Accidental Library Supervisor
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Transcript of Accidental Library Supervisor
STRONGER TOGETHER
Accidental Library Supervisor
Deb Hoadley, Advisor
November 2014
STRONGER TOGETHER
How did I get here?
What do I want to learn?
STRONGER TOGETHER
Managing or Leading? (or both)
Managing: skills focused on things, processes and procedures; nuts and bolts; easy to teach & measure
Leading: focus on people, vision and development; future direction; difficult to measure; results in effective teambuilding
“You manage things; you lead people.” Admiral Grace Hopper
STRONGER TOGETHER
Hard Skills vs. Soft Skills
Hard Skills: specific abilities & skills; learn at school. Writing, core skill set, analysis, design, budget
Soft Skills: subjective and hard to define; not learned in school. Communication, problem solving, negotiation, motivation
“Projects rarely fail – but people do.” -Richard Murch
STRONGER TOGETHER
Balance
Getting results Building relationships
Library’s Mission, Vision & Goals
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Top Management Basics
1. Know yourself & your staff
2. Knowledge of jobs, skills and
expectations
3. Team building
4. Negotiation & conflict resolution
5. Change management
6. Communication
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Know Yourself & Your Staff
STRONGER TOGETHER
Different Assessment Tools
• Values – looing at what is important to you
and how they align with your staff’s values
• Myers-Briggs Type Indicator (MBTI)
• Enneagram
• DISC – Styles for communication
STRONGER TOGETHER
DISC
Task-
Oriented
People-
Oriented
STRONGER TOGETHER
Knowledge of jobs, skills and
expectations
• Job descriptions
• Personnel policies
• Shared vision – managing up and down
• Customer service impact
• Performance evaluations
“Fair, firm, friendly – not familiar.” George Needham
STRONGER TOGETHER
Teamwork & Collaboration
Tuckman’s Stages of Team Development:
Forming Storming Norming
Performing
Management
Soft SkillsExpert
Knowledge
STRONGER TOGETHER
Conflict Management
Five Conflict Management Styles:
1. Collaborating
2. Competing
3. Avoiding
4. Harmonizing
5. Compromising
Sometimes there is a reason to use one style
over another, even if it is out of your comfort
zone
STRONGER TOGETHER
Levels of conflict and when it
happensLevels:
1. Everyday stuff-resolved quickly
2. Uncomfortable – not out of control
3. Beyond normal skills
4. Formal processes – require mediation
5. Intractable – no going back
Why?
1. Anger or other emotion is present
2. Based on past behaviors and interactions
3. Cycle of feeling threatened, getting angry, reacts, repeat
STRONGER TOGETHER
Change (it’s inevitable)
“Embrace change. It’s going to happen whether you like it or not.” -Odette Pollar
1. Understand why people are resistance and what is the level of resistance
2. Active listening
3. Acknowledge feelings
4. Peer influence
5. Next steps – clear path and expectations
6. Let it go – when to pick your battles
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Keys to Effective Communication
Do’s
• Talk with them
• Speak with respect
• Be clear about what
you want
• Use “and” not “but”
• Define benefits for
them
• Engage them
Barriers
• External distractions
• Internal distractions
• Rebuttal tendency
STRONGER TOGETHER
Stress Management
Mindful breathing
Shift your perspective
Laughter & humor
Listen to music
Take charge of your schedule
Healthy eating
Exercise/Walking
Get up and shake
STRONGER TOGETHER
Final Thoughts
• Get a mentor
• Ask questions
• Keep work/life balance
• Create positive environment – this does not mean you are everyone’s friend.
• Walk around – gain perspective
• Allow greater kindness & grace, without accepting bad behaviors
• Be generous with your time, not direction
• You are not alone
STRONGER TOGETHER
Questions?
Contact information:
Resource guide:
www.guides.masslibsystem.org/supervisor