Administrative ModuleAdministrative Module

Customise FirstSearch

to fit your local requirements

Passwords and TimeoutsPasswords and Timeouts

System Password

Administrative Password

Session and Full Text Timeouts

DatabasesDatabases

Control access to databases

Customize topic areas

SearchingSearching

Default Search mode Basic, Advanced, Expert

Turn Related Searches feature off

Cross-database searching Search 1,2, or 3 databases

Full TextFull Text

Set full text passwords

Set full text access by database

Set full text delivery to e-mail only

Holdings DisplaysHoldings Displays

Set default, regional or group display

Enable “All Holdings” display

Interlibrary Loan LinkInterlibrary Loan Link

Enable ILL access for entire service

for individual databases

Indicate where requests will go: to review file for checking

to lenders via ILL Direct Request

Select and edit ILL request form

Your Library Your Library

Add library’s logo

Link to library’s OPAC Uses static URL

If OPAC has ISBN/ISSN indexes, link directly to record in OPAC

DocumentationDocumentation

• Online Help

• ‘Managing the OCLC FirstSearch Service’ – section 4 - Customize FirstSearch

– Online at http://purl.org/oclc/fs-mng

• ‘New Administrative Module Reference Guide’:– http://www.oclc.org/firstsearch/documentation/

adminref/index.htm

Logon ProcedureLogon Procedure

Open browser Type URL (or select from bookmarks)

http://firstsearch.oclc.org/admin Enter authorization Enter administrative password

Administrative Logon Screen

http://firstsearch.oclc.org/admin

Usage StatisticsUsage Statistics

Why do you need statistics?Why do you need statistics?

• Monitor system capacity

• Monitor database use

• Assess value

• Demonstrate value

• Plan future purchases– Do we need more simultaneous logons?

Types of ReportTypes of Report

• Overview– Sessions, Turnaways, Searches, Port usage

• Searches Used– Searches by database, 6 month summary

• Simultaneous Usage– Logons, Searches, Port usage, Turnaways -

by database for one month only

• Full Text Used

Levels of Report AvailableLevels of Report Available

• Consortium

• Subgroup

• Institution

• Authorization

Access levelsAccess levels

• National Library of the Czech Republic

• Moravian Library, Brno

• State Research Library, Olomouc

• Remaining 7 State Research Libraries– Ceske Budejovice

– Pilsen

– Kladno

– Usti Nad Labern

– Hradec Kralove

– Liberec

– Ostrava

• 3 ports

• 1 port

• 1 port

• 5 ports shared

DocumentationDocumentation

• Online Help - Glossary• ‘Managing the OCLC FirstSearch

Service’ – section 9 - ‘Monitor your library’s

FirstSearch usage’– Online at http://purl.org/oclc/fs-mng

Accessing Usage StatisticsAccessing Usage Statistics

• Accessible via the Web at

http://www.stats.oclc.org

• Enter authorization

• Enter administrative password

http:/www.stats.oclc.orghttp:/www.stats.oclc.org

Questions?Questions?