Advisory Committees Helping Students Succeed… Created by: The University of North Texas in...

Advisory Committees

Helping Students Succeed…

Created by: The University of North Texas

in partnership with the Texas Education Agency

UNT in partnership with TEA, Copyright © 2008. All rights reserved. 2

In reviewing the content of this professional development module it may In reviewing the content of this professional development module it may be helpful for you to use the following tools to take notes, summarize be helpful for you to use the following tools to take notes, summarize key points and identify ideas to implement in your classroom:key points and identify ideas to implement in your classroom:

Cornell Notes Example Sample Cornell Notes Sheet that demonstrates how to take notes, Sample Cornell Notes Sheet that demonstrates how to take notes, summarize key points, and identify specific ideas for implementation.summarize key points, and identify specific ideas for implementation.

Cornell Notes Form Blank Cornell Notes Sheet for use in taking notes, summarizing key Blank Cornell Notes Sheet for use in taking notes, summarizing key points, and identifying specific ideas for implementation.points, and identifying specific ideas for implementation.

Mind Map Example Example of how to use a mind map to take notes, summarize key points, Example of how to use a mind map to take notes, summarize key points, and identify specific ideas for implementation.and identify specific ideas for implementation.

Mind Map Blank Form Blank Mind Map for use in taking notes, summarizing key points, and Blank Mind Map for use in taking notes, summarizing key points, and identifying specific ideas for implementation.identifying specific ideas for implementation.

Action Plan Form to use in taking ideas for implementation from the professional Form to use in taking ideas for implementation from the professional development module (from Cornell Notes Sheet and/or Mind Map ) and planning to development module (from Cornell Notes Sheet and/or Mind Map ) and planning to implement them in your classroom.implement them in your classroom.

http://cte.unt.edu/home/Prof_devl/cornellnotes_examplePG.pdf

http://cte.unt.edu/home/Prof_devl/cornellnotes_blankPG.pdf

http://cte.unt.edu/home/Prof_devl/mindmap_sample.pdf

http://cte.unt.edu/home/Prof_devl/mindmap_blank.pdf

http://cte.unt.edu/home/Prof_devl/actionplan.pdf


Why have an Advisory Committee?

• Significant in building quality programs

• Provides justification for the CTE program

• Promotes public awareness of CTE programs

• Assists in providing career guidance


Goals and Objectives of an Advisory Committee

• Assist with job opportunities

• Advise on short- and long-range plans


Goals and Objectives of an Advisory Committee

• Evaluate facilities and program equipment

• Analyze the course content


Goals and Objectives of an Advisory Committee (continued)

• Assist with instructional and learning experiences

• Assist in promoting education


First Steps

• Determine the needs of program

• Visit other advisory committees for ideas

• Understand local policies

• Inform school administrators of plans for advisory committee


Next Steps

• Determine prospective members from needs assessment

• Set a first meeting date

• Invite members to participate on committee


Committee Size

• To be Effective, no more than 15 Members should be on an advisory committee.


Membership Suggestions

• Business & industry leaders• County/city leaders• Chamber of Commerce• Former students• Media Representative (newspaper, radio,

etc.)• Other influential local group(s) (labor

representative, local teacher organization, etc.)

Sample Invitation Letter


When Considering Members…

• Who are the leaders who care most about students and their success?

• Who has contributed positively to education initiatives in the past?

• Who has knowledge of emerging career opportunities in your area?


Length of Term and Member Replacement

• Be very clear about the term of membership– Set up specific terms for committee

membership– Staggered terms are best so there will be

continuity from year to year


Meetings

Once appointed, advisory committee members should:– Attend meetings regularly– Participate in discussions– Respect the rights of fellow members

Sample Meeting Notification


Meetings (continued)

• Meetings should follow parliamentary procedures with recording of minutes

• Assign subcommittees as necessary

• Make decisions by a quorum vote of a simple majority


Agenda

• Items for the agenda should be identified by the school representative and the advisory committee chairperson.

• The agenda should be prepared for each meeting and distributed to the members before the meeting when notice of the meeting is sent.

Sample Agenda


Agenda Items

• Roll call and agenda additions (if any)• Introduction of guests• Approval of previous minutes• Special presentations• Communication• Committee reports• Old business• New business• Adjournment


The 1st Meeting

• Introduce membership• Provide explanation and purpose • Elect a Chairperson (not the CTE Director) and

other officers• Determine the number of meetings to hold and

where, with membership input (do not “over meet”). Four meetings annually is recommended.

• Determine procedures to develop by-laws• Set the next meeting date with membership input • Tour the CTE facility


Selection and Duties of Officers

• The success of the committee depends on the leadership ability of the officers.

• Suggested officers – Chair– Vice chair– Secretary


Responsibilities of the Chair

• Work with school and community representatives to plan and carry out the program of work.

• Prepare agendas and assist the instructor in handling meeting details.

• Preside at meetings.• Keep group efforts focused.• Delegate tasks and follow-up.• Represent the committee at official meetings and

functions.• Submit recommendations to appropriate groups.• Follow-up on committee recommendations.


Responsibilities of the Vice Chair

• The skills and responsibilities of the vice chair are identical to those of the chair. The vice chair takes charge when the chair is absent or cannot serve.


Responsibilities of the Secretary

• Take, prepare and distribute minutes.

• Mail agenda, announcements, minutes and other information to members.

• Help assemble and distribute necessary background information to members.

• Correspond with the school and community as needed.

• Sample Minutes


Bylaws

• Name of the committee• Purpose• Membership• Officers and their duties• Meetings• Committees• Parliamentary authority• Amendment procedureSample Bylaws


Program of Work

• Establish annual priorities

• Specify committee activities

• Develop planning tasks

• Assign responsibilities

• Establish timelines


Recognition

• Remember to recognize Advisory Committee members– Issue press releases– Invite members to attend special events –

and don’t forget to introduce them– Hold a banquet to honor the committee– Place members names on a display board

at school


Assessing Advisory Committee

• Periodic reviews of committee are necessary for success– Were annual priorities met?– Was the program of work established

realistic?– What impact has the committee had on the

program?


In closing…

Remember an active advisory committee can be the strongest component of your program!!


Quick Check for Comprehension

1. Why is it important for a CTE program to have an advisory committee?a. Significant in building quality programsb. Provides justification for the CTE programc. Promotes public awareness of CTE programsd. All of the abovee. None of the above


Sorry, the correct answer is:

d. All of the above

You can access more information on Slide 2 of this presentation.

View next question


CORRECT

• View the next question



2. The agenda should be prepared for each meeting and distributed to the members before the meeting when notice of the meeting is sent.

a. True

b. False



a. True


View next question


CORRECT

• View the next question



3. To be Effective, no more than 25 Members should be on an advisory committee.

a. True

b. False



b. False


End of module


CORRECT


Resources

• http://www.ode.state.or.us/teachlearn/pte/http://www.ode.state.or.us/teachlearn/pte/leadershipguide.pdfleadershipguide.pdf

• http://www.doe.mass.edu/cte/resources/http://www.doe.mass.edu/cte/resources/acguide.pdfacguide.pdf

• http://www.cccs.edu/Docs/CTE/http://www.cccs.edu/Docs/CTE/AdvisoryCommitteeGuide_10-03.docAdvisoryCommitteeGuide_10-03.doc

• http://www.michigan.gov/documents/http://www.michigan.gov/documents/Advisory_Committee_Handbook_125499_7.docAdvisory_Committee_Handbook_125499_7.doc

• http://www.ade.state.az.us/cte/info/http://www.ade.state.az.us/cte/info/MembersGuide.pdfMembersGuide.pdf

• http://www.state.tn.us/education/cte/directors/http://www.state.tn.us/education/cte/directors/doc/developadv07sum.pptdoc/developadv07sum.ppt

Advisory Committees Helping Students Succeed… Created by: The University of North Texas in...

Documents

Transcript of Advisory Committees Helping Students Succeed… Created by: The University of North Texas in...