A WORKPLACE ORGANISATION PROGRAMMEA WORKPLACE ORGANISATION PROGRAMME

5-S5-S 1

THE 5S SYSTEM

Seiri

Seiton

Seiso

Seiketsu

Shitsuke

The 5 steps to organisation and efficiencyThe 5 steps to organisation and efficiency

Set In Order

Sort Out

Scrub & Clean

Standardise

Sustain

1S

2S

3S

4S

5S

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1. SEIRI :Sort-out & eliminate those items that are not required.

2. SEITONSystematically set-out or arrange the items you actually need.

3. SEISOScrub & clean regularly. Cleaning for the purpose of checking. (What has changed since the last time I cleaned?)

4. SEIKETSUStandardise and repeat good practices.

5. SHITSUKESustain and spread the efforts. Develop a sense of pride in your workplace.

The 5-Steps to take ... 3

Step 1: 1S - Sort OutReview and decide what you really need at your

workplace.

Get rid of everything that is unnecessary.

Keep only those items you need to do the job that you are actually working on.

Ask the same questions about any new arrivals… “Do I really need this?” “Must it be stored here?”

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Once you decide what items you need to keep…

Categorise them according to frequency of use:

If you use something often, keep it close at hand. Decide on the most efficient storage method. Eliminate the need to ever have to search.

Make the unnecessary or unusual stand-out immediately.

Step 2: 2S – Set In Order

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Cleaning helps you to understand your work area and helps you to recognise changes which may have

occurred since the last time you cleaned.

The purpose of cleaning in 5S is to recognise changes and potential problems.

THAT’S WHY WE DO IT REGULARLY!

Step 3: 3S – Scrub & CleanRemove all dirt, dust, stains and spills: i.e. anything that creates an

unprofessional, inefficient or careless appearance.

BUT MORE IMPORTANTLY:

Cleaning is a form of inspection that allows you to become familiar with every nook & cranny of your workplace.

Cleaning Is Checking

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A good example of scrubbing and cleaning is when you clean your car by hand.

Step 3: 3S–Scrub & Clean (cont’d)

HEAR: The exhaust is rattling.

SEE: I see a scratch

on the bonnet

SMELL: I can smell burning.

Maybe the clutch is worn.

FEEL: The wheel seems to be very

hot.

5S

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Step 4: 4S – Standardise

RESULTS

1S

Sort Out

2S

Set In Order

3S

Scrub & Clean

Repeat the first 3 steps

on a regular basis.

Allocate time for

implementation of the 3 basic

steps.

The objective is

‘Visual Control’

A starting point for all other

improvement activities.

4S

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5S needs to become a habit and a culture.

Develop a sense of ownership of your ownparticular piece of the workplace.

Develop a sense of pride in your workplace.

Step 5: 5S – Sustain

Disorganisation & clutter causeinefficiency & stress.

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Creates a more professional appearance.

Reduces the need to ever have to search for anything.

Makes defects, errors, inefficiencies and changeseasier to spot.

Produces more useable space.

Allows others to fill in for you in your absence.

Improves safety in the workplace.

Makes the workplace a more enjoyable (or bearable!) place in which to be.

Why is it so important?

Workplace Organisation

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It’s impossible to improve any process…

if it’s so disorganised that you can’t even see what’shappening in the first place.

Workplace Organisation

Finally . . .

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