Aeliapedia: Knowledge Building with XWiki at AELIA
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Aeliapedia: Knowledge Building with XWiki at AELIA OW2 Annual Conference will be held on April 1-2, 2009 Jean Leroux, DSI (Aelia) Ludovic Dubost, CEO (XWiki SAS)
description
A subsidiary of Lagardere Services, AELIA employs 2000 people covering more than 20 airports located in France, UK, Poland. AELIA launched a corporate initiative to reinforce knowledge sharing and promote communication between services. On March 10th, AELIA will launch AELIAPEDIA, their renewed intranet. It will address all AELIA employees, specifically targeting shop advisers who need to have access to a lot of information to do their work. The group chose XWIKI Enterprise Manager to facilitate knowledge building and streamline communication through an easy to use interface totally integrated in the existing information system, at a reduced cost. The call will begin with a presentation on the project stakes and its first results delivered by Jean LEROUX ( AELIA's CIO). Ludovic Dubost (XWIKI's CEO) will then present the suggested solution and its implementation.
Transcript of Aeliapedia: Knowledge Building with XWiki at AELIA
Aeliapedia: Knowledge Building with XWiki at AELIA
OW2 Annual Conference will be held on April 1-2, 2009
Jean Leroux, DSI (Aelia)Ludovic Dubost, CEO (XWiki SAS)
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Aelia
• One of the leaders in travel retail business, operating in duty free environments
• Subsidiary of Lagardere Group
• Turnover: 600 M€
• 161 sales outlets
• 2 000 employees
• 5 countries
• 22 airports
• 5 ferries
• 2 railway stations
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Information management in business
• A growing volume of unstructured information
• A significant amount of time spent searching for documents
• A need for structure and organization
• An insufficient traditional organization into electronic files
• Knowledge that can get diluted over time
• Transmission of knowledge not formalized
• A new challenge: transferring know-how to other cultures
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Aeliapedia in 5 steps
• A business tool: a source of information (products, operations, promotions, etc.) unique and shared, also available on the CASH REGISTERS
• A tool for transversality
• Unified information, reliable, updated and easily accessible
• Search feature
• Important themes accessible in one click
• A tool to reduce mail traffic and paper consumption
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The Aeliapedian’s Profile
AdministratorThey manage the rights of the users and organize the portals
and spaces (create, delete, etc.).
ContributorThey develop content within
their field (ex: products cards, SAP user guide, customs, HR
documentation, etc.)
MediatorResponsible for a group of
contributors, they ensure the reliability of online content and manage the comments
added on the pages of which they are responsible.
Occasional contributor
They can react to the content of some pages by posting comments and via forums.
ReadersAvailable to them is all the information they need to
work (products cards, promotions, etc.).
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Outlook
2009
2010
2011
2012
Launch and learning
Culture AELIAPEDIA
Opening to the outside
AELIA’s main communication tool
OutlookOutlook
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Key success factors
• Reasonable cost
• XWiki allow connecting the company's LDAP directory with the wiki
• User access rights
• Aelia was looking for professional support
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Aeliapedia was launched on March 23
• Number of pages views the first week: more than 5,000
• Number of views of the homepage : more than 15,500
• Use of the search engine: more than ,3000 requests
• Number of product sheets views: more than 2,000
• More than 7,000 user profiles were consulted
• Number of existing pages: more than 4,000
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XWiki SAS
• Open Source Startup founded in 2004 by Ludovic Dubost– We build wiki-based collaboration solutions– Collaboration, a key for the success of organizations
• 15,000 downloads per month
• Important partners
• Main customers
• 2008 Turnover: 800 Keuros
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XWiki Enterprise Manager (1/2)
• Easily manage a wiki farm
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XWiki Enterprise Manager (2/2)
• Wiki management– Wiki creation– Wiki templates and templates creation– Archive and delete– Global search
• Centralized user management– Create users– Manage user rights– User groups
• Activity indicators and statistics– Dashboard– Overview– Statistics
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XEM for Aeliapedia: Design
• Wikipedia inspired design– Sobriety– Push the content forward
• Respect Aelia's visual identity
• Possibility to customize the intranet– Colors– Logo– ...
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Aeliapedia: Homepage
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XEM for Aeliapedia: Navigation
• Efforts have been made on navigation– Cross-wiki search– Transparent navigation between the farm's different wikis– Each wiki homepage is a portal
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Aeliapedia: Search engine
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Aeliapedia: Portals
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XEM for Aeliapedia: Content
• XWiki and structured data– Product sheets– Sales outlet cards– User profiles– ...
• Data export (.csv)
• Various types of content– Multilingual lexicon– Photos and logos albums– Blog Aelia news– ...
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Aeliapedia: Product Sheet
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Aeliapedia: User Profile
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XEM pour Aeliapedia: Integration
• LDAP integration– Automatic import of the users (and of their personal data)– Deleting inactive accounts– Groups creation and management (marketing, DOSI...)
• Rights management– Precise rights management: for users and groups
depending on wikis
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Aeliapedia: Directory
Thanks for your attention.
OW2 Annual Conference will be held on April 1-2, 2009
Any Question?
