Addmen Time-table 14.2

8/10/2019 Addmen Time-table 14.2

1/22

Time Table Software Certified ISO 27001 : 2005

Addmen IT Solutions

www.admengroup.com

Contents

Section 1 : Overview & Concepts

Section 2 : Screenshots

Section 3 : Outputs & Reports

Section 4 : Operations Video


2/22

Section 1

Time Table Software

Overview & Concepts

www.admengroup.com

Visit: www.admengroup.com/time-table.htm
http://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htm


3/22

Class

Faculty Subject

Time Table

Class-Subject

Mapping Rules

Faculty-Class

Mapping Rules

Faculty-Subject

Mapping Rules

Overview Certified ISO 27001 : 2005

Time Table Software

In planning a Time Table, we plan the optimal use of 3 resources

guided by certain rules.

www.admengroup.com


4/22

ConceptAvailable Resources Certified ISO 27001 : 2005

Time Table Software

There are many Academic & Non Academic subjectstaught in the

institute and many facultiesto teach each subject. All subjects arenot taught is all classes. All subjects are not taught by all faculties.

Class-Subject mapping defines the specific set of subjects taught

in any class.

Subject-Faculty mapping defines the list of faculties available for

any subject.

Faculty-Class mapping defines the faculties suitable to teach thedefined subjects in any class.

www.admengroup.com


5/22

Concept - Limiting Parameters Certified ISO 27001 : 2005

Time Table Software

Classis a group of students studying in some Standard & Section

Taught for fixed No. of Periods on pre decided weekdays

Generally,

Standards: Nursery/Prep, LKG,UKG, 1-12

Sections : Any nos. (ABCDEF)

No. of Periods : 9 max. (123456789)

Weekdays : 7 max. (1234567)

Generally, a class is conducted in a pre decided Classroom/Lab.

Sometimes it is shifted to another room/lab for a period.

When we plan a timetable, these parameters are assumed fixed

for any class. And we plot variable combinations of Subject &

Faculty for a fixed unit of Weekday-Class-Period.

www.admengroup.com


6/22


7/22

The Faculty Resource Certified ISO 27001 : 2005

Time Table Software

A master database of all Faculties teaching in the Institution is

prepared with following details:

Name & Personal Details

Availability on Weekdays: Some teachers teach in multiple Institute/Branches

and are available only on limited weekdays in a particular Institute/Branch.Like MWF

Availability in Periods: Some teachers teach in multiple Institutes /Branches

and are available only on limited weekdays for limited periods in a particular

Institute/Branch. Some teachers work only for first half or second half.

Daily & Weekly Workload: A teacher cannot be made to take classes

continuously in all 9 periods for all days of the week. There is a optimum daily

and weekly load so that the faculty gets time to prepare for class and do other

assigned tasks.

www.admengroup.com


8/22

The Faculty Resource.contd. Certified ISO 27001 : 2005

Time Table Software

Allocation of faculties is guided by following guidelines:

Distinct Sections in Same standard: Sometimes teaching the same subject in 2sections of the same standard leads to confusion, if the records are not

properly maintained. To avoid confusions, and also to keep teachers available

for substitution, a faculty is preferably not allocated same subject in 2 sections

of same standard.

No. of periods/section/day: Even if a teacher teaches subjects like Hindi,

History and Geography for the same standard, to avoid monotony for the

students and for the teacher it is preferred not to allocate all subjects of a

faculty in one section on the same day.

Class Teacher Allocation : Most of the teachers are assigned the responsibility

of a Class Teacher. One teacher can generally be responsible for one class. The

first period in any class is generally allocated to the class teacher.

Free periods: Out of the daily workload, any faculty should preferably get

atleast 1 free period during the first half of the day.

www.admengroup.com


9/22


10/22

Main Interface (Home Screen) Certified ISO 27001 : 2005

www.admengroup.com

Time Table Software

Time Table Software is a Desktop Application which runs on any Windows.

Uses MS Access as backend database. Additional Terminal licenses can also be

obtained to run on Network.


11/22

Settings > Add Class Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

Any number of Classes with different client specific nomenclature can be added.

Each class can be held on selective weekdays and can have predefined no. of

periods.


12/22

Settings > Add Subject Groups & Subjects Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

Any no. of subjects can be added. Subjects can be classified in Academic/Non-

Academic groups to auto apply certain checks during time table generation.


13/22

Settings > Add Faculty Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

Any no. of faculties can be added. Daily & Weekly workloads and availability

during weekdays & periodsfor each faculty can also be specified.


14/22

Settings > Class-Subject Mapping Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

A class can have any no. of subjects. Daily & Weekly no. of periodsfor each

subject in a class can be specified. Periods can also be specified in which this

subject can be taught.


15/22

Settings > Faculty-Subject-Class Mapping Certified ISO 27001 : 2005

Time Table Software

admengroup.com

A faculty can teach many different subjects in different classes (standards & sections)

Sometimes best faculties are reserved for certain sections, so it can be restricted.

Sometimes multiple faculties are available for a subject, so a uniform mix is to beprovided, for this periods/week/section for any subject can be specified.


16/22

Time Table Generation Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

When a Class-Section-Weekday-Periodcombo is selected, Time table can be auto

generated.

In manual mode, all subjects pertaining to that class and all faculties pertaining to thatselected subject that are free in that period are listed to be selected.


17/22

Time Table Generation-Substitution Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

Various Checks can be applied as per need.for ex. If it is First period then Class

teacher Only will be listed.

These workload distribution checks can be waived off for special requirements.


18/22

Time Table Generation-Substitution Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

If any faculty is on leave or left, then software provides a substitution suggestions with

priority based on several criteria. Based on the suggestions,manual decision is taken. A

new time table printout can be obtained after substitution.

Substitute faculties are suggested in following order of priority >>1. Same class-same subject faculty and not exceeded daily workload.

2. Same class-same subject faculty and not exceeded weekly workload.

3. Same class-same subject faculty and exceeded weekly workload.

4. Same class-same subject faculty and exceeded daily workload.

5. Other class-same subject faculty, with above conditions (1-4) in order.

6. Other class-other subject faculty, with above conditions (1-4) in order.


19/22

Time Table Generation Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com


20/22

Section 3

Time Table SoftwareOutputs & Reports

www.admengroup.com



21/22

List of Reports Certified ISO 27001 : 2005

Time Table Software

www.admengroup.com

1. Class wise Time Table (All subjects & faculties)2. Faculty wise weekly Time Table (All subjects & in all classes)

3. Class wiseSingle Faculty wise Time Table

4. Class wiseSingle Subject wise Time Table

5. Subject/Lab weekly Utilisation Chart

6. Faculty weekly Utilisation Chart

7. Daily Substitution Suggestion Chart for Absentees

(Report PDF files are provided separately in folder)


22/22

Section 4

Time Table SoftwareOperations Demo Video

www admengroup com


Addmen Time-table 14.2

Documents

Transcript of Addmen Time-table 14.2