ADOT CERTIFICATION ACCEPTANCE MANUAL CERTIFICATION ACCEPTANCE MANUAL April 2016, Revised November...

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Transcript of ADOT CERTIFICATION ACCEPTANCE MANUAL CERTIFICATION ACCEPTANCE MANUAL April 2016, Revised November...

  • ADOT CERTIFICATION ACCEPTANCE MANUAL

    April 2016, Revised November 2017

    THE MANUAL WILL BE UPDATED FOR RULES AND PROCEDURE CHANGES BI-ANNUALLY THRU AN ESTABLISHED PROCESS. IF A USER WISHES TO MAKE COMMENTS FOR ONGOING IMPROVEMENT OR TO

    REPORT ERRORS, PLEASE EMAIL LOCALPUBLICAGENCYSECTION@AZDOT.GOV.

    file://///vboxsrv/Documents/LPA%20folder/LocalPublicAgencySection@azdot.gov

  • i

    TABLE OF CONTENTS

    ACRONYMS ........................................................................................................................................1

    CERTIFICATION ACCEPTANCE ..............................................................................................................3

    INTENT AND PURPOSE OF THE CERTIFICATION ACCEPTANCE MANUAL ................................................4

    SCOPE OF THE CERTIFICATION ACCEPTANCE MANUAL ........................................................................4

    PROJECT DEVELOPMENT AND DELIVERY PROGRAM ............................................................................4

    DESIGNATED PERSONNEL ...................................................................................................................5

    COMMUNICATION PROTOCOL ...........................................................................................................5

    Program Issue Resolution ......................................................................................................................... 5

    Project Issue Resolution ............................................................................................................................ 5

    CONTRACT ADMINISTRATION ............................................................................................................6

    Intergovernmental Agreements (IGAs) ..................................................................................................... 6

    Procurement of an Engineering or Design-related Services Consultant .................................................. 6

    Procurement of a Contractor .................................................................................................................... 6

    Materials-Only Procurement/Procurement of Materials and a Contractor for Installation .................... 7

    Advertisement .......................................................................................................................................... 7

    Design .................................................................................................................................................... 7

    Construction .......................................................................................................................................... 7

    Contract Provisions ................................................................................................................................... 8

    Addenda .................................................................................................................................................... 9

    Bid Analysis ............................................................................................................................................... 9

    Award ........................................................................................................................................................ 9

    Claims ...................................................................................................................................................... 10

    Termination of a Contract ....................................................................................................................... 10

    PROJECT DEVELOPMENT PROCESS .................................................................................................... 10

    PLANNING/PROGRAMMING ............................................................................................................ 11

    Pre-planning ............................................................................................................................................ 11

    Eligibility .................................................................................................................................................. 11

    Programming .......................................................................................................................................... 11

    Project Initiation ..................................................................................................................................... 11

    DEVELOPMENT/DESIGN ................................................................................................................... 12

  • ii

    Authorization .......................................................................................................................................... 12

    Project Meetings ..................................................................................................................................... 13

    Scoping Document .................................................................................................................................. 13

    Scoping Changes ..................................................................................................................................... 13

    Design Phases ......................................................................................................................................... 14

    Design Criteria ......................................................................................................................................... 14

    NHS Projects ........................................................................................................................................ 14

    Non-NHS Projects ................................................................................................................................ 14

    Design Exceptions ................................................................................................................................... 14

    NHS Projects ........................................................................................................................................ 15

    Materials and Pavement Design Guidelines ........................................................................................... 15

    Proprietary Items .................................................................................................................................... 15

    Certification of a Proprietary Item ...................................................................................................... 15

    Proprietary Item Public Interest Finding ............................................................................................. 16

    Experimental Product ......................................................................................................................... 16

    Buy America ............................................................................................................................................ 17

    Plans, Specifications, and Estimates (PS&E) ........................................................................................... 17

    ENVIRONMENTAL ............................................................................................................................ 18

    Initiation .................................................................................................................................................. 19

    NEPA Review Process .............................................................................................................................. 19

    Environmental Commitments ................................................................................................................. 20

    RIGHT-OF-WAY ................................................................................................................................ 20

    UTILITIES AND RAILROADS ............................................................................................................... 21

    Utilities .................................................................................................................................................... 21

    Railroad ................................................................................................................................................... 22

    Railroad Section 130 ............................................................................................................................... 23

    CONSTRUCTION ADMINISTRATION ................................................................................................... 23

    Authorization .......................................................................................................................................... 23

    Preconstruction Meetings and Submittals ............................................................................................. 24

    CONSTRUCTION ............................................................................................................................... 25

    Subcontracts ........................................................................................................................................... 25