ADMINISTRATIVE COMMITTEE - Meeting Portal

A dynamic, world-class County delivering excellence every day

Providing the foundation of a vibrant community BOARD OF COUNTY COMMISSIONERS

July 11, 2017 – 9:00 AM

Generated 7/5/2017 3:38 PM

8:00 AM COMMITTEE MEETINGS

ADMINISTRATIVE COMMITTEE - ADMIN CONFERENCE ROOM

ENVIRONMENTAL RESOURCES/PUBLIC WORKS COMMITTEE -

CONFERENCE ROOM 2A & 2B

HUMAN SERVICES COMMITTEE - CONFERENCE ROOM 1

PUBLIC COMMENT - Council/Board Chambers

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS & RECOGNITION

a. Proclamation: Pretrial, Probation, and Parole Supervision Week

4. INFORMATIONAL ITEMS

a. 2017 United Way Campaign Kick Off

b. Presentation: Minnesota Children's Museum of Rochester

5. CONSENT AGENDA

a. Minutes – June 20, 2017 meeting

b. Personnel Status Changes

c. Agreement: Independent School District #535 Purchase of Service for Trauma-Informed

School Work at Gage Elementary

d. Amended Agreement: City-County Park and Ride Lots and Bus Parking Lot at Graham Park

e. Amendment: Family and Children's Center Youth Night Campus Purchase of Service

f. Grant: Housing and Urban Development (HUD) Continuum of Care Renewal

g. Grant: Regional Quality Council

h. Grant Revision: Anoka Metro Regional Treatment Center Renewal

i. Resolution: 2018 Driving While Intoxicated (DWI) Officer Grant

j. Resolution: Designation of Olmsted County as Responsible Government Unit for

Environmental Assessment Worksheet Needed for Lake Zumbro Dredging Project

k. Resolution: Final Payment with Change Order # 1 for Contract #17101

l. Set Public Hearing Date: Olmsted County Liquor Control Ordinance

m. Set Public Hearing Date: Olmsted County Recording of Lot Splits Ordinance

REGULAR AGENDA

6. DISCUSSION/DECISION ITEMS

7. BOARD/COMMITTEE REPORTS

8. ADJOURN

9. THE OLMSTED COUNTY HOUSING AND REDEVELOPMENT AUTHORITY BOARD OF COMMISSIONERS WILL CONVENE FOLLOWING THE BOARD OF COUNTY COMMISSIONERS

OLMSTED COUNTY, MINNESOTA

Request For County Board Action

Updated: 6/29/2017 4:32 PM

AGENDA DATE: July 11, 2017

REQUEST BY: Travis Gransee, Community Services

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Support Pre-Trial, Probation, and Parole Supervision Week.

THIS REQUEST IS ALIGNED WITH THE FOLLOWING STRATEGIC PRIORITIES: Build the Community

___ Plan for the Future

_X_ Assure Effective, Accessible and Responsive Services

_X_ Assure a Safe and Healthy Community

___ Be Good Stewards of Our Environment

Run the Business


___ Pursue Operational Excellence

_X_ Communicate the Value We Provide

Manage the Resources


___ Exercise Sound Fiscal Management

Develop the Employees


___ Recruit and Retain Excellent and Diverse Staff

___ Encourage Learning and Growth

___ Cultivate Well-Trained and Responsive Leadership

BACKGROUND: The American Probation and Parole Association (APPA) has designated July 16-22, 2017 as Pretrial, Probation, and Parole Supervision Week to recognize their work and how they help make changes in someone's life. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Informational Item

Updated: 7/5/2017 12:21 PM A


REQUEST BY: Brittney Marschall, Administration John Helmers, Environmental Resources

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: 2017 United Way Campaign Kick Off by the Olmsted County Board.



___ Assure Effective, Accessible and Responsive Services



Run the Business



___ Communicate the Value We Provide









BACKGROUND: United Way of Olmsted County (UWOC) is an important organization in the community, providing assistance to the community and residents through grants and direct service since 1972. A substantial and important part of funding the UWOC is through its employer annual campaign. Olmsted County has participated in the Olmsted County United Way annual campaign since 2011, raising sustainable funds from County employees. United Way Campaign Co-Chairs, Brittney Marschall and John Helmers, respectfully request that the Olmsted County Board officially kick off the 2017 United Way Campaign for County personnel. Campaign Chair, Chris Nelson and United Way of Olmsted County President, Jerome Ferson, are honored to be in attendance. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Informational Item

Updated: 7/5/2017 11:56 AM


REQUEST BY: Karen Mozina, Board of County Commissioners

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Presentation on the Minnesota Children's Museum of Rochester.


_X_ Plan for the Future


___ Assure a Safe and Healthy Community


Run the Business












BACKGROUND: Heidi Mestad, Director, will be giving a presentation on the direction of the Minnesota Children's Museum of Rochester. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Board of County Commissioners Minutes for June 20, 2017

Generated 6/23/2017 12:11 PM

Proceedings of the Olmsted County Board of Commissioners held on June 20, 2017 at 3:00 PM in the Council/Board Chambers of the Government Center. The Olmsted County Board of Commissioners met on the above date, with the following Commissioners present: Brown, Kiscaden, Podulke, Bier, Flynn, Thein and Wright.

CALL TO ORDER Chairperson Kenneth Brown called the meeting to order at 3:00 PM.

PLEDGE OF ALLEGIANCE

INFORMATIONAL ITEMS Dr. Ross Reichard, Chief Medical Examiner, presented the Southern Minnesota Regional Medical Examiner's Office 2016 annual report. Mark Ostrem, County Attorney, presented the department's annual Managing for Results (M4R) report to the Board.

PUBLIC HEARING Now being the time for a public hearing, Skip Langer, Soil Conservation Director, presented information on the 2016 Municipal Separate Storm Sewer System (MS4) Water Permit annual report.

The Chairperson opened up the meeting for public comment. No one came forward to speak.

Wright moved; Thein seconded, to close the public hearing.

Motion: [Unanimous]

AYES: Podulke, Brown, Flynn, Bier, Kiscaden, Thein, Wright

Wright moved; Podulke seconded, to approve the 2016 Municipal Separate Storm Sewer System (MS4) Water Permit annual report.

Motion: [Unanimous]


CONSENT AGENDA Bier moved; Podulke seconded, to approve the following items in the Consent Agenda:

Motion: [Unanimous]


Approved the minutes of June 6, 2017.

Personnel status changes as follows: REGULAR APPOINTMENT Jeffery Harris 06/26/2017 Corrections $29.90 (Probation Officer) PROVISIONAL WITH BENEFITS Bridgett Winkels 06/12/2017 Environmental Resources $24.00 (Water Quality Coordinator through 6/12/2018) PROVISIONAL WITHOUT BENEFITS Whitney Bekaert 06/05/2017 County Attorney $14.65

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Regular Meeting Tuesday, June 20, 2017 3:00 PM

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(Clerk through 07/31/2017) REINSTATEMENT Jennifer O’Connor 06/12/2017 Community Services $26.02 (Social Worker) PROMOTION Justin Gammell 06/12/2017 ITS $29.81 (Provisional ITS Workflow Specialist to Regular ITS Workflow Specialist) Sarah Oachs 06/12/2017 Community Services $52.82 (Evaluation & Analysis Manager to Deputy Director of Community Services) Diane Paradise 06/12/2017 Community Services $34.98 (Executive Assistant to Support Services Supervisor) RECLASSIFICATION Abigail Wendt 04/24/2017 County Attorney $21.05 (Legal Assistant to Paralegal per career track) Arely Moreno-Gomez 06/27/2017 Community Services $21.00 (Eligibility Specialist Trainee to Eligibility Specialist per career track) NEW POSITION Jeremy Olson 06/12/2017 Environmental Resources $26.91 (Systems Operator 1 to Maintenance Mechanic 1) TITLE CHANGE Jeffrey Ellerbusch 06/12/2017 Planning N/C (Analysis Planning and Policy Division Supervisor to Planning Supervisor) SALARY ADJUSTMENT Nora Rhome 05/15/2017 Public Works $15.00 (Seasonal Naturalist) Ronald Ripley 06/06/2017 Planning $40.00 (Senior Code Enforcement Inspector) INCREASE IN HOURS Lee Kanz 06/12/2017 Finance N/C (Senior Accounting Technician- 0.75 FTE to 1.00 FTE through 10/29/2017) Sara Root 06/12/2017 Public Health N/C (Nutrition Specialist- 0.75 FTE to 0.85 FTE) RESIGNATION Caleb Feine 05/23/2017 Sheriff (Transport Guard) Justin Stotts 06/16/2017 Community Services (Senior Rental Assistance Technician)

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EXPIRED PROVISIONAL Melissa Velez-Hames 05/31/2017 County Attorney (Legal Assistant) Theresa Fogarty 06/30/2017 Planning (Senior Planner, Phased Retirement) SEPARATION Agustin Pelaez 05/25/2017 Sheriff (Detention Deputy) RETIREMENT Laura Pettey 07/31/2017 Community Services (Social Worker)

Approved the Letter of Understanding Program Funding Agreement for the acceptance of the 2017 United Way grant in the amount of $22,500.00 for the LEAD Mentorship program. Funding will be received monthly beginning July, 2017 through June, 2018. Delegated signature authority to Paul Fleissner.

Approved a raffle drawing for Lake Zumbro Forever to be held on September 9, 2017, at Uncle John's Bar and Grill, 12510 Oaklodge Lane NE, Rochester, MN 55906.

Approved continuation of the grant funding and contract with the Minnesota Department of Human Services for $540,809 for Anoka Metro Regional Treatment Center/MN Security Hospital transition services effective July 1, 2017 through June 30, 2019.

Approved the Master Partnership Contract authorizing the collaboration for transportation services with MnDOT for a period of five years and Resolution 17-39, reading as follows:

Resolution No. 17-39 WHEREAS, The Minnesota Department of Transportation, MnDOT, wishes to

cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, MnDOT and Olmsted County are authorized by Minnesota Statutes

sections 471.59, 174.02, and 161.20 to undertake collaborative efforts for the design, construction, maintenance, and operation of state and local roads; and

WHEREAS, the parties wish to be able to respond quickly and efficiently to such

opportunities for collaboration, and have determined that by having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs.

NOW THEREFORE BE IT RESOLVED, the County of Olmsted enter into Master

Partnership Contract No. 1028517 with MnDOT. That the County Board Chairperson and Administrator are authorized to execute such contract and any amendments thereto. That the County Engineer/Assistant County Engineer are authorized to negotiate and execute work order contracts on behalf of the County of Olmsted, pursuant to the Master Contract without further approval by this board. The work order contracts may provide for payment to or from MnDOT.

Dated at Rochester, Minnesota this 20th day of June, 2017.

Adopted the County Board's Findings approving Olmsted County Land Use Plan Map Amendment #O2017-001LUPA, by Rochester Township to re-designate approximately 80 acres from Resource Protection to Potential Suburban and Resolution 17-40, reading as follows:

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Resolution No. 17-40 Amendment to the Olmsted County Land Use Plan Map O2017-001LUPA

WHEREAS, a public hearing was duly held on May 16, 2017 in the Commissioners

Board Room, Olmsted County Government Center, 151 Fourth Street Southeast, Rochester, Minnesota, and the Olmsted County Board of Commissioners having heard and duly recorded and received all evidence, and being duly advised in the premises, and

WHEREAS, the original request to approve this Land Use Plan Amendment sought

to reclassify the subject property in the County’s Land Use Plan from Resource Protection to Resource Protection - Potential Suburban to make it consistent with Rochester Township’s Land Use Plan; and,

WHEREAS, the Olmsted County Future Land Use Plan recommends an amount of

land equivalent to three times the projected land area needed for suburban-style development to be mapped as Resource Protection - Potential Suburban to insure a sufficient, but not excessive, amount of land remains available at any given time for large lot suburban style developments outside the Rochester city limits, and the Resource Protection - Potential Suburban area was mapped through the 2011 Land Use Plan Update ; and,

WHEREAS, when this Land Use Plan Amendment application was received, the

Planning Department staff suggested in order to avoid increasing the amount of potential land suitable for suburban development beyond the amount of land mapped as Resource Protection - Potential Suburban, that areas designated as Resource Protection - Potential Suburban in Rochester Township to the north and west of the subject property in the North Half and SW ¼ of Section 19 and in the NW ¼ of Section 30, Township 106 North, Range 14 West could be reclassified from Resource Protection - Potential Suburban to Resource Protection, and these areas are also depicted in the diagram included on Page 45 of the County Board meeting packet for the May 16, 2017 meeting; and,

WHEREAS, the intent of the Planning Department staff in proposing this change was

to keep the amount of potential suburban development land in the County at roughly the same amount of acreage as the amount which existed prior to the submission of this proposed Land Use Plan Amendment, and

WHEREAS, the County Planning Advisory Commission and the County Board supported the original request to reclassify the subject property, but did not support the staff’s recommendation to initiate an application to reclassify the areas designated as Resource Protection - Potential Suburban in Rochester Township to the north and west of the subject property in the North Half and SW ¼ of Section 19 and in the NW ¼ of Section 30, Township 106 North, Range 14 West from Resource Protection - Potential Suburban to Resource Protection if the land use plan amendment for the subject property was approved, and

NOW, THEREFORE, BE IT AND IT IS HEREBY ORDAINED that the Olmsted

County Board of Commissioners does hereby approve the request to redesignate the property in Olmsted County described as

NE ¼ NE ¼ and the North half of the SW ¼ of the NE ¼, Section 30, Township 106 North, Range 14 West, Olmsted County, Minnesota.

from the Resource Protection land use designation to the Resource Protection-Potential Suburban designation on the Olmsted County Future Land Use Map. This approval includes

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the adoption of findings as approved by the Olmsted County Board of Commissioners:

1. Was a mistake made in the data used or in the application of the data at the time

the Plan was adopted? No mistake was made in the data used or in the application of the data at the time the Plan was adopted. The site was designated as Resource Protection in the plan based on CLUES data. Designation of land through the CLUES model, in some instances, resulted in designation of land that followed natural features and not property lines. This change to the land use designation would be consistent with a similar land use plan amendment in 2016, where Rochester Township amended its land use plan map to designate this site as Potential Residential Development from Agricultural Development.

2. Have conditions of land use, land subdivision, ownership, or growth in the community changed the character of the site and surrounding area? Land use conditions in the immediate area or County at large have not changed the character of the site and surrounding area since the 2011 Plan was adopted. National and economic conditions slowed development rates in recent years, though that situation was in play in 2011. The upturn in the economy, however, as well as Mayo Clinic's "Destination Medical Center" plan will likely jump start future economic development in the County.

3. Have policies related to the proposal changed since the Plan was adopted? Rochester Township amended its Land Use Plan in 2016 to re-designate this site, which was re- designated from Agricultural to Potential Residential Development. Policies regarding Potential Suburban Development lands within the Olmsted County Land Use Plan have not changed since the 2011 Plan update.

4. Is there an unanticipated shortage of land available for the proposed use? There is not an unanticipated shortage of Resource Protection - Potential Suburban land. There is also not an unanticipated shortage of Suburban Development land. When the 2011 Olmsted County Future Land Use Plan Map was adopted, 8,500 acres were designated for "Potential Suburban" use. This is approximately three times as much land as

population and employment projections suggest are needed for this land use, even in light of additional population anticipated by Mayo Clinic's Destination Medical Center project. No suburban subdivisions have been developed on lands initially designated as Resource Protection - Potential Suburban.

5. Is the land under consideration as suited or better suited for the proposed use than other lands now designated for the proposed use, and are those lands now properly designated according to the land use policies? (This analysis will be based on the Comprehensive Land Use Evaluation System model.) There are approximately 8,500 acres of land currently designated for Potential Suburban Development. The CLUES scores in those areas range from 0-133. This site has scores generally ranging from 141 to 157. These scores identify the site as less-suited for Potential Suburban designation than those areas already designated for Potential Suburban.

The CLUES model score for this site may have been lowered by an existing pit near the southern boundary of the site that may be a former mining operation that is no longer in use. The presence of this pit resulted in this area being considered an “incompatible land use” that was captured by the Suburban Development Score analysis. This feature lowered the Suburban Development Score of the site and likewise affected the composite CLUES score. This feature will need additional study as additional steps are taken toward development of the site. If not for this site feature, the

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site would likely have a relatively high Suburban Development Score, which measures the general desirability for land to be developed with suburban development.

6. Is the proposed amendment consistent with the policies of the Plan? Within

the Within the Olmsted County Land Use Plan, land is designated primarily using

the CLUES model score. If designated to Resource Protection - Potential Suburban

Development, this would be the only land south of 40th Street SW in Rochester

Township with the designation. However, the CLUES score of the site is consistent

with the range of CLUES scores of land within the Suburban Development designation

on the north side of 40th Street SW. The property owner cannot apply for a land use

policy amendment to Suburban Development until the designation of the site is

changed to Resource Protection - Potential Suburban.

7. Is there an alternative to the proposed change that better meets the intent of the Plan (a different use designation or a smaller land area, for example)? The designation of the site to Resource Protection - Potential Suburban Development is consistent with the policy for Potential Suburban designation within the plan. Although the land use plan generally intends to cap the amount of land in Resource Protection - Potential Suburban designation at about 8,500 acres, the overall amount of Potential Suburban area will remain approximately the same because the site is a relatively small portion of a larger property. Additionally, approval of the land use amendment request would align the Olmsted County Land Use designation for the site with that of Rochester Township. State statutes do not require consistency between land use plan maps between a county and a township, but consistency optimizes cooperation and efficiency in their implementation.

However, the Board’s approval of the request to reclassify the subject property does not include the Planning Department’s staff recommendation to initiate an application to reclassify areas designated as Resource Protection - Potential Suburban in Rochester Township to the north and west of the subject parcel in the North Half and SW ¼ of Section 19 and in the NW ¼ of Section 30, Township 106 North, Range 14 West from Resource Protection - Potential Suburban back to Resource Protection if the original land use plan amendment for the subject property was approved.


Approved the State Performance Measures Program and Resolution 17-41, reading as follows:

Resolution No. 17-41 WHEREAS, Olmsted County declares its intention to continue its voluntarily

participation in the Minnesota Council on Local Results and Innovation (hereinafter “the Council”) Standard Performance Measures Program, as it has through past Resolutions No. 2011-038, No. 2012-38, No. 2013-049, No. 2014-046, No. 2015-51, and No. 2016-49.

WHEREAS, Benefits to Olmsted County for participation in the Council’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute, ($0.14 per capita in local government aid, not to exceed $25,000); and

WHEREAS, Any jurisdiction participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and

WHEREAS, Olmsted County has adopted and implemented at least 10 of the

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performance measures, as developed by the Council, and integrated these measures into its Managing for Results (M4R) Strategic Management System to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and

NOW THEREFORE LET IT BE RESOLVED THAT, Olmsted County will continue to report the results of the performance measures to its residents by the end of the year through publication, direct mailing, posting on the County’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed; and

BE IT FURTHER RESOLVED, Olmsted County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County, along with this resolution by July 1, 2017.


REGULAR AGENDA

DISCUSSION/DECISION ITEMS Podulke moved; Thein seconded, to approve the Intergovernmental Agreement with the City of Rochester for proposed improvements, and subsequent jurisdictional transfer, of CR 112 (18th Avenue NW) between CSAH 22 (37th Street NW) and 55th Street NW.

Motion: [Unanimous]


Terry Lee, Water Resources Manager, provided an update on the Lake Shady and Lake Zumbro water projects. Bier moved; Thein seconded, to approve change order #3 in the amount of $137,455.67 for Contract #15-143S to Veit & Company, Inc., for the Zumbro River Restoration and Old Lake Shady Dam Removal.

Motion: [Unanimous]

AYES: Podulke, Brown, Flynn, Bier, Thein, Wright

AWAY: Kiscaden

BOARD/COMMITTEE REPORTS

ADJOURN Bier moved; Thein seconded, to adjourn until July 11, 2017 at 9:00 AM.

Motion: [Unanimous]

AYES: Podulke, Brown, Bier, Kiscaden, Thein, Wright

ABSENT: Flynn

______________________________________ Kenneth Brown, County Board Chair

______________________________________

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Heidi Welsch, Clerk/Deputy Administrator

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Updated: 7/5/2017 11:24 AM


REQUEST BY: Sarah Welper, Human Resources

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Personnel Status Changes






Run the Business









_X_ Recruit and Retain Excellent and Diverse Staff



BACKGROUND: Personnel changes that have been received and processed since the previous board meeting.

COUNTY BOARD ACTION REQUESTED: REGULAR APPOINTMENT Jeffrey Sickle 06/26/2017 ITS $29.87 (Information Technology Technician) Duane Knutson 06/26/2017 Sheriff $20.10 (Detention Deputy) Christopher Meyers 06/26/2017 Sheriff $20.10 (Detention Deputy) Alexander Sedarski 06/26/2017 Sheriff $20.10 (Detention Deputy) David Thomason 06/26/2017 Sheriff $20.10 (Detention Deputy) Nathan Trueblood 06/26/2017 Sheriff $20.10 (Detention Deputy) Kendra Zenzen 06/26/2017 Sheriff $20.10 (Detention Deputy) Ryan Delgado 06/27/2017 Sheriff $20.10 (Detention Deputy)

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Action Item (ID # 2618) Meeting of July 11, 2017

Updated: 7/5/2017 11:24 AM

Carol Ellanson 07/10/2017 Community Services $28.43 (Executive Support Supervisor) George Mietzner 07/10/2017 Community Services $30.41 (Family Support & Assistance Supervisor) Patrick Porras 07/10/2017 Community Services $26.02 (Social Worker) Sharon Stucky 07/10/2017 Finance $18.00 (Accounting Technician) Jason Stayton 07/10/2017 Building Operations $25.50 (Senior Security Access Technician) Ben Griffith 07/24/2017 Planning $52.88 (Assistant Planning Director) Mary Lamprecht 07/24/2017 Community Services $38.00 (Community Services Supervisor 2) PROVISIONAL WITHOUT BENEFITS Jessica Peterson 06/26/2017 Public Works $14.00 (Seasonal Park Maintenance Worker through 09/26/2017) PROVISIONAL TO REGULAR Brendan Rasinski 06/26/2017 Sheriff $20.10 (Transport Guard to Detention Deputy) Arianna Whitney 08/07/2017 County Attorney $31.30 (Student Attorney to Assistant Attorney) REINSTATEMENT Linda Dahl 06/21/2017 Environmental Resources $33.00 (Water Quality Coordinator- 5-day provisional position) Jacob Christenson 06/26/2017 Community Services $26.02 (Social Worker) EXTENDED PROVISIONAL APPOINTMENT Frederick Peterson 07/01/2017 Corrections N/C (Violence Prevention and Volunteer Specialist through 09/30/2017) Laura Sutherland 07/01/2017 Corrections N/C (Social Worker through 09/30/2017) PROMOTION Kevin Cedotal 05/29/2017 Building Operations $21.00 (Building Systems Technician to Senior Building Systems Technician) Alex Hofschulte 05/29/2017 Building Operations $21.00

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Updated: 7/5/2017 11:24 AM

(Building Systems Technician to Senior Building Systems Technician) Karlin Ziegler 06/26/2017 Public Works $34.89 (Park Manager to Park Superintendent) Kaeley Erichsen 07/10/2017 Corrections $21.35 (Case Aide to Clerk Specialist 2) Joshua Matti 07/24/2017 Sheriff $25.18 (Detention Deputy to Deputy Sheriff) RECLASSIFICATION Nicholas Franko 06/26/207 Public Works $20.84 (Park Technician to Park & Natural Resource Specialist) Melissa Clemens 06/26/2017 Community Services $34.22 (Social Worker to Senior Social Worker) Lisa Fleissner 06/26/2017 Community Services $22.59 (Case Aide to Senior Case Aide) Athnasia Klocke 06/26/2017 Community Services $42.12 (Community Services Supervisor 1 to Community Services Supervisor 2) Justin Tank 06/26/2017 Finance $39.02 (Senior Financial Systems Analyst to Financial Systems Manager) Marisa Thorpe 06/26/2017 Sheriff $25.69 (Clerical Specialist to Clerk Specialist 3) CLASSIFICATION CHANGE Camilla Ward 07/24/2017 Community Services $19.00 (Detention Deputy to Case Aide) Linda White 07/24/2017 Community Services $19.00 (Clerk Specialist 2 to Case Aide) NEW POSITION Anavelia Segura 07/24/2017 Community Services $18.80 (Case Aide to Eligibility Specialist Trainee) TITLE CHANGE Laura Collins 06/26/2017 Sheriff N/C (Executive Assistant to Executive Support Specialist) Jennifer Garness 06/26/2017 Planning N/C (Executive Assistant to Executive Support Supervisor) Sheryl Haugen 06/26/2017 Public Health N/C (Executive Assistant to Executive Support Supervisor)

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Updated: 7/5/2017 11:24 AM

Brittney Marschall 06/26/2017 Administration N/C (Executive Assistant to Executive Support Specialist) Wayne Nelson 06/26/2017 County Attorney N/C (Executive Assistant to Executive Support Supervisor) Michelle Rysavy 06/26/2017 Building Operations N/C (Executive Assistant to Executive Support Specialist) Ursula McGuire 06/26/2017 Community Services N/C (Executive Assistant to Executive Support Supervisor) Linda Schroeder 06/26/2017 Community Services N/C (Executive Assistant to Executive Support Specialist) Susan Struckmann 06/26/2017 Public Works N/C (Executive Assistant to Executive Support Supervisor) Dawn Krucker 06/26/2017 Human Resources N/C (Human Resources Information Coordinator to Human Resources Coordinator) David Sherden 06/26/2017 Human Resources N/C (Benefit Coordinator to Human Resources Coordinator) Joan Till-Born 06/26/2017 Human Resources N/C (Risk Management Coordinator to Human Resources Coordinator Marcia Vettel 06/26/2017 Human Resources N/C (Personnel Coordinator to Human Resources Coordinator) Michelle Wytaske 06/26/2017 Human Resources N/C (Payroll Coordinator to Human Resources Coordinator) SALARY ADJUSTMENT Spencer Stock 06/12/2017 Environmental Resources $24.95 (Maintenance Mechanic 1) RESIGNATION Kathleen Lamb 06/14/2017 Public Health (Senior Case Aide) Anthony Booth 06/19/2017 Community Services (Social Worker) Toua Vang 06/29/2017 Corrections (Juvenile Corrections Officer) Marie Fejedelem 07/11/2017 Finance (Senior Accounting Technician) Eva Weingartl 07/27/2017 Public Health

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Updated: 7/5/2017 11:24 AM

(Disease Control Specialist) Christopher Smiley 08/13/2017 Sheriff (Detention Sergeant) EXPIRED PROVISIONAL Onawa Dostal 05/22/2017 Sheriff (Transport Guard) Daniel Wiltgen 06/18/2017 Public Works (Seasonal) Susan Benson 07/31/2017 Public Health (Public Health Nurse- phased retirement) RETIREMENT Dorothy Miller 07/28/2017 Public Works (Office Manager) Wachira Loth 08/31/2017 Public Health (Licensed Practical Nurse) Richard Hacker 09/29/2017 Community Services (Community Services Supervisor 2) Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/5/2017 11:51 AM


REQUEST BY: Paul Fleissner, Community Services Amy Shillabeer, Community Services

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Purchase of Service Agreement with Rochester Public Schools, Independent School District #535 for Trauma-Informed School work at Gage Elementary.






Run the Business












BACKGROUND: The Minnesota Legislature established Children’s Mental Health Collaboratives and Family Services Collaboratives in 1993 as innovative approaches to address the needs of children and youth who face complex problems involving them and their families with multiple service systems. The Olmsted County BRIDGE (Building Resilience in Development, Growth and Education) Collaborative is one of 90 Children’s Mental Health and Family Services Collaboratives currently in Minnesota. Collaboratives are beneficial in improving communication and coordination between providers county-wide, providing the ability to generate funding through the Local Collaborative Time Study (LCTS), and providing the ability to fund additional programming for children and families in Olmsted County. The Olmsted County BRIDGE Collaborative’s goal is to establish an integrated children’s service system working toward coordinating services to children, adolescents and families that are high quality, efficient, and that remove barriers, encourage parent participation and promote community awareness of needs. The Collaborative members are Olmsted County Community Services and Public Health, Dodge-Fillmore-Olmsted (DFO) Community Corrections, Families First Minnesota, Three Rivers Community Action Program, Fernbrook Family Center and the following school districts: Rochester, Byron, Pine Island, Stewartville and Dover-Eyota. Olmsted County is contracting, as the fiscal host, on behalf of the BRIDGE Collaborative with Rochester Public Schools, Independent School District (ISD) #535, for $25,000 for evaluation and staff development related to the Trauma-Informed School work at Gage Elementary. Studies have shown that exposure to trauma and secondary trauma affects academic success. By utilizing a trauma-informed approach, organizations and their staff are able to recognize the widespread impact of trauma and understand potential paths for recovery; recognize the signs and symptoms of trauma; respond by fully integrating knowledge about trauma into policies,

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procedures, and practices; and actively resist re-traumatization (from the Substance Abuse and Mental Health Services Administration - SAMHSA). A trauma-informed school helps staff understand how personally traumatic experiences can relate to individual responses both for their students and for themselves. The BRIDGE Collaborative has completed their approval process leading to this contract. This is a one-time request and the funds used are BRIDGE Collaborative dollars, there is no fiscal impact to Olmsted County.

COUNTY BOARD ACTION REQUESTED: Approve and sign the Purchase of Service Agreement with Rochester Public School District ISD #535 for $25,000 for the term of July 1, 2017 through December 31, 2017. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/3/2017 4:44 PM


REQUEST BY: Steve Flint, Public Works Michael Sheehan, Public Works

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Amended Agreement City-County Park and Ride Lots and Bus Parking Lot at Graham Park.






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_X_ Pursue Operational Excellence




_X_ Exercise Sound Fiscal Management






BACKGROUND: This is a request to amend the City/County Park and Ride agreement for use of Graham Park to accommodate bus parking for Civic Center events, subject to availability. The City currently leases 368 parking spaces at Graham Park from the County for weekday park and ride at a rate of $17 per subscriber per month. The park and ride is serviced by Rochester Public Transit (RPT). The lease provides for exceptions of use to accommodate the annual week long Olmsted County Fair and two annual Goldrush events that take place on Friday through Sunday. The park and ride lease runs through June 30, 2019. With the recent addition to the Convention and Visitors Bureau, the City is in need of weekday bus parking for Civic Center events and has requested an amendment to the Park and Ride lease to allow this use. The proposed parking area for buses is on Lot C (the midway area). This is an area of the park that is vacant most of the time and, therefore, could easily accommodate bus parking on a daily basis. Under the amendment, the County would be paid $10 per bus per day. The payment would be processed through the monthly invoicing for park and ride. The use of the lot for bus parking would be subject to approval by Olmsted County on an event by event basis.

COUNTY BOARD ACTION REQUESTED: Adopt the prepared 2017 Agreement for Park and Ride Lot at Graham Park between the City and Olmsted County dated April 3, 2017 to allow for the parking of buses in Lot C (midway area) at a rate of $10 per bus per day subject to availability as determined by Olmsted County. The City will deliver 2 signed copies of agreement to Olmsted County after the July 5, 2017 council meeting.

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Updated: 7/3/2017 4:44 PM

Reviewed with additional material provided: ____ Approved ____ County Administrator

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1

2017 AMENDED AGREEMENT FOR PARK AND RIDE LOTS AND BUS PARKING LOT AT GRAHAM PARK

CITY OF ROCHESTER/ OLMSTED COUNTY

THIS AMENDED AGREEMENT is made and entered into this ____ of July, 2017 by and between the CITY OF ROCHESTER, a Minnesota municipal corporation (hereinafter, the "City"), and Olmsted County, a political subdivision of the State of Minnesota (hereinafter, the "Owner").

WITNESSETH

WHEREAS, the City and the Owner have determined that it is in the public interest to provide additional parking for downtown Rochester employees in outlying parking lots in the community served by Rochester Public Transit; and

WHEREAS, the City and the Owner entered into an agreement in June, 2015 and later amended to provide 230 parking spaces at Graham Park (the Olmsted County Fairgrounds) to serve Rochester area employees which are then offered bus transportation to downtown and other locations by Rochester Public Transit (RPT); and

WHEREAS, such agreement ends on June 30, 2017 and the City and the Owner have determined to renew this agreement and increase the number of parking spaces provided effective July 1, 2017 through June 30, 2019.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. The Owner shall provide to the City up to 368 parking spaces in Parking Lots A and Bat the Olmsted County Fairgrounds in Rochester, MN as shown on Exhibit A.

The Owner shall also provide to the City space for the parking of buses for various civic events in Lot C on the Midway Area at Graham Park where amusement park rides are placed during the Olmsted County Fair , as shown on Exhibit A. This may only occur when Owner has not previously committed to making that space available to other users for other events. The City must submit requests to use the space for this purpose in writing to the Owner not less than 7 days in advance of an event.

2. Park and Ride spaces shall be available for subscribers Monday through Friday, 5:00a.m. until 10:00 p.m. with the following exceptions;

Olmsted County Fair week Monday through Friday July 24- 30, 2017 and July 23-29, 2018.

The Friday before Gold Rush including August 18, 2017 and May 11 and August 17, 2018 and May 10, 2019.

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3. The City shall provide public transit service by Rochester Public Transit to and fromthe park and ride location and downtown and St Marys Hospital.

4. The Owner shall maintain and repair park and ride spaces, including crack filling,sealing and striping. Such activities shall be carried on outside operating hours asdefined in Paragraph 2. The Owner shall provide for snow removal and clearing ofaccess roads through the Fairgrounds to allow access to the lot at the times as definedin Paragraph 2. The City shall arrange for snow removal and sanding of the lots. TheOwner shall provide for appropriate lighting during non-daylight hours.

5. The City shall provide the following improvements to the park and ride lots;

Installation of park and ride signage.

Installation of bus stop areas including concrete pad and passenger shelters. The locations must be approved by the Owner. The City shall retain ownership of the passenger shelters and remove such shelters within 90 days upon termination of this agreement.

The City shall also be responsible during the lease term for compliance with the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 through 12213, 47 U.S.C. §§ 225, 611, with regulations at 29 C.F.R. § 1630, as it pertains to use of the Park and Ride Lot by its subscribers.

6. The City agrees to pay the Owner the amount of $17.00 per subscriber parking spacein Lots A and B per calendar month beginning with the month of July, 2017. The Cityalso agrees to pay the Owner $10.00 per bus per day for each day a bus is parked inLot C. Payment shall be made within 30 days of the end of each month. The amountshall be prorated based on number of working days available to account for days thelot is not available as noted in paragraph 2. (For example in July, 2017 the lot isavailable 16 of 21 work days. Therefore the amount is calculated $17.00 x number ofspaces times 21 days x 76%. However, the proration shall not apply to the paymentsfor bus parking on Lot C.

7. This Agreement begins July 1, 2017, and terminates with 120 days written notice byeither party. Unless terminated this agreement shall run through June 30, 2019.

8. The City shall provide passes for those individuals authorized to park in park and ridespaces.

9. The City and Owner specifically disclaim any responsibility against any loss or damageto any vehicle using the park and ride spaces or the bus parking spaces. The Cityshall indemnify the Owner from all liability and responsibility for worker's compensationclaims concerning any city employee engaged in the performance of this Agreement.The Owner shall not be liable for any damages or injury to city employees, volunteers,or those persons participating in the park and ride program or bus parking program.The City shall name the Owner as an additional insured on the City's insurance policy

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only with respect to the park and ride program and the bus parking program.

10. For purposes of this Contract all data created, collected, received, stored, used,maintained, or disseminated by either party in the performance of this Contract issubject to the requirements of the Minnesota Government Data Practices Act,Minn. Stat. Chapter 13 and the Minnesota Rules implementing the Act now in force orhereafter adopted.

11. Both parties shall keep such business records pursuant to this Agreement as wouldbe kept by a Minnesota local governmental entity. Both parties shall maintain suchrecords for at least 6 years from the date services or payment were last provided ormade or longer if any audit in progress requires a longer retention period. Allaccounting records shall be kept in accordance with generally accepted accountingpractices. Each party shall have the right to audit and review all such documentsand records at any time during the other party’s regular business hours or uponreasonable notice. These records are subject to examination, duplication, transcriptionand audit by either party and either the Legislative or State Auditor of the State ofMinnesota pursuant to Minnesota Statute § 16C.05, subd 5. Such evidences are alsosubject to review by the Comptroller General of the United States, or a duly authorizedrepresentative, if federal funds are used for any work under this Contract.

12. Neither party shall enter into any subcontract for performance of any of the servicescontemplated under this contract, nor assign or transfer its interest in this agreementwithout the prior written consent of the other party and subject to such conditions andprovisions as the other party may deem necessary. If the other party approves asubcontract or an assignment, the assigning party shall be responsible for theperformance of all subcontractors and assignees and the provisions of this agreementshall be binding upon and shall inure to the benefit of the parties hereto, and theirrespective successors and assigns.

13. Neither party shall be held responsible for delay or failure to perform caused by fire,flood, epidemic, strikes, riot, acts of God, unusually severe weather, terrorism, war,acts of public authorities other than the parties or delays or defaults caused by publiccarriers which was beyond a party’s reasonable control, provided the defaulting partygives notice as soon as possible to the other party of the inability to perform.

14. This agreement shall be subject to, governed by, and construed and interpreted solelyaccording to the laws of the State of Minnesota. The parties hereby consent and submitto the jurisdiction of the appropriate courts of Minnesota or of the United States havingjurisdiction in Minnesota for adjudication of any suit or cause of action arising under orin connection with the contract documents, or the performance of such contract, andagrees that any such suit or cause of action may be brought in any such court.

15. The parties agree that if any term or provision of this Agreement is declared by a courtof competent jurisdiction to be illegal or in conflict with any law, the validity of theremaining terms and provisions shall not be affected, and the rights and obligations ofthe parties shall be construed and enforced as if the Agreement did not contain the

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particular term or provision held to be invalid.

16. The failure of the City or Owner to enforce any provisions of this Agreement shall notconstitute a waiver by the City or Owner of that or any other provision.

17. The parties agree that if any term or provision of this Agreement is declared by a courtof competent jurisdiction to be illegal or in conflict with any law, the validity of theremaining terms and provisions shall not be affected, and the rights and obligations ofthe parties shall be construed and enforced as if the Agreement did not contain theparticular term or provision held to be invalid.

18. This Agreement constitutes the final expression of the parties' agreement, and thecomplete and exclusive statement of the terms agreed upon. This Agreementsupersedes all prior negotiations, understanding, agreements, and representations.There are no oral or written understandings, agreements or representations notspecified herein. Furthermore, no waiver, consent, modification, or change of terms ofthis Agreement shall bind either party unless in writing and signed by both parties.Such waiver, consent, modification, or change shall be effective only in the specificinstance and for the specific purpose given.

19. The City representative is the Transit and Parking Manager located at 4300 East RiverRoad NE, Rochester, MN 55906, Telephone (507) 328-2424. The Owner'srepresentative is the Olmsted County Graham Site Manager, 1407 3rd Ave. SE,Rochester, MN 55904, Telephone (507) 328-7059.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.

CITY OF ROCHESTER, a Minnesota COUNTY OF OLMSTED, a Municipal Corporation political subdivision of the State of MN

By_________________________

Ardell Brede, Mayor

By________________________ Kenneth Brown, Chair of the County Board of Commissioners

Attest________________________ Anissa Hollingshead, City Clerk

Attest______________________ Heidi Welsch, Clerk/Deputy Administrator

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STATE OF MINNESOTA) ) SS

COUNTY OF OLMSTED)

Ardell F. Brede and Anissa Hollingshead, the Mayor and City Clerk acknowledged the

foregoing instrument before me this _______day of ________, 2017, respectively, of the City

of Rochester, a Minnesota municipal corporation on behalf of the corporation.

______________________________

Notary Public

STATE OF MINNESOTA) ) SS

COUNTY OF OLMSTED)

On this _____ day of _____________, 2017 before me, a notary public within and for

said county personally appeared Kenneth Brown and Heidi Welsch, the Chair of the County Board

of Commissioners and the Clerk/Deputy Administrator, personally known to me to be the

persons described in and who executed the foregoing instrument and acknowledged that they

executed the same as their free act and deed on behalf of the County.

______________________________

Notary Public

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Exhibit A

Lot

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Lot C

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REQUEST BY: Paul Fleissner, Community Services Travis Gransee, Community Services

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Amendment to the Purchase of Service Agreement with Family and Children’s Center (FCC) for “Youth Night Campus” and related services in order to extend the term of the Agreement.






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BACKGROUND: Dodge-Fillmore-Olmsted Community Corrections (DFO) has contracted with Family and Children’s Center (FCC) since 2006 for “Youth Night Campus”. DFO utilizes “Youth Night Campus” to address the risks and needs of youth in our community, this program is often referred to as Day Treatment. The program uses strength-based approaches that hold youth accountable, while at the same time promoting change through counseling, support, education, and collaboration. Staff work closely with youth and their families to strengthen relationships, enhance public safety, and develop community ties. Programming is offered Monday through Friday from 4:00pm to 9:00pm year-round and includes Victim Empathy training with national Department of Justice curriculum, daily peer group therapy, weekly individual therapy, recreational therapy, life skills training, study/tutoring time, and evidenced based cognitive skills programming. In addition to serving males and females on Juvenile Probation this resource has been expanded to serve youth from Olmsted County Social Services-Youth Behavioral Health.

In 2016 we began contracting with FCC in 6 month increments to ensure for proper transition in the business model and to allow for any necessary changes in program development. The new business model allows FCC to maximize third party billing and decrease the overall cost to Olmsted County. The new business model moved from a lump sum payment for a bundled service to a model where we are breaking down the services and FCC is billing per service per client. In 2017 we are estimating the cost to the County to be under$150,000. FCC exhausts all third-party billing options and Olmsted County covers the cost of uninsured youth. Olmsted County Community Services/Dodge-Fillmore-Olmsted Community Corrections has an executed Agreement with Family and Children’s Center (FCC) for “Youth Night Campus” and related services that will expire June 30, 2017. Olmsted County wishes to extend the term of the Agreement by six (6) months to end December 31, 2017. The rates of the FCC Agreement

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will remain the same, but the service total will increase from $81,055 to $150,000 correlating to the additional six months. There is no additional fiscal impact to the County by extending this agreement. The amount of $150,000 is in the current 2017 budget and is already allocated for day treatment services.

COUNTY BOARD ACTION REQUESTED: Approve and sign the Purchase of Service Agreement Amendment with Family and Children’s Center to extend the term of the Youth Night Campus Agreement by six (6) months ending December 31, 2017 and increase the Agreement Service Total from $81,055 to $150,000. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/5/2017 12:01 PM


REQUEST BY: Paul Fleissner, Community Services Emily Colbenson Ties, Community Services, Jill Schmidt, Community Services

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Accept renewal of HUD Continuum of Care Grant funds.






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BACKGROUND: The Housing & Urban Development (HUD) Department's Continuum of Care Program Grant, previously known as "Shelter Plus Care" is a renewable rental subsidy grant that serves homeless individuals and families with mental health and chemical dependency disabilities. Olmsted County Community Services has been receiving this grant annually since 1993. Continuum of Care grants can only be granted to a government entity or a housing authority. The goal of this grant is to provide permanent supportive housing. Program participants can continue to receive the housing subsidy as long as they meet program requirements. Olmsted County partners with Zumbro Valley Health Center to provide housing support services to the individuals and families receiving rental subsidies through this grant. The grant has been successful in housing more than 17 individuals and families in scattered site apartments annually. Grant Period: April 1, 2017 to March 31, 2018 Grant Amount: $148,436 (Includes $143,388 for subsidies and $5,048 for Administrative Costs) Administrative Costs: Actual eligible administrative costs related to administering the housing assistance can be reimbursed up to $5,048. Match Requirements: There is no levy needed to cover the grant match. There is a supportive service match requirement to this grant, but any service a participant is linked to including social services and medical care can be used as match. The participants' normal service spending is sufficient to cover the required grant match.

COUNTY BOARD ACTION REQUESTED: Approve the renewal of HUD Continuum of Care Grant in the amount of $148,436 for the period of April 1, 2017 through March 31, 2018. Delegate signature authority of this grant to Community Services Director, Paul Fleissner.

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Updated: 7/5/2017 12:01 PM

Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 6/30/2017 5:05 PM



STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Approve Regional Quality Council Grant.






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BACKGROUND: The Regional Quality Council for Region 10 has awarded Olmsted County Community Services with a one-time grant for $5,000 to provide training in self-determined living to people with disabilities and their families. Goals of the training include: 1) Promoting person-centered thinking of those supporting the individual, 2) Provide ideas and training on how adaptive technology can assist in helping people live independent and safe lives in their own home, versus total reliance on high cost staffing to provide all assistance, 3) Educate the community on the benefits of connecting with those with disabilities and how possibly sharing living costs would benefit all involved in this time of high cost housing and renting. This grant enhances the Department of Human Services (DHS) and Olmsted County's direction of assisting people in living their lives as independently as possible, supporting self-direction, and reducing our reliance on high-cost group homes for those that would be overserved in this type of setting. These trainings will be funded solely through the grant funds and be held in the Fall of 2017 and the Winter of 2017/18. The Region 10 Regional Quality Council is comprised of Olmsted, Wabasha, and Houston Counties working collaboratively with regional stakeholders and partners, to monitor and improve the quality of services, person-centered outcomes, and overall quality of life for people with disabilities, at both an individual and system level.

COUNTY BOARD ACTION REQUESTED: Approve the acceptance of a one-time $5,000 Quality Improvement Grant from the Region 10 Quality Council to be used for training in self-determined living to people with disabilities and

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Updated: 6/30/2017 5:05 PM

their families. Delegate signature authority of the Grant Agreement to the Director of Community Services, Paul Fleissner. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/3/2017 12:34 PM A



STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Sign revised Anoka Regional Treatment Center grant agreement with the Minnesota Department of Human Services.






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BACKGROUND: On June 20, 2017, the Olmsted County Board of Commissioners approved and signed a Grant Amendment with the Minnesota Department of Human Services (DHS) to renew funding for Anoka Regional Treatment Center/Minnesota Security Hospital (ARMTC/MSH) transition services for the period of July 1, 2017 through June 30, 2019. On June 30, 2017, Olmsted County was informed by DHS that the grant renewal end date needed to be modified from June 30, 2019 to June 14, 2019 to correspond with the initial grant start date of June 15, 2014.

COUNTY BOARD ACTION REQUESTED: Provide signature on revised Grant Agreement with the Minnesota Department of Human Services for funding of AMRTC/MSH transition services with a revised grant renewal term of July 1, 2017 to June 14, 2019. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/5/2017 10:14 AM


REQUEST BY: Judy Indrelie, Sheriff's Office Kevin Torgerson, Sheriff's Office

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Approval to apply for the 2018 Driving While Intoxicated (DWI) Officer grant. THIS REQUEST IS ALIGNED WITH THE FOLLOWING STRATEGIC PRIORITIES: Build the Community





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_X_ Communicate the Value We Provide









BACKGROUND: In September of 2015, the Olmsted County Sheriff's Office received a federal grant through the MN Department of Public Safety for a DWI Officer program, renewable for up to 4 years. The purpose of the grant is to provide an officer to focus solely on DWI offenders. During the first 3 years of the grant, funding for an additional Deputy (staffing costs and equipment) was received in the following amounts: 2015: $175,550 2016: $153,658 2017: $142,970 In 2018, the likely funding amount is about $146,000. Because of this grant program, the Olmsted County Sheriff's Office has been able to increase DWI enforcement in our communities. In fact, DWI arrests increased from 147 in 2014 to an estimated 216 in 2017 representing a 47% increase. Drunk driving related deaths and serious injuries in Olmsted County have declined over the same time period by over 50%. See attached report on outcomes of this grant.

COUNTY BOARD ACTION REQUESTED: Request approval to apply for the 2018 DWI Officer grant and approval of the required resolution for the application for the grant period, 10/01/2017-09/30/2018. Reviewed with additional material provided: ____ Approved ____ County Administrator

…

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Olmsted County DWI and Traffic Crashes

Overview and Outcomes

Contact: Sgt. Jens Dammen (328-6744)

Chart (A) below shows Olmsted County’s history of DWI and the types of occurrences that happen with drunk driving.

We started the DWI Officer program in Sept 2015 and believe it is making an impact.

However, the biggest program we are involved in that works to prevent serious injury and fatal crashes is

Towards Zero Deaths (TZD). This program brings multiple agencies together to work as a group to Engineer

roadways, educate the public, enforce traffic laws and emergency medical services.

Through our work with TZD and having a dedicated DWI Deputy, Olmsted County has seen and should

continue to see a positive result of fewer fatal and serious injury crashes. As you can see below, we are on a

trend to reach 216 DWI arrest this year vs 147 in 2014, just prior to the program starting. Although we would

like to believe that the DWI officer program is making a major impact for us, truly the public’s use of alcohol

and our inability to control what choices they make is realistically impossible but between the two programs,

TZD and DWI Officer, we know we are getting the message out there that is you drink and drive, you will be

pulled over.

Olmsted County DWI arrests

2014 2015 2016 2017

147 159 168 108 as of 06/29/17

A. Olmsted County's Ranking in Minnesota's Top Dangerous Drunk Driving Counties Targeted for Extra DWI Patrols, 2011-2015

Year Rank County All Deaths

Drunk Driving -Related Deaths

All Serious Injuries

Alcohol-Related Serious Injuries

All Deaths

& Serious Injuries

All Drunk Driving-Related

Deaths & Alcohol-Related Serious Injuries

DWI Arrests

2011 (2009-2011) 6 Olmsted 30 12 104 25 134 37 2,781

2012 (2010-2012) 7 Olmsted 13 4 101 27 114 31 2,552

2013 (2011-2013)

8 Olmsted 23 5 95 25 118 30 2,357

2014 (2012-2014)

13 Olmsted 22 4 87 18 109 22 2,072

2015 (2013-2015)

16 Olmsted 34 4 86 12 120 16 2,015

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RESOLUTION No. 17-

WHEREAS, this resolution authorizing execution of the agreement between the Olmsted County Sheriff’s Office and the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2017 through September 30, 2018;

NOW, THEREFORE, BE IT RESOLVED, the Olmsted County Sheriff or Regional Programs Manager is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Olmsted County Sheriff’s Office and to be the fiscal agent and administer the grant.

Dated at Rochester, Minnesota this 11th day of July, 2017.

OLMSTED COUNTY BOARD OF COMMISSIONERS

Kenneth Brown, Chairperson ATTEST: Heidi Welsch, Clerk/Deputy Administrator

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Updated: 7/3/2017 4:59 PM


REQUEST BY: Tom Canan, County Attorney John Helmers, Environmental Resources

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Designation of Olmsted County as RGU for EAW Needed for Lake Zumbro Dredging Project. THIS REQUEST IS ALIGNED WITH THE FOLLOWING STRATEGIC PRIORITIES: Build the Community




_X_ Be Good Stewards of Our Environment

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BACKGROUND: The Olmsted-Wabasha Lake Zumbro Joint Powers Board is proceeding with implementation of the lake dredging project. This project will require the preparation of an Environmental Assessment Worksheet (EAW) to determine the potential environmental impact of the project and to determine whether a more in depth Environmental Impact Statement (EIS) needs to be prepared before the project can move forward. A local unit of government must serve as the Responsible Government Unit (RGU) to oversee the environmental review process and insure adequate public input. The professional and county staff working on the project and the Joint Powers Board believe that of all of the jurisdictions which have a role in oversight of all or part of this project, Olmsted County is best suited to serve as the RGU to oversee the EAW process. Additional details concerning this request can be found in the resolution included with this Request for County Board Action.

COUNTY BOARD ACTION REQUESTED: A motion to designate Olmsted County to serve as the RGU for the EAW process associated with the Lake Zumbro dredging project. A proposed resolution is attached. Reviewed with additional material provided: ____ Approved ____ County Administrator

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RESOLUTION No. 17-___ WHEREAS, the Olmsted County Board is aware that the Olmsted-Wabasha Lake Zumbro Joint Powers Board is coordinating the work needed for the planned project to dredge Lake Zumbro to improve its utility for recreational purposes; and, WHEREAS, Olmsted County is providing project management, finance and legal support to the Joint Powers Board for this project; and, WHEREAS, in connection with this project, the professional staff working on the project has determined that an Environmental Assessment Worksheet (EAW) should be prepared to measure the potential impact of the lake dredging project on the natural environment in and around Lake Zumbro; and, WHEREAS, when an EAW is completed, a local unit of government must be identified to serve as the Responsible Government Unit (RGU) to coordinate the necessary issuing of notices and to conduct public hearings to solicit public input on the lake dredging project to determine if an EAW is sufficient to measure the environmental impact of the dredging or whether a more in depth Environmental Impact Statement (EIS) should be required as well; and, WHEREAS, there are a number of local units of government which have a role in oversight and/or permitting related to facets of this project, and Lake Zumbro itself is located in both Olmsted and Wabasha Counties, and so one of those local units of government needs to serve as the RGU; and, WHEREAS, under Minn. Rule 4410.0500, Subp. 5(B) it provides that when “two or more governmental units propose to carry out or have jurisdiction to approve the project, the RGU shall be the governmental unit with the greatest responsibility for supervising or approving the project as a whole” or in some cases, the RGU should be the local government unit that “has expertise that is relevant for the environmental review”, and; WHEREAS, after consultation with the Joint Powers Board and the professional and county staff working on this project, it has been determined that where the County Environmental Resources Department is providing project oversight and state grant management services, the County Finance Department is providing accounting support for the project, the County Attorney’s Office is providing legal support for the project, the County Property Records and Licensing Department is providing parcel and assessment information support for the project, the County Planning Department is providing wetland impact analysis for the portion of the project located in Oronoco Township in Olmsted County and GIS mapping support, and the County Public Works Department will be issuing an access permit for truck traffic travelling to and from the lake dredging site in Oronoco Township to the dredged spoil disposal site in Farmington Township, Olmsted County will have the “greatest responsibility for supervising and approving the project as a whole” and “has expertise that is relevant for the environmental review”. NOW, THEREFORE, BE IT RESOLVED, by the Olmsted County Board of Commissioners as follows: 1. Olmsted County shall serve as the Responsible Government Unit (RGU) in connection with the EAW needed for the Lake Zumbro dredging project.

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2. The professional engineering staff retained as consultants on the project, WHKS and Co. and Barr Engineering Co, will have the responsibility to prepare the draft scoping EAW and distribute the EAW to the jurisdictions impacted by the project which includes Olmsted County, Wabasha County, Rochester Public Utilities, the Olmsted-Wabasha Lake Zumbro Joint Powers Board, the Lake Zumbro Improvement District, Oronoco Township, and Farmington Township in Olmsted County, and Mazeppa and Zumbro Township in Wabasha County. The Olmsted County Planning Advisory Commission shall be responsible for review of the EAW and shall hold at least one public hearing on the items to be considered in the EAW and make a recommendation concerning approval or denial of the EAW to the County Board. 3. The Olmsted County Board shall approve the final scoping EAW and shall submit it to the Environmental Quality Board. The Board shall determine the adequacy of the EAW and shall determine whether an EIS is needed for the project unless notified by the EQB that the EQB will make the final determination. 4. The County Environmental Resources Director shall determine the cost for reimbursement of County expenses regarding development, administration and review of the EAW. The cost shall be paid by the Olmsted-Wabasha Lake Zumbro Joint Powers Board. 5. The County Attorney shall provide legal support as needed to the County Planning Advisory Commission throughout the EAW review process. Dated at Rochester, Minnesota this ___ day of July, 2017. OLMSTED COUNTY BOARD OF COMMISSIONERS _______________________________________ Kenneth Brown, Chairperson ATTEST: ___________________________________________ Heidi Welsch, Clerk/Deputy Administrator

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Updated: 7/3/2017 4:48 PM


REQUEST BY: John Helmers, Environmental Resources Marianne Sobek, Purchasing

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Request Board approval of Change Order # 1 and final payment for the Olmsted Waste Energy Facility Quench Reactor #1 Cone Replacement Project, Contract #17101 with Moorhead Machinery & Boiler Company. THIS REQUEST IS ALIGNED WITH THE FOLLOWING STRATEGIC PRIORITIES: Build the Community





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BACKGROUND: On March 7, 2017, the Board approved a contract to repair a portion of the Olmsted Waste to Energy Facility (OWEF) known as the 'Quench Reactor' with Moorhead Machinery and Boiler Co. in the amount $129,712. The Quench Reactor is a vital component of the OWEF Air Pollution Control (APC) system. Within this 10.5’ diameter x 65’ tall vessel, lime slurry is introduced to aid in control of acids gases. Additionally, the cooling of the exhaust gases increases capture of condensable pollutants. The lower portion of the vessel is comprised of a cone (hopper) in which particulate and ash are contained and transferred to the ash system. Due to constituents of the particulate and ash, the cone is highly susceptible to erosion and corrosion. The original specification indicated complete reuse of a part of the machinery known as the 'manway access' to the cone. However, during demolition, contractors discovered that this metal had deteriorated beyond a point of reuse. Moorhead fabricated replacement metal to bring the manway access back to original specifications. A contract change is needed for this work.

The project manager was granted change order authority at the time of contract award and instructed the contractor to make the repairs in order not to delay the project. Formal acceptance of the repairs is requested, including a request for Change Order # 1 in the amount of $1,465.70.

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Resolution (ID # 2595) Meeting of July 11, 2017

Updated: 7/3/2017 4:48 PM

Payment Summary Amount of Original Contract $ 129,712.00 Previous Change Orders $ -0- Amount of This Change Order $ 1,465.70 Contract Amount to Date $ 131,177.70 Amount Paid to Date $ 124,618.82 Final Payment Amount $ 6,558.88 Staff will be present to respond to questions.

COUNTY BOARD ACTION REQUESTED: Approve Change Order #1 for the Olmsted Waste Energy Facility, Quench Reactor #1 Cone Replacement Project, Contract #17101 and approve the attached Resolution. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Resolution No. 17- WHEREAS, the construction for the OWEF Quench Reactor #1 Cone Replacement

Project, Contract #17101 is certified to by the contractor Moorhead Machinery and Boiler Company, and;

WHEREAS, the final work completion is approved and certified complete by the Director

of Environmental Resources; NOW, THEREFORE, BE IT RESOLVED, that Olmsted County accept completion of the

contract of Moorhead Machinery and Boiler Company, Contract #17101 for the OWEF Quench Reactor #1 Cone Replacement Project and hereby authorize and direct full and final payment in the amount of $6,558.88 which includes approval of Change Order number 1 as reviewed by the Board.

Dated at Rochester, Minnesota this 11th day of July, 2017.

OLMSTED COUNTY BOARD OF COMMISSIONERS

________________________________________ Kenneth Brown, Chairperson ATTEST: ________________________________ Heidi Welsch, Clerk/Deputy Administrator

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Updated: 7/3/2017 4:19 PM


REQUEST BY: Joan Boesen, Property Records & Licensing Tom Canan, County Attorney

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Set a public hearing date for for revision to the Olmsted County Liquor Control Ordinance.






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BACKGROUND: The Property Records/Licensing Department is responsible for enforcement of the following county ordinances: 2300 Liquor Control Ordinance. The Department has participated in a project involving employees from several different County Departments to help plan for the implementation of the new County Administrative Enforcement and Appeals Ordinance. This Ordinance will create a new process for appeals of violations and exceptions to be handled by a contracted county hearing officer, or by a subordinate county board or commission where an ordinance currently provides for review by a subordinate county board or commission, prior to any subsequent appeal to the County Board. It is necessary as part of that process to amend the Department’s ordinance(s) to redirect the handling of appeals of violations and exceptions from the process under the current ordinances to this new ordinance. These changes will take effect January 1, 2018.

COUNTY BOARD ACTION REQUESTED: Set a public hearing date of July 25, 2017 sometime after 3:00 PM, to hear testimony on a revision to the Olmsted County Liquor Control Ordinance to redirect appeals of notices of violations and license suspensions and revocations to the county hearing officer for an initial hearing. Reviewed with additional material provided: ____ Approved ____ County Administrator

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Updated: 7/5/2017 12:06 PM


REQUEST BY: Jennifer Fibison, Property Records & Licensing Tom Canan, County Attorney

STATE ITEM OF BUSINESS WITH BRIEF ANALYSIS AND ACTION REQUESTED OF THE COUNTY BOARD: Set a public hearing date for revision to the Olmsted County Recording of Lot Splits Ordinance






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BACKGROUND: The Property Records and Licensing Department is responsible for enforcement of county ordinance 1100: Recording of Lot Splits Ordinance. The Department has participated in a project involving employees from several different County Departments to help plan for the implementation of the new County Administrative Enforcement and Appeals Ordinance. This Ordinance will create a new process for appeals of violations and exceptions to be handled by a contracted county hearing officer, or by a subordinate county board or commission where an ordinance currently provides for review by a subordinate county board or commission, prior to any subsequent appeal to the County Board. It is necessary as part of that process to amend the Department’s ordinance(s) to redirect the handling of appeals of violations and exceptions from the process under the current ordinances to this new ordinance. These changes will take effect January 1, 2018.

COUNTY BOARD ACTION REQUESTED: Set a public hearing date of July 25, 2017 sometime after 3:00 PM, to hear testimony on a revision to the Olmsted County Recording of Lot Splits Ordinance to redirect appeals of notice of violations or denials of requests for exceptions to a county hearing officer for an initial hearing. Reviewed with additional material provided: ____ Approved ____ County Administrator

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ADMINISTRATIVE COMMITTEE - Meeting Portal

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