Addmen - Company Profile Certified ISO 27001 : 2005 Enhanced Campus Automation System (ECAS) A...

Addmen - Company Profile Certified ISO 27001 : 2005

Enhanced Campus Automation System (ECAS)

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A leading provider of ERP & OMR Solutions

12 years2500+ Users 300 cities in India15 Countries

Government & Defence Orgs.Universities & Top InstitutionsSchools & Coaching InstitutesLeading Brands & Corporates

Addmen Provides,• Online ERP for any type of Institute Management• Online Application System for Pre-Recruitments & Admissions• Online Test Platform for Recruitments and Practice• OMR Software for in-house processing• OMR Outsourcing from sheet printing to results

Online ERP for Institute Management Certified ISO 27001 : 2005


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Contents

Section 1 : Introduction> Technical Capabilities & Requirements

Section 2 : Components & Features> Module wise Description

Section 3 : OMR Software Operation (Videos)

Section 1ECAS Introduction

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• Enhanced Campus Automation System (eCAS) is a complete suite of applications that permits you to automate all aspects of Institute administration. There are several modules which can be selectively activated to fulfill maximum purpose in minimum possible cost.

• It is a browser based application that runs on a server and can be accessed from various terminals on their web browsers. The terminals may be on the same network/LAN or spread widely across over the internet.

• ECAS can be purchased at a onetime cost and run from your own server. It can also be leased and run from our server on annual rent.

• It is a ready to implement with all modules and can be made operational within 1 working day

Certified ISO 27001 : 2005IntroductionEnhanced Campus Automation System (ECAS)

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Instantaneous Solution

• ECAS is versatile. It has the logic and smartness to attend to various types of Institutional structures like school/college/university/coaching etc.

• ECAS is scalable. It is ready with a complete range of features required for management of Institute of any scale.

Today you can begin with an optimal set of modules required to fulfill immediate task. Later more modules can be activated in no time.

• ECAS is client customizable. It allows the user to create several Branches, Courses, Batches, Fee Structures etc. It allows the user to change the field structure and layout of the Admission Register & Form.

• ECAS is dynamic. It has an exceptionally dynamic Searching & Reporting mechanism, which allows you to perform a search using any complex combination of fields used in registration or other modules.

All fields used in admission form are automatically included in search pane.

Certified ISO 27001 : 2005IntroductionEnhanced Campus Automation System (ECAS)

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Versatility of ECAS

Multi-tier security• Access is controlled based on a list of Rights & Permissions.• All users are controlled by Super Administrator who has the rights to

allot privileges even to the administrator.• Super Administrator > Administrator > Users

In case of multiple branch Institutes,• The Head Office Super Administrator, can make Admin or Users for

branches.• A Branch Admin can make Users, work and access data only from his

branch.• The Head Office Admin can access data and work in all branches.

Certified ISO 27001 : 2005


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IntroductionAccess Control & Data Security

• A Server running on MS Windows server 2008 with MS SQL 2008/2012 shall be required.

• ECAS is easily integrated with Barcode Reader, Smart Card and Biometric Devices.

• The software user interface can be run on any current day PC running on Windows OS.

• Database backups are generated on regular interval for the safety of data.

• Previous year’s data can be accessed from Backup server if required.



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IntroductionTechnical Capabilities

Section 2Components & Features

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Components & Features Certified ISO 27001 : 2005


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• Enquiry Follow-up System• Student Information System• Hostel & Mess Management• Transport Management• Fee Management• Attendance Management• SMS & Email Module• Examination & Mark sheet• Online Test System• Online Admission System

• Library Management• Employee & Paybill Management• Leave Management• Complaint & Redressal• E-Document Management• Time Table Management• Study Material• Stock Management• Courier & Docket Control• Feedback

List of Modules


ECAS – Components & Features (Section 2)

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Administrator DashboardScreen visible to Administrator/Faculty after login

• Only active modules are visible. • Different screens are visible to users with different permissions.• Personalised reports can be seen.


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Student DashboardScreen visible to Students after login


• Students can Download Study materials and other content according the group/class which they belong. List of Online Tests & Messages for candidate can be seen.

• Personalised reports can be seen.


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Enquiry Registration by Counselor/ Front office staffEnquiry & Follow-up Management

Field structure is dynamic and can be defined by user. Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added.Reference wise or agent wise enquiry log is maintained.


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Online Registration by Enquiry Directly from WebsiteEnquiry & Follow-up Management

Enquiries can also register directly from website. Enters directly to database so the admission office can follow them.


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Enquiry Communication RecordEnquiry & Follow-up Management

Each communication can be noted and categorised with reminders.


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Today’s Enquiry Follow-upsEnquiry & Follow-up Management

Enquiries can be searched & filtered as desired.

Quick listing of today’s followups is also possible.


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Communication ReportEnquiry & Follow-up Management

Several reports with detailed communication history for each Enquiry can be obtained for past tracking and scheduling future followups.


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Student Registration by Admission office staffStudent Management

Field structure is dynamic and can be defined by user. Field titles and behaviours can be changed. More fields of various types (selectable, dependent, direct entry, compulsory, numeric/text) can be added


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Student Search InterfaceStudent Management

All the fields which are defined for student data entry are dynamically available for even complex searches. Any combination of group or personalised filters can be used to search.


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Student ID CardsStudent Management

• Photo Identity Cards with Barcode can be generated according to your required design.• ECAS has inbuilt facility to generate Barcodes. PDF can be given for printing.

Certified ISO 27001 : 2005Hostel & Transport Management

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Hostel Reports

• Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc.

• Similar for Transport module, Route/Bus/Stop wise Student details. Bus Fee, Caution Money etc.


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Hostel ReportsHostel & Transport Management

• Complete control over Hostel Block wise Floor wise Room wise occupancy, occupant details and hostel Fee dues & Caution money etc.

• Different Fee plans for different category of Rooms & Transportation.

• Each action is restricted on basis of user permissions. Transactions are not erased, only cancelled.

• Define your own Fee Structure- Fee Heads, Fee Plans for different categories, Multiple Installments, Payment due dates, Rebates & Fines etc.

• Apply fee in advance or automatically on date, in bulk to selected candidates or individually.

• Generate Reports- Fee Bill/Invoice, Vouchers, Receipt, Collection Report, Fee Statement, Individual Ledger, Defaulter List, Head wise summary, Cheque Statements for any period.

• Send SMS alerts on Fee Due & Fee Receipts.• Maintain separate accounts for different facilities if required.

Certified ISO 27001 : 2005Fee Account Management

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Important Features


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Integrated Fee Bill & Receipt PanelFee Account Management

Every Installment-heads, amounts, dates, comments can be altered with flexibility.All actions controlled by user permissions. Multiple invisible accounts can be maintained.


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Fee ReceiptFee Account Management

Fee Bills/ Vouchers/ Receipts with Institute name & logo drawn in multiple copies. Several details can be selected to show or hide.


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Fee ReportsFee Account Management

Huge collection of reports drawn with flexibility for any group between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.


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Manual Attendance Marking InterfaceAttendance Module

• Convenient to mark only Absent candidates.

• Topic covered in class can be recorded for course monitoring purposes.

• Send SMS to Absent/Present candidates.


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Importing Attendance from Bio-Metric DevicesAttendance Module

Excel/ CSV file obtained from Bio-metric/Smart card machines can be imported to ECAS.A offline utility to collect attendance from Barcoded Identity Cards is also available.


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Attendance ReportsAttendance Module

Several reports in various formats for different purposes. This one for absentee calling.


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Attendance ChartsAttendance Module

Yearly chart depicting day wise group attendance for every month.

Several charts in various formats for different purposes.

Monthly chart depicting day wise attendance for every individual.


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Attendance Reports - TimelogsAttendance Module

Several reports for in-out and working time-log in various formats for different purposes. This one for datewise working hours.

Certified ISO 27001 : 2005SMS & Email Module

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Important Features - SMS• Send bulk messages to selected group at single click. • Send common/group messages or custom/individual SMS.• Choose to send to parents or student or both.• Auto SMS faciltiy integrated in all modules. Send automatic:

– Welcome SMS, Enrollment SMS, Username & Password SMS;– Fee Dues SMS, Date Reminder SMS, Fee Receipt SMS– Attendence - Absent/Present SMS, candidate in-out SMS;– Marks obtained form OMR, Online Test SMS;– Library Book available SMS

• Any other custom SMS as drafted on a template will go to individual with their parameters.

• Send Transactional SMS with USERID.. Ex…TD-ADDMEN


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Group SMS & Email InterfaceSMS & Email Module

Common panel for SMS & Email


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SMS ReportsSMS & Email Module

Member wise full message log obtained as printable report or in Excel through web based interface.


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E-Documents PanelE-Documents

• Various types of documents can be uploaded, forwarded for sanction and viewed by different categories of members.

• Notices can be uploaded for specific member type in a specific branch.


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DownloadsE-Documents

Students can Download Study materials, Assignments, Test Schedules, Timetable, Practice Sheet, Test Solution and other content.Downloadable files are grouped according the member type and the course/class to which they belong.

Certified ISO 27001 : 2005Time Table Management

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This Module covered in a separate, more detailed presentation

Download from:http://www.admengroup.com/downloads/timetable.ppsx

http://www.admengroup.com/downloads/timetable.ppsx


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Stock Entry PanelStock Management

Categorised Inventory of Items with details of Suppliers & current stock position.

User defined inventory catalogue/index no.

User permission control over item indent & issue.


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Stock Item Entry PanelStock Management

Categorised Inventory of Items with details of Suppliers Bills & current stock position.


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Stock Search PanelStock Management

Elaborate filtering & searching for selective inventory items.


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Stock Reports PanelStock Management

Huge collection of reports drawn with flexibility for any group of items between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.



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Library Title Registration PanelLibrary Management

Several Titles can be added for different media like books, journals, CDs etc. in different fields like Arts, Science, Management, Literature etc.

Titles can be further classified as per subjects, Authors and DDC no…etc.



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Library CataloguingLibrary Management

Elaborate filtering mechanism allows complex searching of Books according to various combination of conditions.



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Library Accession RegisterLibrary Management

• Books/media can be entered with all bill details for every procurement.• Each copy has a unique Accession no.



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Library ReportsLibrary Management

Huge collection of reports drawn with flexibility for any media between any dates. Each report can be viewed & printed in several formats and also exported in Excel & PDF.


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Academic Marks Import PanelExamination & Marksheet Section

Several Subject combinations & Course wise Semester wise Examinations can be defined. Different ordnances can be maintained for various examinations.


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Marksheet Interface on WebsiteExamination & Marksheet Section

There can be several types of Marksheet structures & Layouts as required by Institute.Marksheets can be viewed & printed online and also exported in PDF.


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Tabulation RegisterExamination & Marksheet Section

Complete tabulation register can be obtained in Excel.



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Employee RegistrationEmployee & Paybill Management

Elaborate Employee Information can be maintained according to various user defined fields. Basic Information, Service Book, CR, Loans & Advances , Skills, Languages, etc…

Certified ISO 27001 : 2005Leaves ManagementEnhanced Campus Automation System (ECAS)

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Allocating Leaves & Applying for Leaves

• Several Leave types quota can be set for category of employees or individual employee.

• Each employee gets to see real time status of leaves Allocated, Applied, Sanctioned etc.

Certified ISO 27001 : 2005Employee Salary InformationEnhanced Campus Automation System (ECAS)

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Salary Information

Monthly Paybill, Salary statement, Salary Slip, Bank Lists can be generated for different categories or grades of employees.



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Complaints RegistrationComplaint & Redressal Monitoring

Issues can be reported to assigned authorities. These reported issues are visible on the dashboard of the authority who can provide a solution to the reported issue.

Once a solution is provided. It is also visible to the complainant.

Certified ISO 27001 : 2005Feedback InterfaceEnhanced Campus Automation System (ECAS)

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Dynamic Feedback Form Interface

Several Feedback Forms can be configured and made visible to specific groups for response. Data is presented in Excel.



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Course Monitoring

Topics covered in the period can be marked while marking attendance of each period.

Faculties can update their class topics from their account.

These course progress reports can be drawn by central administrator.

Course progress reports also available of student Dashboard

Certified ISO 27001 : 2005Courier & Docket ControlEnhanced Campus Automation System (ECAS)

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