Addendum #1 MRWMD MRF Imp Project DRAFT · PDF fileBidding Requests for Interpretation and...

ADDENDUM # 1 Monterey Regional Waste Management District MRF Improvement Project April 20, 2016

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Revised or Additional Information for the MRF Improvement Project On April 18, 2016 the District conducted a mandatory pre-bid meeting. The meeting included a review of the project and Bidding requirements specified in the Bid documents issued on April 7, 2016. Following the Pre-Bid Meeting on April 18, 2016, the District decided to revise bidding information related to the following:

Revised or Additional Information

1. The District desires to obtain a minimum of three General Contractor bids for review by the Board of Directors. Based on this, mandatory attendance at the April 18, 2016 Pre-Bid Meeting is waived. Interested parties may contact the District’s Project Manager to arrange visits to the project site prior the Bid Due Date.

2. The Prequalification Document and Bid Package Due Date is extended to May 9, 2016 at 3:00 pm.

3. The Prequalification Documents will be opened privately on May 9, 2016. The Prequalification Documents and references will be reviewed through May 11, 2016.

4. The public Bid Opening of Qualified Bids is revised to May 12, 2016 at 9:00 am. Unqualified Bidders will be contacted prior to the Bid Opening.

5. Bidding Requests for Interpretation and Product Substitution deadline is extended to April 28, 2016.

Revised Bid Documents Based on the information above the following bid document specification sections are revised accordingly. Specifications:

• 001116 “Invitation to Bid” – o Receipt of Pre-Qualifications and Bids; revised time and bid due date. o Mandatory Pre-Bid Conference

omit “Mandatory” Date for Site Visit and Tour

o Project Administration Added deadline date for questions was revised.

• 002113 “Instructions to Bidders” – o Item 5.A, page 4 of 11, Revised date for deadline of questions.

• 004113 “Bid Form” – o Revised Bid Due Date o Part 2; Notice to Proceed date revised to 5/23/2016

End of Narrative

ADDENDUM # 1

4788-B Monterey Regional Waste Management District Bid SetAddendum 1

MRF Improvement and Equip Procurement Project April 7,20 2016 INVITATION TO BID

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Document 001116

INVITATION TO BID

PROJECT: Materials Recovery Facility (MRF) Improvement Project Monterey Peninsula Landfill Marina, California 93933-1670 Monterey County, California

OWNER: Monterey Regional Waste Management District Project Manager: Guy Petraborg, P.E. [email protected] 14201 Del Monte Boulevard P.O. Box 1670 Marina, California 93933-1670 Phone: (831) 384-5313 Fax: (831) 384-3567

ARCHITECT/ ENGINEER JR Miller & Associates, Inc. Project Manager: Kyle Rausch [email protected] 2700 Saturn Street Brea, California 92821 Phone: (714) 524-1870

CALL FOR BIDS

The Monterey Regional Waste Management District (MRWMD) is inviting bids on a General Contract for the construction of a Materials Recovery Facility Improvement Project at the Monterey Peninsula Landfill, a Class III municipal solid waste landfill. The landfill is located on MRWMD-owned property at the Monterey Regional Environmental Park, 14201 Del Monte Blvd., 2 miles north of the City of Marina.

RECEIPT OF PRE-QUALIFICATIONS AND BIDS

Sealed Prequalification packages and bids will be received at the office of the MRWMD, located at 14201 Del Monte Blvd., P.O. Box 1670, MARINA, CA 93933 until 23:00 p.m., WednesdayMonday, May 49, 2016. Prequalification packages will be opened and reviewed first. Upon approval of a bidder’s prequalification package, the supplemental bid packages will then be opened and read. Any bids received after the date and time stated above will not be considered. Oral, telephonic, facsimile, or telegraphic bids are invalid and will not receive consideration.



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DESCRIPTION OF WORK

Work involves construction of, but not limited to, (1) approximately 72,000 SF of impervious surfacing with associated grading and drainage; (2) construction of four components (12,800 SF structural steel framed canopy ; Interior and exterior building improvements to an existing 96,000 SF Materials Recovery Facility to facilitate new processing equipment, including existing slab modifications to install equipment pits and associated foundations; interior improvements of existing ground level restrooms and 2nd level offices; 1,200 SF expansion of an existing 2nd level office to accommodate a multi-purpose room); (3) coordination with processing equipment vendor for equipment being installed within the MRF building; (4) exterior improvements to employee parking areas to accommodate accessibility compliance; (5) electrical power feeds from the onsite landfill gas conversion plant POC to the MRF building; and (6) interior electrical revisions to accommodate the proposed processing equipment. The work also includes subgrade preparation and placement of engineered fill.

BID DOCUMENTS

Copies of the Bid Documents (including plans, specifications, contract forms, bid forms and conditions) may be obtained on or after April 07, 2016 at the ARC Reprographics Store in Monterey by purchasing a non-refundable payment for each set needed. Electronic format of the Bid Documents can be obtained from ARC Reprographics for the cost charged by ARC. Contact information for ARC Reprographics: 2 Harris Court, Unit A-5, Monterey, California 93940; tel: (831) 646-1170 / fax: (831) 646-5165. Upon request from contractor, a link can be provided to review Bid Documents on the ARC Reprographics PlanWell database. Bid Documents will also be available on the Central Coast Builders Association (20 Quail Run Circle, Suite A, Salinas, CA 93907 / 831) 758-1624 / Contact Christie Cromeenes, Executive Director / www.ccbabuilds.com). Bids shall be submitted on the Bid Forms provided with the Bid Documents. Bid Documents and supplemental information for bidders, such as reports of geological information, soils testing data, etc., are available for examination without charge at the MRWMD office. BID GUARANTY

Each bid shall be accompanied by a certified or cashier’s check or bid bond in the amount of 10 percent of the total bid price payable to the MRWMD as a guaranty that the bidder, if his proposal is accepted, will promptly execute the contract, secure payment of worker’s compensation insurance, and furnish a satisfactory faithful performance bond in the amount of 100 percent of the total bid price.



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WAGE RATES

Pursuant to Section 1770 and the following sections of the California Labor Code, the contractor shall pay not less than the prevailing rate of per diem wages as determined by the California Department of Industrial Relations for projects in Monterey County. COMPLETION OF WORK

Processing equipment deliveries are scheduled for early July 2016. The following items define the process of construction phases from Notice to Proceed up to July 2016 delivery of the process equipment material(s) and through the balance of the construction.

• Existing equipment within the MRF Building will be removed and recycled for preparation of new construction and new equipment installation(s). This removal of equipment and associated infrastructure (such as electrical, mechanical, fire sprinklers, etc.) will be procured as a separate contract between MRWMD and prospective contractors. This will be separate from this contract and bidding process. The timeline for this occurrence is estimated between late April and early June 2016.

• Cleaning and Painting of building interior will be procured as a separate contract between MRWMD and prospective bidders. The timeline for this work is estimated between July and August. This process will be phased from west to east inside the building, which will allow the MRF Improvement and process equipment deliveries to occur beforehand and concurrently as needed.

• Existing concrete floor improvement in MRF Building will be performed. This scope of work will be procured as a separate contract between MRMWD and prospective bidders. The timeline for this work is estimated between late June and early July 2016.

• All MRF Improvement slab revisions i.e. pits and special foundations and underground utility work must be completed in phases moving west to east, with the west end required for completion before July 2016; to allow for initial installation of processing equipment. The process equipment will be installed in phases, starting with west end and moving east; the timeline is estimated July through October 2016. It shall be noted that the process equipment will require special foundations throughout the floor area beneath the proposed footprint of the equipment. This design of foundations will be a separate permit coordinated between MRWMD, Design Team, and Process Equipment Vendor. The foundation construction work may be procured separately by MRWMD, but may also be offered to the bidding contractor for this bid process, and will be provided as an addendum for pricing and review by MRWMD.

• The contract work for the Canopy, underground utilities, infrastructure beneath the canopy slab, associated grading and surfaces, and adjacent retaining walls must be completed by August 2016 to allow Owner use of the canopy during interior improvements of the MRF Building.

• Electrical power for the process equipment is needed by July 2016, including power feed from on-site power generation plant to proposed transformer and switchgear. MRWMD will be



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procuring the new transformer, transformer vault, and switchgear as a separate contract due to the long lead procurement. The bidding contractor will be required to install the procured equipment and infrastructure.

• Electrical MCC cabinets proposed in the existing electrical room will be required for turn-on by July 25.

• Lighting around and under processing equipment will need to be coordinated after processing equipment is installed. This level of effort will be required by contractors to coordinate with processing equipment vendor regarding schedule for installation of lighting. A proposed amount of light fixtures is specified in the drawings provided in this bid, but quantity may increase after equipment is installed. A Unit Price per fixture is included in the Project Manual to provide a unit cost for additional fixtures added after this bid process.

• Office Improvements and second floor expansion is estimated to occur between early July and end of August 2016. These improvements will require coordination of contractor(s) to work with MRWMD staff and temporary facilitation of operations during the construction of the Canopy, MRF, and Office improvements.

MANDATORY PRE-BID CONFERENCE

All prospective general contract bidders are required recommended to arrange a site visit with the MRWMD Project Managerattend a pre-bid conference to be held at the MRWMD office at 10:00 a.m., April 18, 2016. Representatives of the MRWMD and JR Miller & Associates, Inc. will be available forin attendance. The conference will be followed by a tour of the construction site areas. PROJECT ADMINISTRATION

All Questions relative to this project shall be issued in writing 3 days prior before close of business on April 28, 2016 to the opening of bids and shall be directed to: Kyle Rausch, Project Manager, JR Miller & Associates at (714) 524-2870; [email protected], and Guy Petraborg, P.E., Monterey Regional Waste Management District at (831) 384-5313; [email protected]. The successful bidder must be licensed in the State of California and must demonstrate acceptable experience of the type of work described in the Prequalification Document and Bid Documents. The MRWMD reserves the right to waive any irregularities and to reject any or all bids.

END OF DOCUMENT


MRF Improvement and Equip Procurement Project April 720, 2016 INSTRUCTIONS TO BIDDERS

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Document 002113

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

A. Terms used in these Instructions to Bidders and in other Bid Documents which are defined in the General Conditions and Supplementary Conditions have the meanings assigned to them therein.

B. The “Project Manual” comprises the Contract Documents and the following: Invitation to Bid, Instructions to Bidders, Bid Form, Bid Schedule, Bid Bond, Bidder’s Qualification Affidavit, List of Proposed Subcontractors, Labor and Equipment Rate Schedules, Contractor’s License Form, and any other forms designated to be attached to the Bid Form.

2. INFORMATION FOR BIDDERS

A. Supplemental Information for Bidders may be examined at the office of the OWNER and includes geological, hydrological and design documents. These documents are listed by name in Section 002114 "Information Available to Bidders" of the Project Manual.

B. Soil laboratory data.

C. Disclaimer:

1. The supplemental information contained in the above-referenced documents is being made available to the Bidder solely for his information and convenience. The supplemental information and data contained in the above-referenced documents does not constitute a part of the Contract.

2. Neither the OWNER nor the ARCHITECT/ENGINEER represent that the information being made available shows the complete range of conditions which will be encountered in the construction of the project. The information concerning geological and other subsurface conditions furnished in the referenced document represents only the opinion of the OWNER and the ARCHITECT/ENGINEER as to the character of the materials encountered during field investigations.

3. The OWNER and the ARCHITECT/ENGINEER disclaim responsibility for any opinions, conclusions, interpretations, or deductions that may be expressed or implied in any of the information and data contained in the referenced documents, it being expressly understood that the making of deductions, interpretations, and conclusions is the Bidder’s or CONTRACTOR’S sole responsibility.

3. CALL FOR BID INFO



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A. According to the Department of Industrial Relations (DIR), as of January 1, 2015 the call for bids and contract documents must include the following information:

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. More information can be found at the Department of Industrial Relations website at http://www.dir.ca.gov/Public-Works/PublicWorksSB854.html. In addition, at the recent 2015 CSDA Annual Conference in Monterey a company called Contractor Compliance and Monitoring, Inc. conducted an excellent workshop on this topic. You can visit their website at www.ccmilcp.com or contact them at 650.522.4403 or [email protected]

4. See these links for additional information:

a. http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=LAB&sectionNum=1725.5

b. http://www.leginfo.ca.gov/cgi-bin/displaycode?section=lab&group=01001-02000&file=1770-1784

4. EXAMINATION OF PROJECT MANUAL, SITE, AND CONDITIONS OF WORK

A. The Project Manual includes the most recent editions of the following documents and any other additional documents as issued by the OWNER and/or ARCHITECT/ENGINEER.

1. Bound herein

a. Bidding Requirements

b. Contract Forms

c. Terms and Conditions

d. Specifications

2. Bound separately



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a. Construction Drawings

b. Prequalification Document (issued concurrent with Bid Documents)

B. Before submitting a Bid, each Bidder shall (a) examine the Project Manual thoroughly; (b) visit the site to familiarize themselves with local conditions that may in any manner affect cost, progress or performance of the Work; (c) familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work; and (d) study and carefully correlate Bidder’s observations with the Project Manual.

C. Before submitting a Bid, each Bidder shall, at their own expense, make such additional investigations and tests as the Bidder may deem necessary to determine their Bid for performance of the Work in accordance with the time, scope or work, and other terms and conditions of the Project Manual. On request, OWNER will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for submission of his Bid.

D. The lands upon which the Work is to be performed, rights-of-way for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Supplementary Conditions, General Requirements or Drawings.

E. The submission of a Bid will constitute an incontrovertible representation by the Bidder that they have complied with every requirement of this Article 3 and that the Project Manual is sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

F. Complete sets of Bidding Documents shall be used in preparing Bids; neither OWNER nor ARCHITECT/ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents

G. OWNER and ARCHITECT/ENGINEER, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

54. QUALIFICATIONS OF BIDDERS

A. Contractors shall be properly qualified and licensed in accordance with the laws of the State of California, as applicable. Any individual, firm, or corporation acting as prime contractor and making, filing, or financially interested in more than one Bid for the same work will be disqualified. This does not apply to material suppliers or to subcontractors making proposals to general contractors.



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B. Bidders are required to complete the “Contractor’s License Form” and fill out the “Prequalification Document” and to submit them with their Bids as hereinafter specified. The Prequalification Document must be sent in a separate envelope than the Construction Bid Documents. The OWNER may make such additional investigations as they deem necessary to determine the ability of any Bidders to perform the work, and the Bidders shall furnish to the OWNER such additional information and data for this purpose as the OWNER may request.

C. Either the Bidder or their subcontractor shall be fully qualified to perform the installation of proposed project. Such qualification shall include satisfactory experience in the construction of the proposed facility of similar size, scope and magnitude. The Bidder’s or subcontractor’s experience in this field shall be fully documented in the “Prequalification Document.”

D. The OWNER, by its sole determination, reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the OWNER that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work in accordance with the Project Manual. Conditional Bids will not be accepted.

E. In accordance with the provisions of the Business and Professions Code Section 7028.15, the OWNER has determined that the CONTRACTOR shall possess a valid Class A (General Engineering Contractor) or Class B (General Contractor) (with recommendation to procure a subcontractor with Class A License) Contractor’s License at the time the bid is submitted. Failure to possess the specified license shall cause the Bid to be rejected as being nonresponsive. The OWNER, before awarding the Bid, will verify that the CONTRACTOR was properly licensed at the time of bid submittal.

65. INTERPRETATIONS OF THE PROJECT MANUAL

A. Every request for an interpretation of the Project Manual shall be in writing and, to be considered, must be received by the ARCHITECT/ENGINEER by April 2228, 2016; 9 days before the date set for the opening of Bids.

B. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the Project Manual. All such written addenda shall become a part of the Project Manual.

C. Addenda, if any, will be e-mailed to all plan holders at the respective addresses furnished for such purposes. Failure of any Bidder to receive any such addendum shall not relieve such Bidder from any obligation under his Bid as submitted.

D. The OWNER and ARCHITECT/ENGINEER assume no responsibility for clarifications or interpretations of the Project Manual arrived at in any other manner.



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E. Any discrepancies or omissions in the Project Manual discovered by the Bidder shall be called to the attention of the ARCHITECT/ENGINEER during the Bidding period.

F. The right is reserved by the OWNER to revise or amend the Project Manual prior to the date set for opening of Bids. Such revisions and amendments, if any, will be announced by written addenda. Copies of such addenda will be furnished to all registered Bidders as specified above. If the revisions and amendments are of a nature which requires substantial changes in quantities and prices, or either of them, the date set for opening of Bids may be postponed by such a number of days as the OWNER will determine to be necessary to enable Bidders to revise their Bids. In such cases, addenda will include announcement of the new date for opening of Bids.

G. If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the specifications or omissions from the drawings or specifications, he/she may submit to the Architect a written request for an interpretation or correction thereof. In the case of an inconsistency between or among any Drawings or Specifications, or within any such document, and such inconsistency is not clarified by an addendum, the Architect’s interpretation of those documents shall control, so as to provide what the Architect considers to be the better quality and/or the higher quantity of the Work provided for in the Drawings or Specifications.

6. PREPARATION OF BID

A. The Bid:

1. The following documents shall comprise the CONTRACTOR’S Bid and shall be submitted:

a. Bid Form (Document 004113)

b. Bidder’s Proposed Construction Schedule (Document 004150)

c. List of Proposed Subcontractors (Document 004200)

d. Bid Bond (Document 004313)

e. Alternates Form (Document 004323)

h. Contractor’s License Form (Document 004500)

i. Unit Prices (Document 012200)

j. Non-Collusion Affidavit Document



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2. A copy of the foregoing documents is bound herein, and Bids shall be prepared on extra copies of these documents copied by the Bidder.

3. Each of the documents comprising the CONTRACTOR’S Bid, as listed above, shall be filled in and completed in its entirety. The documents shall be completed in ink or by typewriter. Interlineations, alterations, or erasures shall be initialed. All blank spaces shall be filled in. Where any item or items in the documents are not applicable to the Work, then the words “none” or “not applicable” shall be filled in as appropriate.

4. If any of the foregoing documents are not completed, the Bid may be considered unresponsive and rejected.

B. Addenda: Receipt of all addenda issued shall be acknowledged. If no addenda were issued or received, “none” shall be written in.

C. Bid Security:

1. Each Bid shall be accompanied by a certified check or cashier’s check made payable to the OWNER, or a Bid Bond prepared on the Bid Bond form bound in with this Project Manual, duly executed by the Bidder as principal, and having as surety thereon a surety company licensed to do business in the State of California and approved by the OWNER, in an amount not less than 10 percent of the Bid Evaluation Total.

2. Checks submitted as bid security will be returned to all Bidders, except the three lowest Bidders, within 10 calendar days after the opening of Bids, and the remaining checks will be returned promptly after the OWNER and the accepted Bidder have executed the Contract (Agreement). Bid bonds will be returned only upon request and only to bidders not in contention for award of the Contract.

3. The successful Bidder, upon their failure or refusal to execute and deliver the Contract (Agreement) and the bond(s) required within 10 calendar days after they have received Notice of Award of the Contract, shall forfeit to the OWNER, as liquidated damages for such failure or refusal, the security deposited with their Bid.

4. The Bid Bond shall remain in effect for a minimum period of 90 calendar days from the date of the opening of the Bids.

D. List of Proposed Subcontractors:

1. Bidders shall list the various classes of work included in the Project and the names and business addresses of the subcontractors and material and equipment suppliers proposed to perform work, furnish materials or equipment, or render service on or about the Project in excess of 0.5 percent of the amount of the Bid Price. Work in excess of 0.5 percent of



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the Bid Price for which a subcontractor is not listed will be presumed to be performed by the Bidder.

2. Bidders shall fill in and complete the List of Proposed Subcontractors in the Form provided to fulfill the foregoing requirements. If space is not sufficient as provided in the Form, Bidder may add a separate sheet or sheets.

3. Substitution of subcontractors after bid opening will require approval of the OWNER.

E. Substitutions of Materials:

1. Bids shall be submitted on the basis of the Project Manual as prepared by the ARCHITECT/ENGINEER. Consideration of substitute “or equal” items of materials or equipment will be performed prior to Bid Opening, but final acceptance is postponed until the apparent low Bidder has been identified.

2. All matters relating to substitute “or equal” items shall be concluded after the bid opening and prior to installation of any proposed equals in accordance with the procedures described in Section 012500, Substitution Procedures.

3. Requests for substitutions will be handled as specified in Section 012500, Substitution Procedures.

F. Signing of the Bid Form:

1. Bidders shall properly date and sign the Bid. In the case of a corporation, a duly authorized officer of the corporation shall sign; in the case of a partnership, a partner shall sign; in the case of a joint venture, a duly authorized officer of the sponsoring member shall sign, and in the case of an individual, such individual shall sign. Satisfactory evidence of the authority of the signatory on behalf of the Bidder shall be furnished.

2. Under the signing provisions of the Bid Form, all spaces provided shall be filled in as applicable. Corporations shall affix their seal where shown.

H. Bid Schedule: Bidders shall complete the Bid Schedule as provided. All blank spaces shall be filled in. The total of the Bid Schedule shall be entered in the Bid Form in the space provided therein.

7. FILING OF BID

A. Each Bid shall be submitted in a sealed envelope bearing on the outside the name of the Bidder, their address, the name of the Project, the title of the Project Manual for which the Bid is being submitted, and the time and date of the Bid opening. If forwarded by mail, the sealed envelope containing the Bid shall be enclosed in another envelope addressed to the OWNER.



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B. It is intended that Bids received prior to the time set for the Bid opening will be securely kept, unopened; but the OWNER shall in no event be liable for the premature opening of any Bid.

C. Written modifications of Bids already submitted will be considered if received prior to the Bid opening.

D. Any Bid may be withdrawn prior to the scheduled time for the opening of Bids, or authorized postponement thereof, upon signed written or telegraphic request delivered to the OWNER. Any Bid received after the time and date of the Bid opening will not be considered. No Bidder shall withdraw their Bid after the scheduled date and time of opening thereof. Negligence on the part of the Bidder in preparing the Bid confers no right for withdrawal of the Bid after it has been opened.

8. REVIEW OF BIDS AND AWARD OF CONTRACT

A. OWNER reserves the right to reject any and all Bids, to waive any and all irregularities, to negotiate contract terms with successful Bidder, and the right to disregard all nonconforming, nonresponsive or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. In case of discrepancy between unit prices and extended amounts, the unit prices shall prevail and, for bid evaluation purposes, the extended amounts will be adjusted accordingly.

B. In reviewing Bids, OWNER will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternatives and unit prices if requested in the Bid forms.

C. OWNER may consider the qualifications and experience of subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for this Project as identified in the Bid Package..

D. OWNER may conduct such investigations as he deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed subcontractors and other persons and organizations to do the Work in accordance with the Project Manual to OWNER’S satisfaction within the prescribed time.

E. OWNER, by its sole determination, reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to OWNER’S satisfaction.

F. If the Contract is to be awarded, it will be awarded to the lowest responsive Bidder whose evaluation by OWNER indicates to OWNER that the award will be in the best interests of the Project.



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G. If the Contract is to be awarded, OWNER will give the successful Bidder a Notice of Award.

H. The OWNER will issue a Notice of Award, which the successful Bidder will be required to sign and return. The Notice of Award will authorize the CONTRACTOR to proceed with obtaining the bond(s) and the various insurances and certificates which are required to be submitted with the signed Contract.

I. The OWNER will issue the OWNER’S form of construction Contract (Agreement) concurrently with the Notice of Award. The CONTRACTOR will be required to execute and return the Contract within 10 calendar days after receipt of the Contract for signing. Upon receiving the Contract, signed and returned by the CONTRACTOR, along with the required bond(s) and certificates of insurance, the OWNER will sign and return one executed copy of the Contract to the CONTRACTOR within 10 calendar days.

J. If the award is made to a corporation, the corporation will be required to furnish evidence of its corporate existence and of its right to do business in the State of California, and of the authority of the officers signing the Contract.

9. OWNER AND ARCHITECT/ENGINEER

A. For the purposes of administration of the Contract, the OWNER is as follows:

Monterey Regional Waste Management District P.O. Box 1670 14201 Del Monte Boulevard Marina, California 93933-1670 Attention: Mr. Guy Petraborg, P.E. Telephone: (831) 384-5313 Fax: (831) 384-3567

B. For purposes of administration of the Contract, the ARCHITECT/ENGINEER is as follows:

JR Miller & Associates, Inc. 2700 Saturn Street Brea, California 92821 Attention: Mr. Kyle Rausch Telephone: (714) 524-1870 Fax: (714) 524-1875



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10. CORRESPONDENCE INSTRUCTIONS

A. Correspondence relating to engineering and all correspondence prior to an award shall be sent in triplicate to the ARCHITECT/ENGINEER.

B. Subsequent to notification of an award, the successful Bidder shall send all correspondence relating to price, terms, or schedules to the OWNER in triplicate, with a copy to the ARCHITECT/ENGINEER.

C. The OWNER reserves the right to designate additional persons and locations to which copies of all correspondence relating to the work shall be sent by the CONTRACTOR.

11. BID PROTEST PROCEDURES

A. Any bid protest must be in writing and received by the Owner at 14201 Del Monte Boulevard, Marina, California, before 5:00 p.m. no later than two (2) business days (Cal. Civ. Code §9) following bid opening (the “Bid Protest Deadline”) and must comply with the following requirements:

1. Only a bidder who has actually submitted a Bid Proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.

2. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address and telephone number of the person representing the protesting bidder if different from the protesting bidder.

3. A copy of the protest and all supporting documents must also be transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

4. The protested bidder may submit a written response to the protest provided the response is received by the Owner before 5:00 p.m., within two (2) business days after the Bid Protest Deadline or after receipt of the bid protest whichever is sooner (the “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address and telephone number of the person representing the protested bidder if different from the protested bidder.



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5. A copy of the response and all supporting documents must also be transmitted by fax or by email, by or before the Response Deadline, to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

6. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of bid protest. A protesting bidder’s failure to comply with these procedures shall render its bid non responsive and constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.

END OF DOCUMENT


MRF Improvement and Equip Procurement Project April 720, 2016 BID FORM

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Document 004113

BID FORM To: Guy Petraborg, P.E.

Monterey Regional Waste Management District 14201 Del Monte Boulevard P.O. Box 1670 Marina, California 93933-1670

Project: MRF Improvement Project 14207 Del Monte Boulevard Marina, California 93933 Bid Due Date: Monday May 94, 2016 at 23:00 p.m., Pacific Time

Bidder:

PART 1 OFFER

Pursuant to and in compliance with your Advertisement for Bids and other documents relating thereto, the undersigned bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the Contract Drawings and Specifications and other Contract Documents, hereby proposes and agrees to perform within the time stipulated, the furnishing of all labor, materials, equipment, transportation and services necessary for and incidental to the construction of: MRF Improvement Project 14201 Del Monte Boulevard Marina, California 93933 County of Monterey

for the Monterey Regional Waste Management District, we the undersigned hereby offer to enter into a Contract to perform the Work for the Bid Price of

BASE BID:

DOLLARS ($ ) , the said amount constituting the Base Bid.



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Plus the following Alternates (as listed in 004323 "Alternates Form"): ALTERNATE NO. 1 MRF ROOF PANEL AND SKYLIGHT PANEL

REPLACEMENT


SUBTOTAL OF ALTERNATES: ALTERNATE 1


The Total offered below shall be the Basis of Award as noted further herein this Bid Form.

TOTAL: Bid Evaluation Total - BASE BID, PLUS ALTERNATE 1




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BASIS OF AWARD: The awarded bid shall be a comparison of the lowest total of the bid prices on the base contract work and those additive or deductive Alternative Bid Work specifically identified in the Bid Documents as being used for the purpose of determining the lowest bid price. It is MRWMD’ intention to complete some or all of the Alternate Bid Work described in the Bid Documents as a part of the contract as budget permits. The Alternate Bid Work identified as part of the total contract award may or may not be included in the contract depending upon available funds. The Owner reserves the right to include Alternate 1 in the contract and will exercise that option within 90 days of the Notice to Proceed. Alternates not included in the initial contract (issued at Notice to Proceed) may be added to the contract by change order within 90 days of the Notice to Proceed for the quoted price in the Bid Documents. The Owner’s decision to include or exclude the Alternate Bid Work will in no way affect any of the other terms of this contract (including schedule, liquidated damages, etc.). If the Owner awards a contract, it will go to the most responsible and otherwise most responsive bidder who submitted the lowest comparative bid as determined by this Basis of Award.

Period for Bid Acceptance. The CONTRACTOR'S construction schedule (Document 004150) submitted with this bid shall account for and identify the total number of working days assumed to develop this bid. The CONTRACTOR'S schedule shall account for the anticipated normal weather conditions in compliance with Section 008000 Supplementary Conditions.



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PART 2 CONTRACT TIME

If this offer is accepted, we shall meet the following schedule:

• Notice to Proceed

(No earlier than 5/23/2016) – __________________________________________

• Expected County Permit timeline

(No earlier than 5/2/2016)

• Start Work on or before – ________________________________________________

• Substantial Completion of MRF foundation work

(Maximum of 58 days for west end

of MRF from Notice to Proceed) -________________________________________

(Maximum of 90 days for middle-west area


(Maximum of 104 days for middle-east area


(Maximum of 128 days for east end

of MRF from Notice to Proceed) - ________________________________________

• Substantial Completion of Canopy Addition

(Maximum of 90 days from Notice-to-Proceed) – ___________________________

• Substantial Completion of Office Improvement work

(Maximum of 104 days from Notice to Proceed) - ____________________________

• Substantial Completion of Entire Project

(Maximum of 128 days from Notice-to-Proceed) –___________________________

• Final Completion of Entire Project

(Maximum of 30 days from Substantial Completion) – _______________________



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The CONTRACTOR shall perform the contract work between the hours of 6 AM and 6 PM, Monday through Saturday. No work shall be performed on national holidays, without the written permission of the OWNER. Any premium time costs to meet the schedule shall be born solely by the Contractor in his Base Bid with no additional cost to the Owner.

The CONTRACTOR’S schedule shall account for the anticipated normal weather conditions in compliance with Section 008000 Supplementary Conditions.



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PART 3 ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs relating thereto are included in the Bid Price:

Addendum No. ______, dated __________ Addendum No. ______, dated __________

PART 4 ATTACHMENTS TO THIS BID

The following forms are required attachments to be provided by Bidder and included in their Bid. These documents will provide information which may be used by the OWNER for the evaluation of the Bid:

[ ] Prequalification Document – provided in a separate sealed package from this bid

[ ] Document 012200 – Unit Prices

[ ] Document 004150 - Bidder's Proposed Construction Schedule

[ ] Document 004200 - List of Proposed Subcontractors

[ ] Document 004313 - Bid Bond

[ ] Document 004323 - Alternates Form

[ ] Document 004500 - Contractor License Form

[ ] Document Non-Collusion Affidavit

PART 5 PENALTY FOR DELAY

CONTRACTOR shall commence Work immediately upon written notice to proceed by OWNER and shall complete all contract work necessary to allow process equipment installation to occur once deliveries begin, including underground utilities, infrastructure, and etc. This work must be completed as stated as “maximum” in above Contract Time in order to avoid Liquidated Damages as stated in Section 008000 “Supplemental Conditions” and 004113 “Bid Form”. The Owner and the Contractor agree that in the event these contract milestones are not achieved in the time period required in this Agreement, it would be impractical or extremely difficult to fix the actual damages resulting from such delay, therefore, Contractor agrees to pay to Owner as liquidated damages and not as a penalty, the sum of FIVE HUNDRED ($500.00) Dollars per day for each day of delay when founded by Owner to affect on-going operations, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from a delay in achieving this milestone by Contractor. Upon contract award, the Owner, Architect, Owner’s Representative and Contractor will meet to define and document in writing precisely what must be completed for these milestones. The process



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equipment deliveries are critical to the MRWMD operational constraints. If Liquidated Damages are invoked for these milestones they will continue to accrue until these milestones are complete independent of any other schedule milestones or liquidated damages. It is further agreed by and between Owner and Contractor that in the event that the Substantial Completion of all remaining work is not achieved in the time period specified by this Contract (within one hundred and 28 (128) calendar days after the Notice-to-Proceed is issued by the MRWMD), it would be impractical or extremely difficult to fix the actual damages resulting from such delay and, therefore, Contractor agrees to pay to Owner as liquidated damages and not as a penalty, the sum of FIVE HUNDRED ($500.00) Dollars per day for each day of delay, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from a delay in achieving the Substantial Completion by the Contractor.

It is further agreed by and between Owner and Contractor that in the event final completion is not achieved within thirty (153) days of Substantial Completion, Contractor agrees to pay Owner as liquidated damages, and not as a penalty, the sum of FIVE HUNDRED ($500.00) Dollars per day for each day of delay, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that result from a delay in final completion of the project to the Contractor.



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The undersigned has/have checked all of the figures carefully and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making his or her bid. It is agreed that this Bid shall remain valid and will not be withdrawn by the undersigned for a period of ninety (90) calendar days from the date prescribed for the opening of this Bid and that the Owner may reject any Alternative at the time of acceptance of the lump sum proposal. PART 6 SIGNATURES:

Bidder:

(Please print or type the full legal name of your proprietorship, partnership, corporation or joint venture.*)

By:

(Signature of sole proprietor, partner, or authorized officer of corporation.)

Name:

(Please print or type name.) (Title)

Address:

(Business Address of Bidder, print or type.)

Telephone:

(Print or type telephone number.)

( )

( Corporate )

( Seal )

( )

Attest: _______________________________

(Corporate Secretary)

*If the Bid is a joint venture, add additional Bid Form (Document 004113 - Bid Form) signature sheets for each member of the joint venture.

NOTE: Bidders should not add any conditions or qualifying statements to this Bid, as otherwise the Bid may be declared irregular as being not responsive to the Advertisement for Bids.

END OF DOCUMENT

Addendum #1 MRWMD MRF Imp Project DRAFT · PDF fileBidding Requests for Interpretation and...

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