Office of Academic Affairs

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Office of Academic Affairs Office of Academic Affairs The purpose of this tutorial: Provides step by step instructions on how to cancel a Section in Catalog Maintenance Who should use it: Anyone who has permissions to update catalog information in CX Please Note: A section number can only be “canceled” after the registration period has begun. Permissions: You must have permissions in order to cancel a section in catalog maintenance

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How to Cancel a Section in Catalog Maintenance. The purpose of this tutorial: Provides step by step instructions on how to cancel a Section in Catalog Maintenance Who should use it : Anyone who has permissions to update catalog information in CX - PowerPoint PPT Presentation

Transcript of Office of Academic Affairs

Page 1: Office of Academic Affairs

Office of Academic Affairs

Office of Academic Affairs

The purpose of this tutorial: Provides step by step instructions on how to cancel a Section in Catalog Maintenance

Who should use it: Anyone who has permissions to update catalog information in CX

Please Note: A section number can only be “canceled” after the registration period has begun.

Permissions: You must have permissions in order to cancel a section in catalog maintenance

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Office of Academic Affairs

Log into Cars

You can access the catalog maintenance screen from the Registrar menu

•Choose Catalog Maintenance from the Main Menu•Enter the password “Cars”

Note: you will not see the password letters appear.•Hit F1 or Enter

Catalog Maintenance Screen•Insert the session

1. For example (FA08)2. Hit F1

How to Cancel a Section in Catalog Maintenance

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Office of Academic Affairs

Select Course catalog and schedule and hit F1 or enter

•Permissions are required for each option•Choose Query by selecting F1 or Enter

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Office of Academic Affairs

After you select [Query] •Enter a course number (ex. HRDV 6000)•Enter a catalog with the two digit year (ex. GR 08)•Hit F1 (the course information is displayed)

Helpful Tips: •Courses 4000 and below are undergraduate (UG)

•Courses 5000 and higher or graduate (GR)

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Office of Academic Affairs

Use your arrow key and tab to [T] for “secTion”

a)A list of section numbers may or may not appear. (depends on if sections were added to the course).b)If yes, use your down arrow key to scroll through the listing to select appropriate section number and then press F1c)If no, hit the enter key to return to main screen

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Office of Academic Affairs

To Cancel a Section

1.Tab your arrow key to [Options] and press Enter2.Select Cancel section

a. A box will appear, click Yes

b. You will be taken back to the scroll down menu

c. Hit Ctrl C3.Make sure the status of the course reflects “I” for cancellation in progress4.The final cancellation will be done in the Registrar’s Office. Students will no longer be able to register for that particular course

Note: If you cancel a section in error, click on [Update], then Ctrl T and select [a] for Reinstate

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Office of Academic Affairs

How to update the Course Status:

click update and select appropriate information

Status…..ARepresents a course is currently active

Status…..CRepresents a course is closed and registration has reached its max

Status …..IRepresents the intent to cancel

Status …..ORepresents the course is open

Status …..X (Registrar’s Office performs this feature)

“X” represents a course has been officially cancelled