Jefferson County Development Authority Board of Directors Regular Meeting

Tuesday, September 15, 2020 at 3:00 p.m. Via Zoom

https://us02web.zoom.us/j/82930781447 Meeting ID: 829 3078 1447

Dial in: 312-626-6799 646-558-8656

AGENDA

3:00 p.m. 1. Call to Order/Determination of a Quorum

3:05 p.m. 2. Public Comment (Up to 10 Minutes, 2 Minutes per Individual)

3:15 p.m. 3. Minutes of July 29, 2020, August 5, 2020 and August 18, 2020 Meeting – Discussion/Action

3:20 p.m. 4. Treasurer’s Report/FY20 Financial Statements – Discussion/Action

3:30 p.m. 5. Committee Reports a. Executive b. Agriculture c. Business Development and Marketing d. Governmental and Legislative Affairs e. Strategic Plan f. Budget & Finance

3:45 p.m. 6. Unfinished Business a. Legal Update – Discussion/Action/Possible Executive Session - W.Va. Code § 6-9A-4(9)

1) Jefferson County Circuit Court CC-19-2018-C-157 (FOIA) 2) Jefferson County Circuit Court CC-19-2018-C-171 (PILOT) 3) West Virginia Environmental Quality Board Appeal No. 19-08-EQB

b. Consideration of Purchase Proposal for Lot #5 in Burr Business Park – Discussion/Action/Possible Executive Session – W.Va. Code § 6-9A-4(9)

c. Strategic Plan/Next Steps – Discussion/Action

4:10 p.m. 7. New Business a. Appoint Audit Committee for FY20-21 Request for Proposal/Audit Services – Discussion/Action

4:15 p.m. 8. Director’s Report

4:25 p.m. 9. Member Comments

4:30 p.m. 10. Adjournment

Minutes of the Jefferson County Development Authority Board Meeting

Board Retreat Meeting 1 July 29, 2020

1. Call to Order/Determination of a Quorum The Jefferson County Development Authority Board Retreat Meeting #1 was called to order at 3:04 p.m. Members Present: Dave Dinges, Chris Gaidrich, Sean Feigo, James Gatz, Bob Gillette, Christy Huddle, Darah Kehnemuyi, Greg Mason, Amanda McDaniel, Neil McLaughlin, Patsy Noland and Todd Coyle. Quorum Present. Members Absent: Jason Gore, Gary Kable and Michelle Sudduth Also Attending: Mary Robinson (Capacity Partners), Dennis Jarvis (Executive Director), Lyn Goodwin (Program Manager) and Jane Jones (Administrative Assistant) 2. Welcome Ms. Robinson welcomed the group to the first meeting of the Board Retreat. 3. Strategic Planning Process Overview Ms. Robison outlined the process leading up to the retreat. 4. Research Report Out Ms. Robinson gave a PowerPoint presentation covering the important themes that emerged from the research as well as detailed analysis of the survey responses. 5. Discussion of Key Take-aways The committee discussed key items from the research and surveys. 6. Retreat Homework Assignment/Big Questions Ms. Robinson requested that board members send any questions regarding the report directly to her via email. Responses should be sent no later than the morning of August 3rd. The questions will be used to complete the design of the retreat. At the retreat, small groups will be formed to address the questions. When pulled together, top strategic goal items will emerge. After the retreat, committees will be formed to work on the strategic goal items. 7. Adjournment – Ms. Noland moved to adjourn. Mr. Feigo seconded, and all voted in favor. Meeting adjourned at 4:35 p.m. Respectfully submitted, ___________________________________ Neil R. McLaughlin, President

Minutes of the Jefferson County Development Authority

Board Meeting Board Retreat Meeting 2

August 5, 2020

1. Call to Order/Determination of a Quorum The Jefferson County Development Authority Board Retreat Meeting #2 was called to order at 9:15 a.m. Members Present: Chris Gaidrich, Sean Feigo, James Gatz, Bob Gillette, Christy Huddle, Darah Kehnemuyi, Greg Mason, Amanda McDaniel, Neil McLaughlin, Patsy Noland, Todd Coyle and Michelle Sudduth. Quorum Present. Members Absent: Dave Dinges, Jason Gore and Gary Kable. Also Attending: Mary Robinson (Capacity Partners), Dennis Jarvis (Executive Director), Lyn Goodwin (Program Manager) and Jane Jones (Administrative Assistant) 2. Welcome Ms. Sudduth welcomed everyone to the meeting. 3. Introduction/Icebreaker Mr. Jarvis gave the introduction to the meeting and the group participated in an icebreaker exercise. 4. Overview of the Day Ms. Robinson stated that the purpose of the meeting was to end the day with a strategic vision of where JCDA is going and goals for advancement. 5. Big Questions Reviews and Breakouts The board broke into groups to review the big questions resulting from the first retreat meeting homework and each group presented their responses. 6. Peer Organization Review Ms. Sudduth and Mr. Gatz presented their research into peer organizations – Berkeley and Morgan Counties in West Virginia, and Loudoun and Frederick Counties in Virginia and Maryland. 7. Break 8. Creating the Strategic Plan Vision The board broke into groups to work on a five-year narrative of the JCDA strategic plan vision, breaking each idea into separate segments. 9. Lunch 10. Goal Buckets Review – Discussion/Prioritization The strategic plan vision narrative points were organized into corresponding categories for development of the goal buckets. 11. Next Steps – Plan and Strategy Building The Strategic Planning Committee will meet to discuss the draft framework of the Strategic Plan Vision and committees will be formed to work on the goals.

12. Closing Ms. Sudduth thanked the Strategic Planning Committee and board members for their work. Mr. McLaughlin closed the meeting with comments that spoke to the importance of developing a strategic plan for guidance in furthering the work of the JCDA. 13. Adjournment – Meeting adjourned at 1:00 p.m. Respectfully submitted, ___________________________________ Neil R. McLaughlin, President

Minutes of the Jefferson County Development Authority Regular Board Meeting

August 18, 2020

1. Call to Order/Determination of a Quorum The Jefferson County Development Authority met via Zoom for a Regular Board meeting. The meeting was called to order at 3:04 p.m. Members Present: Sean Feigo, Chris Gaidrich, James Gatz, Bob Gillette, Jason Gore, Christy Huddle, Gary Kable, Darah Kehnemuyi, Greg Mason, Amanda McDaniel, Neil McLaughlin, Patsy Noland and Michelle Sudduth. Quorum Present. Members Absent: Todd Coyle, Dave Dinges Also Attending: Dennis Jarvis (Executive Director), Lyn Goodwin (Program Manager) and Jane Jones (Administrative Assistant) 2. Public Comment Public Comments were received from Diane Blust and Christine Wimer 3. Minutes Mr. Kehnemuyi moved to approve the board meeting minutes of July 21, 2020. Ms. Huddle seconded the motion, and all voted in favor. 4. Treasurer’s Report – Mr. Gaidrich presented the Treasurer’s Report. 5. Committee Reports

a. Executive Committee – No report. b. Agriculture Development (Mr. Gillette) – Committee met to discuss food hub project and to review the

recommendations for the proposed solar energy facilities text amendment. c. Business Development & Marketing (Ms. Noland) – The committee meets on August 26th. d. Governmental and Legislative Affairs (Mr. Gatz) – See agenda item 7.b. e. Strategic Planning (Ms. Sudduth) – See agenda item 7.a. f. Budget & Finance – Nothing new to report.

6. Unfinished Business

a. Legal Update (1. Jefferson County Circuit Court CC-19-2018-C-157, 2. Jefferson County Circuit Court CC-19-2018-C-171, 3. WV Environmental Quality Board Appeal No. 19-08-EQB) – No updates.

7. New Business

a. Strategic Plan/Next Steps – Ms. Sudduth outlined six goal groups assigned to address the main themes from the board retreat and defined the work requirement for each group. Each goal group was assigned to an existing JCDA committee. Ms. Sudduth advised the committee chairs to reach out to her, Ms. Robinson and Mr. Jarvis for additional guidance on the deliverables.

b. Recommendations Regarding Proposed Solar Energy Facilities Text Amendment to Zoning Ordinance – Mr. Gatz presented the final draft of the letter of recommendations to the Jefferson County Commission. Mr. Kehnemuyi moved that the proposed letter be approved, signed by the President of the Board of Directors, and sent to the Jefferson County Commission. Mr. Gillette seconded, and the motion passed by majority vote. Ms. Noland abstained from the vote.

8. Director’s Report Reported status on Broadband survey. Due diligence period on Lots 13 and 14 to be completed soon. May move forward by September meeting. Lot 5 proposal to be reviewed by JCDA attorney.

Reported small business and prospect activity. Continues to meet with local community and business leaders. Bringing a proposal to the Business Development & Marketing Committee for an initiative to coincide with Strategic Plan. 9. Member Comments – Mr. Gaidrich, Ms. Noland, Ms. Sudduth, Mr. Gatz, Mr. Kehnemuyi, Mr. McLaughlin and Mr. Feigo all addressed a concern voiced by citizens about JCDA attempting to become financially independent of the Jefferson County Commission. Board members clarified that JCDA is striving to realize financial diversity in order to provide better support for its goals and mission, not to become an organization that is independent of the County Commission or the laws that govern economic development authorities. 10. Adjournment – Ms. Huddle moved to adjourn. Motion was seconded, and all voted in favor. Meeting adjourned at 4:16 p.m. Respectfully submitted, ___________________________________ Neil R. McLaughlin, President