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ACT WorkKeys Internet Version Testing

2013-2014

Testing Procedures(Part 2, PowerPoint)

There is a separate PowerPoint for Paper/Pencil Testing Procedures

KDE:OCTE:WorkKeys:11/30/2013

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To provide procedures for ACT WorkKeys online testing

To help schools securely and efficiently administer the online ACT WorkKeys Assessments

To stress crucial information from the current WorkKeys Internet Version (WKIV) Users Guide • You will receive an email in mid-December/early January

with a link to the WorkKeys Internet Version (WKIV) Users Guide

Purpose

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All staff who administer, proctor or work with ACT WorkKeys testing in any capacity must view:

ACT WorkKeys PowerPoint trainings, located at:http://education.ky.gov/CTE/Pages/ACT-WorkKeys.aspx Overview Facility Preparation and Administering the Tests (Part II, for

online testing) After the Tests (Part III, posted at a later date closer to testing

window) WKIV Users Guide, located at:

You will receive an email in mid-December/early January with a link to the WorkKeys Internet Version (WKIV) Users Guide

• A signature page shall be signed by each employee after reviewing the WKIV User Guide.

Required Trainings for Online Testing

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All staff who administer, proctor or work with ACT WorkKeys testing in any capacity must view:

KDE’s Administration Code and Inclusion of Special Populations Training, located at: http://education.ky.gov/AA/distsupp/Pages/AdminCode.aspx A signature page shall be signed by each employee after

the completion of training and retained on file by the school/district

Some special accommodations do not lead to a National Career Ready Certificate, such as English as a Second Language (ESL).

Required Trainings for Online Testing

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Complete the online training provided by ACT WorkKeys.• The designated contact person will be sent an

email with a link to this mandatory training.

ACT WorkKeys provides ongoing trainings via webinars and documents. • You will receive an email in mid-December/early

January with a link to the ACT WorkKeys Internet Version (WKIV) Users Guide

Required Trainings for Online Testing

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Upcoming trainings provided by ACT WorkKeys◦ Topic: Basic WKIV training, which covers creating accounts and

using WKIV January 2014 An email will be sent to the contact person with the link

◦ Topic: Advanced WKIV training, which covers the use of groups and batch loading January 2014 An email will be sent to the contact person with the link

The basic training is offered twice a month (only once a month in December) and the advanced training is offered once a month. 

An email will be sent to the contact person with the link 

Required Trainings for Online Testing

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Schools must review the technical requirements checklist to make sure they meet or exceed the minimum requirements needed to test online. The checklist is located at:

http://www.act.org/workkeys/tech/index.html

Online Testing – Pretesting Procedures

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If testing within KDE testing window, (February 1, 2014 – March 31, 2014)

A KDE realm must be purchased, by contacting KDE directly. KDE will invoice the school. The setup fee is $105.00 per school. A realm determines where the student results are

reported, accountability, billing, etc.

If testing students in multiple schools, a realm must still be purchased per school. Realms can be determined where the student is enrolled

as a preparatory senior in a Career and Technical Education program.

Online Testing – Pretesting Procedures

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If testing within KDE testing window, (February 1, 2014 – March 31, 2014) If your school already has purchased a realm, you will still need to

purchase a KDE realm, if testing within the testing window.

You will use the KDE realm number assigned when testing students. Each school will have their own realm number. This is very important to remember if you are testing students from different schools together when testing. You will need to let each individual student know their assigned realm number.

Realms will be emailed to the contact person in mid December/early January.

For the expense of $105.00 setup fee, your school will be invoiced from KDE for this expense. KDE will only accept a check from your school/district as payment.

Online Testing – Pretesting Procedures

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ACT WorkKeys is a standardized test. Testing security and confidentiality is extremely important.

Stress to students they are not allowed to talk about the test at all (especially since other students may not have taken it yet)

Online Testing – Testing Guidelines

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Schools may test students other than preparatory seniors in CTE programs. ◦ Your school will be invoiced for these additional

assessments. ◦ The assessments, Applied Mathematics, Locating

Information, and Reading for Information, are $6.00 each.

Schools are responsible for the costs of retesting students. o The assessments, Applied Mathematics, Locating

Information, and Reading for Information, are $6.00 each. ◦ Retesting can occur at any time and does not have to

occur within the testing window.

Online Testing – Testing Guidelines

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Students from different schools can be tested at the same time and at the same site.

For example, Area Technology Center students can be tested at the local High School.

Schools will use the assigned KDE realm number. This is based on where the preparatory senior student in a CTE program is enrolled.

Students may be tested at different times in smaller groups. For example, you can test 10 students at a time instead of testing the whole class together.

Online Testing – Testing Guidelines

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For the three assessments (Applied Mathematics, Locating Information, and Reading for Information) :◦ Students can take all three assessments back-to-

back with a break in-between◦ Students can take assessments different times/days.

For example, students can take Applied Mathematics on

a Monday morning, Locating Information on a Tuesday afternoon, and Reading for Information on a Wednesday morning.

Online Testing – Testing Guidelines

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Students needing special accommodations, other than extended time, will need to test using paper/pencil testing. ◦ Please call 1-800-WorkKeys directly to request a copy of

an order form materials for Special Accommodations. Special Accommodations, except for Extended Time, cannot be administered for online testing.

◦ Some special accommodations do not lead to a National Career Ready Certificate, such as English as a Second Language (ESL).

Online Testing – Special Accommodations

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For students who are testing with extended time, ◦ You will need to complete the form on page 31 of

the WKIV User Guide• You will receive an email in mid-December/early January with

a link to the WorkKeys Internet Version (WKIV) Users Guide

◦ This form will need to be sent to ACT WorkKeys, at least 3 weeks before testing.

Online Testing – Special Accommodations

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If you indicated you will be testing online on the spreadsheet you submitted to KDE◦ ACT will email the designated contact person a

userid and password, along with a link to the required training, in mid December/early January.

The designated contact person will create accounts for other test administrators, proctors, etc.

The designated contact person, or designee, will also create accounts for students.

Test Administrator – Setting Up Accounts

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2 ways to create student accounts:◦ Site administrator can create student accounts

individually◦ Site administrator can create student accounts

using a batch load account

A training on how to create accounts will be provided by ACT/WorkKeys

An email will be sent to the contact person with the link

Test Administrator – Setting Up Accounts

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The 5 match criteria is very important to identify and match student records:◦ First Name◦ Last Name◦ Examinee ID – (only a 9 digit field)

Required to use the last 9 digits of student’s SSID #◦ Birth Month◦ Birth Day

First Name must be student’s legal name and not a nickname.◦ For example, it must be listed as Susan and not Suzie◦ For hyphenated names, use spaces rather than a hyphen

Test Administrator – Setting Up Accounts

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Very Important: Examinee ID is 9 digits long. This field will be the

student’s SSID number. The student’s SSID number is 10 digits long. You will delete the first number of the student’s SSID number and use the last 9 digits. ◦ For example, if Susan’s ssid number is 1234567892◦ For WorkKeys testing, you will use 234567892 as the

Examinee ID. This is extremely important for data matching and

for results to be imported automatically into TEDS.

Test Administrator – Setting Up Accounts

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There must be a:◦ Site Administrator◦ Room Supervisor (may also be Site

Administrator, if only one testing room)◦ Proctor(s), (see chart below)

The number of proctor(s) required is a minimum number below. You may want to have additional proctors in the testing room to help students log in and to start on time.

Staff for Testing Rooms

Number of Students Testing

Number of Proctor(s) Required

0 – 25 0

26 – 50 1

51 – 75 2

76 – 100 3

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High school students shall not serve as proctors.

You may not administer or proctor, if a student testing in the same room is a relative.

Staff for Testing Rooms

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The location of testing rooms must be free of interruptions and distractions.

Students must be continuously monitored during testing. Sufficient space in-between students is critical.

All related content on the walls, bulletin boards, etc. must be removed or completely covered up.

Testing Rooms

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Each workstation should be assigned a number.◦ You should record this identification number on the

WorkKeys roster form, located in the WKIV User Guide. You will receive an email in mid-December/early January with a

link to the WorkKeys Internet Version (WKIV) Users Guide

Assign students where to sit, preferably not by their friends. ◦ You will need to record this on the WorkKeys roster form,

located in the WKIV User Guide. You will receive an email in mid-December/early January with a

link to the WorkKeys Internet Version (WKIV) Users Guide

There should be adequate privacy between students.

Testing Rooms

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The standard testing times are:◦ Applied Mathematics – 55 minutes◦ Reading for Information – 55 minutes ◦ Locating Information – 55 minutes

Tests for extended time varies

An additional 20 – 30 minutes is needed to:◦ Register a student;◦ Log into the system;◦ Students complete the demographic information;◦ Students read tutorial;◦ Students answer practice questions.

Time Limits Allowed Per Test

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◦The Site Administrator must authorize each assessment 30 minutes or less before students take each test.

◦Only one assessment can be authorized at a time. You may not authorize a student to take all three assessments at the same time.

◦This is a test security issue.

Authorizing Each Assessment

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For the Applied Mathematics test only, each student will need to be provided:◦ A No. 2 pencil, with an eraser◦ Scratch paper◦ Applied Mathematics formula sheet (comes with test)◦ Permissible calculator

Permissible calculator usage may be found at: http://www.actstudent.org/faq/calculator.html

No supplies are needed for Locating Information or Reading for Information assessments.

Prohibited Items:◦ No food, drinks, cellphones, or other electronic devices are

allowed in the test room.

Supplies Needed

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A student roster form must be completed. It should include:◦ Name of each student◦ Type of identification used (staff recognition,

current official photo id, etc.)◦ Testing workstation identification number

(example, Workstation 2)

Students must be checked in, one by one, outside the testing room

Student Roster Form

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Complete an ACT WorkKeys Irregularity Report if:◦ A student is dismissed due to disturbances or

distractions;◦ Emergencies, such as fire alarm evacuation, etc.;◦ Student illness;◦ Any other irregularities that may occur.

If not sure whether to complete an ACT WorkKeys Irregularity Report,◦ Contact WorkKeys at 1-800-967-5539

Irregularity Report

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Scores are available immediately after testing

You can either print score reports as each student is finished testing or wait until all students have finished testing.

Instant Score Reporting

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Angie Fischer, Office of Career and Technical Education◦ Email Address: Angie.Fischer@education.ky.gov ◦ Phone Number: 502-564-4286

KDE Email Address: KDECareerReady@education.ky.gov Kentucky Department of Education, WorkKeys web page◦ http://education.ky.gov/CTE/Pages/ACT-WorkKeys.aspx

PowerPoints are posted, as well as future PowerPoints will be posted

Frequently Asked Questions document has been posted, and will be updated as new questions are asked

ACT WorkKeys Contact Center ◦ Phone Number: 800-967-5539◦ Email Address: workkeys@act.org

Contact Information