A G E N D A PLACER COUNTY WATER AGENCY

A G E N D A

BOARD OF DIRECTORSPLACER COUNTY WATER AGENCY

Thursday, September 2, 20212:00 PM, Regular Meeting

Placer County Water Agency Business Center

American River Room144 Ferguson RoadAuburn, California

Members of the Board of Directors:

JOSHUA ALPINE, District 5

Chairman of the Board

GRAY ALLEN, District 1 MIKE LEE, Vice Chair, District 3PRIMO SANTINI, District 2 ROBERT DUGAN, District 4

A. CALL TO ORDER:

1. Roll Call

2. Pledge of Allegiance

3. Announcements, introductions and recognitions

B. PUBLIC COMMENT:

This is the time for any member of the public to address the Board of Directors on any matter not onthe agenda that is within the subject matter jurisdiction of the Agency. Members of the public arerequested to come to the podium and use the microphone. Comments shall be limited to five minutesper person, or such other time limit as may be imposed by the Chair, in order to enable the Board tocomplete its agenda within a reasonable period of time.

C. REPORTS BY DEPARTMENT HEADS

D. AGENDA CHANGES AND REVIEW

E. CONSENT CALENDAR:

All items listed under the consent calendar are considered to be routine and may be approved by onemotion.

Action:

1. Consider approving July 15, 2021, Minutes.

Information, Receive and File:

Regular Meeting - September 2, 2021 1

2. Supply and Demand Report for Water Systems; summary of water commitments.3. Check Register 21-17 expenses disbursed.

F. AGREEMENTS AND CONTRACTS:

Items listed below include award of bid proposals, new contracts, sole source contracts andagreements, amendments to existing construction contracts and professional services agreements, andvarious change orders, and may be approved by one motion or some combination thereof.

Action:

1. Consider approving an on-call Design Professional Services Agreement with Cardno,Inc., for design and engineering services on Federal Energy Regulatory Commissionlicense-related Middle Fork Project Recreation Improvements in an amount not toexceed $3,000,000.

2. Consider approving payment in the amount of $9,220.56 to Doble EngineeringCompany for sales taxes owed under existing Master Services Agreement No. 4466.

3. Consider authorizing payment to Sierra Pacific Industries for additional excavation ofcore materials excavated from Sierra Pacific Industries properties for the Hell HoleCore Raise in the amount not to exceed $43,519.

4. Consider approving a Water Connection Charge Installment Payments Agreement withSusan Dossa and Ryan Carter.

5. Consider approving the purchase of flume tin from Frank M. Booth, Inc. for the CrowsFlat Flume Rehabilitation Project located on the Boardman Canal at 7920 Suzuki Lane,Loomis in an amount not to exceed $70,000.

6. Consider approving an agreement with Davis Farr, LLP, as the Agency’s financialstatement auditors for the year ending December 31, 2021, in an amount not to exceed$44,340.


7. Progress Pay Estimate and Non-discretionary Contract Change Order Summary for theperiod July 19, 2021, through August 15, 2021.

G. WATER:

1. Consider the following for the Christian Valley Park Community Services District(CVPCSD) request for evaluation of consolidation options:

a. Approving a budget amendment of $30,000 from Agency Wide Reserves -Stewardship Matters to the Department of Technical Services, EngineeringDivision, 2021 operating budget; and

b. Directing staff to work with CVPSD on the requested evaluation.

H. ADMINISTRATION:

1. Consider reaffirming by a 4/5th vote a continuing state of emergency and continuedactions authorized under Resolution 21-26 authorizing the Agency to enter into contractsto protect, access, inspect, and repair Agency property and facilities.

I. REMARKS/REPORTS BY DIRECTORS

In accordance with Government Code 54954.2(a), Directors may make brief announcements or briefreports on their own activities. They may ask questions for clarification, make a referral to staff ortake action to have staff place a matter of business on a future agenda.


J. REMARKS/REPORTS BY LEGAL COUNSEL

K. REMARKS/REPORTS BY GENERAL MANAGER

L. CLOSED SESSION:

1. Conference with Real Property Negotiator - Pursuant to Section 54956.8 of theGovernment Code:

Property: Weimar Water CompanyAgency negotiators: Andy Fecko, General Manager, Brent Smith, Director ofTechnical Services, and Ken Hancock, Real Property Program ManagerUnder negotiation: price and/or terms of paymentNegotiating parties: Gerry LaBudde and Paul Fejes

2. Public Employee Performance Evaluation - Pursuant to Section 54957 of theGovernment Code.

Position Title: General Manager

3. Public Employee Employment - Pursuant to Section 54957 of the Government Code.Position Title: General Counsel

M. REPORT FROM CLOSED SESSION

N. ADJOURNMENT

THE NEXT RESOLUTION NUMBER IS 21-31.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in thismeeting, please contact the Clerk to the Board at (530) 823-4860. Notification by Friday noon preceding themeeting will enable the Agency to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II] Consistent with various state and local directives in response to the COVID-19 pandemic, if you haveconcerns about attending the meeting in person due to COVID-19, PCWA can provide you with call-in information which will allow you to participate in the Board meeting via teleconference. Please notethat, should you participate via teleconference, you will be unable to view any presentations made atthe Board meeting. To the extent a portion of a Board meeting is reconvened at an off-site location,teleconferencing may not be available. In accordance with Government Code Section 54954.2(a) this agenda was posted in the Agency's outdoorbulletin board at the Placer County Water Agency Business Center at 144 Ferguson Road, Auburn,California, and on the Agency's internet website, on or before August 27, 2021. Any writing that is a public record under the Public Records Act that relates to an agenda item for an opensession of the Board meeting that is distributed less than 72 hours prior to the meeting will be made availablefor public inspection at the time the writing is distributed to any Board members. Also, any such writing willbe available for public inspection at the Agency's office located at 144 Ferguson Road, Auburn, California,during normal business hours.

Schedule of Upcoming Board Meetings

Thursday, September 16, 2021, 8:15 a.m. – Regular Board of Directors' meeting to begin at PlacerCounty Water Agency Business Center, 144 Ferguson Road, Auburn, California, at which timebusiness items will be considered. Thereafter the Board will travel to Tahoe City Public Utility


District, 221 Fairway Drive, Tahoe City, California. Thursday, October 7, 2021, 8:30 a.m. – Regular Board of Directors' meeting at Placer County WaterAgency Business Center, 144 Ferguson Road, Auburn, California.


TO: Board of Directors

FROM: Lori Young, Clerk to the Board

DATE: August 18, 2021

RE: July 15, 2021, Minutes

Consent - Action1.

M E M O R A N D U M

RECOMMENDATION:

Approve July 15, 2021, Minutes. ATTACHMENTS:Description Upload Date TypeJuly 15, 2021, Minutes 8/18/2021 Minutes

Regular Meeting Book 29

July 15, 2021

M I N U T E S

BOARD OF DIRECTORS

PLACER COUNTY WATER AGENCY

Thursday, July 15, 2021

2:00 p.m. Regular Meeting

Board Members Present: Chair JOSHUA ALPINE, GRAHAM “GRAY” ALLEN, ROBERT DUGAN, Vice-

Chair MICHAEL “MIKE” LEE, and PRIMO SANTINI, III

Board Members Absent: none

Agency Personnel Present Who Spoke: ANDY FECKO, General Manager; SCOTT MORRIS, General

Counsel; LORI YOUNG, Clerk to the Board; RYAN CLINE, Director of Energy Marketing; JOSEPH

PARKER, Director of Financial Services; DARIN REINTJES, Director of Resource Management

A. CALL TO ORDER

Chair Alpine called the regular meeting of the Placer County Water Agency Board of Directors to

order at 2:05 p.m. in the American River Room, Placer County Water Agency Business Center, 144

Ferguson Road, Auburn, California.

1. Roll Call

The Clerk to the Board called roll.

2. Pledge of Allegiance

Member of the public, Jeff Bosby, led the Pledge of Allegiance.

3. Announcements, introductions, and recognitions

There were none.

B. PUBLIC COMMENT:

The Chair invited the public to comment. There were no comments.

C. REPORTS BY DEPARTMENT HEADS

Director of Resource Management announced PCWA has been awarded a $1 million grant by the

Sierra Nevada Conservancy for the French Meadows Forest Restoration Project. He recognized

Randy Cox, Brett Story, and Robert Galliano, for their assistance in getting the grant application

submitted within the tight deadline. He thanked the Board for their commitment, leadership, and

support of this critical work necessary to reducing high-fire risk in our local watershed.


July 15, 2021

D. AGENDA CHANGES AND REVIEW

There were no changes.

E. CONSENT CALENDAR:

Action:

1. Consider approving June 3, 2021, Minutes.

2. Consider adopting Resolution 21-24 Authorizing Director Primo Santini, III, to sign

the Placer County Conservation Program (PCCP) Implementing Agreement.

3. Consider adopting Resolution 21-25 Honoring Vicki Christiansen upon her

retirement as Chief of the United States Forest Service.


4. Supply and Demand Report for Water Systems; summary of water commitments.

5. Treasurer's Investment Report for month ended June 30, 2021.

6. Check Register 21-14 expenses disbursed.

7. Board of Directors’ expenses for June 2021.

Motion by Director Lee approving Consent Calendar items 1, 2, 3, 4, 5, 6, and 7; motion seconded

by Director Allen and adopted by unanimous roll call vote of Directors present.

Director Santini expressed his appreciation to the Board for allowing him the privilege of signing the

PCCP Implementing Agreement on behalf of the Board and PCWA. He noted that this type of

consideration from the General Manager and the Board is representative of the employees here,

making it a pleasure to serve on the Board.

F. AGREEMENTS AND CONTRACTS:

Action:

1. Consider approving Water Connection Charge Installment Payment Agreement with

Christopher J. Reeder.

2. Consider approving Amendment No. Three to extend the 2018 Professional Services

Agreement PS-2458304 with A&P Helicopters, Inc., to provide helicopter charter

services for an additional year July 20, 2021 through July 19, 2022 in an amount not

to exceed $100,000 annually.


July 15, 2021

3. Consider approving Amendment No. Eight to the On-Call Professional Services

Agreement with Gannet Fleming, Inc., for the Middle Fork American River Project in

an additional amount not-to-exceed $300,000, revising the total amount from

$3,000,000 to $3,300,000.

4. Consider approving the following on-call Professional Service Agreements for the

time period of 2021 through 2024 as follows:

a. Parsons Transportation Group, Inc., for assistance with the Agency safety

program development, industrial hygiene assessments, hazard analysis, and

additional safety support services in an amount not to exceed $300,000; and

b. Forensic Analytical Consulting Services for assistance with the Agency safety

program development, industrial hygiene assessments, hazard analysis, and

additional safety support services in an amount not to exceed $300,000.


5. Progress Pay Estimate and Non-discretionary Contract Change Order Summary for

the period June 7, 2021, through June 27, 2021.

Motion by Director Dugan approving Agreement and Contract items 1, 2, 3, 4, and 5; motion

seconded by Director Santini and adopted by unanimous vote of Directors present.

G. POWER:

1. Receive Energy Marketing report.

Director of Energy Marketing provided a mid-year update on revenue from the Middle Fork Project

(MFP). As of July 6, combined reservoir storage is 178,364 AF. Energy prices are trending higher

this year than they have been in the past five years. Though there is not a lot of water for power

generation this year, with the offset of potentially higher energy prices staff anticipates meeting the

budgeted revenue of $49.8 million.

2. Receive report on 2020 Annual Compliance Report with North American Electric

Reliability Corporation (NERC) and Western Electricity Coordinating Council (WECC)

Reliability Standards.

Director of Resource Management reported the Agency’s maturing compliance program continues

to perform well in meeting the requirements of NERC and WECC. The review revealed that PCWA is

substantially compliant with all applicable NERC and WECC regulatory requirements as of the date

of the assessment. In early 2020, PCWA had one existing possible non-compliance issue open with

WECC regarding a missed policy update. Upon discovery it was mitigated and reported to WECC,

and because it had no impact to the Bulk Electric System, a Compliance Exception was issued on

February 28, 2020. PCWA currently has no open enforcement actions with WECC.


July 15, 2021

3. Receive and file preliminary Draft 2022 Power Division Budget.

Director of Financial Services reported the total budget is $48.7 million, comprised of $30 million in

operating expense and $18.7 million in capital project appropriations.

H. REPORTS BY DIRECTORS:

Director Santini reported he and Director Lee attended this morning’s Middle Fork Project Finance

Authority (MFPFA) meeting where they received an update on the MFP FERC License

implementation. The total anticipated costs for infrastructure improvements over the first 15 years

is ~$100 million, with 90% of the projects to be completed within the first 10 years. Staff is working

with the County to determine how to align capital project resource needs with MFP revenue. Since

infrastructure requirements are so substantial, he anticipates the need for future discussion of

Reserve levels, specifically Capital Reserves, which is currently set by policy at $20 million. It may

be prudent to increase that amount.

Director Lee reported he and Director Allen attended today’s Audit Committee meeting where they

discussed auditor solicitation and the audit service RFP.

Director Dugan declared he can say with confidence, that as a region, we have strong planning in

place as we enter the hot summer months of this year of drought. The cooperation amongst most

agencies is phenomenal and the respect between agencies is solid. This morning the Regional

Water Authority passed a resolution urging its water provider members to take actions to

voluntarily reduce water use by a minimum of 15%.

Chair Alpine provided a brief background on the Local Agency Formation Commission (LAFCo) and

reported he has been elected a Special District representative and Chairman to their Board.

I. REPORTS BY LEGAL COUNSEL:

Legal Counsel recalled a 2018 lawsuit, Environmental Law Foundation versus State Water Resources

Control Board, regarding the County of Siskiyou not considering the public trust when issuing well

permits. It was an interesting case because public trust has never been applied to groundwater.

The case went to the 3rd District Court of Appeal and the trial court ruled that it did apply to

groundwater under certain conditions. Recently, California Coastkeeper Alliance filed a lawsuit

against the County of Sonoma to protect public trust resources. Both cases highlight the

importance of addressing public trust in CEQA documents.

J. REPORTS BY GENERAL MANAGER:

General Manager thanked the Board for the commendation for Vicki Christiansen, United States

Forest Service Chief who will be retiring in August. Ms. Christiansen has been an asset to the last

administration, and she helped launch the French Meadows Forest Restoration Project by securing

project funding. The new Forest Service Chief will be Randy Moore.


July 15, 2021

The enhanced rebates recently approved by the Board are now live as noted in yesterday’s Summer

of Savings eNews email. The sooner customers take advantage of these rebates the sooner they

will save money.

The California Special District’s Annual Conference will be August 30-September 2 in Monterey.

K. CLOSED SESSION

With all members present, as heretofore designated, the meeting adjourned to closed session at

2:43 p.m. to consider the following:

1. Public Employee Performance Evaluation - Pursuant to Section 54957 of the

Government Code.

Position Title: General Manager

2. Public Employee Performance Evaluation - Pursuant to Section 54957 of the

Government Code.

Position Title: General Counsel

L. REPORT FROM CLOSED SESSION

The Board returned from closed session at 4:01 p.m. The Chair noted there was nothing to report.

M. ADJOURNMENT:

At 4:01 p.m. Director Dugan made a motion to adjourn; motion seconded by Director Lee and

adopted by unanimous vote of Directors present.

ATTEST:

___________________________

Lori Young, Clerk to the Board

Placer County Water Agency


FROM: R. Brent Smith, Director of Technical Services


RE: Supply and Demand Report for Water Systems

Consent - Information, Receive and File2.

M E M O R A N D U M

RECOMMENDATION:

No action requested.

BACKGROUND:

This report includes applications for water service for the September 2, 2021, Boardmeeting and includes applications received as of August 19, 2021. Applicationsreceived after August 19, 2021, will be on the September 16, 2021, Board agenda. LOWER UNTREATED WATER SYSTEM:Staff has approved connections totaling 1.0 miner's inch. These new connectionsare equivalent to 9.1 acre-feet (AF) of new untreated water commitment.

There is no reduction in previously authorized untreated water commitment.

The net change in untreated water commitment is an increase of 9.1 AF. Theremaining supply is 22,046.7 AF. LOWER TREATED WATER SYSTEM - FOOTHILL, SUNSET, OPHIR:Customer has purchased an additional 0.17 Units of Capacity (UOC) to be added totheir existing 0.83 UOC per Lot Size Variance 20 for a total of 1.0 UOC. There is one customer downsize for a reduction of 1.0 UOC previously authorizedtreated water commitment.

The net change in treated water commitment is a decrease of 0.83 UOC. Theremaining supply is 3,636.5 UOC. ATTACHMENTS:Description Upload Date TypeSupply Demand Report - 09-02-2021 8/20/2021 Backup Material

Supply Summary Acre Feet (AF)100,400

25,000

3,400

35,500

1,920Total Supply 166,220

Lower Untreated Water System AF141,220.00 Supply 25,000.00

90,574.60 Realized (2020) 10,719.50

14,484.70 Committed Demand

Committed Demand Alta (4) 168.59

Bickford Ranch 1,538.50 Monte Vista (4) 29.69

Auburn-Bowman (4) 2,332.86 Colfax (4) 245.33

8,921.99 Applegate (4) 11.99

12,793.35 Total Committed Demand 455.59

117,852.65 Total Baseline Demand 11,175.09

Commitments Post 2020 Commitments Post 2020

Since Baseline (5) 1,311.56 Since Baseline (5) 89.53

Requests this Meeting 9.05 Requests this Meeting 0.00

Total Commitments Post 2020 1,320.61 Total Commitments Post 2020 89.53

22,046.74 13,735.38

65.000 MGD 15.000 MGD 0.071 MGD 1.244 MGD 0.102 MGD 0.512 MGD

Baseline Demand


10.529 MGD 9,156.00 UOC 0.948 MGD 824.40 UOC 0.004 MGD 3.40 UOC 0.069 MGD 60.00 UOC 0.004 MGD 3.10 UOC 0.017 MGD 14.90 UOC


1.219 MGD 1,059.67 UOC 0.099 MGD 86.47 UOC 0.002 MGD 2.00 UOC 0.040 MGD 35.00 UOC 0.000 MGD 0.00 UOC 0.001 MGD 1.00 UOC

-0.001 MGD -0.83 UOC 0.000 MGD 0.00 UOC 0.000 MGD 0.00 UOC 0.000 MGD 0.00 UOC 0.000 MGD 0.00 UOC 0.000 MGD 0.00 UOC

Total Commitment 1.218 MGD 0.099 MGD 0.002 MGD 0.040 MGD 0.000 MGD 0.001 MGD

4.182 MGD 3,636.50 UOC 3.118 MGD 2,710.90 UOC 0.015 MGD 13.20 UOC 0.329 MGD 285.80 UOC 0.049 MGD 43.00 UOC 0.283 MGD 245.80 UOC

Committed Demand (1)

Total Baseline Demand

Based on Normal Capacity

Commitments Post 2020

Since Baseline (2)

Requests this Meeting

Remaining Supply after approval

of requests at this meeting:

PG&E Western Water System

Canyon Creek Water Rights (8)

September 2, 2021 Board Meeting

Upper Untreated Water System (Zone 3)

NID Deliveries to Foothill WTP

PCWA Middle Fork Project (7)

Supply and Demand Report for

Western Water System (Zone 6)

Baseline Demand

Remaining Supply upon approval of

requests at this meeting.

PG&E Zone 3

Total Capacity

Realized Zone 5 (2020) (3)

Upper Treated Water Systems

Foothill-Sunset-Ophir (4)

Realized (2020) (3)

Baseline Demand

Supply

AltaMonte VistaColfaxApplegateAuburn-Bowman

Realized (Summer 2020)

Total Committed Demand

Total Baseline Demand

Remaining Supply upon approval of

requests at this meeting.

Foothill-Sunset-Ophir (7)

Lower Treated Water Systems

Footnotes:(1) This amount is unrealized demand pre-purchased by the City of Lincoln under their water supply contract and connections madeshortly before the baseline time such that they are not reflected in the baseline demand.

The Foothill-Sunset-Ophir System unrealized demand amounts are 4.528 MGD for the City of Lincoln, 0.400 for Cal -Am, 4.294 for the drought rebound*, and 1.308 MGD for connections that were not in the baseline demand.=The Auburn-Bowman System unrealized demand amount is 0.056 MGD for connections that were not in the baseline demand. All other systems had all existing connections in the baseline demand. *Drought Rebound: The estimated amount of treated water our retail system anticipates to recover after temporary conservation was achieved during the 2014-2016 drought.

(2) Includes Board approved Facilities agreements since 1/1/2019 and Infill requests since 1/1/2020 to compensate for demand not yet realized.(3) 2020 was used as the baseline demand. Zone 5 demand fluctuated between 4,014 - 14,485 AF between 2015 and 2020. This is supplemental PG&E water subject to full deliveries to Zone 1 and 3.(4) Reservation of untreated water for treatment plant build out of Alta at 0.512 MGD, Monte Vista at 0.102 MGD, Colfax at 1.244 MGD, Applegate at 0.071 MGD, Foothill at 60 MGD, Sunset at 5 MGD, Auburn at 8 MGD, and Bowman 7 MGD.(5) Includes Board approved untreated water requests since 1/1/2020 to compensate for demand not yet .(6) Ophir WTP and associated infrastructure are planned facilities included within the Agency's Water Connection Charge (WCC) program. The capacity gained from Ophir WTP will be added to this report once the plant is constructed and operational.(7) PCWA Middle Fork Project (MFP) water supply to City of Roseville, San Juan Water District and others is delivered to Folsom Reservoir for diversion.(8) Canyon Creek Water Right varies annually based on snow pack and flows in the creek. This water right can be used anywhere in western Placer County; however, it is shown here to be assigned to the Lower Untreated Water System.

Untreated Water Supply and Demand Summaries


FROM: Joseph H. Parker, CPA, Director of Financial Services


RE: Board Check Register 21-17

Consent - Information, Receive and File3.

M E M O R A N D U M

RECOMMENDATION:

Check Register 21-17 expenses disbursed, receive and file.ATTACHMENTS:Description Upload Date TypeBoard Check Register 21-17 8/23/2021 Backup Material

PLACER COUNTY WATER AGENCY

BOARD MEETING DATE 9/02/2021

SUMMARY

OF

CHECK REGISTER #21-17

FOR THE PERIOD OF

8/07/2021 - 8/20/2021

AGENCY WIDE $203,617.73

POWER SYSTEMS 658,783.22

WATER SYSTEMS 1,053,734.58

GRAND TOTAL $1,916,135.53

PLACER COUNTY WATER AGENCY Check Register # 21-17

1 of 6

The Board of Directors of Placer County Water Agency as of this date, 9/02/2021, does hereby receive and file check register listing for the period from 8/07/2021 to 8/20/2021 in the amount of $1,916,135.53

P G & E WATER PURCHASE 353,233.65

CARDNO,INC. PROFESSIONAL SERVICES 197,894.79

WESTERN AREA POWER ADMIN WHOLESALE POWER 161,587.54

PUBLIC EMPLOYEES RETIREMENT SYSTEM PAYROLL SUMMARY 152,595.39

PUBLIC EMPLOYEES RETIREMENT SYSTEM PAYROLL SUMMARY 151,874.66

NORTHWEST HYDRAULIC CONSULT PROFESSIONAL SERVICES 114,602.00

HDR ENGINEERING INC PROFESSIONAL SERVICES 76,339.21

P G & E UTILITY EXPENSE 47,588.05

PLANTE MORAN, PC PROFESSIONAL SERVICES 47,520.00

TCB INDUSTRIAL, INC PROFESSIONAL SERVICES 46,464.70

B & M BUILDERS, INC. MAINTENANCE EXPENSE 36,813.00

NORTHERN CALIF POWER AGENCY PROFESSIONAL SERVICES 36,794.00

PREFERRED BENEFIT INS ADMINS PAYROLL SUMMARY 30,786.60

KALER/DOBLER CONSTRUCTION, INC. MAINTENANCE EXPENSE 28,532.00

AMERICAN GOVERNOR COMPANY MAINTENANCE EXPENSE 26,496.00

PLACER COUNTY MFP REIMBURSEMENT 25,327.23

ING CAL PERS PLAN 457 PAYROLL SUMMARY 17,438.57

ICF JONES & STOKES ASSOCIATES PROFESSIONAL SERVICES 17,371.24

ING CAL PERS PLAN 457 PAYROLL SUMMARY 17,366.62

NORTHERN CA WATER ASSOCIATION MEMBERSHIP EXPENSE 15,291.15

KRONICK MOSKOVITZ TIEDEMANN LEGAL SERVICES 14,515.95

MASS MUTUAL RETIREMENT SERVICES PAYROLL SUMMARY 14,400.55

KISTERS NORTH AMERICA EQUIPMENT EXPENSE 13,561.69

SAVANT SOLUTIONS, INC. COMPUTER EXPENSE 12,870.00

A & P HELICOPTERS, INC HELICOPTER SERVICE 12,470.00

TREE PRO TREE SERVICE, INC TREE REMOVAL SERVICE 10,346.02

HAZEN AND SAWYER, D.P.C. PROFESSIONAL SERVICES 10,059.60

SOMACH SIMMONS & DUNN LEGAL SERVICES 9,201.63

AT&T UTILITY EXPENSE 9,021.30

HUNT AND SONS, INC FUEL EXPENSE 8,396.50

CDW GOVERNMENT INC. SUPPLIES EXPENSE 7,961.61

CITY OF ROCKLIN ENCROACHMENT PERMITS 7,098.00


2 of 6


THATCHER COMPANY OF CALIFORNIA, INC CHEMICAL EXPENSE 6,398.85

HUNT AND SONS, INC FUEL EXPENSE 6,375.12

UNIVAR SOLUTIONS USA, INC CHEMICAL EXPENSE 5,937.59

WEST YOST & ASSOCIATES PROFESSIONAL SERVICES 5,912.70

LUCY & COMPANY PROFESSIONAL SERVICES 5,768.16

LOCAL 39 STATIONARY ENGINEERS PAYROLL SUMMARY 5,467.78

VIRTUAL GRAFFITI, INC SOFTWARE EXPENSE 5,456.00

THATCHER COMPANY OF CALIFORNIA, INC CHEMICAL EXPENSE 5,350.73

FORENSIC ANALYTICAL CONSULTING PROFESSIONAL SERVICES 5,311.25

GRAINGER SUPPLIES EXPENSE 4,817.67

KEENAN & ASSOCIATES PROFESSIONAL SERVICES 4,152.00

ARAMARK UNIFORM SERVICES UNIFORM EXPENSE 4,104.59

HACH COMPANY SUPPLIES EXPENSE 4,032.07

RECOLOGY UTILITY EXPENSE 3,908.94

UNIVAR SOLUTIONS USA, INC CHEMICAL EXPENSE 3,840.00

JENFITCH, INC CHEMICAL EXPENSE 3,640.00

OLIN CHLOR ALKALI PRODUCTS CHEMICAL EXPENSE 3,624.00

HILLS FLAT LUMBER COMPANY SUPPLIES EXPENSE 3,551.66

OLIN CHLOR ALKALI PRODUCTS CHEMICAL EXPENSE 3,528.00

BLACKBURN CONSULTING PROFESSIONAL SERVICES 3,297.00

SPIEGEL & MCDIARMID LEGAL SERVICES 3,080.40

BADGER METER INC SUPPLIES EXPENSE 2,866.69

INTECH MECHANICAL COMPANY, LLC MAINTENANCE EXPENSE 2,804.26

RAMOS ENVIRONMENTAL SERVICES MAINTENANCE EXPENSE 2,746.95

POLYDYNE INC. CHEMICAL EXPENSE 2,746.70

ICE US OTC COMMODITY MARKETS, LLC FORECASTING SERVICE 2,740.00

KEY INFORMATION SYSTEMS, INC. PROFESSIONAL SERVICES 2,600.00

NORTH VALLEY DISTRIBUTING SUPPLIES EXPENSE 2,523.75

GEXPRO SUPPLIES EXPENSE 2,510.96

GRAINGER SUPPLIES EXPENSE 2,444.23

ASSET ONE OF SEVERAL WF405697 WF FINAL REFUND 2,326.25

RESCUE TECH HEALTH & SAFETY SUPPLIES EXPENSE 2,320.11


3 of 6


AQUA SIERRA CONTROLS, INC MAINTENANCE EXPENSE 2,278.00

HOLT OF CALIFORNIA RENTAL EXPENSE 2,091.68

CDW GOVERNMENT INC. SUPPLIES EXPENSE 2,078.75

ECHO PISAREK LAND RIGHTS 2,000.00

SWITCH, LTD RENTAL EXPENSE 1,948.00

ECKERSALL, LLC PROFESSIONAL SERVICES 1,815.00

PLAZA TIRE & AUTO SERVICE VEHICLE MAINTENANCE 1,813.01

SIERRA CRANE & HOIST, INC MAINTENANCE EXPENSE 1,800.00

DIGITAL DESIGNS INC. LICENSE EXPENSE 1,797.00

WAVEDIVISION HOLDINGS LLC UTILITY EXPENSE 1,659.95

KIMBALL MIDWEST SUPPLIES EXPENSE 1,643.42

BACKFLOW SOLUTIONS, INC. BACKFLOW TESTING 1,495.00

HACH COMPANY SUPPLIES EXPENSE 1,371.49

BLANKINSHIP & ASSOCIATES, INC. PROFESSIONAL SERVICES 1,318.75

GOLDEN 1 CREDIT UNION PAYROLL SUMMARY 1,157.06

FERGUSON ENTERPRISES, INC. SUPPLIES EXPENSE 1,051.18

OFFICE DEPOT-BUSINESS SERVICES SUPPLIES EXPENSE 1,044.76

DE LAGE LANDEN FINANCIAL SRV COPIER LEASE 1,038.63

RESCUE TECH HEALTH & SAFETY SUPPLIES EXPENSE 1,032.43

NEW PIG CORPORATION SUPPLIES EXPENSE 1,027.96

SCOTT TECHNOLOGY GROUP SACRAMENTO MAINTENANCE AGREEMENT 978.67

MC MASTER-CARR SUPPLY COMPANY SUPPLIES EXPENSE 964.37

SCOTT TECHNOLOGY GROUP SACRAMENTO MAINTENANCE AGREEMENT 890.79

ROCKLIN UNIFIED FA 2703 FA PRELIM REFUND 886.85

UNION BANK ADMINISTRATION FEES 875.00

FASTENAL COMPANY SUPPLIES EXPENSE 864.87

DAWSON OIL CO. SUPPLIES EXPENSE 817.74

BLUE TARP FINANCIAL SUPPLIES EXPENSE 780.78

TIAA COMMERCIAL FINANCE, INC. COPIER LEASE 773.03

TIAA COMMERCIAL FINANCE, INC. COPIER LEASE 761.19

GEXPRO SUPPLIES EXPENSE 740.20

KIMBERLY JOYCE JOHNSON LAND RIGHTS 700.00


4 of 6


MICHAEL JAMES JOHNSON LAND RIGHTS 700.00

ARC DOCUMENT SOLUTIONS, LLC PRINTING EXPENSE 660.97

RIEBES AUTO PARTS VEHICLE MAINTENANCE 639.24

SACRAMENTO TRUCK CENTER VEHICLE MAINTENANCE 635.04

OFFICE DEPOT-BUSINESS SERVICES SUPPLIES EXPENSE 588.36

LIGHTFOOT TRUCK REPAIR INC. VEHICLE MAINTENANCE 560.00

OTIS ELEVATOR COMPANY MAINTENANCE EXPENSE 540.63

DIAMOND WELL DRILLING WATER TESTING 520.00

DOMENICHELLI & ASSOCIATES PROFESSIONAL SERVICES 508.75

LCD ROCKLIN LLC FA 2693 FA FINAL REFUND 500.00

WALKERS OFFICE SUPPLY SUPPLIES EXPENSE 499.51

PLAZA TIRE & AUTO SERVICE VEHICLE MAINTENANCE 458.66

DE LAGE LANDEN FINANCIAL SRV COPIER LEASE 417.03

AUBURN CHRYSLER DODGE JEEP RAM INC. VEHICLE MAINTENANCE 377.26

AUBURN ACE HARDWARE SUPPLIES EXPENSE 343.52

MICRO PRECISION CALIBRATION, INC MAINTENANCE EXPENSE 333.00

INLAND BUSINESS MACHINES SUPPLIES EXPENSE 331.94

P&A ADMINISTRATIVE SERVICES, INC. PAYROLL SUMMARY 315.00

STEELE, JUDY CREDIT BALANCE REFUND 287.23

LIFTOFF, LLC LICENSE EXPENSE 257.60

TATASCHIORE, CODY CREDIT BALANCE REFUND 246.34

UNITED SITE SERVICES OF CALIFORNIA RENTAL EXPENSE 244.76

ROCKLIN HYDRAULICS SUPPLIES EXPENSE 231.68

POWERPLAN SUPPLIES EXPENSE 225.67

CLARK, CANDIS CREDIT BALANCE REFUND 221.74

AUBURN ACE HARDWARE SUPPLIES EXPENSE 198.38

QUALITY MANAGEMENT SERV INC WF FINAL REFUND 197.28

BROWN, KELLY CREDIT BALANCE REFUND 196.74

AUBURN FORD VEHICLE MAINTENANCE 193.84

HD SUPPLY FACILITIES MAINT SUPPLIES EXPENSE 184.41

PITNEY BOWES RENTAL EXPENSE 183.40

BOYLE FUTURE TECHNOLOGY SUPPLIES EXPENSE 182.27


5 of 6


BLUE TARP FINANCIAL SUPPLIES EXPENSE 181.25

SUPERION, LLC PROFESSIONAL SERVICES 180.00

1ENOIT, ROBERT CREDIT BALANCE REFUND 177.15

EMPLOYMENT SCREENING SERV, INC RECRUITMENT EXPENSE 176.00

BAREBONES WORKWEAR UNIFORM EXPENSE 175.75

CONFIDENTIAL DOCUMENT CONTROL RECORDS DESTRUCTION 175.00

TYLER PELLOW EXPENSE REIMBURSEMENT 168.53

KENNEDY, BOBBY & KATE CREDIT BALANCE REFUND 159.18

UNITED PARCEL SERVICE SHIPPING EXPENSE 155.03

REXEL USA, INC. SUPPLIES EXPENSE 133.07

HUGHES NETWORK SYSTEMS UTILITY EXPENSE 127.82

AUBURN FORD VEHICLE MAINTENANCE 117.71

ALBRIGHT, DAVID CREDIT BALANCE REFUND 117.31

XEPOLEAS, GREGORY CREDIT BALANCE REFUND 110.67

JULIE RIDGEWAY WF FINAL REFUND 109.00

STOUGH, DEIDRA & GLENN CREDIT BALANCE REFUND 105.92

MC MASTER-CARR SUPPLY COMPANY SUPPLIES EXPENSE 102.69

LAKEVIEW LOAN SERVICING LLC CREDIT BALANCE REFUND 100.00

FINNEGAN, JOHN CREDIT BALANCE REFUND 100.00

ROAR INVESTMENTS INC CREDIT BALANCE REFUND 100.00

ZAHER, MARGO & SHERIF CREDIT BALANCE REFUND 100.00

ARELLANES, RICHARD CREDIT BALANCE REFUND 90.91

FORESTHILL BEACON-VALERO FUEL EXPENSE 82.59

DIRECT TV (DORM) DIRECT TV 81.99

TALCOTT RESOLUTION LIFE & ANNUITY PAYROLL SUMMARY 76.13

ROCKLIN HYDRAULICS SUPPLIES EXPENSE 75.25

PIOTRKOWSKI, DAVID CREDIT BALANCE REFUND 70.90

UNITED PARCEL SERVICE SHIPPING EXPENSE 68.68

CULLIGAN WATER SERVICE 68.00

PILLEY, JEANNE CREDIT BALANCE REFUND 67.93

MAYNARD, LINDSAY CREDIT BALANCE REFUND 65.35

LIFEGUARD FIRST AID AND SAFETY SUPPLIES EXPENSE 63.87


6 of 6


GRANT PLUMBING & HARDWARE CO. SUPPLIES EXPENSE 61.64

CALPERS LONG TERM CARE PROGRAM PAYROLL SUMMARY 61.58

TRI POINTE HOMES, INC CREDIT BALANCE REFUND 57.98

RIEBES AUTO PARTS VEHICLE MAINTENANCE 57.58

DOLEN, NICHOLAS CREDIT BALANCE REFUND 56.30

GENERAL LOGISTICS SYSTEMS US, INC. SHIPPING EXPENSE 54.16

HARRIS INDUSTRIAL GASES SUPPLIES EXPENSE 53.63

SINHAROY, NANDITA CREDIT BALANCE REFUND 50.00

RELIABLE AUTOGLASS VEHICLE MAINTENANCE 50.00

AUBURN TIRE VEHICLE MAINTENANCE 45.98

ALTA SAW & MOWER SUPPLIES EXPENSE 43.95

TJ/H2B ANALYTICAL SERVICES PROFESSIONAL SERVICES 43.75

TER-AVANESYAN, GRANT CREDIT BALANCE REFUND 42.28

WORTON'S FORESTHILL GROCERY,INC SUPPLIES EXPENSE 41.94

SHADOW WOOD VENTURA LLC CREDIT BALANCE REFUND 38.88

BOYLE FUTURE TECHNOLOGY VEHICLE MAINTENANCE 38.19

KAUFMAN, ANNA CREDIT BALANCE REFUND 31.79

AUBURN TIRE VEHICLE MAINTENANCE 22.99

GRANT PLUMBING & HARDWARE CO. SUPPLIES EXPENSE 22.38

OREILLY AUTOMOTIVE STORES VEHICLE MAINTENANCE 22.23

PLACER COUNTY CLERK/RECORDER/ELECT FILING FEES 20.00

WELDON, DAVID CREDIT BALANCE REFUND 19.44

DESANTIS, DONALD CREDIT BALANCE REFUND 17.03

SHAFER, MYRON CREDIT BALANCE REFUND 8.90

TOLL BROTHERS, INC. CREDIT BALANCE REFUND 5.11

AT&T UTILITY EXPENSE 4.67

CHECK REGISTER TOTAL $1,916,135.53


FROM: R. Brent Smith, Director of Technical ServicesJay L'Estrange, Director of Power Generation Services

DATE: July 21, 2021

RE: Cardno, Inc. On-Call Design Professional Service Agreement

Agreements and Contracts - Action1.

M E M O R A N D U M

RECOMMENDATION:

Approve an on-call Design Professional Services Agreement with Cardno, Inc., fordesign and engineering services on Federal Energy Regulatory Commission license-related Middle Fork Project Recreation Improvements in an amount not to exceed$3,000,000.

BACKGROUND:

The recent PCWA Federal Energy Regulatory Commission (FERC) license for theMiddle Fork Project (MFP) requires nearly 30 recreational improvement projects,including campgrounds, boat ramp extensions, trail construction/rehabilitation, andwater supply projects that must be completed within the next fourteen years as partof the mandated Recreation Plan. PCWA has been working with Cardno since 2004on FERC relicensing efforts of the MFP. In May 2020, a month prior to obtainingthe new FERC license, PCWA entered into a four-year $1.6 million contract withCardno for initial design (up to 90% plans) and permitting of five projects.

As of August 1, 2021, Cardno has invoiced approximately 50% of the authorizedcontract amount and have either started or have completed the 90% design phase,signifying the near completion of the existing contract's authorized scope. Additionalsupport is now required to complete the design and provide construction support forconstruction activities starting in 2022. Additional support is also necessary fordesign and construction services of the remaining FERC recreation projects. Withadditional services required, staff has evaluated various contracting mechanisms, and

recommends a new on-call contract.

Historically, PCWA has relied upon on-call agreements to enhance and/orsupplement existing staff services. On-call agreements are especially useful whenmanaging programs, such as the FERC Recreation Plan, where the project's scope,schedule, and budget are subject to revision based on required collaboration with theUS Forest Service and permitting authorities. Having engineering services for theMFP Recreation Plan under an on-call agreement will allow staff the flexibility toevaluate the timing of the projects, as resources (i.e. funding, schedule, water supply,and workloads) change, to aid the Agency in meeting the FERC mandatedimplementation deadlines. Considering Cardno's intimate knowledge of the MFPinfrastructure, resources, and new license requirements, staff recommends enteringinto an on-call contract with Cardno for design engineering services associated withthe MFP Recreation Plan on an as-needed basis.

The amount of the agreement was determined based upon the anticipated servicesthat would be provided by Cardno over the approximate three-year term of theagreement. This on-call contract will supersede the May 2020 contract, which will beterminated, and all remaining work will be authorized under this new on-callagreement on a task order basis as authorized by the Deputy Director of TechnicalServices. If approved at this time, the services under this agreement would extendthrough December 31, 2024, with the option for the duration to be extended, at noadditional cost, by the Director of Technical Services.

FISCAL IMPACT:

Funding for the $3,000,000 on-call services listed above will be charged to individualPower Division, Capital Projects. On-call professional services are only utilizedwhen and if needed and although there is a not-to-exceed amount, this does not meanthe amount will be used.


FROM: Jay L'Estrange, Director of Power Generation Services


RE: Doble Engineering Company Master Service Agreement


M E M O R A N D U M

RECOMMENDATION:

Approve payment in the amount of $9,220.56 to Doble Engineering Company forsales taxes owed under existing Master Services Agreement No. 4466.

BACKGROUND:

The Power System Department has utilized Doble Engineering Company for thelease of specialized high voltage testing equipment and consulting services since2015. Included in the terms and conditions of the original master services agreementwas the requirement for the Agency to pay all applicable taxes with respect to thisagreement. Amendment No. Four to the 2015 contract was approved at theNovember 7, 2019 Board meeting which extended the agreement through March 27,2022 in an annual not-to-exceed amount of $63,590. It was recently brought tostaff’s attention that sales tax was inadvertently omitted in the submitted proposalfrom Doble Engineering Company for 2020 and 2021, and accordingly sales tax wasnot included in the annual not-to-exceed amount presented to and approved by theBoard. The Agency is obligated by the original executed agreement to pay allrequired sales tax due pursuant to the agreement, which currently totals $9,220.56.This total amount includes sales tax due for both 2020 and 2021. Invoices reflectingsales tax due are attached for reference. Staff has worked with Doble to ensure tax isincluded in all proposals going forward.

FISCAL IMPACT:

Funding for this $9,220.56 payment will come from Power Division, OperationsBudget within the Power System Department.

ATTACHMENTS:Description Upload Date Type2020 Invoice 8/16/2021 Backup Material2021 Invoice 8/16/2021 Backup Material

Line No. Item No. Item Description Qty. Unit price Ext. Price

Service contract line(s) included in:

Service Contract: SCD0000924

SIUR002860 M4100 INSULATION ANALYZER

05/28/20 - 05/27/21 1 24,550.00 24,550.00

SIUR002861 DOBLE TEST ASSISTANT, FOR M4100

05/28/20 - 05/27/21 1 2,450.00 2,450.00

SIUR002862 (T) BASIC SYSTEM, LEAKAGEREACTANCE, M41

10

05/28/20 - 05/27/21 1 2,730.00 2,730.00

SIUR002863 M5400 SFRA

05/28/20 - 05/27/21 1 7,420.00 7,420.00

SIUR002864 OBSOLETE SEE TYPE-C RESONATOR

05/28/20 - 05/27/21 1 5,420.00 5,420.00

SEIT11770797 F6150SV SYSTEM BASIC

Bill To:

United States of AmericaAuburn, CA 95604-6570PO Box 6570Placer County Water Agency

Packing List # :

Fed. Tax IDCust. A/C #

:

: 45285Waybill :

:

:

TermsIncoterms

Net 30 Days

:Ship ViaPO# : 090344

4466Your Ref. # :

Ship To:

United States of AmericaForesthill, CA 95631-06675825 Sunset DrivePlacer County Water Agency :Ship Date

ASSOCIATED POWER SOLUTIONS

Sales Rep :

Invoice No.Invoice DateOrder No.

PSEI1105547005/28/20

:

:

:

Project # :

WIRE TO: Commerce Bank; ABA# 101000019; ACCT# 208016616

REMIT TO: Doble Engineering Company P.O BOX 843730 Kansas City, MO 64184-3730

Tax Reg. No. 04-1250160 Company Reg. No. 01-111111ACH'S: Commerce Bank; ABA# 101000019; ACCT# 208016616

50012

These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end –user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. Government or as otherwise authorized by U.S. law and regulations.

Transfer to Page 2....

Email: [email protected]

Tel: 617-926-4900

INVOICE Page: 1 of 2

Doble Engineering Company

Marlborough, MA 01752

Fax: 617-926-0528 www.doble.com

Doble Engineering Including:Enoserv

Vanguard InstrumentsXtensible

Manta Test SystemsMorgan Schaffer

Worldwide Headquarters - 123 Felton Street


05/28/20 - 05/27/21 1 21,020.00 21,020.00

Freight:Tax:

Total:

0.004,610.28

68,200.28USD

Subtotal: 63,590.00USDUSDUSD




50012


AUTHORIZED SIGNATURE

DATE

05/28/20


Tel: 617-926-4900










Service contract line(s) included in:

Service Contract: SCD0000924

SIUR002860 M4100 INSULATION ANALYZER

05/28/21 - 05/27/22 1 24,550.00 24,550.00

SIUR002861 DOBLE TEST ASSISTANT, FOR M4100

05/28/21 - 05/27/22 1 2,450.00 2,450.00

SIUR002862 (T) BASIC SYSTEM, LEAKAGEREACTANCE, M41

10

05/28/21 - 05/27/22 1 2,730.00 2,730.00

SIUR002863 M5400 SFRA

05/28/21 - 05/27/22 1 7,420.00 7,420.00

SIUR002864 OBSOLETE SEE TYPE-C RESONATOR

05/28/21 - 05/27/22 1 5,420.00 5,420.00

SEIT11770797 F6150SV SYSTEM BASIC

Bill To:

United States of AmericaAuburn, CA 95604-6570PO Box 6570Placer County Water Agency

Packing List # :

Fed. Tax IDCust. A/C #

:

: 45285Waybill :

:

:

TermsIncoterms

Net 30 Days

:Ship ViaPO# : 091943

4466Your Ref. # :

Ship To:

United States of AmericaForesthill, CA 95631-06675825 Sunset DrivePlacer County Water Agency :Ship Date

ASSOCIATED POWER SOLUTIONS

Sales Rep :

Invoice No.Invoice DateOrder No.

PSEI1107583906/17/21

:

:

:

Project # :




50012


Transfer to Page 2....


Tel: 617-926-4900










05/28/21 - 05/27/22 1 21,020.00 21,020.00

Freight:Tax:

Total:

0.004,610.28

68,200.28USD

Subtotal: 63,590.00USDUSDUSD




50012


AUTHORIZED SIGNATURE

DATE

06/17/21


Tel: 617-926-4900










FROM: Jay L'Estrange, Director of Power Generation ServicesR. Brent Smith, Director of Technical Services


RE: Sierra Pacific Industries/Simorg West Forests Core Material Payment


M E M O R A N D U M

RECOMMENDATION:

Approve payment to Sierra Pacific Industries for additional excavation of corematerials excavated from Sierra Pacific Industries properties for the Hell Hole CoreRaise in the not-to-exceed amount of $43,519.

BACKGROUND:

Placer County Water Agency (PCWA) entered into an agreement with Simorg WestForests, LLC (Simorg) on July 5, 2016 to excavate clay core material for the HellHole Core Raise from a property then owned by Simorg, now owned by SierraPacific Industries (SPI). The agreement allowed PCWA to excavate 2,800 cubicyards of clay material from the property near Hell Hole Dam for a lump sum fee of$10,000. The agreement allowed for additional clay to be excavated at a rate of$3.50 per cubic yard. As a result of design changes to the Hell Hole Dam Core Raiseproject, quantities of core material increased from the originally estimated amount of2,800 cubic yards to 15,234 cubic yards. Approval of this item will allow paymentfor an additional 12,434 cubic yards of clay at a rate of $3.50 per cubic yard for atotal amount of $43,519.

FISCAL IMPACT:

Project-to-Date Budget $ 18,199,039

Additional Funding Request 0Subtotal Budget 18,199,039

Less Project-to-Date Expenses andEncumbrances

15,545,639

Available in Project Budget (current) 2,653,400 Less Proposed Action (43,519) Total Available in Project Budget (proposed) $ 2,609,881 Funding for this project came from the Power Division, Capital Projects.


FROM: Matt Young, Director of Customer Services


RE: Installment Payments of Water Connection Charge Request for SusanDossa & Ryan Carter


M E M O R A N D U M

RECOMMENDATION:

Approve a Water Connection Charge Installment Payments Agreement with SusanDossa and Ryan Carter.

BACKGROUND:

The Agreement for Installment Payments of Water Connection Charge is inaccordance with Sec. 40705 of the Agency Rules and Regulations which states: WCC INSTALLMENT PAYMENTS. Current owners of an established singlefamily home that wish to connect to the Agency's treated water system, may elect toapply for a WCC Installment Payment to be paid in 19 equal monthly payments ofprincipal plus interest and the payment of a one-time installment payment processingcharge as set forth in Section 40922. The applicant has reviewed the agreement and the applicant's signature andownership verification have been notarized. The terms and conditions of installmentbilling have been explained to the applicant. The Application for Water Service hasbeen submitted separately to the Board.


FROM: Daryl Hensler, Director of Field ServicesLance Hartung, Deputy Director of Field Services


RE: Crows Flat Flume Rehabilitation Project


M E M O R A N D U M

RECOMMENDATION:

Approve the purchase of flume tin from Frank M. Booth, Inc. for the Crows FlatFlume Rehabilitation Project located on the Boardman Canal at 7920 Suzuki Lane,Loomis, in an amount not to exceed $70,000.

BACKGROUND:

Frank M. Booth, Inc. was approved as a Sole Source Vendor on February 21, 2019and has supplied flume tin to the Agency for over 40 years. They are the only knownlocal company that has the pattern and manufactures Lennon flume tin, which theAgency uses for flume replacement and repairs. Though the Agency is looking toreplace flumes when feasible, it is not always practical to replace flumes due todifficult terrain and the need to maintain certain elevations and costs. Whenreplacement is not an option, flume tin has proven to be the most economicallyattainable way to repair these flumes. Alternatives such as wooden box flumes andconcrete flumes are impractical in most locations and add to the cost and repair timewhen compared to the semicircular flume tin. Flume tin currently can be replaced insections as needed, allowing for quicker repairs and tends to last about 10 to 15 yearsin the field. All wooden box flumes have generally been removed due to issues withrepair costs and leaks.

FISCAL IMPACT:

Funding for this not-to-exceed $70,000 purchase will come from Water Division,Operations Budget, Inventory within the Department of Field Services/Raw Water.As used, this material will be expensed to the appropriate Capital Projects.


FROM: Joseph H. Parker, CPA, Director of Financial Services

DATE: July 20, 2021

RE: Agreement with Davis Farr, LLP, as the Agency’s financial statementauditors for the year ending December 31, 2021.


M E M O R A N D U M

RECOMMENDATION:

Approve an agreement with Davis Farr, LLP, as the Agency’s financial statementauditors for the year ending December 31, 2021, in an amount not to exceed$44,340.

BACKGROUND:

The Agency has a practice of soliciting financial statement auditors every 5 years orso. Davis Farr LLP has audited the Agency’s financial statements since 2015. In2020, it was determined not to change auditors during the pandemic; thus, Davis Farrcontinued to provide the Agency with audit services for the year ending December31, 2020. Starting in June 2021, the Agency developed a request for proposal (RFP) andfollowed a detailed process for determining and selecting the Agency’s financialstatement audit firm. This process was overseen by the Agency’s Audit Committee.The audit service RFP was sent to 25 potential firms, which requested theirqualifications and annual price bids for 5 years (years ending 2021 – 2025). Withassistance of the Audit Committee, it was decided that the determining qualificationswere similar engagements, industry experience and technical expertise. By theproposal closing deadline on July 9, the Agency had received 7 proposals. It shouldbe noted that the two prior Agency Audit firms, Davis Farr, LLP and Maze &Associates submitted proposals. Staff reviewed the proposals and compiled anevaluation matrix for discussion with the Audit Committee. On July 15, the AuditCommittee met to review the process, the evaluation criteria, the evaluation matrix

and discuss the audit firm proposals. The Audit Committee is recommending DavisFarr LLP as the Agency’s financial statement auditors. Attached herewith is theengagement letter (contract) from Davis Farr LLP dated July 27, 2021 to provide theAgency with financial statement auditing services for the year ending December 31,2021. The attached engagement letter details the audit objectives, managementresponsibilities, audit procedures and audit administration, fees and other. The 2021year-end audit service fees as set forth in their proposal dated July 7, 2021 are asfollows: 1) basic financial statement - $37,240, 2) Single Audit Report (if needed) – 1program - $4,500 and 3) Complete and submit the State Controller’s Report - $2,600.Based on 2021 Federal Financial grants, but dependent on the timing of payments, atthis time it appears the Agency may reach the $750,000 floor threshold requiring aSingle Audit. If required, another engagement letter will be presented to the Board. Accompanying their engagement letter and as required by Government AuditingStandards, Davis Farr LLP, has provided the Agency with a copy of their most recentquality control review report for the year ended May 31, 2019. We are anticipatingthe 2021 year-end audit to commence interim field work in December 2021 and finalfield work in March 2022 with the conclusion of the auditing, reporting and financialstatements within a couple of months. I will schedule the Agency’s Audit Committeeto meet with the Auditors at an entrance conference (most likely in January orFebruary 2022) and an exit conference (March 2022).

FISCAL IMPACT:

Funding for this agreement comes from Agency Wide Division, Operations Budgetwithin the Department of Financial Services.ATTACHMENTS:Description Upload Date TypeEngagement Letter 8/23/2021 Backup MaterialPeer Review 8/23/2021 Backup Material

July 27,2021

Placer County Water Agency 144 Ferguson Road Auburn, CA 95603 We are pleased to confirm the arrangements of our engagement and the nature of the services we will provide Placer County Water Agency (the “Entity”). ENGAGEMENT OBJECTIVES We will audit the financial statements as of December 31, 2021, and for the year then ended, and the related notes to the financial statements. Accounting Standards generally accepted in the United States of America (“US GAAP”) provide for certain required supplementary information (“RSI”), such as management’s discussion and analysis (“MD&A”), to supplement the Entity’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Government Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Entity’s RSI in accordance with auditing standards generally accepted in the United States of America (“US GAAS”). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by US GAAP and will be subjected to certain limited procedures but will not be audited. 1. Management’s Discussion and Analysis 2. Schedule of the Plan’s Proportionate Share of the Net Pension Liability 3. Schedule of Plan Contributions- Pension 4. Schedule of the Plan’s Proportionate Share of the Net OPEB Liability 5. Schedule of Plan Contributions - OPEB

We have also been engaged to report on supplementary information other than RSI that accompanies the Entity’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion in relation to the financial statements as a whole.

of 7

1. Combining Financial Statements

The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which we will not provide an opinion on or any assurance. 1. Introductory Information 2. Statistical Information

OUR RESPONSIBILITIES The objective of our audit is the expression of an opinion as to whether the financial statements are fairly presented, in all material respects, in conformity with US GAAP and to report on the fairness of the additional information referred to above when considered in relation to the financial statements taken as a whole. We will also provide a report, which does not include an opinion on, Internal controls related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and compliance will each include a paragraph that states the report is solely to describe the scope and testing of internal control over financial reporting and compliance, and the results of that testing and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance and the results of that testing and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance and that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering internal control over financial reporting and compliance and that the report is not suitable for any other purpose. Audit Our audit will be conducted in accordance with US GAAS, the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our audit will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion and render the required reports. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add an emphasis-of-matter or other-matter paragraph. If, for any reason, we are unable to complete the audit, or are unable to form or have not formed an opinion, we may decline to express an opinion or withdraw from this engagement. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts (e.g., tests of the physical existence of inventories, direct confirmation of certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions, etc.). We may also request written representations from the Entity’s attorneys as part of the engagement, and they may bill the Entity for responding to this inquiry. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance

of 7

about whether the financial statements are free of material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations that are attributable to the Entity or to acts by management or employees acting on behalf of the Entity. Because of the inherent limitations of an audit, combined with the inherent limitations of internal controls, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with US GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. We will inform the appropriate level of management and those charged with governance of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management and those charged with governance of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and any material abuse that comes to our attention. Our responsibility, as auditors, is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Entity’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The services described above do not relieve management or those charged with governance of their responsibilities. THOSE CHARGED WITH GOVERNANCE The preparation and presentation of the financial statements of the Entity are the responsibility of management with oversight from those charged with governance. Those charged with governance are also responsible for overseeing the strategic direction of the Entity and any obligations related to its accountability, resolving disagreements between management and us regarding financial reporting, appointing us to perform the services

of 7

described above, and informing us about all known or suspected fraud involving the Entity. In turn, we will provide those charged with governance with any communications required by the professional standards described above. MANAGEMENT’S RESPONSIBILITIES Management is responsible for all management decisions and performing all management functions, and for designating an individual, preferably from senior management, with suitable skill, knowledge, or experience to oversee these services, any bookkeeping services, tax services, or other services we provide. Management is responsible for evaluating the adequacy and results of the services performed and accepting responsibility for them. Management is responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Management is also responsible for providing us with (a) access to all information they are aware of that is relevant to the preparation and fair presentation of the financial statements, (b) additional information that we may request for the purpose of this engagement, and (c) unrestricted access to persons within the Entity from whom we determine it necessary to obtain information. Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities, for the selection and application of accounting principles, for the safeguarding of assets, and for the preparation and fair presentation of the financial statements in conformity with US GAAP even though we may assist management with their preparation. Accordingly, management may be required to acknowledge in the written representation letter our assistance with preparation of the financial statements and that management has reviewed and approved the financial statements and related notes prior to their issuance and has accepted responsibility for them. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Management is responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the Entity involving (a) management, (b) employees who have significant roles in internal controls, and (c) others where the fraud could have a material effect on the financial statements. Management is also responsible for informing us of any known allegations of fraud or suspected fraud affecting the Entity received in communications from employees, former employees, regulators, or others. In addition, management is also responsible for identifying and ensuring that the Entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy any fraud, illegal acts, violations of contracts or grant agreements, or abuse that we may report. During the course of our engagement, we will request information and explanations from management regarding the Entity. At the conclusion of our engagement, we will require, as a precondition to the issuance of our report, that management provide certain representations in a written representation letter. The procedures we will perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we receive from management. In view of the foregoing, the Entity agrees to release our firm, its shareholders, and other personnel from any liability and costs relating to our services under this letter resulting from false or misleading representations made to us by any member of the Entity's management.

of 7

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other related studies. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. Management is responsible for providing its views on our current findings, conclusions, and recommendations, as well as management’s planned corrective actions, for the report, and for the timing and format for providing that information. Other Services State Controller’s Report Preparation: The engagement to be performed is conducted on the basis that management acknowledges and understands that our role is to prepare the FTR in accordance with the State Controller’s Office Instructions. Management has the following overall responsibilities that are fundamental to our undertaking the engagement to prepare your FTR in accordance with SSARSs:

a. The selection of accounting principles generally accepted in the United States of America as the financial reporting framework to be applied in the preparation of the financial statements.

b. The design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

c. The prevention and detection of fraud.

d. To ensure that the entity complies with the laws and regulations applicable to its activities.

e. The accuracy and completeness of the records, documents, explanations, and other information, including significant judgments, you provide to us for the engagement to prepare financial statements.

f. To provide us with: Documentation, and other related information that is relevant to the preparation and presentation of the financial statements,

i. Additional information that may be requested for the purpose of the preparation of the financial statements, and ii. Unrestricted access to persons within the Entity of whom we determine necessary to communicate.

As part of our engagement, we will issue a disclaimer that will state that the FTR were not subjected to an audit, review, or compilation engagement by us and, accordingly, we do not express an opinion, a conclusion, nor provide any assurance on them.

of 7

ENGAGEMENT FEES Our fixed fees for the services previously outlined above are as follows: Financial Statement Audit $ 37,240 State Controller’s Report 2,600 Total $ 39,840 Additionally, our fees are dependent on the availability, quality, and completeness of the Entity’s records and, where applicable, upon the Entity’s personnel providing the level of assistance identified in the “prepared by client” request list distributed at the end of our planning work (e.g., Entity employees preparing confirmations and schedules we request, locating documents selected by us for testing, etc.). Should our assumptions with respect to these matters be incorrect, or should the condition of the records, degree of cooperation, or other matters beyond our reasonable control require additional commitments by us beyond those upon which our estimated fees are based, we may adjust our fees and planned completion dates. If significant additional time is necessary, we will discuss it with management and arrive at a new fee estimate as soon as reasonably practicable. OTHER ENGAGEMENT MATTERS This letter set forth the rights and responsibilities of the parties with respect to the services to be provided. This engagement is being undertaken solely for the benefit of the parties to this agreement and no other person shall be entitled to enforce the terms of this agreement. Enclosed, as required by Government Auditing Standards, is a copy of the report on the most recent peer review of our firm. The workpapers for this engagement will be retained in accordance with our firm policy, or for any additional period requested by a cognizant agency. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the workpapers. Jonathan Foster, CPA, is the engagement partner responsible for supervising the engagement and signing the report. We appreciate the opportunity to provide these services and believe this letter accurately summarizes the significant terms of our engagement. Please sign the enclosed copy of this letter and return it to us. Very truly yours, Jonathan Foster, Partner Davis Farr LLP

of 7

The services and arrangements described in this letter are in accordance with our understanding and are acceptable to us. Placer County Water Agency By___________________________ By_________________________________ Director of Financial Services Chair of the Board Date__________________________ Date________________________________

Report on the Firm’s System of Quality Control Davis Farr LLP Irvine, California; and the Peer Review Committee of the California Society of CPAs We have reviewed the system of quality control for the accounting and auditing practice of Davis Farr LLP (the firm) in effect for the year ended May 31, 2019. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm’s Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer’s Responsibility Our responsibility is to express an opinion on the design of the system of quality control and the firm’s compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including a compliance audit under the Single Audit Act, and examination of a service organization (SOC 1, Type 2 Report). As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures.

Peer Review Report Page 2 of 2

Opinion

In our opinion, the system of quality control for the accounting and auditing practice of Davis Farr LLP in effect for the year ended May 31, 2019, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Davis Farr LLP has received a peer review rating of pass.

Ontario, California September 23, 2019


FROM: R. Brent Smith, Director of Technical Services


RE: Progress Pay Estimate and Non-discretionary Contract Change OrderSummary

Agreements and Contracts - Information,Receive and File

7.

M E M O R A N D U M

RECOMMENDATION:

No action requested.

BACKGROUND:

Attached is the Progress Pay Estimate and Non-discretionary Contract ChangeOrder Summary for July 19, 2021, through August 15, 2021. This information is forreceive and file only.ATTACHMENTS:Description Upload Date TypePPE/CO 09.02.2021 8/25/2021 Backup Material

1. Lower Banvard Canal Pipeline ReplacementContractor: Lorang Brothers ConstructionOriginal Contract Amount: $ 1,476,132.00 Current Change Orders To Date: $ - Current Contract Amount: $ 1,476,132.00 Total Estimate to Date: $ 929,107.00 Remaining Contract Amount: $ 547,025.00 Percent of Work Complete: 63%

Current Staff Action(s)Approved Progress Pay Estimate No. Five in the amount of: $ 221,962.75

2. American River Pump Station Sandby GeneratorContractor: Lorang Brothers ConstructionOriginal Contract Amount: $ 2,333,900.00 Current Change Orders To Date: $ - Current Contract Amount: $ 2,333,900.00 Total Estimate to Date: $ 1,295,300.00 Remaining Contract Amount: $ 1,038,600.00 Percent of Work Complete: 55%

Current Staff Action(s)Approved Progress Pay Estimate No. Three in the amount of: $ 424,507.50

3. Ophir Road Pump Station Standby GeneratorContractor: Lorang Brothers ConstructionOriginal Contract Amount: $ 1,969,550.00 Current Change Orders To Date: $ 422,000.00 Current Contract Amount: $ 2,391,550.00 Total Estimate to Date: $ 1,373,850.00 Remaining Contract Amount: $ 1,017,700.00 Percent of Work Complete: 57%

Current Staff Action(s)Approved Progress Pay Estimate No. Three in the amount of: $ 281,675.00

Placer County Water Agency

Progress Pay Estimate andNon-discretionary Contract Change Order Summary

Board Meeting Date: 09/02/21

for the Period 07/19/21 - 08/15/21

(091944/20026W)

(091678/18009W)

(092042/20026W)

Page 1 of 2

4. Foothill Raw Water Pipeline - Phase 2, Contract No. 2019-06Contractor: Mountain Cascade, Inc.Original Contract Amount: $ 20,160,040.00 Current Change Orders To Date: $ (8,474.00) Current Contract Amount: $ 20,151,566.00 Total Estimate to Date: $ 19,015,746.60 Remaining Contract Amount: $ 1,135,819.40 Percent of Work Complete: 94%

Current Staff Action(s)Approved Progress Pay Estimate No. Seventeen in the amount of: $ 747,246.63 Approved Non-discretionary Contract Change Order No. Six in the amount of: $ 17,000.00

Approved Non-discretionary Contract Change Order No. Seven in the amount of: $ 48,995.00

Justification: This change installed a new fire hydrant assembly off the new 18-inch Treated Water line to provide higher flow and pressure for fire water at Foothill WTP. This meets the criteria for a non-discretionary change order in accordance with Article 9, Sec 3132, of the Agency's General Administrative Rules.

Justification: Change Order was required to address differing site conditions related to grading at Dutch Ravine and Chantry Hill Road, degraded storm drain culverts in Powerhouse Road, and pavement and V-ditch installation and repair at Foothill WTP.This meets the criteria for a non-discretionary change order in accordance with Article 9, Sec 3132, of the Agency's General Administrative Rules.

(089503/16005W/17009W)

Page 2 of 2


FROM: Tony Firenzi, Director of Strategic Affairs


RE: Request by Christian Valley Park Community Services District forEvaluation of Consolidation

WATERG.1.

M E M O R A N D U M

RECOMMENDATION:

For the Christian Valley Park Community Services District (CVPCSD) request forevaluation of consolidation options:

a. Approve a budget amendment of $30,000 from Agency Wide Reserves -Stewardship Matters to the Department of Technical Services, EngineeringDivision, 2021 operating budget; and

b. Direct staff to work with CVPCSD on the requested evaluation.

BACKGROUND:

CVPCSD owns and operates a water system of more than 600 residential customerslocated in the Christian Valley community north of Auburn. The water system alsoserves the California Conservation Corps camp, but no other non-residentialcustomers. The district purchases untreated water from PCWA's canal system andtreats the water for their customers with a plant having a capacity of one milliongallons per day. They distribute the water through more than 12 miles of pipelines. They recently completed construction of two above-ground treated water storagetanks and made improvements to their in-ground treated water storage reservoir. CVPCSD is permitted and regulated by the State Water Resources Control Board,Division of Drinking Water. Their annual budget is approximately $750,000. Thedistrict is also responsible for road maintenance within their community, which is asmall part of their annual budget. The Board of Directors for CVPCSD is evaluating long-term options for efficientwater system operations. They are considering all options, which can be summarized

into the following categories:Continued ownership and operations with staff or contract services;Partial consolidation to PCWA's Bowman Water Treatment Plant, withcontinued ownership and operation of their distribution system; orFull consolidation to PCWA's water system.

In considering consolidation, the CVPCSD Board is mostly interested in efficientcost of service in the long-term, in which they believe their infrastructure is ingenerally good condition. A committee made up of CVPCSD Board members andstaff as well as interested customers met with PCWA staff and the Board Chair onJune 24, 2021 to discuss these consolidation options. Staff informed the CVPCSDcommittee that PCWA's approach is that consolidation can be considered at therequest of any local water system within the Agency's boundary. We also stated thatour objective is best overall public service, which may or may not be consolidation,and that we are not seeking consolidations for the sole purpose of expanding our ownwater system. The CVPCSD Board met on July 27, 2021, and accepted the recommendation oftheir water committee to request support from PCWA to evaluate these options. Their letter of request is attached to this memo.

DISCUSSION:

Requests for water system consolidations are likely to increase in the future. TheState Division of Drinking Water is encouraging consolidations, with priority forchallenged systems and disadvantaged communities. State grants are becomingroutinely available to cover infrastructure improvements and capacity chargesdetermined necessary to consolidate water systems that fall into these categories. Aslocal water systems adjacent to PCWA's service area come to realize the liability ofowning and operating their systems, particularly with aging infrastructure, they arelikely to seek consolidation and State and/or Federal funding to support theirinitiative. There are several recent and on-going examples of consolidation efforts withPCWA's water system, which include Dutch Flat Mutual Water Company, CastleCity Mobile Home Park, and Auburn Mobile Home Park. In all three cases, theState funded or is funding large portions of the cost of consolidation that wouldotherwise be borne by the local water system, including payment of our WaterConnection Charges. As with the position of new development not financiallyburdening the water rates of existing customers, this position has been taken withproposed consolidations. However, the Agency has a role of stewardship overreliable public water service within the county, as well as the use of Agency Wide

funds to support this role as the Board sees reasonable. Based upon this role, staff is recommending the Board authorize a budgetamendment in 2021 to provide Agency Wide Reserve funds for staff to supportevaluations of consolidations. These funds would cover staff time and could also beused for nominal outside services, such as income surveys, appraisals, and feasibilitystudies. It is staff's recommendation that these funds are only available forevaluations, high level feasibility studies, and preliminary surveys. The cost ofimplementing projects, including pre-design and design work, should be covered byother means as appropriate, including funds deposited by the local water system. Theamount of the budget amendment recommended herein is not just for evaluation ofCVPCSD, but for other possible consolidations that are being considered at thistime. In all cases, once the local water system sends a written request for evaluation,including for preliminary surveys leading to improvement districts, such requests willbe taken to the Board for authorization to proceed. Condition of infrastructure is often a major consideration in these evaluations. Inmost cases there is significant infrastructure replacement necessary to bring the localwater system up to conditions comparable with PCWA's existing water system. Inconducting these evaluations, staff ensures that any existing infrastructure beingconsidered for transfer to the Agency will not unduly burden our renewal andreplacement funds. In some instances, a local water system may have aninfrastructure asset that is worthy of investment by PCWA because of its benefits toeither existing customers or new development. Opportunities for these type ofinvestments would be taken to the Board for consideration. As with all matters inconsolidation, infrastructure shall be evaluated in a manner that distributes costs in anequitable manner that does not burden the water rates of existing customers. If the Board finds the principles described herein to be favorable, they can be writteninto a formal consolidation policy to be brought back to the Board for consideration.

FISCAL IMPACT:

A budget amendment of $30,000 from Agency Wide Reserves - Stewardship Mattersto the Department of Technical Services, Engineering Division, 2021 operatingbudget is requested to fund this evaluation and preliminary activities associated withother consolidations. With approval of this budget amendment, there will besufficient funds to cover work on these evaluations for the remainder of 2021; anyfuture needs will be requested in the annual budget process.

ATTACHMENTS:Description Upload Date TypeCVPCSD Letter 8/24/2021 Backup Material


FROM: R. Brent Smith, Director of Technical ServicesMatt Young, Director of Customer ServicesDaryl Hensler, Director of Field Services


RE: Report on the Status of Resolution 21-26 Declaring an Emergency

ADMINISTRATIONH.1.

M E M O R A N D U M

RECOMMENDATION:

Reaffirm by a 4/5th vote a continuing state of emergency and continued actionsauthorized under Resolution 21-26 authorizing the Agency to enter into contracts toprotect, access, inspect, and repair Agency property and facilities.

BACKGROUND:

Staff will report at the Board meeting on the status of actions taken pursuant toResolution 21-26, which declares and acknowledges the existence of an emergencyand authorizes the Agency to enter into contracts to protect, access, inspect, andrepair Agency property and facilities.

A G E N D A PLACER COUNTY WATER AGENCY

Documents

Transcript of A G E N D A PLACER COUNTY WATER AGENCY