Agenda - IMAPimap.vic.gov.au/uploads/Meeting Agendas/2015 February... · 2015-02-06 · 13 February...

13 February 2015

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Agenda

Inner Melbourne Action Plan Implementation Committee

Meeting No 37

8.00 am – 10.00 am Friday 13 February 2015 City of Stonnington

Council Chamber, Malvern Town Hall

Committee

Members Cr Melina Sehr, Mayor, City of Stonnington (Chair) Cr Ken Ong, Chair Future Melbourne (Planning) Committee, City of Melbourne Cr Phillip Vlahogiannis, Mayor, City of Yarra Cr Amanda Stevens, Mayor, City of Port Phillip Cr Nam Quach, Mayor, Maribyrnong City Council Mr Warren Roberts, Chief Executive Officer, City of Stonnington Mr Geoff Lawler, Director City Planning & Infrastructure, City of Melbourne Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Ms Tracey Slatter, Chief Executive Officer, City of Port Phillip Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council

Associate Partner

Representatives

Mr Adrian Salmon, Assistant Director Statutory Approvals, State Planning Services, DELWP Ms Rebecca Collins, Director Transport Strategies, Transport Integration Div, DEDJTR Mr Steve Booth, Director, Metro Business Engagement, DEDJTR (for Jay Meek) Mr Rod Anderson, Strategy and Partnerships Regional Manager- Port Phillip, DELWP Mr Adam Maguire, Regional Director, Metropolitan NW Region, VicRoads Ms Jane Monk, Director Inner City, Metropolitan Planning Authority

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Mr Adam Zaborszczyk, Greenhouse Policy Coordinator, City of Melbourne Ms Helen Hardwick, Program Manager Tourism Policy, City of Melbourne Mr David Morison, Urban Designer, City of Yarra Ms Julie Francis, Coordinator Green Infrastructure, City of Melbourne Dr Nick Williams, University of Melbourne Mr Nick Fisher, Director Transport & Planning VicRoads - Metro NW Mr Simon Lanza, Investment Strategy Specialist, VicRoads – Metro NW Mr Cameron Brenton, Coordinator City Business, City of Port Phillip Mr Austin Ley, Manager City Research, City of Melbourne IMAP Champions Mr Bruce Phillips, Director City Development, City of Yarra Mr Richard Brice, Interim Manager for Urban Strategy and Design, City of Port Phillip Ms Kelly Martini, Coordinator Corporate & Community Planning, City of Stonnington Mr Geoff Robinson, Manager Engineering Services, City of Melbourne Mr Morris Bellamy, Manager Strategic Marketing, Communications & Advocacy, Maribyrnong City Council

Note: Committee photos will be taken at the start of the meeting for the next IMAP Annual Report if there is a full attendance of elected members PRELIMINARIES

Item Time Alloc.

Agenda Topic Responsibility

1. 2 min Commence 8.10am

Appointment of Chair

Cr Melina Sehr, Mayor, City of Stonnington

IMAP Executive Officer

13 February 2015

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2. 2 mins Apologies

Jay Meek, Director Melbourne Central VGBO, DEDJTR

Chair

3. 1 min Members Interest Disclosure by members of any conflict of interest in accordance with s.79 of the Act.

Chair

ITEMS

Item Time Alloc.


4. 2 mins Commence 8.15am

Confirmation of Minutes (Attachment 1) Recommendation 4.1 That the IMAP Implementation Committee resolves to adopt the

minutes of the IMAP Implementation Committee No. 36 held on 28 November 2014 as an accurate record.

Chair


Business Arising (Attachment 2) Recommendation 5.1 That the IMAP Implementation Committee resolves to note the

actions undertaken in response to business arising from the previous minutes.


6.

5 mins Commence 8.22am

IMAP Communication and Governance/IMAP Review (Attachment 3) Recommendation 6.1 That the IMAP Implementation Committee resolves to note the

Communications and Governance Briefing Paper

IMAP Executive r


Financial Report (Attachment 4) Recommendation 7.1 That the IMAP Implementation Committee resolves to receive

the IMAP Financial Report for the 6 months ended 31 December 2014.



Progress Report (Attachment 5) Recommendation 8.1 That the IMAP Implementation Committee resolves to note the

IMAP Progress Report for February 2015.



Action 2.2 Visitor Signs – Master Style Guide (Attachment 6) Recommendation 9.1 That IMAP Implementation Committee approves expenditure of

$20,000 towards the cost of the proposed visit to Melbourne by the Legible London Program Manager.

Helen Hardwick CoM, David Morison CoY


Action 7.2 Supporting Creative Businesses: Urban Manufacturing (Attachment 7) Recommendation 10.1 That the IMAP Implementation Committee resolves to:

A. approve the scope and funding of the revised Stage 1 Urban Manufacturing Project, comprising $20,000 funding from Carlton Connect (out-of-round funding) and $20,000 from IMAP in 2014/15.

B. note the intention to submit a full funding application to Carlton Connect for subsequent stages of the Urban Manufacturing project, and that any decision to proceed with subsequent stages will be contingent on the outcomes of Stage 1. The potential funding approach comprises:

Cameron Brenton CoPP & Austin Ley CoM

13 February 2015

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Release of further funds within the approved IMAP budget for the Urban Manufacturing Project, as required, for any subsequent stages (i.e $50K, being the balance of the approved $90K);

Potential contributions from State Government departments; and

Matching of any further IMAP and State Government funding by Carlton Connect.

C. approve the updated IMAP Three Year Implementation Plan and changes to the current years budget to incorporate the Urban Manufacturing project funding over 3 stages.


Action 9.4 Green Demonstration Projects – Growing Green Guide (Attachment 8) Recommendation 11.1 That the IMAP Implementation Committee:

a. notes the progress of the Growing Green Guide for Melbourne project following its official completion in 2014.

b. supports a broader scope and membership of the green roof, walls and facades policy group, made up of a range of council officers, to progress policy options and identify new projects and funding opportunities to bring to the Committee for consideration

c. notes their support for the City of Melbourne’s green roof baseline measurement approach; and requests advice from the policy group on options for IMAP Council’s participation, in order to provide public information and initiate long term evaluation of the numbers of green roof developments across inner Melbourne.

d. notes the opportunities for follow-up IMAP projects, for consideration during the IMAP Review.

Julie Francis, City of Melbourne


Presentation: Action 9.4 Green Demonstration Projects – ARC grant "Mimicking natural ecosystems to improve green roof performance" Dr Nick Williams, University of Melbourne will attend for this item. Recommendation 12.1 That the IMAP Implementation Committee resolves to note the

update on the ARC Linkage Grant being undertaken by the University of Melbourne

Dr Nick Williams, University of Melbourne


Presentation: Inner West Freight Update Nick Fisher, Director Transport & Planning MetroNW, and Simon Lanza, Investment Strategy Specialist MNW will be in attendance for this item. Recommendation 13.1 That the IMAP Implementation Committee resolves to note the

Inner West Freight update.

Nick Fisher and Simon Lanza, VicRoads

13 February 2015

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OTHER BUSINESS

Item Time Allot.



Any other business Close Next Meeting Friday 29 May 2015 (8.00am) Maribyrnong City Council – Council Chamber

Chair

ATTACHMENTS Item No

Attachment No Attachment Topic

4. Attachment 1 DRAFT Minutes of the IMAP Implementation Committee meeting No. 36 held on 28 November 2014

5. Attachment 2 Attachment 2a

Business Arising Cover letter – Distribution list for Annual Report

6. Attachment 3 IMAP Communications and Governance report

7. Attachment 4 Attachment 4a Attachment 4b

IMAP Finance report IMAP Operating and Capital Works statement for the 6 months to 31 December 2014 IMAP – Project Expenditure Against Budget at 31 December 2014

8. Attachment 5 IMAP Progress Report February 2015

9. Attachment 6 Action 2.2 Visitor Signs – Master Style Guide – progress report

10 Attachment 7 Attachment 7a Attachment 7b

Action 7.2 Supporting Creative Businesses: Urban Manufacturing – progress report IMAP Three year Implementation Plan Amendment – report from Executive Officer Draft IMAP Three year Implementation Plan – updated February 2015

11. Attachment 8 Att 1 Att 2 Att 3 Att 4 Att 5

Action 9.4 Green Demonstration Projects – Growing Green Guide - progress report

Impact of the Growing Green Guide for Melbourne project

Output from the pilot Rooftop Adaptation Study – currently being developed as a map for the entire area of CoM

Policy Reference Group recommendations for local planning policy wording, Dec 2014

Proposal for an expanded Green roofs, walls & facades policy group

Quote for establishing baseline data on number of green roofs

13 February 2015 Attachment 1

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Minutes

Inner Melbourne Action Plan Implementation Committee

Meeting No 36

8.00 am – 10.00 am Friday 28 November 2014 City of Melbourne

Council Meeting Room, Melbourne Administration Building

Attendance Committee

Members

Cr Ken Ong, Chair Future Melbourne (Planning) Committee, City of Melbourne (Chair) Cr Phillip Vlahogiannis, Mayor, City of Yarra Cr Amanda Stevens, Mayor, City of Port Phillip Cr Melina Sehr, Mayor, City of Stonnington Mr Warren Roberts, Chief Executive Officer, City of Stonnington Mr Geoff Lawler, Director City Planning & Infrastructure, City of Melbourne Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Ms Tracey Slatter, Chief Executive Officer, City of Port Phillip Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council

Associate Partner

Representatives

Mr Adrian Salmon, Assistant Director Statutory Approvals, State Planning Services, DTPLI Mr Rod Anderson, Strategy and Partnerships Regional Manager- Port Phillip, DEPI Mr Adam Maguire, Regional Director, Metropolitan NW Region, VicRoads DTPLI Ms Jane Monk, Director Inner City, Metropolitan Planning Authority – from 8.25am

IMAP Elissa McElroy, IMAP Executive Officer

Guests Mr Cameron Brenton, Coordinator City Business, City of Port Phillip Mr Austin Ley, Manager City Research, City of Melbourne Ms Virginia Miller, Economic Development Officer, City of Port Phillip IMAP Champions Mr Morris Bellamy, Manager Strategic Marketing, Communications & Advocacy, Maribyrnong CC

PRELIMINARIES

1. Appointment of Chair

1.1 That the IMAP Implementation Committee resolves to appoint Cr Ken Ong as the Chair of the Meeting.

MOVED CR SEHR / Cr Stevens A vote was taken and the MOTION was CARRIED

2. Apologies and Introductions

2.1 That the IMAP Implementation Committee resolves to note the following apologies: - Cr Nam Quach, Mayor, Maribyrnong City Council - Ms Rebecca Collins, Director Transport Strategies, Transport Integration Div, DTPLI - Mr Jay Meek, Director Melbourne Central VGBO, DSDBI


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MOVED CR ONG / Cr Stevens A vote was taken and the MOTION was CARRIED Cr Ong welcomed the new members of the committee.

3. Members Interest Disclosure by members of any conflict of interest in accordance with s.79 of the Act.

- None declared

ITEMS

4. Confirmation of Minutes 4.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP

Implementation Committee No. 35 held on 29 August 2014. MOVED CR ONG / Cr Stevens A vote was taken and the MOTION was CARRIED

5. Confirmation of Minutes

5.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP Executive

Forum No 15 held on 10 September 2014 MOVED MS VAIDYANATH / Mr Roberts A vote was taken and the MOTION was CARRIED

6. Confirmation of Minutes

6.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP Executive

Forum No 16 held on 14 November 2014 MOVED MR ROBERTS / Mr Wall A vote was taken and the MOTION was CARRIED

7. Business Arising Discussion/Questions A: CLT briefing: The Executive Officer advised Phase 2 of this project was commencing and arrangements can now be advanced to brief Maribyrnong on progress. B: Liquor/Planning Definitions submission: The Executive Officer advised this related to the variations between the legislation governing liquor licensing and planning. It was noted the VCGLR was new at the time this was raised, and in working to improve operational issues with Council officers this matter had lapsed. It is primarily an inner city issue affecting the IMAP councils rather than MAV. Action: The Committee agreed to get the relevant council officers together to decide if this is still a problem issue. If so, a letter can be written to the State Government’s planning policy department (DTPLI – Dean Yates) advising of the problem and suggesting the department work on it. D: VicRoads Operating Plans: Action: Adam Maguire advised he will follow up on this matter to create an operating plan map for the IMAP area. E: Freight Origin and Destination Study: Action: Adam Maguire advised the report is in draft format and that he will bring a summary back to the committee at the February meeting F: Through Traffic project: Action: The Executive Officer advised she had requested the project team follow up with SKM to complete these actions. F: IMAP CLUE: The Executive Officer noted this matter was being addressed through the IMAP Review and the Urban Manufacturing project. G: Annual report: The Executive Officer noted the report had been finalised and will be distributed in December. G: Distributed Energy project: The Executive Officer noted this matter will be reported back in February. I: IMAP Review: These were current matters still being progressed. Refer to the IMAP Review report on the agenda.


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Ms Monk arrived at 8.25am. In relation to the correspondence:

New policy notifications from Melbourne and Moreland were noted.

Correspondence from D Burgess was noted.

Dot Melbourne domains: there was general support for the Executive Officer to secure the domain names.

Procurement Australia: It was noted that: - All the IMAP Councils were shareholders and the CEO of Yarra was on the board. - Member councils decide what they want to purchase – generally not through IMAP itself. - Administration staff of the Councils are in a better position to advise. - IMAP is based around shared projects rather than shared services and has its own procurement

policy – not sure Procurement Australia will work in this area. - Suggested it be referred to the Executive Forum to put in context. - Suggested the IMAP Councils could look at what purchasing is done and decide. - The Executive Officer noted that joint purchasing and efficiencies between the IMAP councils was

identified as a possible project in the IMAP Review. - Action: to refer the matter to the next Executive Forum

Renewable Energy Purchasing group: Mr Lawler updated the Committee on the proposal to assemble parties to purchase energy via a renewable energy agent, not yet established. He invited other councils to get involved if interested. 7.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to

business arising from the previous minutes. MOVED CR ONG / Cr Stevens A vote was taken and the MOTION was CARRIED Correspondence: Inwards U Meier, City Research, City of Melbourne - Knowledge City Strategy K Coster, Moreland City Council - Review of Moreland’s Industrial land D Burgess, Arborist - “Contract tree growing for Councils is a Win-Win” C Hardy, DSDBI - Registering for dot Melbourne domain names J Arena, CEO Procurement Australia - Member services A Zaborszczyk, City of Melbourne – Renewable Energy Purchasing Group Action: Executive Officer to follow up Actions noted in Business Arising for completion/further work

-brief Maribyrnong on CLT project -follow up Liquor/Planning definitions submission -liaise with Adam Maguire VicRoads re Operating Plan map for the IMAP region - place update from VicRoads on Freight study on next agenda -follow up Through traffic project team for completion of outstanding actions -refer Procurement Australia enquiry to next Executive Forum

8. Financial Report The Executive Officer noted that CSIRO had withdrawn their invoice and would resubmit it once the work was completed. She noted invoicing the Councils had occurred in October.

8.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the

three months ending 30 September 2014. MOVED CR ONG / Mr Roberts A vote was taken and the MOTION was CARRIED

9. IMAP Communication and Governance Copies of the latest Official Visitor Map were distributed to all committee members. Discussion/Questions The Committee noted the Growing Green Guide picked up an award in the ‘research and communication” category in the Victorian branch AILA awards last week. Cr Stevens asked if there was any way of tracking implementation of green infrastructure projects in the


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city. The ability to do more greening in future is undermined if we can’t demonstrate behaviour change. It would be useful to highlight progress on any demonstration projects Cr Ong noted the extensive greening of Singapore and aerophonics – growing plants in air without water. It has established itself strategically over a significant time period as a tropical city of excellence. Mr Roberts noted the need to reprioritise activities that come from the project so that we continue to encourage the community and build on the project. The Executive Officer noted the Policy Option project team was still looking at possible policies for planning schemes and that progress could be reported back to the Committee in the new year. 9.1 That the IMAP Implementation Committee resolves to:

a. Note the Communications and Governance Briefing Paper.

b. Approve the change of date for the IMAP Implementation Committee February 2015 meeting to the earlier date of Friday 13 February 2015.

MOVED CR ONG / Cr Stevens A vote was taken and the MOTION was CARRIED Attachments: AILA awards Victoria, Growing Green Guide for Melbourne Project Media article – Rooftop gardens Email – JFrancis – Enquiries and publications relating to green roofs

Official Visitors Map Media release from DML 9.1 Action: Growing Green Guide project team to report back on policy option progress and data on uptake of green infrastructure in the inner Melbourne region Executive Officer to advise Councils of change in meeting date for February 2015

10. Progress Report 10.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for

November 2014. MOVED CR ONG / Cr Vlahogiannis A vote was taken and the MOTION was CARRIED

11. IMAP Plan Review The Executive Officer reviewed current progress and the addition of consultation with senior staff in the development of the plan, prior to scheduling the next workshop with councillors. She explained the amended timeline for the project. Comments/Questions Cr Ong noted the importance of affordable and social housing. Ms Vaidyanath agreed that issues around housing, densification and affordability needed to be recognised and that input from the General Managers Community Services was to be included in the process. 11.1 That the IMAP Implementation Committee:

a. note the current progress on the IMAP Review project;

b. approve the amended timeline for the development of the plan;

c. note that the changes to undertake additional consultation and review will incur additional costs to the contract.

MOVED CR ONG / Cr Vlahogiannis A vote was taken and the MOTION was CARRIED

12. Urban Manufacturing A late report on this item was tabled. Mr Austin Ley, Manager City Research, CoM and Mr Cameron Brenton, Coordinator City Business, CoPP attended for this item. Mr Ley reviewed the SGS presentation, the debate on the large scale nature of the project and how to approach it, and the preference to take a staged approach to determine a number of elements before progressing further. In addition, he noted that we would gain an understanding of the nature of IMAP Councils information which is of value in itself. Mr Brenton reviewed the report, noting the key issues, identified through an Investment Logic Mapping


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exercise, revealed: - Competition for space threatens small business development; and - A decline in the diversity of economic activities

These 2 problems are areas to test and do something about. The benefits we would aim to achieve through this project are:

- A growing economy - Create and retain local identity – part of our culture - Create a more resilient local economy

The report outlined three phases, the first being to understand the sector, analyse existing data, and survey firms. He noted there is a lot of data that we don't have. We currently don't understand:

- the pressure businesses are under from increased residential development and increased land and business prices;

- the impact of this sector on the economy; and - whether there is a need for intervention.

The report requested funding for Stage 1 from the IMAP councils of $18K per council. Carlton Connect doesn't have a funding round until February but will put up $20K as out-of-round funding; then match the Council funding for stage 2. Discussion/Questions The committee discussed the risk involved in funding stage 1 without Funding Partners on board.

State government funding contributions are not yet confirmed. Clarification was sought as to whether Carlton Connect would give $90K or $150K.

Mr Brenton clarified that the proposal was $90K from Councils now and up to $150K from Carlton Connect. The Carlton Connect contribution will match the total contribution of State and Local Government up to $150K. $20K of this will be provided straight away as part of their out-of-round fund. The council contribution would be capped at $18K each.

It was noted this is a critical part of the inner Melbourne economy.

Cr Stevens noted it was an exciting project and that it was critical to test the hypothesis to get the scale of the problem. She noted the proposal suggested it could be 18 -24 months before we get recommendations, and asked if Actions could be identified out of stage 1 - something we could start doing earlier. The project needed to be action orientated.

Cr Ong asked if private industry can wait that long before we report back. Can we look at what other cities are doing? We don't get much information from this until we have completed stage 2.

Mr Ley advised stage 1 gives an understanding of the information requirements, what information we have and what needs to be added to it and will contribute to the business case for the IMAP CLUE.

Mr Brenton noted that when we partner with academic institutions the timeframes are longer, but that the project team have been very clear with Carlton Connect that we need policy rather than academic findings out of this project; that the policies have implications for Plan Melbourne in terms of giving land over to residential development.

Cr Vlahogiannis noted we need a proposition to test rather than just go and look. In non-residential areas, cannabalisation of one use by another is of concern – pushing out businesses is of concern.

Ms Monk advised the MPA are interested in inner city employment and are keen to progress this. It is assumed urban manufacturing is innately incompatible in urban renewal mixed use scenarios, which are envisaged in urban renewal areas. Interested in engaging regarding the difficulties seen of a tsunami of residential development pushing manufacturing out. MPA could assist with the data review on this. We need a tool – for example; ‘as of right’ residential on the first floors could be modified to keep space for business use. If we find out urban manufacturing need special places to locate, that would be useful knowledge as currently consider them in mixed uses.

Cr Ong requested good information on what sort of businesses are in the sector, what type of buildings they need, and whether we can reuse existing building for other uses.

Ms Vaidyanath asked for the report to be referred to the Executive Forum to review financial implications on IMAP and the Councils; and that some other projects may require reprioritisation to fund this.

The Committee agreed the 1st recommendation in the report be amended to refer the proposal to the IMAP

Executive Forum to consider funding this project and reprioritising other items; and the other recommendations would stand. The amendment to the first point of the recommendation was put:

That the IMAP Implementation Committee review the attached proposal and resolve:


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to approve a contribution of $90K from the IMAP Councils in the current financial year and that the matter be referred to the Executive Forum to re-prioritise other projects to free up funds for the Urban Manufacturing project.

MOVED MS VAIDYANATH / Mr Roberts A vote was taken and the MOTION was CARRIED The full recommendation was then put: 12.1 That the IMAP Implementation Committee review the attached proposal and resolve:

To approve a contribution of $90K from the IMAP Councils in the current financial year and that the matter be referred to the Executive Forum to re-prioritise other projects to free up funds for the Urban Manufacturing project;

Approval to seek a partnership with and matching funds from the University of Melbourne’s Carlton Connect initiative; and

To endorse the following Governance Structure to oversee the project –

I. Project Champion Tracey Slatter, CEO - City of Port Phillip

II. Project Manager Cameron Brenton, Coordinator City Business – City of Port Phillip Virginia Miller, Industry, Investment & Research – City of Port Phillip

III. Project Management Team Austin Ley, Manager City Research – City of Melbourne Liz Mackevicius, Research and Policy Coordinator – City of Yarra

IV. Steering Committee Nigel Higgins, General Manager Sustainable Development – Maribyrnong City Council Karen Watson, General Manager Sustainable Futures – City of Stonnington Jane Monk, Director Inner City – MPA Emily Mottram, Structure Planning Manager – MPA Elise Coughlin, Senior Business Development Manager – DSDBI Peter Dearsley, Business Development Manager – DSDBI Fiona Delahunt, Executive Director, Policy & Business Strategy – DTPLI Elissa McElroy, IMAP Executive Officer

MOVED MR ROBERTS / Cr Ong A vote was taken and the MOTION was CARRIED Action: Executive Officer to arrange for Executive Forum members to identify how the Urban Manufacturing project will be funded in relation to other IMAP projects;

13. IMAP Three Year Implementation Plan The Executive Officer explained that the Implementation Plan was based on the current IMAP projects and could not be reviewed until a new plan was approved. The Implementation Plan was based on no increase in current funding levels in 2015-16. Additional items to the budget included:

New revenue and expenditure for the RMF projects in the current year

Additional (estimated) funding for the IMAP Review – although shown over 2 years, it was likely to be incurred in the current year

Allowance for ongoing costs for the IMAP map (being produced by DML) and an estimate for updating the IMAP website.

As the Urban Manufacturing project was not approved at the time of preparation, the project was shown below the line. There was some discussion on the limitations of the current website and whether the allowance for its review was sufficient. 13.1 That the IMAP Implementation Committee resolves to:

a. Note this update on progress on the Inner Melbourne Action Plan, and


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b. Approve the updated IMAP Three Year Implementation Plan, and changes to the current year’s budget

c. Approve the payment of $20,000 per IMAP Council in the 2014-15 financial year for the RMF projects.

d. Approve the request for each of the IMAP Partner Councils to make provision for funding in the 2015-16 budget as follows:

IMAP Annual Contribution $35,000 per Council - in line with the current year

IMAP Annual Tourism Contribution $20,000 per Council - in line with the current year

IMAP Share of Operational Costs $35,000 per Council (Estimate – to be confirmed)

Total $90,000 per IMAP Council MOVED CR ONG / Mr Roberts A vote was taken and the MOTION was CARRIED Action: Executive Officer to invoice IMAP councils for RMF projects and forward to DTPLI Executive Officer to advise IMAP council staff of funding requirements for 2015-16

OTHER BUSINESS

Cr Ong wished everyone a safe, happy and restful Christmas and New Year. The meeting closed at 9.30am Next Meeting Friday 13 February 2015 (8.00am) City of Stonnington

IMAP Implementation Committee Meeting 28 November 2014 – Endorsement of Minutes

Chairperson: Cr Ken Ong _____________________________ Date __________________ RESOLUTIONS 1.1 That the IMAP Implementation Committee resolves to appoint Cr Ken Ong as the Chair of the Meeting.

2.1 That the IMAP Implementation Committee resolves to note the following apologies:

Cr Nam Quach, Mayor, Maribyrnong City Council

Ms Rebecca Collins, Director Transport Strategies, Transport Integration Div, DTPLI

Mr Jay Meek, Director Melbourne Central VGBO, DSDBI

4.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP Implementation Committee No. 35 held on 29 August 2014.

5.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP Executive Forum No 15 held on 10 September 2014

6.1 That the IMAP Implementation Committee resolves to confirm the minutes of the IMAP Executive Forum No 16 held on 14 November 2014

7.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to business arising from the previous minutes

8.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the three months ending 30 September 2014.

9.1 That the IMAP Implementation Committee resolves to: a. Note the Communications and Governance Briefing Paper. b. Approve the change of date for the IMAP Implementation Committee February 2015 meeting to the earlier date of

Friday 13 February 2015.

10.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for November 2014.


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11.1 That the IMAP Implementation Committee:

a. note the current progress on the IMAP Review project; b. approve the amended timeline for the development of the plan; c. note that the changes to undertake additional consultation and review will incur additional costs to the contract.

12.1 That the IMAP Implementation Committee review the attached proposal and resolve:

To approve a contribution of $90K from the IMAP Councils in the current financial year and that the matter be referred to the Executive Forum to re-prioritise other projects to free up funds for the Urban Manufacturing project;

Approval to seek a partnership with and matching funds from the University of Melbourne’s Carlton Connect initiative; and

To endorse the following Governance Structure to oversee the project –

I. Project Champion 1. Tracey Slatter, CEO - City of Port Phillip -

II. Project Manager 1. Cameron Brenton, Coordinator City Business – City of Port Phillip 2. Virginia Miller, Industry, Investment & Research – City of Port Phillip

III. Project Management Team 1. Austin Ley, Manager City Research – City of Melbourne 2. Liz Mackevicius, Research and Policy Coordinator – City of Yarra


13.1 That the IMAP Implementation Committee resolves to: a. Note this update on progress on the Inner Melbourne Action Plan, and b. Approve the updated IMAP Three Year Implementation Plan, and changes to the current year’s budget c. Approve the payment of $20,000 per IMAP Council in the 2014-15 financial year for the RMF projects. d. Approve the request for each of the IMAP Partner Councils to make provision for funding in the 2015-16 budget

as follows: o IMAP Annual Contribution $35,000 per Council - in line with the current year o IMAP Annual Tourism Contribution $20,000 per Council - in line with the current year o IMAP Share of Operational Costs $35,000 per Council (Estimate – to be confirmed) o Total $90,000 per IMAP Council

ACTIONS PUBLIC RECORD

Item Responsibility Action Due

7 Bus Arising

Executive Officer

Executive Officer to follow up Actions noted in Business Arising for completion/further work

brief Maribyrnong on CLT project

follow up Liquor/Planning definitions submission

liaise with Adam Maguire VicRoads re Operating Plan map for the IMAP region

place update from VicRoads on Freight study on next agenda

follow up Through traffic project team for completion of outstanding actions

refer Procurement Australia enquiry to next Executive Forum

Feb 2015

9. Comms & Gov

Growing Green Guide team Executive Officer

Growing Green Guide project team to report back on policy option progress and data on uptake of green infrastructure in the inner Melbourne region

Executive Officer to advise Councils of change in meeting date for February 2015

Feb 2015 Dec 2014

12 Urban Manufacturing

Executive Officer

Executive Officer to arrange for Executive Forum members to identify how the Urban Manufacturing project will be funded in relation to other IMAP projects;

Dec 2014

12. 3-Yr Imp Plan

Executive Officer

Executive Officer to invoice IMAP councils for RMF projects and forward to DTPLI

Executive Officer to advise IMAP council staff of funding requirements for 2015-16

Dec 2014 Dec 2014


Report prepared by Elissa McElroy IMAP Executive Officer

IMAP Implementation Committee Business Arising 13 February 2015

A IMAP Implementation Committee (18 November 2011)

Responsibility Action Due Progress

16 Action 5.2 Housing

IMAP Executive Officer and Action 5.2 project team

Action 5.2 Project team to: Brief City of Maribyrnong representatives on

Housing overlay and CLT research

TBA

In Progress: Emailed GM Community Services at Maribyrnong - Dec’14 –await response

B IMAP Implementation Committee (25 May 2012)


15 Action 6.3


Arrange preparation of a submission to the Department of Justice on changes to the definitions; meeting with the Minister

July 2012 Aug 2015

In Progress: working group established to initiate submission – commenced 5 Feb 2015.

C IMAP Implementation Committee (30 August 2013)


5. Comms & Governance 10. Action 11

Executive Officer

Finalise amendments to the Operational Protocol, Procurement Strategy & IMAP MoU re Tourism map to include Maribyrnong

Sept 2013 May 2015

Reviewed docs. Due for annual review. Item for May meeting

9. Progress Report

Executive Officer

Approach VicRoads to see if their network operating plans could be brought together for the IMAP Councils

Nov 2013

Completed – Adam Maguire to provide update

D IMAP Implementation Committee (28 February 2014)


9. Comms & Governance

Executive Officer Executive Officer to forward information regarding the WSUD planning amendment to the Maribyrnong City Council for consideration

March 2014

Completed. Copy sent to Nigel Higgins for info.

11. Action 3.5 Thru traffic

Ms Liew, VicRoads

Ms Liew to look at what extension/wider insights could be achieved from the freight Origin & Destination study and report back.

TBA Completed. Refer item 13 on agenda

11. Action 3.5 Thru traffic – freight study

Mr Haining/Ms Dallas MaribyrnongCC

Mr Haining/Ms Dallas MaribyrnongCC to convene technical experts from across the IMAP Councils to investigate extensions to current freight studies and report back.

TBA Awaiting outcome of VicRoads study – refer item 13 on agenda.

E IMAP Implementation Committee (30 May 2014)


9 Action 3.5 Thru traffic

Action 3.5 Project team

Action 3.5 project team to: a. arrange amendments to the Final Report

with JACOBS Consultants (formerly Sinclair Knight Merz Pty Ltd);

b. refer actions to the relevant authority and to the IMAP Review process as indicated by the IMAP Committee;

c. arrange for a Word version of the Final Report for IMAP records;

d. arrange for all data modelling to be supplied

by the consultants in the required digital formats to the IMAP Councils and the IMAP Executive Officer for inclusion on the IMAP GIS and website.

July 2014 Completed. Advised JACOBS forwarding DVD. In Progress: awaiting JACOBS final report version to circulate Completed. Advised JACOBS forwarding DVD. Pending: Advised JACOBS forwarding DVD with GIS files for IMAP website

13 Other Bus

CoM - Manager City Research (Austin Ley)

Convene a Working Group of the IMAP Councils with City of Melbourne’s Manager City Research (Austin Ley) to examine sharing the costs and benefits of establishing an IMAP CLUE

ASAP In Progress. Pilot being undertaken as part of Urban Manufacturing study



F IMAP Implementation Committee (29 August 2014)


8. AR

Executive officer Annual report to be finalised and distributed ASAP Completed

11 Dist Energy map

Adam Zaborszczyk, CoM

Mr Adam Zaborszczyk to provide clarification to Cr Stubbs regarding Chadstone results. Project team to prepare Action Plan for the next meeting

Nov 2014 May 2015

In Progress: Communication Plan & Action Plan report to May meeting

H IMAP Implementation Committee (28 November 2014)


7 Bus Arising Executive Officer Refer Procurement Australia enquiry to next Executive Forum

TBA

9. Comms & Gov

Growing Green Guide team Executive Officer

Growing Green Guide project team to report back on policy option progress and data on uptake of green infrastructure in the inner Melbourne region

Executive Officer to advise Councils of change in meeting date for February 2015

Feb 2015 Dec 2014

Completed. Refer item 12 and 13 on agenda Completed

12 Urban Manufacturing

Executive Officer Executive Officer to arrange for Executive Forum members to identify how the Urban Manufacturing project will be funded in relation to other IMAP projects;

Dec 2014 Completed: Costs clarified - Referred to IMAP Committee: see item 10 on agenda

12. 3-Yr Imp Plan

Executive Officer Executive Officer to invoice IMAP councils for RMF projects and forward to DTPLI

Dec 2014

In Progress. PO’s requested.

12. 3-Yr Imp Plan

Executive Officer Executive Officer to advise IMAP council staff of funding requirements for 2015-16

Dec 2014 Completed

Correspondence

From

Regarding

IMAP Executive Officer Cover letter- Distribution of IMAP Annual Report Summary

Recommendation: That the IMAP Implementation Committee resolves to note the actions undertaken in response to business arising from the previous minutes.

Attachment 2a 28 January 2015 «TITLE» «FIRST_NAME» «LAST_NAME» «POSITION» «ADDRESS_1» «ADDRESS_2» «SUBURB» «STATE» «POST_CODE» Dear «TITLE» «LAST_NAME»

Inner Melbourne Action Plan - Annual Report 2013-14

Please find enclosed a copy of the Inner Melbourne Action Plan (IMAP) Annual Report Summary for 2013-14 for your information. The detailed version of this Annual Report can be viewed on the IMAP website at www.imap.vic.gov.au .

The Inner Melbourne Action Plan, adopted in December 2005, is a collaborative project between the Cities of Melbourne, Port Phillip, Yarra, Stonnington and the Maribyrnong City Council.

The Inner Melbourne Action Plan sets out 11 regional strategies and 57 Actions to address one simple objective: “Making Melbourne More Liveable”.

To achieve this, each year the IMAP Implementation Committee prioritises Actions that the five Councils within the Inner Melbourne Region need to undertake to address the impact of regional growth projections and the aims of the State Government’s planning strategy, Plan Melbourne. It concentrates primarily on Actions in the areas of transport and connectedness, housing affordability, regional development and creating a sustainable environment.

The Inner Melbourne Action Plan Annual Report 2013-14 outlines the successes and key collaborative Actions currently being undertaken by the five inner Melbourne Councils, in partnership with Victorian Government departments.

If you have any questions regarding the IMAP Annual Report 2013-14 please contact me on telephone (03) 8290 1110 or email [email protected] .

Yours sincerely

Elissa McElroy IMAP Executive Officer On behalf of the IMAP Implementation Committee

Encl.

http://www.imap.vic.gov.au/

mailto:[email protected]


Report prepared by: Elissa McElroy, IMAP Executive Officer

IMAP Implementation Committee

Progress Report

IMAP Communications and Governance ___________________________________________________________________________________

Purpose

1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period.

Governance

2 IMAP Review: Work on the IMAP Review during the period has been limited due to the Christmas break, however the following has been undertaken:

a. 10 December: Met with GMs Community Services from the IMAP Councils

b. 16 December: Met with senior staff representatives of the IMAP councils for additional views

c. 30 December: Consultant circulated an updated draft to the Project Control Group

d. 16 January: meeting of the Project Working Group to review changes and provide feedback

The project consultant has been asked to now prepare the full draft document. The first draft is expected on 13 February for comment by the project team.

Further meetings with the IMAP Executive Forum/PCG are proposed for Febrary/March and, following approval, a workshop for all councillors will be held in March/April to discuss priorities for the first 3 years of the new plan.

3. Annual Report: Copies of the full Annual Report and Summary were distributed to all Councillors of the IMAP Councils prior to the Christmas break. A further 150 copies were distributed to the mailing list in January. This included State and Federal Government MPs, State Government department representatives, Victorian Local Government Councils within the metro area, partners involved in IMAP projects and others.

Communications

4 During the last 3 months the following activities have involved the Executive Officer and others in IMAP communications:

o Action 5.2 Affordable Housing –The contract between the various contributors for Phase 2 has been finalised.

o Action 7.2 Support Creative Businesses (Urban Manufacturing) The project team met prior to Christmas with Carlton Connect representatives to further progress this project. Project funding from each of the partners is being linked to each stage of the project. This is now reflected in the timing of the project and the budget requirements for IMAP. Rather than confirm this out of committee, a report is attached for your approval.

Refer to Item 10 Attachment 7 for an update on this project.

o Action 9.4 Energy Mapping – an Action Plan has been developed by the lead Council for further implementation of this project. This is being referred to the project team for input and will be referred to the May meeting of the IMAP Implementation Committee for consideration.

Work has been undertaken with CSIRO to resolve the final IT issues and Communications Strategy for the project so that final payment can be made.

Recommendation

That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.




Financial Report for the 6 months ending 31 December 2014

1 July 2014 – 31 December 2014 ___________________________________________________________________________________ Background 1. The IMAP financial position was last noted at the IMAP Implementation Committee meeting held 28

November 2014 2. Retained Earnings carried forward from the 2013-14 financial year totalled $409,557 (excluding

GST). $68,096 of this total relates to the Tourism budget. Income

3. Billing for the 2014-15 IMAP revenue has been undertaken this quarter. Purchase orders for the RMF projects have also been requested.

4. Total Income for the 6 month period to 31 December 2014: 2800 Sundry Income:

Retained Earnings carried forward from 2013-14 $ 409,557 IMAP Councils Annual Tourism Contribution (5 Councils) $ 100,000 $ 509,557 2810 Contract Income: IMAP Councils Annual IMAP Contribution (5 Councils) $ 175,000 _______________________________________________________________________________ TOTAL OPERATING INCOME $ 684,557

________________________________________________________________________

Expenditure 5. Total Expenditure for the 6 month period to 31 December 2014: 4104 Postage and Courier IMAP Couriers: agendas $ 419

4108 Stationery – General IMAP Reimbursement – Office stationery $ 365

Stationery $ 228 $ 593 4110 Telecommunication

IMAP Domains Registration $ 540 4122 Venue Hire IMAP Executive Forum meeting $ 258 4130 Advertising Action 11 IMAP banner AIDS Conference $ 410 4131 Promotional Publications Action 11 Tourist Map distribution as per DML Contract $ 45,000 IMAP IMAP Website Domain renewal $ 44 Action 9.4 GGG website costs $ 144 Action 9.2/9.4 Basecamp Subscription Renewal costs $ 219 $ 45,407 4142 Local travel IMAP Parking $ 37 4150 Consulting Fees IMAP IMAP Review Inception payment $ 13,000 IMAP Review Completion Stage 1 $ 19,500 IMAP Review Stage 1 variation $ 8,048 IMAP GIS Annual hosting fee $ 7,200 IMAP Annual Report photos $ 727 IMAP Website – Annual Hosting fee $ 3,063



Action 9.2 ESD Factsheets design - Site permeability $ 1,170 - Sunshading $ 1,030

Action 11 AIDS conference Brochure $ 750 IMAP Map amendments $ 1,500 IMAP Map updates $ 8,875

IMAP Map Slippy map version for online $ 1,625 IMAP Map Slippy map feedback fprm $ 1,075 IMAP Map Slippy map Nov update $ 375 IMAP Map Slippy map Nov updates on this PO $ 1,075

Action 7.2 Investment Logic map facilitation 2 workshops $ 2,800 Action 2.2 Visitor Signs Master Style guide – Traffinity review $ 12,000 $ 83,813 4180 Training/Conference IMAP GGG conference Sydney registration and travel $ 925 4211 Staff catering IMAP Catering: staff meetings & 5 IMAP review workshops $ 1,616 TOTAL EXPENDITURE $ 134,018 ________________________________________________________________________ NET SURPLUS $ 550,540 ________________________________________________________________________

Refer to Attachment 4b to see total expenditure against project budgets to date.

Recommendation 6. That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the six

months ending 31 December 2014.

Reporting Scope - IMAP 13 February 2015 - Attachment 4a Operating Perfomance 0.0%

Operating & Capital Works Statement for period ended December 2014 Capital Perfomance 0.0%

CURRENT MONTH YEAR TO DATE

TotalCommitted Budget Variance

UnmatchedPurchase

Orders ActualsTotal

Committed Budget Variance

2800 - Sundry Income 0 0 0 0 509,557 509,557 0 509,5572810 - Contract Income 0 0 0 0 175,000 175,000 0 175,000

Other Revenue 0 0 0 0 684,557 684,557 0 684,557

Total Operating Income 0 0 0 0 684,557 684,557 0 684,557

4104 - Postage & Couriers 183 0 -183 0 419 419 0 -4194108 - Stationery - General 228 0 -228 0 593 593 0 -5934110 - Telecommunication Expenses 540 0 -540 0 540 540 0 -5404122 - Venue Hire 0 0 0 0 258 258 0 -2584130 - Advertising 0 0 0 0 410 410 0 -4104131 - Promotional Publications 0 0 0 0 45,407 45,407 0 -45,4074142 - Local Travel 7 0 -7 0 37 37 0 -374150 - Consulting Fees 12,198 0 -12,198 0 83,813 83,813 0 -83,8134180 - Training/Conferences 0 0 0 0 925 925 0 -925

Administration Expenditure 13,156 0 -13,156 0 132,401 132,401 0 -132,401

4211 - Staff Catering 353 0 -353 0 1,616 1,616 0 -1,616Materials, Services and Maintenance

353 0 -353 0 1,616 1,616 0 -1,616

Total Operating Expenditure 13,509 0 -13,509 0 134,018 134,018 0 -134,018

Operating Profit / (Loss) -13,509 0 -13,509 0 550,540 550,540 0 550,540

Net Surplus / (Deficit) -13,509 0 -13,509 0 550,540 550,540 0 550,540

IMAP Projects: Expenditure against Budget 2014 -15Expenditure for the 6 months ending 31 December 2014

REVENUE

REVISED

BUDGET

2014-15

Year 9

ACTUALS 1st

qtr

ACTUALS 2nd

qtrTotal YTD VARIANCE

IMAP Councils Annual Contribution 175,000 175,000 175,000 0

IMAP Councils Annual Tourism Contribution 100,000 100,000 100,000 0

IMAP Map Licence fees 700 0 0 -700

Regional Management Forum project funding (Additional) - Approved Nov 2014 100,000

Total Revenue 375,700 0 275,000 275,000 -100,700

PROJECT ALLOCATIONSREVISED

BUDGET

2014-15

Year 9

ACTUALS 1st

qtr

ACTUALS 2nd

qtrTotal YTD VARIANCE

IMAP General Expenses Ongoing IMAP Annual Report, Website, catering etc 15,000 5,160 3,061 8,221 -6,779

IMAP GIS Expenses Ongoing IMAP GIS Support (Ground truth) 7,400 7,200 7,200 -200

IMAP IMAP Review Not startedPublish new plan ($65K + bal Carry Fwd)+

$15kadd'l funding87,781 32,500 8,048 40,548 -47,233

On hold 1. Establish joint view on Hoddle St 0

Not started 2. Boulevard Study 0

2.3 Bike Network legibility Current Mapping priority routes 0

2.4 Wayfinding signs CurrentVisitor Sign Project - Master Style Guide ($50K

+ bal Carry Fwd)81,440 12,000 12,000 -69,440

Current 1. Capital Program - Bike Lanes 0

Not started 2. Measure & map Level of Service rating 0

3.2 Roads as Places Not Started Brief prep'd. Not started 40,000 -40,000

3.5 Reduced through traffic Not startedParking provisions which support sustainable

transport 100,000 -100,000

5.2 Affordable Housing CurrentOngoing housing initiatives - Stage 2 of CLT

research10,000 -10,000

5.4 Social Infrastructure and Services - - 0

5.5 Infrastructure Development - - 0

7.2 Support Creative Businesses Current Formulating brief./urban manufacturing 10,000 2,800 2,800 -7,200

8.1 Priority for freight movement Not started Freight Movement Strategic Plan 87,500 - - -87,500

Current Develop ESD Factsheets - stage 2 underway.

All funds commtted.2,748 2,419 2,419 -329

Current Review ESD Policies, tools & methodologies,

advocacy10,000 -10,000

Not started Identify ESD retrofit issues 30,000 - - -30,000

1. Develop an approach for Green Roof

initiatives3,491 144 144 -3,347

2. University of Melbourne - ARC grant

contribution: Year 2 of 320,000 - - -20,000

Current

Distributed Energy - Map the potential & likely

locations of distict energy cogeneration

systems- - 0

10.1Regional Open Space & trail

networkCurrent - - 0

11 Regional Tourism Strategy Current3 year Tourism Strategy - Year 2 of 3 (+ Carry

Forward $68,096)168,096 56,535 4,150 60,685 -107,411

RMFRegional Management Forum

projectsNew Approved Nov 2014 100,000 -100,000

Total Expenditure 773,456 96,614 37,403 134,017 (639,439)

Net Surplus (Deficit) -397,756 -96,614 140,983

Opening Balance of IMAP Account 409,557 409,557 409,557

Closing Balance of IMAP Account 11,801 312,943 550,540Please note that the funding calculation does not include Operational Costs of $35,000 per council in 2014/15.

13 February 2015 Attachment 4b

1.4Boulevards & Major Roads -

Hoddle Street

2.5 Bicycle Network:

Green Demonstration Projects

Current

Not started

Map growth areas & locate current services to

identify funding requirements for future planning

(DEFERRED to 2015-16)

9.2Environmentally Sustainable

Design - commercial buildings

9.4


1

IMAP Progress Report February 2015

The Inner Melbourne Action Plan (IMAP) identifies 57 actions within 11 regional strategies to help build

the inner Melbourne region to embody creativity, liveability, prosperity and sustainability across a

range of diverse neighbourhoods.

The following Actions have been COMPLETED:

Action 1.1 Inner Melbourne Statement of Significance

Action 2.2 Co-ordinated pedestrian and public transport Signage – Wayfinding signs

Action 2.3 Bicycle Network Legibility – Priority Bicycle Network Report

Action 2.4 Walking links and pedestrian priority areas - Greenlight project

Action 3.3 Regional Parking Management - Report on Parking; Car sharing

Action 3.5 Reduced through traffic – Development of a Through Traffic model

Action 5.2 Affordable Housing - Needs Website (May 08); planning overlay, Australian CLT Manual

Action 5.3 Integrating Public Housing Estates – Collaborative framework report

Action 6.3 Activity Centres - Cumulative Impact Assessment tools; Local planning amendments

Action 7.4 Regional Economic Development - Statement

Action 7.7 Universities and Regional Development – Student placement processes, publication

Action 9.1 Regional Sustainability Targets – Audit of IMAP Councils

Action 9.3 Water Sensitive Urban Design - Model Guidelines and Local Planning Amendment approvals

Action 9.4 Green Demonstration projects (part) - Water Sensitive Cities Report

Action 9.4 Green Demonstration Projects (Part) – Growing Green Guide – green walls, roofs & facades

Action 9.6 Use of Recycled Water in Open Space – Technical Notes

Action 11.1 Inner Melbourne Map – Inner Melbourne Visitor Map (extended to Footscray), Volunteer Famils, Skybus videos

Action 11.2 Regional Tourism Program – Research & Itineraries, Conference sponsorship

Other Achievements The Growing Green Guide (Action 9.4) won the ‘research and communication” category in the Victorian

branch of the Australian Institute of Landscape Architects (AILA) awards, November 2014.

University of Western Sydney 2013 Partnership Award – for the Australian Community Land Trust (CLT) Manual

Merit Award for Regional Action in Water Sensitive Urban Design at the Stormwater Victoria Awards

IMAP Bicycle Network - Presentation at the Bike Futures 2009 Conference

Presentation to Planning Students at Melbourne University 2009 & 2010


2

Governance

Annual Reports

Goods & Services Procurement Policy and MoU

Governance & Relationships Report

IMAP Plan Review 2010; Financial Review 2010

Memorandum of Understanding – Intellectual Property

IP Licence Agreements – ESD Factsheets, IMAP Regional Tourism Map Communications

IMAP Geographic Information System (GIS)

IMAP Website and GrowingGreenGuide.org website

National Conference presentations (2009, 2011 & 2012)

Club IMAP

Council Briefings Advocacy

Ministerial Briefings – Ministers Wynne, Madden, Kosky, Plibersek, Powell

IMAP acknowledgements:

State Government’s Cycling Strategy

Interdepartmental Committee (Department of Justice)

Melbourne Water (WSUD)

Department of Transport Wayfinding Signs Guide

Department of Transport and VicRoads – Greenlight Project

Action 1.4 Boulevards and Major Roads

Preliminary work – ON HOLD

The IMAP Implementation Committee keeps a watching brief on work by VicRoads on the Hoddle Street Study. Awaits state government decisions.

Action 2.2 Co-ordinated pedestrian and public transport signage system

IN PROGRESS - Initially completed in 2010, this project has been reactivated, focussed on visitor signage.

In December 2012, the IMAP Implementation Committee approved IMAP councils participating in the Melbourne Visitor Signage project and the coordinating committee was established to guide its work. The IMAP Implementation Committee also approved each IMAP council contributing $20,000 to the project. The Committee seeks to:

build common threads between roads, public transport, tourism, pedestrian, cycling and street directional signage systems across the inner Melbourne region. Shared symbols and terminology will be applied across these key signage systems and coordinated responses to signage requests by tourist attractions, precincts and major developments provided

The Melbourne Visitor Signage coordinating committee comprises representatives of the five IMAP councils, City of Wyndham, Public Transport Victoria, VicRoads and Tourism Victoria.

The committee’s first task is to build a Master Style Guide setting out agreed signing principles, guidelines and language (the ‘business rules’) to be adopted by collaborating authorities. The guide will comprise two sections: Strategy and Implementation.

The draft Strategy section was completed in June 2014. It draws significantly on Legible London as an exemplar of a good wayfinding system and on its user-focused signing principles.

The committee is currently working on the Implementation section. This section will include guidelines for content carried by wayfinding signs, in particular an agreed hierarchy of destinations, naming conventions, eligibility and selection criteria.

The first draft of the style guide is expected to be completed by the end of 2015.

The coordination committee’s report to the IMAP Committee’s February meeting outlines a 10-day visit in April / May 2015 to Melbourne by the Program Manager of Transport for London’s Legible London wayfinding system. Legible London will eventually cover greater London, is map-based and links public transport, walking


3

and cycling journeys. TfL has agreed to provide advice on wayfinding work being undertaken by the City of Melbourne - covering building a wayfinding plan, information strategy and signage system; engaging with users and stakeholders; and research and evaluation.

TfL’s visit would be a good opportunity to also get advice on the work being done by the Melbourne Visitor Signage Coordinating Committee and to run a series of workshops and sessions with other agencies, councils, transport planners and stakeholders.

Action 2.3 Bicycle Network Legibility

IN PROGRESS – Initially completed in 2008, this project has been reactivated.

In March 2013, the IMAP Implementation Committee agreed to review and update the Priority Bicycle Network Map. This project aims to coordinate bike lane development priorities and capital projects by the 5 IMAP Councils and VicRoads across the inner Melbourne region.

The City of Yarra is the lead council for this project. An initial meeting of the Working Group was held in October 2013 to scope the project.

A Workshop in November in conjunction with State Government representatives started the collation of data on Council cycling initiatives, current and planned.

DTPLI presented to the IMAP Committee at the 28 February 2014 meeting on how this work can be integrated by the Department and coordinated through a series of additional workshops to determine the detail required to establish key cycling corridors. The IMAP project team also reported to the Committee in progress to date.

Joint workshops have been held and the project awaits feedback from the State Government on the proposals put forward from the group.

Action 2.5 Bicycle Network

IN PROGRESS - Implementation of Priority Routes

Action 2.3 delivered the Priority Bicycle Network Map for IMAP (January 2008) forming the basis for the implementation of Action 2.5. Focus is on the high bicycle usage routes or those routes which have the potential to carry significantly increased bicycle volumes as they:

require the most work to bring them up to a standard that could safely accommodate increasing bicycle volumes.

provide the opportunity to implement “best practice” separation and delineation treatments being designed and installed in various municipalities; promote and share this knowledge more

To date, the following has been achieved:

The Working Group reported their gap analysis of the network in May 2010, identified the need to fast track completion of the network and to establish coordinated design guidelines for standardized bike

lane treatments across the IMAP councils. Representatives from the City of Maribyrnong joined the project team in 2011-12.

Increased funding, improvement of strategic links, upgrades and detailed design are ongoing. All cycling infrastructure works undertaken in 2013-14 are listed in the IMAP Annual Report 2013-14 approved at the August 2014 meeting.

Action 3.2 Roads as Places

ON HOLD

A Briefing paper was prepared for consideration by the IMAP Implementation Committee in February 2010. A revised brief was approved at the February 2012 Committee meeting to consider place making attributes around tram super stops.


4

City of Melbourne is the lead Council for this project. This project is on hold pending the completion of the IMAP Review.

Action 5.2 Affordable Housing

COMPLETED - Stage 1: Planning mechanisms:

IN PROGRESS - Stage 2: Community Land Trust Research

(Phase 1 – COMPLETED)

Research commissioned by the City of Port Phillip on “Affordable Housing Development Models” prepared by Affordable Housing Solutions [AHS] was made available to the IMAP councils in March 2011 for consideration. Research has now been undertaken on Community Land Trust models and their application in Australia through the University of Western Sydney.

The Australian CLT Manual is now completed.

IMAP and the City of Port Phillip were awarded the University of Western Sydney 2013 Partnership Award for their involvement in this project.

(Phase 2 – IN PROGRESS)

The Scope of Work for Phase 2 was reported to the February 2014 IMAP Committee meeting and fund raising for the next phase of this work– to develop financial models and case studies - has been successful.

the first meeting for Phase 2 was held on 20 November 2014 to commence discussions on the next stage.

the UWS Partnership Agreement has been finalised.

Action 5.4 and 5.5 Social Infrastructure and Services/Infrastructure Development

ON HOLD

This project proposes to undertake research to identify the capacity of social services currently provided to social housing developments, across the IMAP region, both existing and proposed, and to identify gaps which may exist in service provision. In addition the project aims to map the way people move through the municipalities and how this affects services. An initial project brief was approved at the November 2011 Committee meeting.

Further development of this project awaits completion of the IMAP Review.

Action 6.3 Managing Conflict in Activity Centres

ON HOLD

A submission to address the disparity between planning and liquor licensing Definitions in the legislation with the Department Environment Land Water and Planning (DELWP) has been proposed by the IMAP Implementation Committee. An initial meeting to discuss the approach to be taken was held on 5 February 2015.

Action 7.2 Support Creative Industries

IN PROGRESS

Creative Industries

An initial meeting was held in December 2012 to scope this project. The Cities of Stonnington and Port Phillip co-lead this project.


5

Consultation has been undertaken across the 5 IMAP Councils to create an inventory of current programs being undertaken and identify IMAP potential projects.

The Inventory report was considered by Council representatives in September 2013. A number of “quick wins” and research areas were identified for further work.

The City of Port Phillip’s research on the creative sector has been completed and made available to the project team. The IMAP Councils were asked for their response to the report in January/February 2014 prior to it being considered by the Port Phillip Council.

A definition of “Creative Industries” has been agreed and the need for an IMAP Creative Business policy identified.

Urban Manufacturing

In a separate initiative, representatives of the IMAP Councils are investigating the business case to investigate urban manufacturing in the Inner Melbourne region.

The IMAP Committee considered their initial brief and recommendations at the November 2014 meeting.

Further discussions on joint funding this project between the IMAP Councils, state government and the University of Melbourne have continued and more detailed phasing of the work determined. A further report is being put to the Committee in February 2015 to finalise the funds, timeframe and objectives for this project.

Action 8.1 Priority for Freight Movement

ON HOLD

Awaiting work being undertaken by the State Government as it may modify the brief for this work. The project will be led by the Maribyrnong City Council.

Staff from VicRoads will present an update on inner west freight studies at the February 2015 meeting.

Action 9.2 Environmentally Sustainable Design – commercial buildings

COMPLETED Stage 1

Work on the Communication Strategy commenced in December 2010. ESD topics were identified and written up in the form of Factsheets for publication.

The Factsheets pack was formally launched at a function held at the City of Melbourne on 11 May 2012 with the first 10 topics now available on Council and the IMAP websites.

Topics include:

1.0 Indoor environment quality 2.0 Energy efficiency 3.0 Water efficiency 4.0 Stormwater management 5.0 Building materials 6.0 Transport 7.0 Waste management 8.0 Urban ecology 9.0 Innovation 10.0 Construction and building management

The Factsheets have been licensed for re-badging and use by 8 other Melbourne Councils.

IN PROGRESS Stage 2

Additional topics currently in preparation include:

4.1 Site Permeability 2.1 Sunshading 8.1 Green roofs, walls and facades Melbourne’s Climate (including adaptation)


6

ESD Tools

The Working Group reported to the May 2014 Committee meeting:

The 10 original fact sheets have been designed to support the SDAPP framework and have since become reference documents for the six local governments who had adopted the proposed local planning scheme amendment for ESD.

The success of the Fact Sheet Project can be defined by a recommendation from the Ministerial Advisory Committee (MAC) and Panel Report for the proposed Environmentally Efficient Design (EED) policies which were exhibited by six local governments including Port Phillip, Stonnington and Yarra.

The recommendation read as follows:

‘The Sustainable Design Assessment in the Planning Process Fact Sheets in existence at the time of Amendment exhibition be adopted in the local policies as reference documents.’

Ref: Item 3, Page 103/117 Advisory Committee and Panel Report, Environmentally Efficient Design Policies, 7 April 2014.

A further report to the IMAP Committee in August 2014 requested consideration of a governance approach to managing the Factsheets in the future, by encouraging Councils to adopt the factsheets through engagement with CASBE, who will oversee the ESD standards and improve consistency.

Following Committee approval for this approach, the project team is now developing an IMAP licence agreement with CASBE, and finalising changes to the five latest Factsheet additions noted above.

Action 9.4 Green Demonstration Projects

IN PROGRESS

1. Green Roofs Research Project - Australian Research Council Linkage Grant - CURRENT

In 2013 the IMAP Implementation Committee partnered in an ARC Linkage Grant with the University of Melbourne and Melbourne Water for further research on the measurable impacts of green roofs: "Mimicking natural ecosystems to improve green roof performance”. The research project outcomes will provide:

Design, monitoring and management recommendations for Green Roofs, particularly in relation to stormwater quality and quantity, temperature (building energy efficiency) and improved biodiversity.

The research team are now well into their first year and have provided an update on progress to IMAP representatives.

Dr Nick Fisher, University of Melbourne will provide the IMAP Committee with an update on the research at the February meeting.

In addition, a review of work being undertaken by the IMAP councils to further promote green roofs, walls and facades since the completion of the IMAP Green Roofs project (Action 9.4) will be provided by the City of Melbourne.

2. Distributed Energy Mapping – IN PROGRESS

The Distributed Energy project aims to undertake an analysis of the potential for distributed energy in the IMAP area (district scale cogeneration, renewable and energy efficiencies) and develop business models for implementing commercially viable distributed energy systems in Melbourne.

Work has focussed on:

extracting relevant Council data for the CSIRO modelling

engaging the relevant utilities to participate and provide data.

meeting with representatives from CSIRO to finalise data access arrangements


7

The energy modelling was demonstrated at the IMAP Implementation Committee’s August 2013 meeting. Workshops held in October 2013 and February 2014 helped identify how the information should be delivered to stakeholders. Progress was reported to the February 2014 IMAP Committee meeting.

CSIRO representatives met with the project team on 15 May 2014 to determine final changes to the mapping projection scenarios.

Information on the projected growth areas was then sourced to ensure the model allows for future changes predicted across the region.

The Final Report was provided to the IMAP Committee at its August 2014 meeting. Subsequently work has progressed developing a communications strategy and enabling the data models to be run on council computer systems to complete the project. The project team is also preparing an Action Plan to report back to the IMAP Committee. The Communications Plan and Action Plan will be reported back to the May 2015 meeting of the IMAP Committee.

Action 10.1 Regional Open Space and Trail Network

ON HOLD

A working group presented a draft Project Plan to the IMAP Committee on 28 August 2009.

In February 2010 the Working group detailed timeframe of the stages, desktop audit, engagement of partners and the development of an Implementation Plan, and in May 2010 updated the Committee on how the project has been integrated into actions being undertaken by state government agencies.

In February 2011 GIS staff assisted the project by initiating the collation of land information across the 4 councils onto a base map. The IMAP Geographic Information System (GIS) was set up for testing in November 2013 and the open space data loaded as a test case. The project is currently on hold awaiting completion of the IMAP Review.

Strategy 11 – Regional Tourism

ONGOING A new 3 year strategy was adopted in May 2013 inclusive of a detailed Action Plan for the financial year. To date the working group has;

Renewed licensing of the IMAP map to tourism peak bodies.

Placed map and video material on the IMAP website for IMAP Councils to link with.

Evaluated the Skybus Campaign, completed in August 2013

Changed the IMAP map to include Footscray, Maribrynong

Undertaken joint research with DML to gauge feedback on the contents and presentation of the Official Visitor Guide and the IMAP tourist map.

Collated IMAP expenditure on the Tourist Map to evaluate alternatives to printing and distributing the map and options for distribution of the tourist maps.

The IMAP Map was included in the 15,000 AIDs conference delegate’s pack – the cover modified to include the cultural program link.

In August 2014 the project team updated the Committee on the agreement reached with DML for printing and distribution of the IMAP map through the Official Visitors Map. Following ratification of the Agreement, the IMAP Map has been included in the latest upgraded OVM publication. IMAP Review CURRENT The development of a new Inner Melbourne Action Plan is underway. Consultants were appointed in June 2014 to write the plan. Following staff and councillors workshops, 5 half-day Reference Group workshops were facilitated by

consultants under the topics: Environmental Sustainability, Economy, Communities, Transport, and Neighbourhoods and Places.


8

A first draft of the plan is still in preparation, with regular input from staff and the IMAP Executive Forum.

The next Councillor workshop on the new plan is planned for March/April 2015.

The IMAP projects continue to add value, deliver stronger relationships, practical solutions and strategic directions, and influence the liveability and sustainability of the inner Melbourne region.


Melbourne Visitor Signage committee: Helen Hardwick (project manager, CoM), IMAP David Morison (CoY), Leigh Abernethy (CoPP), Tom Haysom (CoS), Richard Greig (CoM), Mal McDonald (Maribyrnong), Elissa McElroy; VicRoads Alan King, and Thuan Nguyen; PTV Marc Saville and Jessica Wickham; Tourism Victoria Richard Price and Stuart Toplis; City of Wyndham Sofia Anapliotis. Report prepared by: Helen Hardwick


Melbourne Visitor Signage project

Strategy 11: Promote the inner Melbourne region as a tourist destination Action 2.2: Coordinated pedestrian and public transport signage system

____________________________________________________________________________________ Purpose

1. To request $20,000 from the $100,000 approved by the IMAP Implementation Committee for the visitor signage project. The $20,000 will be a contribution towards the cost of a 10-day visit in April / May 2015 to Melbourne by the Program Manager of Transport for London’s Legible London wayfinding system.

Background

2. In December 2012, the IMAP Implementation Committee approved IMAP councils participating in the Melbourne Visitor Signage project and the coordinating committee established to guide its work. The IMAP Implementation Committee also approved each IMAP council contributing $20,000 to the project.

3. The Melbourne Visitor Signage coordinating committee comprises representatives of the five IMAP councils, City of Wyndham, Public Transport Victoria, VicRoads and Tourism Victoria.

4. The committee’s first task is to build a Master Style Guide setting out agreed signing principles, guidelines and language (the ‘business rules’) to be adopted by collaborating authorities. The guide will comprise two sections: Strategy and Implementation.

5. The draft Strategy section was completed in June 2014. It draws significantly on Legible London as an exemplar of a good wayfinding system and on its user-focused signing principles.

6. The committee is currently working on the Implementation section. This section will include guidelines for content carried by wayfinding signs, in particular an agreed hierarchy of destinations, naming conventions, eligibility and selection criteria.

7. The first draft of the style guide is expected to be completed by end of 2015. To date, $43,000 of available IMAP funds have been spent on the project, in particular on costs of developing the guide.

Discussion

8. Transport for London (TfL) has developed an excellent wayfinding system. Legible London will eventually cover greater London, is map-based and links public transport, walking and cycling journeys.

9. During the development and implementation phases, extensive surveys and evaluation were conducted by TfL with users of the Legible London system and with other stakeholders.

10. TfL has agreed to provide advice on wayfinding work being undertaken by the City of Melbourne. (CoM has set aside funds for this work from the Tourism branch’s wayfinding budget.) This advice will cover building a wayfinding plan, information strategy and signage system; engaging with users and stakeholders; and research and evaluation.

11. TfL’s visit would be a good opportunity to also get advice on the work being done by the Melbourne Visitor Signage Committee and to run a series of workshops and sessions with other agencies, councils, transport planners and stakeholders.

12. A program for the April / May 2015 visit is currently being negotiated with TfL. A report on the visit will be submitted by the City of Melbourne to all financial partners.

Recommendation

1. That IMAP Implementation Committee approves expenditure of $20,000 towards the cost of the proposed visit to Melbourne by the Legible London Program Manager.


1 Report prepared by: Cameron Brenton, Virginia Miller, Liz Mackevicius and Austin Ley


Briefing Paper

Urban Manufacturing research

____________________________________________________________________________________

BACKGROUND

• At the IMAP Implementation Committee meeting of 28 November 2014 Mr Austin Ley, Manager City Research, CoM and Mr Cameron Brenton, Coordinator City Business, CoPP presented the proposed scope of the Urban Manufacturing project and funding requirements.

• The IMAP Implementation Committee resolved:

• To approve a contribution of $90K from the IMAP Councils in the current financial year and

that the matter be referred to the Executive Forum to re-prioritise other projects to free up funds for the Urban Manufacturing project;

• Approval to seek a partnership with and matching funds from the University of Melbourne’s Carlton Connect initiative; and

• To endorse the following Governance Structure to oversee the project –

I. Project Champion Tracey Slatter, CEO - City of Port Phillip

II. Project Manager Cameron Brenton, Coordinator City Business – City of Port Phillip Virginia Miller, Industry, Investment & Research – City of Port Phillip

III. Project Management Team Austin Ley, Manager City Research – City of Melbourne Liz Mackevicius, Research and Policy Coordinator – City of Yarra


• The Project Management Group and Steering Committee have since met in January 2015 to progress the discussions with Carlton Connect and determine the grant funding application.

ISSUES

• IMAP Implementation Committee resolved that IMAP funding should only be made available if it is matched by external partners.

• It was originally anticipated that Carlton Connect funding opportunities would be announced in early 2015. This has now been delayed to September 2015.

• Carlton Connect has advised, however, that out-of-round project seed funding of $20,000 is likely to be available to the project immediately (subject to impending approval of the current application).

• If this out-of-round funding is secured and matched by IMAP in line with the approved 1:1 project funding structure, a total of $40,000 is available to proceed with Stage 1 of the project.

• The Project Management Group have identified the scope of Stage 1 within a $40,000 budget limit, noting that Stage 1 must deliver critical outputs to IMAP Councils, even if subsequent stages do not proceed.

• The proposed outputs of Stage 1 are:

A. Clearly define the urban manufacturing sector, to enable analysis of existing industry and employment data-sets;

B. Identify the location and quantum of urban manufacturing firms in the IMAP region, using the agreed definition and available data-sets;



C. Assess the significance of urban manufacturing to the economic geography of the IMAP region, including through stakeholder consultation;

D. Deepen IMAPs understanding of the scope, limitations and quality of current data regarding urban manufacturing firms, including gaps in currently-available data and required research;

E. Enable data sharing and joint analysis between departments and units within state and local government in Victoria; and

F. Use the findings of Stage1 to articulate the need for further work and public policy rationale for further investment in the Urban Manufacturing Project in 2016/17.

• Stage 1 will be delivered within the $40,000 budget limit and is scheduled to be completed within six to

seven months. Stage 1 will inform a full Carlton Connect funding application when funding rounds open in September 2015.

• As outlined previously, each phase of the project is designed to deliver specific, policy-relevant recommendations and findings. Assuming all phases proceed, the range of expected outputs include:

• Systematic capture of value chain data for urban manufacturing firms, including in-bound

logistics, operations, outbound logistics, marketing and sales, after sales service, strategic management, human resources, technology and procurement.

• The role, economic scale and nature of the urban manufacturing sector compared to other key inner city sectors.

• Exploration of barriers to entry or growth for urban manufacturers, for example, accessing finance or government assistance;

• Mapping of select firms’ spatial linkages with suppliers, collaborators, workers, distributors, customers and retailers with a view to understanding economies of scale and scope attaching to agglomerations;

• Estimation of agglomeration effects for the IMAP region and the State of Victoria, for urban manufacturers, differentiated by location; and

• Estimation of lost innovation and value added due to displacement effects.

Revised Cost Breakdown

(*note Stage 2 funding is contingent on outcome of Stage 1) The IMAP Executive Officer has modified the IMAP Three year Implementation Plan to include this funding proposal. Refer to Attachment 7a for details. Committee approval is sought for this amendment to the Three Year Implementation Plan to enable this project to proceed this financial year.

Costs 2014/15 (Stage 1)

2015/16 (Stage 2) Total Costs

Project Costs (Phase 1) $40,000 $40,000

Project Cost (Phase 2*) $61,383 $61,383

Costs by Funding Agency

IMAP $20,000 $20,000* $40,000

Carlton Connect $20,000 $30,000* $50,000

State Government funding, MPA $10,000* $10,000

State Government funding, DEDJTR tbc*

State Government funding DELWP tbc*



RECOMMENDATION

• That the IMAP Implementation Committee approves the scope and funding of the revised Stage 1 Urban Manufacturing Project, comprising $20,000 funding from Carlton Connect (out-of-round funding) and $20,000 from IMAP in 2014/15.

• That the IMAP Implementation Committee notes the intention to submit a full funding application to Carlton Connect for subsequent stages of the Urban Manufacturing project, and that any decision to proceed with subsequent stages will be contingent on the outcomes of Stage 1. The potential funding approach comprises:

• Release of further funds within the approved IMAP budget for the Urban Manufacturing Project, as required, for any subsequent stages (i.e $50K, being the balance of the approved $90K);

• Potential contributions from State Government departments; and • Matching of any further IMAP and State Government funding by Carlton Connect.

• That the IMAP Implementation Committee resolves to approve the updated IMAP Three Year Implementation Plan and changes to the current years budget to incorporate the Urban Manufacturing project funding over 3 stages.

13 February 2015 Attachment 7a

Page 1 of 1 Report Prepared By: IMAP Executive Officer

Inner Melbourne Action Plan

Progress Report

IMAP Three Year Implementation Plan Amendment – Urban Manufacturing

_________________________________________________________________________________

1 PURPOSE The purpose of this report is to advise the IMAP Implementation Committee on the proposed amendment of the IMAP Three Year Implementation Plan to incorporate funding for the Urban manufacturing project within current funding levels. 2 BACKGROUND The IMAP Implementation Committee last considered the Three Year Implementation Plan at its meeting on 28 November 2014. The attached model includes all changes approved at that meeting. The Review of the Inner Melbourne Action Plan, currently in progress, will only impact on the Three Year Implementation Plan once it has been adopted. It is expected that the new plan will incorporate changes which will require the accumulated funds in the Three Year Implementation Plan to be reprioritised across similar or new projects at some future time. Until that time, however, the Three Year Implementation Plan reflects current approval decisions and ‘business as usual’. The Three Year Implementation Plan includes various categories of funding:

a. Funded projects for which expenditure is committed b. Unfunded projects, which are committed to but funded through in-kind or individual

council funding c. Funded projects for which the expenditure is not yet committed as the projects have

not started 3 FUNDING PROPOSAL TO INCLUDE THE URBAN MANUFACTURING PROJECT It is proposed that the timing of projects in the third category – funded but not yet committed – be amended to enable the Urban Manufacturing project’s inclusion. It is proposed that 2 projects be delayed a further year and/or their spending spread over a longer period.

a. Action 3.5 Reduced Through Traffic – Part 2 of this project to develop parking provisions which support sustainable transport: The $100k funding in 2013-14 has been delayed a further year and spread over 2 years as there has been no current discussion on how this project might proceed, plus a tender process for a project of this size to is unlikely to be finalised in the current financial year.

b. Action 8.1 Priority for freight movement:

The $87,500 for this project has been deferred a further year as the direction for this project has not yet been determined and the funds are unlikely to be spent in the current financial year.

4 RECOMMENDATION

That the IMAP Implementation Committee resolves to approve the updated IMAP Three Year Implementation Plan and changes to the current years budget to incorporate the Urban Manufacturing project funding over 3 stages..

13 February 2015 Attachment 7b

IMAP Projects Budget - Three Year Implementation Plan - 5 IMAP Councils (excl GST)Funding ModelREVENUE

2014-15

(Year 9)

2015-16

(Year 10)

2016-17

(Year 11)

2017-18

(Year 12)

Current

IMAP Councils Annual Contribution ($35K each) 175,000 175,000 175,000 175,000

IMAP Councils Annual Tourism Contribution ($20K each) 100,000 100,000 100,000 100,000

IMAP Map licensing fees 700 700 700 700Regional Management Forum Project funding 100,000

Total Revenue 375,700 275,700 275,700 275,700

FUNDED PROJECTS2014-15

(Year 9)

2015-16

(Year 10)

2016-17

(Year 11)

2017-18

(Year 12)

Ref. Action Status Brief Current

IMAP General Expenses Ongoing Annual Report, Website, Catering, Admin exps 15,000 15,000 15,000 15,000

IMAP IMAP GIS expenses Ongoing 7,400 7,600 7,850 8,000

IMAP IMAP Review Project Current $65K + balance C/Fwd $7,781+ add'l funding $15k 87,781 15,000

IMAP Update website Current 45,000

RMF projects: (1) Integrated delivery models; (2) Measures of Liveability

Current Project costs $200K: $100K from IMAP ($20K per council). 100,000

2.2 Wayfinding signs Current Visitor Signs Master Style Guide ($50K + balance C/Fwd $31,440) 81,440

5.2 Affordable Housing Current CLT research - Provision for Phase 2 (balance C/Fwd - committed) 10,000

9.2 Current 1. Communication Strategy -Develop ESD Factsheets (balance C/Fwd $2,748- committed) 2,748

Current 2. Review ESD Policies, tools & methodologies, advocacy (balance C/Fwd $10K - committed) 10,000

Green Roof initiatives (balance C/Fwd $3,491 - ongoing costs) 3,491

ARC grant contribution Years 2 and 3 (Committed) 20,000 20,000

Nearly completed Distributed Energy Map (CSIRO)

11 Current DML Map Agreement (Year 1: 45k; Year 2: 45K+CPI of 3%). (Committed). Year 3 TBC 91,350 47,741 49,173 50,648

Current Tourism Strategy implementation ($8,650 + balance C/Fwd $68,096 current year) 76,746 52,260 50,827 49,352

7.2 Support Creative Businesses Current 10,000

2.4 Bike Network Legibility Current Identifying future priorities for capital works

Current 1. Capital Program - Bike Lanes

Not started 2. Measure & map Level of Service rating

10.1 Regional Open Space & trail network Current Identify linkages and gaps in OS and trail network

On Hold 1. Establish joint view on Hoddle St

Not started 2. Boulevard Study 40,000

3.2 Roads as Places Not Started Brief prepared. Not started 40,000

3.5 Reduced Through traffic Not started Part 2: Parking provisions which support sustainable transport 30,000 70,000

5.4 Social Infrastructure and Services 20,000

5.5 Infrastructure Development 20,000

8.1 Priority for freight movement Not started Freight Movement Strategic Plan 87,500

9.2 ESD Commercial Buildings Not started 3. Identify ESD retrofit issues 30,000

7.2Support Creative

Businesses: Urban Manufacturing

Approved in principle

Project costs $300K: $60K state govt, $90K from IMAP ($18K per council). Subject to successful application for matched funds from Carlton Connect.

20,000 20,000 50,000

Total Annual Budget 605,956 420,100 242,850 123,000

Net Surplus (Deficit) 230,256- 144,400- 32,850 152,700

Opening Balance of IMAP Account 409,559 179,303 34,903 67,753

Closing Balance of IMAP Account 179,303 34,903 67,753 220,453

Please note that the funding calculation does not include Operational Costs of $35,000 per council in 2014-15.

COMMITTED - FUNDED

Environmentally Sustainable Design - commercial buildings

On Hold Map growth areas & locate current services to identify funding requirements for future planning

1.4 Boulevards & Major Roads - Hoddle Street

2.5 Bicycle Network:

PROPOSED

Green Demonstration Projects

Current

9.4

Regional Tourism Strategy

COMMITTED - NOT FUNDED

COMMITTED - FUNDED - NOT STARTED


Report prepared by: Julie Francis CoM

Inner Melbourne Action Plan

Action 9.4 Green Demonstration Projects – Growing Green Guide _________________________________________________________________________

Purpose

1. To update the Committee on the progress of green roof, wall and facade activities, following the completion of the Growing Green Guide for Melbourne project in early 2014.

2. To seek the Committee’s support to broaden the scope and membership of the green roof, walls and facades policy group to explore policy options and report back to the Committee with new project proposals.

3. To seek the Committee’s input on the type of baseline data that should be collected for future evaluation of changes in green roofs.

4. To outline follow-up project opportunities for the IMAP Review, to build on the legacy of the Growing Green Guide for Melbourne project.

Background

5. The ‘Growing Green Guide for Melbourne: A how-to guide for green roofs, walls and facades’ project was a partnership between the IMAP councils, The University of Melbourne and the state government. It received $130,000 funding from IMAP and $250,000 from the Victorian Adaptation and Sustainability Partnership program. The project was aligned with IMAP Action 9.4: Green Demonstration Projects and was completed in April 2014.

6. A summary of the project and its impact is available in Attachment 1.

7. The IMAP Implementation Committee agreed at their February 2014 meeting that the Policy Reference Group continue after the project end date, and develop some of the identified policy options for encouraging the uptake of green roofs, walls and facades.

Progress Update

8. A green roof, wall and facade environmental sustainable design (ESD) factsheet has been developed and will be released shortly as part of the ESD factsheets project (IMAP Action 9.2).

9. The City of Melbourne has begun a Rooftop Opportunities Study, modelling green roof potential across the municipality. A number of IMAP council officers were invited to a forum about this work as there is the potential to expand the model across the IMAP region (representatives from Yarra and Stonnington, along with the IMAP Executive Officer, participated). Attachment 2 shows an example output from the pilot stage of the work.

10. The City of Melbourne is developing a tool to identify potential sites for green walls and facades in laneways, this tool could be shared across neighbouring municipalities.

11. The University of Melbourne’s engineering department have completed initial research on load bearing capacity of existing buildings, to create a database that will help people to determine the likelihood of their building having appropriate load bearing capacity for green roof retrofits. This was identified as an information gap during the Growing Green Guide project. The City of Melbourne will consider opportunities to partner with the research team in 2015 to further this work.

12. The City of Port Phillip and the City of Melbourne worked with RMIT in the second semester of 2014 and several student teams developed green roof policy suggestions for the City of Port Phillip. This has raised the profile of green roofs, the Growing Green Guide, and IMAP, as well as providing councils with new ideas.



13. The University of Melbourne has created a new course, a Specialist Certificate in green roofs, walls and facades, which in part has leveraged off the Growing Green Guide for Melbourne project. This is increasing the number of skilled professionals in the industry.

14. The City of Melbourne and The University of Melbourne collaborated with Nursery and Garden Industry of Victoria to create a showpiece portable building with green roofs and walls for the Melbourne International Flower and Garden Show in March 2014. This allowed several hundred people to learn more about green roofs, walls and facades and leaves the university with a resource that they can use at future events.

Policy Reference Group

15. The Policy Reference Group continued to meet during 2014. The group focussed on developing wording that could be included in Municipal Strategic Statements and Local Planning Policies to encourage development of green roofs, walls and facades. The policy wording and intent that was agreed upon by officers in December 2014 can be seen in Attachment 3. Small variations are expected in wording as it is implemented, but intent will remain similar across the councils.

16. It is worth noting that wording around encouraging green roofs is already included in the Water Sensitive Urban Design local planning policy for the cities of Port Phillip, Yarra and Stonnington, and also in the Stonnington Council Plan.

17. The group also agreed to pursue including the Growing Green Guide as a reference document in the planning schemes.

18. The planning officers who make up the Policy Reference Group do not believe that investigation of some of the other planning options identified during the Growing Green Guide project are a priority at this stage, and only intend to reconvene as a group if this situation changes.



19. The continuation of the Policy Reference Group was intended to further the options for progressing joint policies and reporting back to the IMAP Implementation Committee with proposals for future work. To date the focus has been on exploring planning policy options. To ensure a wider discussion of policy options and project ideas, it would be appropriate to broaden the membership base to include sustainability officers, landscape architects, urban designers, statutory planners and other interested officers. A proposal for an expanded Green Roofs, Walls and Facades policy group with a broader brief than just planning is provided in Attachment 4. Support from the IMAP Implementation Committee to expand the group will help to ensure that officers invited to attend will understand that there is a clear purpose for the group and an expectation from their organisation that they should participate in order to contribute to IMAP.

Evaluation measures

20. IMAP councils do not have a formal measure in place to determine the medium and longer term impacts of the Growing Green Guide for Melbourne project or other related programs.

21. A measure of the success of the project in the medium term is whether more green roofs, walls and facades are being considered as part of building developments. The Green Roofs, Walls and Facades Policy Group could further explore the best way to implement evaluation measures. This could include:

a. Monitoring within planning teams in IMAP councils, to identify any change in community interest through counting the number of planning proposals including green roofs, walls and facades.

b. A measure should also be implemented to track the extent to which planners are informing customers about the Growing Green Guide.

22. A long term indicator of the success of green roof, wall and facade programs will be the number of new roofs, walls and facades built in the inner Melbourne area. During completion of the Growing Green Guide project the team developed a good idea of the number of green roofs currently in the region, via discussion with industry. However a replicable method for counting would provide a more accurate long term measure.

23. The City of Melbourne has investigated options to establish baseline data for green roofs via analysis of aerial images. Such a study could include analysis of other roof uses, such as solar panels, cool roofs, roof gardens/roof bars.

a. One option is crowd sourcing the information, which is relatively cheap and has potential to build public interest in green roofs and promote the City’s support for them. Individuals could analyse aerial images on behalf of the city. However the reliability of the data may be low and the success of establishing a comprehensive count is not assured (e.g. if we cannot garner enough public interest for participation).

b. Another option is to pay someone to collect the data. GHD, the firm engaged in the current City of Melbourne Rooftop Opportunities Study, has proposed creating a method to determine the number of green roofs based on computer analysis of aerial photography images, followed by detailed human review of the data. GHD have provided a quote to undertake this for the IMAP region (Attachment 5). There is about $15,000 in set up costs that could be shared across councils, and analysis has been estimated to cost $550-$1,050 per 1000 buildings analysed. The variation in cost depends on whether 3D modelling of the municipality exists or not. Note the City of Melbourne is estimated by GHD to have 15,000 buildings in total. Councils could choose to only have certain parts of their municipality analysed (e.g. ignoring areas with mainly sloping tiled residential roofs where green roofs are less likely). In future years only the analysis cost would be incurred, as the set up of a method would no longer be required.



Further opportunities

24. There are several opportunities for the IMAP council partners to build upon the legacy of the Growing Green Guide project and these opportunities could be built into future IMAP funding plans. They include:

Employment of an education and policy officer to support policy development across councils, to facilitate the proposed Green Roof, Wall and Facade Policy Group meetings, to:

a. maintain the project website,

b. instigate longer term monitoring and evaluation measures, and

c. develop training materials from the Growing Green Guide project for professional development.

Design and construction of one or more demonstration sites identified in the Growing Green Guide feasibility study. The four designs developed during the project have not been progressed as yet. However, the City of Stonnington is exploring options for greening above an underground car park.

Further development of the prototype green roofs app, partially developed as a student project during the Growing Green Guide for Melbourne project. The next step is to test the prototype with industry partners to improve the accuracy of the data that informs the app. Infographics will also need to be developed for the app.

Recommendations

25. That the IMAP Implementation Committee:

a. notes the progress of the Growing Green Guide for Melbourne project following its official completion in 2014.

b. supports a broader scope and membership of the green roof, walls and facades policy group, made up of a range of council officers, to progress policy options and identify new projects and funding opportunities to bring to the Committee for consideration

c. notes their support for the City of Melbourne’s green roof baseline measurement approach; and requests advice from the policy group on options for IMAP Council’s participation, in order to provide public information and initiate long term evaluation of the numbers of green roof developments across inner Melbourne.

d. notes the opportunities for follow-up IMAP projects, for consideration during the IMAP Review.



Attachment 1

Impact of the Growing Green Guide for Melbourne project Project Summary The Growing Green Guide for Melbourne Project developed Australia’s first best practice guidelines (the Growing Green Guide) to increase knowledge about and reduce the technical barriers to the design, maintenance and construction of green roofs, walls and facades. The Growing Green Guide is freely accessible and published under a Creative Commons Licence to allow others to use and update the content. The Growing Green Guide is Australia’s first set of guidelines for green roofs, walls and facades. Although guides exist in other parts of the world, the Growing Green Guide provides technical information that is relevant to the Victorian climate, and to local regulations. The Project also developed a policy options paper for use by councils, building developers and planners across Victoria, and it identified demonstration sites and developed concept designs for green roofs, walls or facades within the four partner council municipalities.

The project was a collaboration between state and local government, landscape architects, industry professionals, and The University of Melbourne. The project brought together a wide range of expertise, knowledge and experience to cooperatively develop best practice approaches to implementing green roofs, walls and facades in Victoria. The Growing Green Guide and other project outputs can be accessed at www.growinggreenguide.org Project Impact Awards:

Victorian Branch of the Australian Institute of Landscape Architects – winner of the Research and Communication category (2014)

Finalist: Victorian Adaptation and Sustainability Partnership Port Phillip Region (2014)

The project was included as one component of the City of Melbourne’s package of climate adaptation works that has been the recipient of two major awards: The inaugural national Banksia Foundation Award for Climate Change Adaptation (2013) and the international C40 & Siemens City Climate Leadership Awards – climate adaptation and resilience category (2014)

Downloads and website hits:

Over 10,000 downloads of the pdf document

1000-3000 unique visitors to the website per month, February 2014– January 2015 Media coverage:

32 online articles and references (e-newsletters, websites and social media)

2 radio programs

5 newspaper articles

1 magazine article International inquiries

China - re translating part of the guide

Argentina - re translating all of the guide

C40 climate network – webinar held in early 2014 about policy options

http://www.growinggreenguide.org/



Some of the Project Evaluation Results:

The Growing Green Guide for Melbourne project was widely seen to have led to new or improved relationships between councils, government agencies, universities and industry. The evaluation survey showed that the Project Control Group members felt engaged as collaborators in the process. All project partners felt a sense of ownership of the project, and reported that they had learned more about the topic area because of their involvement. The high level of engagement was considered a result of both the work of the project officer and the use of tools and processes such as the file sharing program Basecamp and the ability for Project Control Group members to participate in reference group meetings for deeper involvement in particular parts of the project.

Comments from Project Control Group members included:

“The results are beyond my initial expectations and show what can be achieved when a group of people with similar goals together with financial support and encouragement can achieve.” “This is perhaps the best example I have personally experienced of an IMAP or Victorian Adaptation and Sustainability Partnership project where stakeholders were actively engaged in a timely and effective way throughout the project.” “The sense of ownership has been amazing. I originally anticipated that there would be a sense of ownership in the PCG [Project Control Group] and hopefully a little beyond. What was more surprising for me was the significant uptake and promotion from all of the staff and industry experts in the reference groups. An unplanned result was with the contractors who were engaged to undertake pieces of work for the guide. From the design company, peer reviewers and architects, each have been promoting the guidelines on their websites, in conversations and wherever possible.”

The project was successfully delivered and the financial support from the VAS Partnership

was paramount for this to happen. It was widely acknowledged by Project Control Group members that employment of a project officer was crucial to the success of the project – VAS Partnership funding enabled this to happen.

The project contributed to building capacity and awareness within Council in relation to green roofs, walls and facades. Before and after surveys of Council staff in 2012 and 2014 showed that at completion of the project a lower proportion of people ranked themselves as having little knowledge about green roofs, walls and facades, - more people rated themselves as having a medium level of knowledge. There were also more people reporting that they were ‘extremely confident’ and fewer saying ‘not confident’ in response to the question about their confidence in providing information on green roofs, walls and facades to people outside of council.



Attachment 2

Output from the pilot Rooftop Adaptation Study – currently being developed as a map for the entire area of City of Melbourne.

Bourke St

William St

Collins St

Queen St



Attachment 3 Policy Reference Group recommendations for local planning policy wording, December 2014

All councils should use the term ‘green roofs, walls and facades’ (as opposed to alternatives such as roof top gardens and vertical gardens) to keep consistency with the booklet Growing Green Guide: A guide to green roofs, walls and facades in Melbourne and Victoria, Australia. All councils should make Growing Green Guide: A guide to green roofs, walls and facades in Melbourne and Victoria, Australia a reference document in their planning scheme. The ESD factsheet (8.1) on green roofs, walls and facades will be released shortly and could also be made a reference document. Wording in the Municipal Strategic Statement could be included around the following themes:

Encourage the use of green roofs, walls and facades on buildings where practicable (to be

irrigated with rainwater/stormwater) to enhance the role of vegetation on buildings in

managing the quality and quantity of stormwater.

Encourage the use of green roofs, walls and facades on buildings where practicable to

mitigate urban heat island effect.

Encourage the use of green roofs, walls and facades to contribute to biodiversity and habitat

creation.

Encourage the use of green roofs, walls and facades on buildings to provide opportunities for

food production, recreation and relaxation.

Encourage the use of green roofs, walls and facades to contribute to cleaner air and fewer

pollutants.



Attachment 4

Proposal for an expanded green roofs, walls and facades policy group Proposal: Establish a group of local government officers with an interest or expertise in encouraging greater uptake of green roofs, walls and facades across their municipality. The group will explore and implement policy options identified in the Growing Green Guide for Melbourne project’s Policy Options report. The group will share information, work together on new initiatives and to seek funding opportunities for joint projects. Scope: The officers meet bi-monthly, to discuss opportunities, solve problems and share information. Initially the City of Melbourne convenes and chairs the meetings however over time this role could be shared amongst councils. Governance: Governance under the IMAP Implementation Committee is proposed, to ensure the group has a clear reporting mechanism and place to deliver recommendations to. It may be appropriate to invite some other councils to participate even though the emphasis will be on Inner Melbourne, as other councils have expressed an interest in green roof development and could contribute knowledge and ideas (e.g. Cities of Booroondara and Geelong). Rationale: Collaboration is imperative to progress works related to green roofs, walls and facades as they tend to be minor green infrastructure projects for Councils. Yet this smaller type of green infrastructure can contribute to a range of policy and strategy goals (e.g. flood mitigation, urban cooling, biodiversity, open space) and many councils have an interest in promoting this type of green infrastructure, even if they do not have the budget for large scale projects. Working across councils will reduce duplication of effort. More information is brought to the table to share, and the workload for any one council is reduced if each council is not independently carrying out the same activities. Examples that City of Melbourne could share include a project that models roofs in the municipality deemed suitable for greening, and an analysis of incentives and other mechanisms to increase the uptake of sustainability in the building sector. These are examples of projects both directly and indirectly related to green roofs, walls and facades. A formal group of people meeting about policy development could take lessons from existing projects such as these, and apply them in their own municipality or across a precinct to encourage green roofs, walls and facades. Importantly, establishment of such a network is likely to help projects that require external funding. Partnerships are often favourably received by funding bodies when looking for maximum impact of their investment. Ultimately the group would be developing recommendations of projects that could be developed and submitted for funding applications as future IMAP projects.


Policy options to be explored - see full report about options at http://www.growinggreenguide.org/policy-option/

Catalyse Is the package

enough to break a habit and kick start

change?

Enable

Ensure local laws are not a barrier

Ensure the building and occupancy permit application process is not a barrier

Provide information and support

Create space for experimentation

Exemplify

Lead by example (demonstrate on public buildings)

Consistency of Council strategy and policy

Consistency of strategy and policy across different levels of government

Encourage

Direct financial incentives

Rebates on local fees and taxes

Encourage or require using the planning scheme

Engage

Public promotion

Work with building industry groups


Attachment 5

Quote for establishing baseline data on number of green roofs

Agenda - IMAPimap.vic.gov.au/uploads/Meeting Agendas/2015 February... · 2015-02-06 · 13 February...

Documents

Transcript of Agenda - IMAPimap.vic.gov.au/uploads/Meeting Agendas/2015 February... · 2015-02-06 · 13 February...