 261 0505 [email protected] Temple Street, Newcastle Upon Tyne, NE1 4BR

07735990077 [email protected] St Michaels Church Centre, Byker, Newcastle upon Tyne, NE6 2AL

0191 265 1978 [email protected] 50 Raby way, Byker, Newcastle upon Tyne, NE6 2FR

0191 275 9636 [email protected] 19 Raby Cross, Newcastle upon Tyne, NE6 2FF

07405796447 [email protected] 28 Commercial Road, Byker, Newcastle Upon Tyne, NE6 2FN 07450257382

0191 2632752 [email protected] Low Yard, White St, Newcastle upon Tyne, NE6 3PJ

Byker useful numbers directoryOrganisation Tel. Email Address

ACANE 0191 265 8110 [email protected] 1 Raby Cross, Byker, Newcastle upon Tyne, NE62FF

AFV&E 0191 265 1978 [email protected] 50 Raby way, Byker, Newcastle upon Tyne, NE6 2FR

Barnardos/Sure Start 0191 275 9636 [email protected] 19 Raby Cross, Newcastle upon Tyne, NE6 2FF

Bright Future 07405796447 [email protected] 28 Commercial Road, Byker, Newcastle Upon Tyne, NE6 2FN 07450257382

Building Futures East 0191 2632752 [email protected] Low Yard, White St, Newcastle upon Tyne, NE6 3PJ

Byker Community Centre 0191 265 5777 [email protected] Headlam Street, Newcastle upon Tyne,NE6 2DX

Byker Community Trust 0191 290 3910 or Freephone 0800 5335442 [email protected] 23 Raby Cross, Byker, Newcastle upon Tyne, NE6 2FF

Byker Primary School 0191 265 6906 [email protected] Commercial Road, Byker, Newcastle upon Tyne, NE6 2AT

Byker Village TARA 0191 224 0021 [email protected] Spires Lane Hobby Room, Spires Lane, Byker, Newcastle upon Tyne

Byker YMCA 0191 276 6052 [email protected] 71 Wolsley House, Dunn Terrace, Byker, Newcastle upon Tyne, NE6 1DA

Dance City 0191 261 0505 [email protected] Temple Street, Newcastle Upon Tyne, NE1 4BR

St Michaels Church Byker Youth Café 07735990077 [email protected] St Michaels Church Centre, Byker, Newcastle upon Tyne, NE6 2AL

GASBAGS 0191 2655777 [email protected] Tues 6pm – 8pm. Byker Community Centre, Headlam St, Newcastle upon Tyne, NE6 2DX

Gordon Road TARA 0191 265 5370 Les Richards- no email address available The Chevron, 1 Gordon Road, Byker, Newcastle Upon Tyne

Hat-Trick 0191 406 0291 [email protected] 28 Hawthorne Terrace, Newcastle Upon Tyne, NE4 6RJ

Learning & Language 0191 903 2645 [email protected]

Moneywise 0191 276 7963 [email protected] 187-189 Shields Rd, Newcastle upon Tyne, NE6 1DP

NCVS 0191 232 7445 [email protected] Higham Place, Newcastle upon Tyne, NE1 8AF

Newcastle City Council 0191 278 7878 [email protected] Newcastle City Council, Civic Centre, Newcastle upon Tyne, NE18QH

NUFC Foundation 0844 372 1892 - Ext 8451 [email protected] St. James’ Park, Newcastle Upon Tyne, NE1 4ST

One Love North East 0191 265 7456 [email protected] 2 Chirton Wynd, Byker, Newcastle Upon Tyne, NE6 2PW

Police (Byker Neighbourhood Team) 101 Ext 69191 [email protected] Clifford Street Police Station, Newcastle upon Tyne, NE6 1EA

Rookie Sports 0191 226 7356 [email protected]] Suite 4, John Buddle Work Village, Buddle Road, Newcastle upon Tyne, NE4 8AW

St Martins Centre 0191 276 4002 [email protected] St. Martin’s Centre, Roman Ave, Byker Newcastle upon Tyne, NE6 2RJ

St Lawrence Primary School 01912659881 [email protected] Headlam Street, Byker, Newcastle upon Tyne, NE6 2JX

Stags Head Football Club 07500 927 743 [email protected] Freeman Road, High Heaton, Newcastle Upon Tyne, NE7 7AH

Welbeck Primary School 0191 265 5362 [email protected] Welbeck Academy, Flodden Street, Walker Newcastle Upon Tyne, NE6 2QL

Your Homes Newcastle 0191 278 1555 [email protected] 45-47 Brinkburn St, Byker, Newcastle upon Tyne, NE6 1QN

Was the BCT Family Fun Day a success?The BCT Family Fun Day, which is now in its third year, was a real success again this year with over 1,100 people attending throughout the day.

The day was a real community celebration with children and adults alike having a great day out. The photographs tell the story but you confi rmed how successful the Fun Day was through the evaluation forms you completed on the day. Very positively, 94 in 100 people who completed our feedback form, were either satisfi ed or very satisfi ed with the Fun Day and 98% told us that you would be likely or very likely to attend future BCT events.

What does Equality and Diversity mean to BCT?Equality and Diversity at BCT is all about having a better understanding of who our residents and staff are. By understanding who they are, and their particular needs, we can hopefully meet those needs in the provision of our services and investments. By doing this on a day-to-day basis, we ensure that we take this into account when planning our priorities for the future.

It is important to us that everyone in the community is treated with dignity and respect. We know that Byker is a very diverse community, which has a rich ethnic mix and makes Byker a special place to be. We want everyone in the community to get involved with BCT, often going the extra mile to achieve this.

How do I complain about the service I have received and what should I do if I can make a suggestion that might help make services better in the future?Despite our best endeavours, we won’t always get it right and where we don’t, we welcome challenge and feedback, to enable us to learn and wherever possible remedy any mistakes.

BCT recently developed our own bespoke Complaints Policy which enables residents to complain about any of the services which they receive directly from BCT. However our complaints policy goes beyond that, enabling us to use any complaints, which are made directly to our contractors, as an opportunity to learn about the services you, our tenants receive, and where appropriate, to change service delivery accordingly.

Newcastle Thunderat the Family Fun Day.Going up in the world

at the Family Fun Day.www.bykercommunitytrust.org20

TENANT INVOLVEMENT AND EMPOWERMENT STANDARD(Continued)

If you have an idea or suggestion on how we might improve the services which BCT provide to you, we would love to hear it. Likewise, if you have received excellent service we would also like to hear about it.

Compliments are just as important to us as they show when we are getting things right. This enables us to thank the member of staff for treating you so well and recognising the hard work of people providing excellent services.

You can make a complaint, suggestion or compliment by using any of our usual communication methods including; phone, letter, email, face to face and through the BCT website (www.bykercommunitytrust.org/contact).

Using the internet seems to be becoming more important and many people don’t have access to a computer. How is BCT helping?We have already funded the setting up of two public access computer facilities in the community including ACANE (whose premises are at Raby Cross) and also ONE LOVE (who’s premises are at 2 Chirton Wynd). In addition, as part of the Byker Wall improvement works, we are also installing broadband ready facilities to the 629 households who live in the Byker Wall.

Cultural Exchange Project- Community Activities Fund.

21

Internet safety day.

Byker Primary School at St James’ Park with NUFC Foundations.


What has the BCT Board been doing during 2014/15? The Board has responsibility to ensure strong control and management is in place to protect BCTs assets (properties, land etc.). With this in mind they consistently monitor and challenge management practice and service delivery because they must ensure that the organisation is operating to the best possible standards and achieving value for money. The same principle equally applies to the Board itself.

BCT is a Registered Provider of Housing (Housing Association) and must comply with a whole range of diff erent regulatory and legal requirements, covering governance and management. Board set an annual governance and management timetable by which they monitor progress against this. Amongst the regulatory and statutory checks, this year we also tested our practices against the National Housing Federation Code of Governance 2015 and then adopted changes in response to the new rules.

One change was to review the makeup of BCT Board. This was also in response to Your Homes Newcastle (a main contractor of BCT) withdrawing their membership from the Board.

New BCT rules were approved at a Special General Meeting on 30 July 2015 (they still require fi nal approval from our regulatory and funding bodies) and provide for a revised Board structure as follows:

• 5 tenant Board members (was 4).• 5 independent Board members (was 4).• 2 local authority Board members (no change).

How do youmake sure that BCT Board is effective?We aim to make sure that the skills and experience of our Board are relevant to BCTs business needs. Each Board member has an annual appraisal and skills audit, to make sure that we can identify any additional training needs which may be required. Attendance at meetings is monitored and during the year 2014/15 we achieved 72%.

We have commissioned an external specialist to work with Board and Senior Offi cers during August and September to test the robustness of our Business Planning and Governance.

Do BCT tenants get in involved and make an impact on the business?Yes, Byker tenants have more power now than ever before. Since working with us to develop our Community Engagement and Empowerment Strategy in July 2013, a whole range of opportunities to be involved with BCT have been put in place. The Tenant Communications Group has gone from strength to strength as the production of this report testifi es and we are really excited about the impact that the Tenant Scrutiny Panel can make.

What methods of tenant scrutiny and co-regulation do you have?As tenant participation becomes embedded in what the BCT does, the opportunities for tenants to carry out meaningful scrutiny is increasing.

GOVERNANCE AND FINANCIAL VIABILITY STANDARDThis is about how the Board worksand how BCT manage your money

Jill Haley (Chief Executive) answers your questions.

23

In conjunction with the Tenant Participation Advisory Service (TPAS), BCT set up a Tenant Scrutiny Panel in October 2014, which is designed to provide a robust approach to tenant scrutiny of the services we provide to tenants. Following a period of training with TPAS, the Scrutiny Panel started its fi rst service review and designed their own questionnaire, which they used at the BCT Fun Day to capture other tenants’ views. The Panel have been looking at an issue which tenants identifi ed in the STAR Survey and are hoping to present their fi rst report to BCT Board in January 2016. A programme of future reviews will be developed and the outcomes from the reviews reported to residents in due course.

As well as advertising the opportunity to become a Tenant Board Member this year, the opportunity to join the Tenant Scrutiny Panel was promoted widely to all tenants. The Tenant Scrutiny Panel have already started their fi rst scrutiny exercise, however they are looking for more members so if you might like to fi nd out more please contact David Jones on Freephone 0800 5335 442.

The Participatory Budget Steering Group, which contains tenants, was formed last year to oversee the BCT Participatory Budget, and Mystery Shoppers have been recruited and trained to help provide a real insight into customer experience. This insight will help BCT to improve the services which you receive.

It is important to realise that co-regulation within BCT goes beyond just having a Tenant Scrutiny Panel.

What does being a Tenant Member and having Shareholder Status mean?We would welcome and encourage more BCT tenants to become members of the BCT, it only costs £1 to do so. Membership will allow you to have a say in the management of BCT, receive copies of the Annual Report and accounts, vote at the Annual General Meeting, attend and vote at Special Board Meetings and to be consulted on any changes to our Rules.

To have a Vote and a Voice in “Our Byker” for only £1 please contact Phil Ambrose, Company Secretary on Freephone 0800 5335 442.

In fi nancial terms how well has the BCT performed this year? We have performed well during 2014/15 and this is backed up by our annual accounts, the summary of which are highlighted in the pie charts on the next page.

We continue to remain fi nancially strong. The business plan has been out performed each year since transfer with signifi cant value for money savings being made. The pie charts on the following page give a summary of how we have been doing.

The Tenant Scrutiny Panel carrying out an exercise at the Fun Day.


During the year, the Board and the Chief Executive have been looking in great detail on how to increase infl uence and control over the standards of services delivered in Byker, with a main focus on improvement in quality and cost; demonstrating Value for Money; including excellence in services to residents; and completing the delivery of Stock Transfer Promises.

This has been given even further signifi cance following the 8th July 2015 Budget when the annual rent setting formula was changed by Government, resulting in rent reductions for the next four years. Over the four year period, this results in a shortfall in BCT rental income of £2m, a 7% shortfall against our Business Plan target (on average a shortfall of £500k per year over the four year period). As a consequence, we are looking very carefully now at how we can save money,

in order to still deliver the level of investment which the Byker Estate needs.

Unless the shortfall in rent income can be off set by either raising additional sources of income, or by achieving reductions in revenue costs, BCTs capacity to deliver the Investment Programme will most certainly be adversely aff ected.

At the time of transfer from the Council, a number of ‘Offer Promises’ were made. Are they being delivered?Yes. We continue to deliver the ‘Off er Promises’ which we made to you. I know you will have seen that the work on the Byker Wall and the District Heating has been progressing well. This improvement work was one of the main ‘Off er Promises’ however just as important you, our tenants, are now having more infl uence on how the estate is managed and more opportunities to be involved in the work of BCT.

If you would like to get involved with BCT, to work together with us to shape and improve “Our Byker” please contact David Jones on Freephone 0800 5335 442.

Rent Housing ServicesService charges Repairs and maintenance

OtherFor example Right to Buy (Buy Backs)

and Community Participatory Budget

£6.82 million

£5.15 million

£2.79 million

£2.79 million

£0.07 million

Income Income for Year Ending

31st March 2015 Total £9.61 million

Expenditure (Outgoings for year ending

31st March 2015)Total £7.25 million

71%

28%

1%

71%

29%

These fi gures confi rm that BCT is on target against its fi nancial targets.

It’s a goal Family Fun Day.

Did you know that we would love to hear about any ideas you

might have on how we can improve the services you receive.

25

Phil Ambrose (Financial Controller) answers your questions

VALUE FOR MONEY STANDARDThis is about making the best use of BCT’sresources.

Has BCT been able to make value for money savings this year?Yes. This past year has seen us continue to make savings in our costs.

This has allowed us to do three main things. • Firstly we haven’t had to draw down as much

money from our loan facility which has saved on interest payments.

• Secondly we have been able to redirect our resources allowing us to provide better services for our tenants.

• Thirdly, by using effi ciency savings achieved through our procurement arrangements, we have been able to include improvements to the Concierge system as part of the capital programme.

Has BCT agreed new funding arrangements this year?BCT has agreed new funding arrangements with the Yorkshire Building Society (YBS), which will mean we can build on the fantastic regeneration work we’ve already done.

Our initial loan from YBS provided access to £12 million but now we’re able to borrow up to £26 million during the ten years from January 2015. We’ve managed to secure a better interest rate, which will provide even more value for money.

BCT will use this better deal to further develop the Byker Estate. Following on from converting Avondale House into a home for armed forces veterans, transforming Chirton House into a stunning new apartment complex and refurbishing the Byker Wall, we will continue to consult with you about your priorities for Byker and plan further regeneration in response to this.

Who is the Housing Regulator and what is the regulatory framework?The Housing Regulator is called the Homes and Communities Agency (HCA) and it is responsible for monitoring how Registered Social Landlords (Housing Associations), like BCT, are performing. To do this the HCA established a Regulatory Framework which has seven National Standards. These Standards are split into Economic and Consumer Standards.St Lawrence Primary School

Christmas Card Competition.

Did you know that we would love to hear about any ideas you

might have on how we can improve the services you receive.


The Economic Standards are;

• Governance and Financial Viability Standard (this is about how the BCT Board works and how BCT manages your money),

• Value for Money Standard, Rent Standard (this is about making the best use of BCT’s resources)

• Rent Standard (this is about the rent you pay)The Consumer Standards are;• Home Standard (this is about repairs and

improvements)• Neighbourhood and Community Standard

(this is about where you live)• Tenancy Standard (this is about your tenancy

agreement and how to get a house)• Tenant Involvement and Empowerment

Standard (this is about communicating with you and getting involved with BCT)

The Economic Standards are monitored by the HCA, and BCT, like all other Housing Associations, monitor their own performance against the Consumer Standards. At BCT we do this by working closely with tenants and providing regular performance reports to the BCT Board.

What was the HCA’s Regulatory Judgement for BCT?The regulator’s assessment on compliance with the Governance and Financial Viability Standard is expressed in grading’s from G1 to G4 for governance and V1 to V4 for viability. For both viability and governance the fi rst two grades indicate compliance with the standard.

The HCA have said that BCT is ‘Properly Governed’ and awarding us G1 for governance and V2 for fi nancial viability. So the regulator has said that BCT meets the requirements of the Governance and Financial Viability Standard.

Lizzie Sharkey, BCT New Business

Administative Apprentice.

Investing in young people.

27

How does BCT monitor performance?Within BCT we constantly monitor our performance and have a number of methods in place to ensure all areas of the Association are as effi cient and eff ective as possible.

These methods include;

• Executive Team Meetings (fortnightly senior managers meetings)

• Operational Support Meetings (monthly team meetings)

• YHN monthly contract performance meeting• NCC monthly contract performance meeting• YHN and NCC performance information

reported to Board• Reports from our Auditors• Supporting this we also ask tenants how they

think we are performing for example through the Survey of Tenants and Residents (STAR Survey). We report these fi nding through to the Board.

We also compare ourselves against other organisations as part of understanding how we are performing.

Key Performance Measures We monitor our performance to measure how well we are doing in key areas of our services and use this information to improve our performance and the services we deliver to you.

You may remember from last year’s Annual Report to Tenants that in May 2014 we put together a new Performance Improvement Plan to help us improve our performance in a number of key areas including rent income and void management.

We have tried throughout this report to show you how we have been performing. Because this year saw the establishing of a new set of housing management performance indicators it has not always been possible to show you the previous year’s performance, otherwise you would not be able to compare eggs with eggs. However where we have been able to do so we have included information for this and the previous year so you can make your own judgement.

Improvement to the District Heating.

St Lawerences Primary School garden makeover.


We will continue to work with you, our tenants and our partners to understand what these results means and we will use the information you have given us to develop plans to address your concerns and support your suggestions. Throughout this report you will be able to see that we have already been using the information you provided to improve the services you receive.

Some of the other areas where you told us we are performing particularly well are;

Satisfaction question Byker Byker Percentage Getting better/ 2011/12 2013/14 difference Getting Worse?

Overall Satisfaction 79.2 78 1.2% down

Quality of home 78.7 79 0.3% up

Opportunity to make views known 61.4 71 9.6% up

Listening to views and acting on them 58.3 62 3.9% up

Keeping tenants informed 73.5 80 6.5% up

Deals with ASB 54.1 51 3.1% down

Deals with complaints 57 62 5% up

Deals with tenants moving orswapping home 33.9 50 16.1% up

Deals with repairs and maintenance 76.3 76 2.7% up

Rent Value for Money 60 71 11% up

Service Charge Value for Money 54.7 58 3.3% up

Overall Neighbourhood Appearance 64.8 60 4.8% down

Ground Maintenance 71.8 73 1.2% up

Cleaning external communal areas 56.7 57 0.3% up

Neighbourhood improved/ got worse 73.4 74 0.6% up

Neighbourhood as a place to live 61.6 65 3.4% up

Highest Satisfaction results Byker 2013/14

Attitude of workers (Repairs & maintenance) 89%

Satisfi ed with opportunities to get involved with BCT 85%

Satisfaction with the way BCT deals with enquiries generally 82%

Did many tenants complete the recent BCT STAR Survey?We would like to say a big thank you to the 388 households who completed and returned recent STAR Survey (Survey of Tenants and Residents). The information you provided is invaluable and the collective results are being used to help us improve the services you receive. We know that you told us that you weren’t satisfi ed with some of the services which we provide. We have been using the information you provided as part of the service review that we are presently carrying out. This will lead to you receiving better services in the future.We are also pleased to be able to report that you have told us that there are many areas where we are getting better however we are not complacent and we know that there is a long way to go. The table below shows the main fi ndings.

29

What about awards in the community?There is real reason to believe that our community is continuing to grow in strength. Some of the projects that are taking place in Byker are truly inspirational. An example of this is Hat-trick who recently won the Team/Community category at the prestigious Sports Newcastle Awards.

Then of course there are Byker’s very own VOSCARS. Every project in Byker has its own heroes and I was proud to be there and see the Byker community celebrating their own, often unsung heroes. Well done to everyone who took part and won an award.

2015AWARD CATEGORY RESULT

TPAS Awards 2015- North Region Excellence in Annual Reports Winner

RICS Awards NE Building Conservation Shortlisted: Chirton House

RICS Awards NE Community Benefi t Shortlisted: Chirton House

CIH NE Awards Student of the Year Winner: Steve Howells

CIH NE Awards Rising Star of the Year Runner Up: Steve Howells

CIH NE Awards Innovation of the Year Winner: Avondale House

TPAS Awards 2015- National Final Excellence in Annual Report Shortlisted

Newcastle City CouncilApprentice Awards Adult Apprentice Winner: David Sleightholme

YHN Community Spirit Award Going for Gold Winner: Herby Warren

CIOB Landmark project of the Shortlisted - Byker Walllast 50 years

I hear that BCT has recently received quite a few awards.What have they been for?We are very proud that BCT has either received awards or has been short listed for so many awards. I have listed them below, which I hope you will agree makes impressive reading.

AWARDS Jill Haley (Chief Executive) answers your questions.

Alan Shearer with theHat-trick award winners.


Questions to Hannah Adey -YHN Income Recovery Manager

RENT STANDARDThis is about the rent you pay.

What is BCT’s average rent, and how does it compare for each property size?Based on rent being paid over 49 weeks each year (excludes service charges) our average rent is £80.30.

The average rents for each of our property types are:

If someone is having diffi culties making ends meet, do BCT have anyone that can help?Through YHN, you have access to Advice and Support Workers who are available to off er advice, information and support on all aspects of your fi nances and benefi ts, such as: budgeting, dealing with debts, benefi t checks, welfare reform, utilities, insurance and much more!

The Advice and Support Workers are here to support you, our tenants, in making the most of your money, ensuring your money is working as hard for you as you are for it. We work with a number of partners to ensure you receive the best advice for all your queries.

What has BCT done to prepare for the impact of Welfare Reform?As you will know there have been a number of Welfare Reforms over the past few years; notably the ‘Bedroom Tax’ and more recently the introduction of Universal Credit.

As part of preparing for the impact of Welfare Reform BCT developed an action plan which was ultimately intended to support you, our tenants.

You may recall that until the end of March 2015, Andrew Young was a BCT funded full-time dedicated CAB Welfare Benefi ts Case Worker. By the end of March 2015 Andrew had supported approximately 350 clients, who between them were granted approximately £260,000 of additional entitlement.

Andrew’s role has now evolved and he is now employed directly by BCT as a Welfare Benefi ts and Employability Support Worker.

Bedsit I bedroom 2 bedroom

3 bedroom 4 bedroom

Average 49 week Basic Rent (current actual position)

£64.44 £70.51 £79.72

£89.50 £96.22

I’ve heard a lot about Universal Credit, but what is it and will it affect me?Universal Credit is a new welfare benefi t designed to replace six main benefi ts; Income support, Employment and Support Allowance (income related), Jobseekers Allowance (income related), Child Tax Credit, Working Tax Credit, and Housing Benefi t. So, if you are under pension age and receive one or more of these benefi ts, then you are likely to be aff ected now or in the coming years. If you have any concerns about Universal Credit please contact me on Freephone0800 5335 442 and I’ll be happy to assist you.

What help can you give me to help me get into work?As well as dealing with welfare advice I also provide employability support, working with a

network of other organisations to help residents fi nd employment and training. These include Newcastle Futures, The Princes Trust, City Learning and other organisations who can off er additional support. BCT are trying to organise some local training for residents, and details of these opportunities will be promoted when more information is known.

Did you know that we recently created a job vacancies board in the offi ce which I’d invite you to come into the offi ce to have a look at. I regularly update the board so it’s worth a look because there might just be a job advertised which you might want to apply for. If you would like to speak to me about employability support please do not hesitate to contact me on Freephone 0800 5335 442.

Creating employment opportunities and developing skillsA key objective of BCT is to achieve new training and employment opportunities for tenants and residents on the Byker Estate. BCT work closely with Newcastle Futures and delivery key partners like Keepmoat, to maximise their social investment into the estate. The table on the next page summarises what has been achieved to date.

Questions to Andrew Young BCT Welfare Benefi ts and Employability Support Worker.

31

BCT: How are we performing13/14 14/15 Was

targetachieved?

Collect 97.8% of rent and service charges owed 94.9 98.7excluding arrears brought forward and void rent out of 100 out of 100loss) during 2014-15

‘Andrew has helped me enormously. I couldn’t have done it without him.In fact we couldn’t do without him. Great work Andrew’Mr Haworth, Houlet Garth.


TRAINING:

• Attendees on health & safety training for construction trades. 306• Construction Skills Certifi cation Skills (CSCS) cards issued. 12• Certifi ed short courses delivered on construction trades. 49• Construction skills research visit by secondary school age children. 2• School leavers participating in construction skills work experience programme. 5• Primary school children participating in health & safety information sessions. 180• Number of school health & safety information sessions delivered. 500• School & college workshops delivered covering District Heating System Upgrade. 40

DESCRIPTION QUANTITY

EMPLOYMENT:

• New apprenticeship opportunities created. 22• New jobs created. 7• Apprenticeships safeguarded. 28• Local jobs safeguarded. 5• Individuals progressing into employment opportunities of up to 6 months duration. 14• Individuals progressing into employment opportunities of over 6 months duration. 10

EMPLOYMENT AND TRAINING SUPPORT:

• Individuals worked with and registered by Newcastle Futures organisation. 230• Individuals supported into employment or training. 70

Creating apprenticeships on the wall.

33

What do I have to do to view my rent account online?If you visit the YHN website, www.yhn.org.uk and click on ‘View Your Rent Online’ and then follow the on-screen instructions this will allow you to review your rent account online. You will need to have both your payment reference number and postcode to initially set this up.

I’ve heard that from November 2015 we won’t be able to pay our rent at the Customer Service Centre on Shields Road. What other ways can I pay?Yes that’s right you won’t be able to pay by cash or cheque at the Customer Service Centre from November 2015. Don’t worry though as there are other ways to pay:

Direct DebitBCT recommend Direct Debit as the best way for you to pay. It saves you time, is safe and reliable, gives you peace of mind and is convenient. Please contact us on 0800 5335 442 or drop into our offi ce at 23 Raby Cross or the Housing Offi ce on Brinkburn Street and we will help you move to direct debit.

SwipecardUse your rent payment card to pay at any Post offi ce or Paypoint Outlet. There’s one at the Raby Cross Convenience Store. and the Brinkburn Store.

TelephoneUse your debit or credit card to make a payment by calling 0191 278 7878.

QR CodeScan this code using your smartphone or tablet and you will be directed to the online payments screen.

Online BankingIf you use online banking you can pay your rent into this account:

Sort code: 30-93-71 Account number: 63352060

If you need help with ways to pay your rent please contact Phil Ambrose 0800 5335 442 or drop into our offi ce at 23 Raby Cross or the Housing Offi ce on Brinkburn Street where staff will be pleased to assist you.

Unfortunately we hear more often of people having to go to Food Banks to get basic essentials. Do BCT have links with any of the local Food Banks?

Yes we do have links with several of the local Food Banks and our Welfare Benefi ts and Employability Support Worker regularly refers people who need assistance.

What you won’t know is that staff have been collecting food and raising funds for the North East Food Bank. This has been done in a number of ways including running in sponsored events. Only recently staff presented cheques for £185 to the NE Food Bank.

In addition, last November we also took the opportunity to do a food collection at the Chartered Institute of Housing’s, North East Conference, where the delegates all brought an item of food. The food was donated to the North East Food Bank.

Did you know... paying your rent byDirect Debit is the preferred paymentmethod available for BCT?

BCT and Byker Primarysupporting the Foodbank.

BCT Foodbank donation cheque.

34

We work with you, our tenants, to understand your needs and to develop our ‘Local Off ers’ (promises) as the H.C.A. calls them. This means making an agreement with you about how we will deliver and improve the services you receive. Here are some of the promises we have already made to you;

LOCAL OFFERSTailoring service delivery torefl ect local priorities.David Jones (Head of Engagement andCommunity Development) answers your questions.

Engaging with our new tenantsat Chirton House.

Economic Standards Consumer StandardsGovernance and Financial Viability Standard

• We will continue to promote opportunities forevery tenant and the local community to havea say in the governance of BCT by encouragingindividuals to become a shareholder.

• With your support we created a Tenant ScrutinyPanel which met for the fi rst time at the end ofOctober 2014.

• BCT residents carried out a mystery shop to testthe level of customer service being deliveredby staff . The telephone service, face to faceengagement and use of social media all receivedeither a good or very good rating.

Value for Money Standard

• To help us build on the fantastic regenerationwork we are already carrying out werenegotiated new funding arrangements withYorkshire Building Society. We managed tosecure a better interest rate, which will enableus to make more improvements and provideeven more value for money.

• We monitored closely the PerformanceImprovement Plan which we told you aboutlast year, which has resulted in much betterperformance this year.

Rent Standard

• To support the Byker Community we employeda Welfare Benefi t and Employability SupportWorker.

• To help support tenants whose benefi ts arechanging because of Welfare Reform, wedeveloped a Universal Credit action plan.

Home Standard• We continued to roll out the huge two year

programme of external works to the Byker wall.• We continued to carry out the refurbishment

works to upgrade the Byker District heatingsystem.

• As part of the Byker Wall refurbishment andthe link blocks we have been installing a newdigital aerial system, upgraded the concierge andcamera system as well as fi tting cabling for highspeed broadband connections.

Neighbourhood Standard• Supported Gordon Road Tenant and Residents

Association to carry out a community litter pick.• We have redesigning the area below the so-called

“stilt blocks”. By creating garages we resolvedsome anti-social behaviour issues as people couldno longer gather there.

• We worked in partnership with the Fire Brigadeand other Community Safety partners to raisecommunity awareness around the need to takeprecautions and reduce risks around bonfi renight.

Tenancy Standard• Redeveloped Chirton House to create a complex

of 16 one and two bedroom, high qualityapartments for people aged 50 and over.

Tenant Involvement and Empowerment Standard• Continued to roll out Year 2 of the Participatory

Budget - Progressing into year 3• Increased community involvement through the

Community Activities Fund• Hosted the 3rd BCT Family Fun Day

Did you know... you can pay your rent either weekly or monthlywhen paying by Direct Debit.

35

BCT -Byker Community TrustBedroom Tax- A name given to how housing benefits is adjusted to reflect how many people live in a property in relation to the size of the property. Benchmarking- A way of comparing the performance of one Association against another.Board Appraisals- A exercise which is used to see if any individual needs additional training. CAB- The Citizens Advice Bureau is a free national advice and guidance service. A general advice contact point.Capital Investment Strategic Brief- Guidance given to our contractors prior to them applying for work with the Trust.Choice Based Lettings Scheme- The way all BCT properties are advertised.Code of Governance- The rules which BCT has to follow.Co-regulation- Tenants, the regulator and staff working together to monitor the Association.H.C.A.- The Homes and Communities Agency is the regulator for social housing in England and Wales.Envirocall- Newcastle City Council’s contact centre for environmental issues.Financial Hardship- Finding it difficult to make ends meet.Housing Regulatory- The organisation responsible for monitoring the performance of Housing Associations (including BCT). Investment Programme- A plan for delivering the large improvements across the estate.KPI- Stands for key performance indicators. These are the areas which we monitor with are most important to BCT. Local Offers- An agreement of how service delivery can be tailored to reflect local priorities.Mystery Shopping- Checking out how a service works without the person who is providing the service knowing and feeding the finding back.

National Standards- The standards which all social housing providers are expected to either achieve or work towards achieving.NCC- Newcastle City CouncilParticipatory Budget-A budget which is available for all community groups to apply for funding to support them.Performance Indicators- Scores that give a sense of how we are doing.Rapid Response Team- BCT’s quick response tidy up team.Registered Provider of Housing- A Housing Association which is registered with the HCA.Regulatory Framework- The standard and rules which the Trust has to follow.Regulatory Judgement- An assessment made by the regulator against set criteria.Service Standards- The standard of service residents expect to receive.Scrutiny- The act of examining something closely.Sustainable- Making something last for a length of time.Tenant Communications Group- The group of tenants who look at how we communicate with tenants.Tenant- A tenant or leaseholder of BCT.Tyne and Wear Homes- The name for the available property services which covers the region.Universal Credit- A new type of welfare benefitVoid- Another name for an empty house.Welfare Reform-Changes to the social benefits system.YHN-Your Homes NewcastleYouth Forum-A group of young people from different organisations who come together to discuss issues affecting the area.

Glossary of Terms

23 Raby CrossByker

Newcastle upon TyneNE6 2FF

Tel: 0800 5335 442email: [email protected]

If you would like any further details about any of the information contained within this report or if you would like to get involved and help BCT improve the services provided to you and your community, please contact David Jones (Head of Engagement and Community Development) on Freephone 0800 5335 442.

www.facebook.com/bykercommunitytrust @bykertrust

The development of this report, ‘Our Byker, Our Community, Our Tenants, 2014/15’ would not have been possible without the help and support of the tenants from the Tenant Communications Group.

The BCT Annual Report to Tenants won the TPAS (Northern Region) Awards 2015, for the category ‘Excellence in Annual Report’. This prestigious award was testimony to the hard work which the Group put in, last year, to developing the best possible report for you, our tenants.

That was last year, and I think that you will agree that the report which the Group has created this year is even better than last year’s. It is full of pictures, information and facts which I hope you will have found both interesting and useful.

The Tenant Communication Group’s vision, passion and commitment is, without doubt, helping BCT to communicate more eff ectively with everyone in Byker. Their infl uence on this report and on the Byker News (BCT’s quarterly newsletter) is clear to see.

To the Tenant Communications Group, I would like to say that this report would not have been possible without you, so can I say a ‘Big Thank You’ to all of you.

Jim Coulter (Chair of BCT Board)

A BIG THANK YOUI hope that you have enjoyed reading our second Annual Report to Tenants.

Jim Coulter (third from left) saysa Big Thank You to the TenantCommunication’s Group.

Board 16 September 2015

Title: Chief Executives Monthly Progress Report

Report By: Jill Haley, Chief Executive

FOR INFORMATION

1. Recommendations

1.1 The Board are recommended to note the content of this report.

2. Synopsis

2.1 This report provides an information update of progress made during the period.

3. Items For Information

3.1 Family Fun Day Survey Results

3.1.1 The BCT Family Fun Day which is now in its 3rd year was held on Wednesday 22 July 2015. Like previous years it proved to be a success with over 1,100 people attending throughout the day.

3.1.2 The day was a real community celebration with children and adults alike having a greatday out. The results of the evaluation forms completed on the day showed that 94% ofthe people who completed our feedback form, were satisfied or very satisfied with the Fun Day and 98% told us that they would be likely, or very likely, to attend future BCT events.

3.1.3 The Tenant Communications Group also carried out a consultation exercise wheretenants were asked to answer two questions placing a sticker against the answer whichbest expressed their view. The same questions were asked to residents who completed the STAR Survey and gave permission for us to contact them. The results of these two exercises have been merged together.

3.1.4 The first question was ‘What service is most important to you?’ Overwhelmingly tenants said that Repairs and Maintenance was the most important thing to them.

Tenancy Management 37

Repairs and Maintenance 110

Ground Maintenance 40

Concierge and Cleaning 27

Rent and Income Management 13

3.1.5 The second questions was ‘What service needs to be improved most?’ Againoverwhelmingly tenants said that Repairs and Maintenance was the service whichneeded improved most.

9.

Page 8 of 18

Tenancy Management 51

Repairs and Maintenance 134

Ground Maintenance 56

Concierge and Cleaning 20

Rent and Income Management 9

3.2 Excellence in Governance Self-Assessment 2014/15

3.2.1 The self-assessment is currently underway and will be reported to Board in November.

3.3 Delegated Decisions

3.3.1 Within the limits set out in the BCT Scheme of Delegation, the CEO has authority to approve any major decision which falls under the £50,000 threshold. There have been no Delegated Decisions for the period 30 July 2015 and 01 September 2015.

4. Actions from last Board meeting

4.1

4.1.1

Reporting issues with Envirocall

H Warren raised a concern about the time he spends on hold when trying to contact Envirocall. S Herbert has advised BCT staff that due to annual leave commitments of senior managers at NCC since the July Board, she has been unable to investigate thismatter. However this will be looked into and a response circulated to the BCT Board when we receive it.

4.2

4.2.1

Responsibility for maintenance of drains

H Warren queried the responsibility for maintenance of the drains and gullies on the estate. S Herbert has advised that the drains identified by BCT have had inspectionsand cleansing undertaken. Unfortunately two of the gullies have collapsed and furtherwork is required. The Highways department have requested that the utility company undertake a survey to establish a programme of repairs, as yet we have not received any information. NCC are working to have a response back by the end of September.

4.3

4.3.1

NCC Quarter Two Data

The Chair queried the increased trend in the NCC quarter two figures. S Herbert has advised BCT staff that due to annual leave commitments of officers at NCC since 30 July Board, she has been unable to provide a detailed response. However as soon as thisinformation is available it will be circulated to Board when we receive it.

4.4

4.4.1

Communication to BCT Residents on Cash Collection

J Haley has contacted N Scott to ask what communications have been/will be initiated,what are the results of the monitoring that has been undertaken and what additionalcommunications does he feel would be beneficial (resulting from what has already been undertaken/planned and how successful that has been)? N Scott was on leave until 07 September and at the time of writing this report, no response had been received.

4.5

4.5.1

Damaged footpaths at old vicarage walk

H Warren raised a concern in regards to damaged footpaths at Old Vicarage Walk due to

Page 9 of 18

the secondary mains replacement. This was reported to the District Heating Team and inspected immediately. As a result safety barriers around the District Heating excavation works were then extended.

4.6

4.6.1

Progress development on biomass 2 project

The closing date for the biomass tenders was extended to Friday, 28 August 2015 and progress is ongoing.

5. Contact Officer

5.1 If you have any questions about this report that you would like clarifying before the meeting, you can contact Jill Haley by telephone on 0191 290 3910 or email [email protected]

9.

Page 10 of 18

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