Comments:

2019-00000782Purchase Order Number:

Change Order Number: 2

Previous Ordinance or Resolution # 245-19

Approval Date:

Original Contract Number: #2019-00000052

15008.1

Project Number

Budget Impact:

Fund

Woolsey Homestead Historic

Resotration

Sales Tax Capital Improvement4470.090.8900-5315.00

Account Number

Project Title

City of Fayetteville Staff Review Form

2020-0484Legistar File ID

7/7/2020City Council Meeting Date - Agenda Item Only

Staff Recomends approval of Change Order #2 to Bid 19-39 Woolsey Farmstead Restoration Contract with JBZ, Inc., dba Ellingson Contracting in the amount of $163,000 for roof framing, wood shingles, and exterior siding and trim.

N/A for Non-Agenda Item

Action Recommendation:Submitted By

Wade Abernathy FACILITIES MANAGEMENT (140)

Division / Department

6/19/2020

Submitted Date

Yes182,683.57$ 163,000.00$

Must Attach Completed Budget Adjustment!V20180321

Budgeted Item?

Does item have a cost?

Budget Adjustment Attached?

Current BudgetFunds ObligatedCurrent Balance

Item CostBudget Adjustment

Remaining Budget

464,990.00$ 282,306.43$

Yes

No19,683.57$

MEETING OF JULY 7, 2020

TO: Mayor and City Council

THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer

FROM: Wade Abernathy, Director Bond Projects and Construction

DATE: June 19, 2020

SUBJECT: Approval of Change Order #2 with JBZ,Inc. dba Ellingson Contracting for Bid 19-39 Restoration of Woolsey Farmstead.

RECOMMENDATION: Staff recommends approval of change order #2 to the contract with Ellingson Contracting in the amount of $163,000 for the removal and replacement of the historical roof framing, installation of wood shingles, and removal and replacement of historical siding and trim.

BACKGROUND:

In September 2014, Council approved Resolution # 165-14, which included the 2015-2019 CIP funding for the Woolsey Homestead Historic Restoration Project. It was based on Recommendations in a Condition Assessment Report submitted to the city in Jan. 2014 as prepared by Ruby Architects Inc. The Report identified a 3-phase plan over the next 4 years for cleanup, temporary stabilization, master plan, and final stabilization of the Structure and Cemetery. Staff has completed all possible items in the 2015 phase 1 as well as several items budgeted for 2017 phase 2. A Historical Structures Report as well as a Master Plan prepared by Allison Architects was developed with direct input from the Woolsey Farmstead Visionary Committee. June 9, 2016 per RFQ 16-01 Selection 5: The selection committee voted to use Allison Architects for the programing and phasing as well as Architectural Services for final stabilization of the structure to begin phase 3 of the initial report. July of 2016, Council approve an Architectural Contract to include programing, phasing and budget plan, and completion of Construction Drawings for Final Stabilization of the Woolsey House Structure. May 27, 2019 per RFQ 19-01, The selection committee voted to use Revival Architecture for the above listed scope of projects. Aaron Ruby has been the Architect that has provide all service since the first planning in 2014. He now is the principal Architect of Revival Architecture. the selection committee wanted continuity for the project, and to remain working with Aaron. June 7, 2019, Council approved a Architectural Services with a fixed fee contract with Revival Architecture in the amount of $31,750.00 for permanent stabilization, interior finish and

2

Cemetery restoration. November 2019, Council approved resolution 245-19 a contract with Ellingson Contracting in the amount of $279,099 for Phase 1 to include selective demolition, and permanent stabilization.

DISCUSSION: This change order covers portions of phase 2 that can be funded from the 2020 CIP. With council approval of future CIP budgets, additional phase will be completed. Those are to include window and doors and porches, chimneys and ada accessibility.

BUDGET/STAFF IMPACT: The approved 2020 CIP funds for this project in the amount of 163,000 will be applied to this change order.

Attachments: Change Order #2.

CHANGE ORDER

301 Main Street, Suite 203 North Little Rock, AR 72114

501.951.3316 www.revivalarch.com

R E V I V A LA R C H I T E C T U R E

PROJECT: A Restoration of the Historic Woolsey Farmstead

OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701

FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114

TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761

CHANGE ORDER NO: 2 ISSUE DATE: June 5, 2020

CONTRACT DATE: Oct. 16, 2019

This Change Order is not valid until signed by the Architect, Contractor & Owner

DESCRIPTION: The Contract is changed as follows:

1. Demo. the existing roof framing & layers. Install new roof framing and wood shingle roof as originally drawn and specified (previously Deduct Alt #3 and portion of Deduct Alt. #1 accepted at time of contract). Change sill detail from previous 5x8 treated wood sills to more conventional 2x8’s. (ADD $74,132.00)

2. Add back into project exterior siding and trim (previously omitted during VE), includes slight modifications to wood material order.

The original Contract Sum was $ 329,299.00 The net change by previously authorized Change Orders $ -$50,200.00 The Contract Sum prior to this Change Order was $ 279,099.00 The Contract Sum will be Increased / Decreased by this Change Order in the amount of $ 163,000.00 The new Contract Sum including this Change Order will be $ 442,099.00

The Contract Time will be Increased / Decreased / Unchanged by 100 days. The date of Substantial Completion as of the date of this Change Order therefore is: March 7, 2021 (360 +100 = 460 days from the Written Notice to Proceed of December 2, 2019) ATTACHMENTS:

Revival Architecture, Inc. Ellingson Contracting City of Fayetteville ARCHITECT (firm name) CONTRACTOR (firm name) OWNER (firm name) 301 Main St, Suite 203 PO Box 7202 113 West Mountain St. North Little Rock, AR 72114 Siloam Springs, AR 72761 Fayetteville, AR 72701 BY (signature) BY (signature) BY (signature) Aaron C. Ruby, AIA, Owner Mr. David Ellingson, Owner

PROPOSAL REQUEST

301 Main Street, Suite 203 North Little Rock, AR 72114

501.951.3316 www.revivalarch.com

R E V I V A LA R C H I T E C T U R E

PROJECT: A Restoration of the Historic Woolsey Farmstead

OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701

FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114

TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761

PROPOSAL REQUEST NO: 1 REVISED

ISSUE DATE: May 1, 2020

CONTRACT DATE: Oct. 16, 2019

This Proposal Request is not a Change Order or directive to proceed with the work. It is a request for information related to the proposed change as outlined below. Do not proceed with the work described below until receiving a written Change Order.

DESCRIPTION: Provide separate prices for each item listed, in the form of a credit or add, to include materials and labor and in accordance with the General Conditions of the Contract as follows:

1. Provide a price to add back into the project contract the demo of the existing roofing layers and framingand re-installation of new roof framing and wood roof shingles. Note: OMIT originally detailed solid deckand underlayment. Provide random width, rough sawn ¾” actual cypress or white oak, no underlaymentsexcept at ridge (refer to detail). Change rake detail to new detail attached 5/A-6.0.

2. Provide a credit to provide double 2x8 rim joists/beams in lieu of 5x8 sills previously detailed. Use hotdipped galvanized joist hangers for new 2x8 floor joists as originally drawn.

ATTACHMENTS: Revised floor plan A-1.1 with revised foundation detail dated March 20, 2020. Revised roof plan and details sheet A-6.0 dated May 1, 2020.

ISSUED BY THE ARCHITECT:

________________________________________ (Signature) Aaron Ruby, AIA, LEED AP, Principal/Owner

Cc: Wade Abernathy, City of Fayetteville

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MATERIALS SHOWN IN RED ARE NOT EXTANT AND ARE TO BE RE-CONSTRUCTED TO 1840'S PERIOD ORIGINAL INTERIOR PANELING, THOUGH SHOWN IN RED, WILL BE KEPT IN PLACE TO GREATEST EXTENT POSSIBLE

2'-3" 2'-4" 3'-0" 2'-3" 2'-3 1/2" 3'-9 1/2" 2'-1" 2'-3 1/2" 2'-3 1/2" 3'-0" 2'-2" 2'-1"

2'-0

"2

'-0"

2'-1

1"

1'-5

"1

'-11

"1

'-1"

1'-6

"3

'-0"

1'-8

"2

'-1"

29'-10"

19

'-7"

2'-1

"1

'-11

"1

'-5"

1'-5

"5

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"1

'-6"

1'-5

"2

'-1"

1'-1

0"

1'-1

0"

2'-4

"1

'-6"

5"

7'-8

"1

'-8"

1'-1

1"

2'-3

"

2'-0

"2

'-0"

2'-3

"1

'-5"

2'-2

"2

'-2"

1'-1

"2

'-4"

2'-1

"2

'-1"

WEST GABLE STUDS EAST GABLE STUDS

NORTH WALL BOWS OUT OF PLANE APPROX. 2 1/4"

SOUTH WALL BOWS OUT OF PLANE APPROX. 2 1/2"

6 1

/2"

ASSUMING OUTER FACES OF NEW WALL STUDS ARE 1/4" PAST FACE OF ORIG. FRAME, THIS IS APPROX. DEPTH OF NEW WALL MEANT TO ENCAPSULATE THE OLD FRAME AS IT IS CURRENTLLY BOWED (NO ATTEMPT TO TRY TO STRAIGHTEN WALL

4 1/2"EAST & WEST WALLS ARE STRAIGHT. THUS, DEPTH OF NEW WALL CAN BE THINNER THAN NORTH AND SOUTH WALLS

LARGER MEMBER HERE EITHER SUGGESTS ORIGINAL LOCATION OF INTERIOR PARTITION OR IT IS INTENDED TO STRENGTHEN THE FRAME AT MID-SPAN ALONG NORTH & SOUTH WALLS

EXISTING PARTITION IS NOT ORIGINAL TO THE HOUSE. HOWEVER, SIZE OF THIS HOUSE STRONGLY SUGGESTS A TWO-PEN STRUCTURE (A KITCHEN AND A BED CHAMBER). VERIFY IF THIS PARTITION WAS BUILT OF WALL STUDS OR PERHAPS A PLANK PARTITION (3/4" T&G MEMBERS STANDING STRAIGHT ON END, NAILED TO JOIST ABOVE AND CLEAT AT THE FLOOR)ORIGINAL FLOOR EXPOSED.

BOARDS VARY IN WIDTH. 5.25", 5.75", 6.25", 7.5"

WALL STUDS AND LINES IN BLUE REPRESENT ORIGINAL WOOD FRAME, STILL EXTANT.

THIS OLD STUD NOT LIKELY IN ORIGINAL POSITION

ASSUME THIS STUD OUT OF ORIG. POSITION TO ALLOW FOR ADDED DOOR OPENING INTO ATTIC SPACE WE ASSUME ITS ORIG. POSITION MATCHED EAST GABLE

March 19, 2020

TYP. PIER & FOOTING2SCALE: 1 1/2" = 1'-0"

2'-0

"

2'-0"

1'-6

" 1

0"

NEW DBL. 2X8'S (TREATED) RIM OVER TREATED 2X4 SILL PLATES

(AT MASONRY PIER ONLY) NEW HOT DIPPED GALV. JOIST

HANGERS FOR 2X8 FLOOR JOISTS

TERMITE SHIELD. USE LEAD SHEETS AS SPECIFIED.

TURN DOWN EDGES AS SHOWN

FIELD STONE PIERS SET WITH TYPE "N" MORTAR

CONC. FOOTING AS SPECIFIED. FOUR (4) #5'S EACH WAY

3"

MIN

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Issue Date:

Sheet No:

June 28, 2019

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NEW FRAMING TO SHORE UP ORIGINAL FRAMING

NEW PLYWOOD SHEATHING, AIR BARRIER & RAINSCREEN BEHIND NEW LAP SIDING.

NEW EXTERIOR WOOD TRIM AS SPECIFED.

SELF ADHERING FLASHING APPLIED TO UPPER MOST DECK BOARDS AT RIDGE ONLY. (TO BE INVISIBLE FROM UNDERNEATH)

7 1/2"

EXP

OSUR

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3/8" MIN, 1/2" MAX.

1 1/2" MIN.

1 1/2" MIN.

NOTE: ALTERNATING COURSES SHALL NOT ALIGN AND SHALL HAVE 1 1/2" OFFSET MINIMUM.

2'-0"

SHI

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RANDOM WIDTH. 3 1/2" MIN. TO 8 1/2" MAX. (ANY SHINGLES WIDER TO BE CUT IN HALF)

USE ONLY 100% EDGE GRAIN. REJECT ANY SHINGLES WITH KNOTS

OR OTHER IMPERFECTIONS. REJECT ALL FLAT GRAIN SHINGLES

ALIGN BUTTS OF EACH COURSE

3/4" - 1" FROM EDGE

1 1/2"

NAILS AS SPECIFIED (TWO PER SHINGLE) DO NOT OVERDRIVE. NO NOT UNDEDRIVE.

HEAD OF NAIL SHALL BE FLUSH W/ SURFACE OF SHINGLE. REFERENCE DETAIL

NOTE: THIS INFORMATION IS PROVIDED IN "NEW ROOF CONSTRUCTION MANUAL" BY THE CEDAR SHAKE & SHINGLE BUREAU (CSSB). IT IS REPRODUCED HERE FOR CONVENIENCE. CONTRACTOR SHALL BECOME FAMILIAR WITH INFORMATION CONTAINED WITHIN THIS PUBLICATION AND KEEP A COPY OF IT AT JOBSITE AT ALL TIMES. THESE REQUIREMENTS WILL BE STRICTLY ENFORCED BY ARCHITECT.

GENERAL NOTES: 1.) THIS PROJECT INVOLVES WORK ON A HISTORIC BUILDING AND AS SUCH,

THE CONTRACTOR SHALL TAKE EXTRA PRECAUTIONS TO ENSURE NO UNNECESSARY CONDITIONS ENDANGER THE STRUCTURE AT ANY TIME. THERE SHALL BE A STRICT NO SMOKING POLICY INSIDE OR ON THE ROOF AT ANY TIME. NO OPEN FLAMES SHALL BE PERMITTED.

2.) CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING OF EXISTING CONDITIONS PRIOR TO BID. THE AMOUNT OF STRUCTURAL REPAIR NECESSARY TO EXISTING RAFTERS OR DECKING CAN BE SEEN FROM THE ATTIC AND QUANTIFIED.

3.) ALL ROOFING SHINGLES SHALL BE HAND-DRIVEN--NO EXCEPTIONS. REFER TO SPECIFICATIONS FOR FURTHER INFORMATION.

N O R T HROOF PLAN1 SCALE: 1/4" = 1'-0"

TYPICAL SHINGLE PATTERN DETAIL2 NOT TO SCALE TYP. EAVE DETAIL3 SCALE: 3" = 1'-0"

YES CORRECT- FLUSH WITH SURFACE.

NO UNDERDRIVEN

NO OVERDRIVEN

DO NOT USE ELECTRO GALVANIZED FASTENERS. DO NOT

USE PNUEMATIC GUNS

WOOD SHAKE

SPECIFIED NAIL

DIRECTION OF PREVAILING WINDS

RIDGE DETAIL4 SCALE: 3" = 1'-0"

NEW SHINGLES AS SPECIFIED. NO UNDERLAYMENTS INSTALLED OVER ROUGH SAWN, RANDOM WIDTH BOARDS

SHINGLES AT RIDGE TO FORM A "COCK'S COMB".

5A-6.0

1 May 1, 2020

1

1

1

1

TYP. RAKE DETAIL5 SCALE: 3" = 1'-0"

1"1"

1X 3 RAKE TRIM.

LAP SIDING OVER BREATHABLE MESH OVER WRB OVER 1/2" EXT. SHEATHING

SHINGLES AS SPECIFIED (THREE-PLY SYSTEM)

2X6 RAFTER

2X WOOD STUDS

1

Ellingson Contracting

PO Box 7202

Siloam Springs, AR 72761

CHANGE ORDER REQUESTDate: 5/28/2020

To: Aaron Ruby

Revival Architecture

Re: Woolsey Historic Farmhouse Renovation

535 S. Broyles Ave, Fayetteville, AR

Fayetteville, AR 72701

Change Order Request #1

Description of Proposed Change:

The total cost of this proposal is as follows:

Alternate #3 - Roof Removal & Reframing $27,078.00

Roofing Revisions - Labor $9,563.00

Roofing Revisions - Material $7,041.93

Sill Framing Revisions -$2,095.63

Gen. Cond. - 2 months @ $9801 - From Bid $19,602.00

Equipment - 2 months @ $2500 - From Bid $5,000.00

Sub Total $66,189.30

Bond & Insurance from Bid (2.5% & 1.5%) $2,647.57

Mark-Up (8%) $5,295.14

Lump Sum Total $74,132

Upon your approval, we intend to make this change/addition immediately.

If you have any questions please feel free to contact me.

Sincerely,

David R. Ellingson Acceptance of ChangeEllingson Contracting Name

Mobile: 479-215-6889 Signature

Date

PR #1: Adding Back Project Scope of Work that was Originaly deducted from Contract Agreement:

-Add back in Roof Demo and Framing

-Add back in Roof Shingle Work, with 3/4" slats under shingles.

-Revisions to Rake and Ridge details.

-Revisions to Sill Framing details.

-Add in General Conditions, Equipment, and 60 additional days of Contract Time for Work.

Lump Sum ChangesAlt. #3 from Original Bid - Roof Removal & Reframing 27,078.00$

27,078.00$

LaborDeduct Plywood Roof Decking (786.00)$ Deduct Original Roof Underlayment (262.00)$ Add random width 3/4" rough saw Cypress 3,144.00$ Add limited underlayment at ridge (new detail) 524.00$ Add 'cocks comb' at ridge 131.00$ Deduct/Reduce Overhang at Roof Rake Edges (1,048.00)$ Add membrane flashing at Roof Rake Edges 524.00$ Deduct Lead Flashing at Roof to Chimney Condition (524.00)$ Add No 1 Blue Label Grade Western Red Cedar Shingles 7,860.00$

9,563.00$

MaterialDeduct Plywood Roof Decking (672.00)$ Deduct Original Roof Underlayment (185.00)$ Add random width 3/4" rough saw Cypress 2,310.00$ Add limited underlayment at ridge (new detail) 52.50$ Add 'cocks comb' at ridge 37.50$ Deduct/Reduce Overhang at Roof Rake Edges (225.00)$ Add membrane flashing at Roof Rake Edges 78.75$ Deduct Lead Flashing at Roof to Chimney Condition (304.00)$ Add No 1 Blue Label Grade Western Red Cedar Shingles 5,949.18$

7,041.93$

Sill Framing RevisionsOmit Original Timber Beams (1,745.00)$ Add standard 2x8 framing with hangers 400.00$ Labor Reduction (750.63)$

(2,095.63)$

EquipmentEquipment - 2 months @ $2500 - From Bid 5,000.00$

5,000.00$

General ConditionsGen. Cond. - 2 months @ $9801 - From Bid 19,602.00$

19,602.00$

Change Order Request #1Line Item Break-Out

PROPOSAL REQUEST

301 Main Street, Suite 203 North Little Rock, AR 72114

501.951.3316 www.revivalarch.com

R E V I V A LA R C H I T E C T U R E

PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701

FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761

PROPOSAL REQUEST NO: 2 ISSUE DATE: May 1, 2020 CONTRACT DATE: Oct. 16, 2019

This Proposal Request is not a Change Order or directive to proceed with the work. It is a request for information related to the proposed change as outlined below. Do not proceed with the work described below until receiving a written Change Order. DESCRIPTION: Provide separate prices for each item listed, in the form of a credit or add, to include materials and labor and in accordance with the General Conditions of the Contract as follows:

1. Provide a price to add windows and doors as originally detailed sheets A-5.0 and A-5.1, dated June 28,2019, though in different quantity than previously shown. Reference previously issued, revised sheet A-2.0 dated April 13, 2020 and previously issued, updated floor plan, sheet A-1.1 dated March 19, 2020, for updated quantity and placement.

2. Provide a price for framing, trim and roofing (steps, handrail, ramp excluded) for front and rear porches as originally detailed A-3.0 dated June 28, 2019.

3. Provide a price for exterior siding and trim as originally detailed and specified, in species, sizes and qualities to be coordinated and negotiated.

ATTACHMENTS: ISSUED BY THE ARCHITECT: ________________________________________ (Signature) Aaron Ruby, AIA, LEED AP, Principal/Owner Cc: Wade Abernathy, City of Fayetteville

Ellingson ContractingPO Box 7202Siloam Springs, AR 72761

CHANGE ORDER REQUESTDate: 5/28/2020 rev

To: Aaron RubyRevival Architecture

Re: Woolsey Historic Farmhouse Renovation535 S. Broyles Ave, Fayetteville, ARFayetteville, AR 72701

Change Order Request #4

Description of Proposed Change:

The total cost of this proposal is as follows:

Labor $26,785.50Material $37,185.00Gen. Cond. - 1.25 months @ $9801 - From Bid $12,251.25Equipment - 1.25 months @ $2500 - From Bid $3,125.00

Sub Total $79,346.75Bond & Insurance from Bid (2.5% & 1.5%) $3,173.87Mark-Up (8%) $6,347.74

Lump Sum Total $88,868

Upon your approval, we intend to make this change/addition immediately.If you have any questions please feel free to contact me.

Sincerely,

David R. Ellingson Acceptance of ChangeEllingson Contracting NameMobile: 479-215-6889 Signature

Date

PR #2 - Item #3 - Exterior Siding and Trim-Pricing for orginally detailed and specified work.-Credit for anticipated material and labor efficiency modifications.-Add in General Conditions, Equipment, and 40 additional days of Contract Time for Work.

LaborExterior Siding and Trim - Values from Original Bid 31,440.00$ Credit for Potential Labor Savings on Siding Methods (4,654.50)$

26,785.50$

MaterialExterior Siding and Trim - Values from Original Bid 39,465.00$ Credit for Material Modifications and Efficiency (2,280.00)$

37,185.00$

EquipmentEquipment - 1.25 months @ $2500 - From Bid 3,125.00$

3,125.00$

General ConditionsGen. Cond. - 1.25 months @ $9801 - From Bid 12,251.25$

12,251.25$

Change Order Request #4Line Item Break-Out