A G E N D A - Durham Public Schools · 2017-01-11 · I. 2015-2016 Calendars for Small Specialty...

1. Call to Order 4:30 p.m.

2. Moment of Silence

3. Agenda Review and Approval

4. Public Comment

5 Support Services Committee Meeting Minutes

• March 9, 2015

6. Reports

I. 2015-2016 Calendars for Small Specialty High Schools

II. McKinney-Vento Homeless Education Program

III. Revised Policy 5430 Non-Renewal of Teachers on Renewable Contracts

IV. Summary of Follow Up Items

V. Adjournment

A G E N D A

Durham Public Schools Board of Education Support Services Committee

April 13, 2015 Fuller Administration Building, 511 Cleveland Street, Durham, NC

Mission Statement In collaboration with our community and parents, the mission of Durham Public Schools is to

provide all students with an outstanding education that motivates them to reach their full potential and enables them to discover their interests and talents, pursue their goals and

dreams, and succeed in college, in the workforce and as engaged citizens.

Date: April 13, 2015

Durham Public Schools

SUPPORT SERVICES COMMITTEE PRECIS

Agenda Item: Support Services Committee Meeting Minutes Staff Liaison Present: Dr. Deborah Pitman, Ph.D. Phone #: 560-2554

Main Points:

Attached for committee consideration and approval is a draft copy of the following minutes:

• March 9, 2015

Fiscal/Goal Implications:

• None Strategic Plan Alignment:

● N/A

Recommendation

Information Discussion Action X Consent

MINUTES Support Services Committee

of the Durham Public Schools Board of Education

April 13, 2015

The Support Services Committee met on Monday, March 9, 2015 in the Board Room of the Fuller Administration Building, 511 Cleveland Street, Durham, North Carolina.

Board Members Present Leigh Bordley, Chairperson; Sendolo Diaminah, Vice Chairperson; Minnie Forte-Brown; Natalie Beyer; Mike Lee; Heidi Carter and Matt Sears were present.

Administrators Present Dr. Debbie Pitman, Assistant Superintendent of Student, Family and Community Services; Dr. Bert L’Homme, Superintendent; Dr. Stacey Wilson-Norman, Deputy Superintendent of Academic Services; Marcia Pearson, Chief Information Officer, and William Sudderth-III, Director of Public Information.

Attorney Present Eva DuBuisson

Call to Order/Moment of Silence Chairperson, Leigh Bordley called the meeting to order at 6:18 P.M. and presided over a moment of silence.

Agenda Review and Approval Motion was made to approve the agenda; motion passed unanimously.

Public Comment None

Approval of Minutes Motion was made to approve the Minutes; motion passed unanimously.

Committee Reports

Update on School Nurses, CHAPP Programs, and Duties of Non-medical Staff Public Comment: None Dr. Richard Lemke, Principal of DPS Hospital School provided an overview of the types of nurses serving DPS students (traditional, Child and Family Support Team, ECP separate classroom, individual contract, and enhanced role nurses in the Child Health Assessment and Prevention Program. He provided details on the school assignments, partnerships, highlights, and functions. Dr. Lemke provided information on CHAPP including a flyer in English and Spanish and shared the five elementary school locations (EK Powe, George Watts, Glenn, Merrick-Moore, and Oak Grove). He also shared the scope of employee duties to provide some

| Support Services Committee – March 9, 2015

medical care in accordance with N.C. GS. §115C-375.1.

The board had a full discussion. The agenda item was presented for information.

Playworks, Physical Activity Programs at Middle Schools and Non-traditional Afterschool Public Comment: None John McCain, Area Superintendent, provided an update on Playworks and Larry McDonald, Director of K-12 PE/Health, provided an update on traditional middle schools and non-traditional afterschool physical activities.

The Playworks information included the objectives, implementation, start-up, fitness activities, the five components (class game time, junior coach program, out-of-school time, recess, and interscholastic leagues) and the participating elementary schools (Eastway, Eno Valley, EK Powe, Fayetteville St., Glenn, Hope Valley, Lakewood, Merrick Moore, Parkwood, W.G. Pearson, Sandy Ridge, Y.E. Smith, and C.C. Spaulding).

The middle school physical activity update included healthful living minutes, recess/physical activity time, and non-traditional approaches to physical activity. Additional information was provided regarding the physical activity schedule per day, implementation examples, and options according to School Wellness Policy 3021 for school year 2014-15.

The board had a full discussion. The agenda item was presented for information.

Summary of Follow-Up Items Explore scheduling options to bring schools into compliance with the 225 minutes of physical activity.

There being no further business, Ms. Bordley adjourned the meeting at 7:45 P.M.


Durham Public Schools SUPPORT SERVICES COMMITTEE

PRECIS

Agenda Item: 2015–2016 Calendars for Small Specialty High Schools

Staff Liaison Present: Kendra O’Neal-Williams Phone# (919) 560-3699

Main Points:

• The administration recommends the following 2015-2016 instructional calendars for thesmall specialty high schools. Each calendar has been developed and aligned with acommunity college or university schedule that permits students to accelerate their program ofstudy and receive higher education credit.

• The following small high school calendars are attached for your review and discussion:o J.D. Clement Early College High School (North Carolina Central University)o City of Medicine Academy (Durham Technical Community College)o Middle College High School (Durham Technical Community College)

• The administration is presenting this for discussion and subsequent board approval.

Fiscal Implications:

• None

Purpose

Information Discussion Action Consent

Reviewed by: Finance ___ Attorney ___

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

1

3 4 5 6 7 4 5 6 7 81 2 92 93 94 95

10 11 12 13 14 11 12 13 14 153 4 5 6 7 96 97 98 99 100

17 18 19 20 21 18 19 20 21 228 9 10 11 12 101 102 103 104

24 25 26 27 28 25 26 27 28 29 1 =NO ECHS CLASSES--Faculty workday13 14 15 16 17 105 106 107 108 109

1 =NO ECHS CLASSES--Holiday


31 1 2 3 4 1 2 3 4 5 1 =NO ECHS CLASSES--Staff annual leave18 19 20 21 22 110 111 112 113 114

7 8 9 10 11 7 8 10 11 12 123 24 25 26 115 116 117 118 119 1

14 15 16 17 18 15 16 17 18 1927 28 29 30 31 120 121 122 123

21 22 23 24 25 22 23 24 25 2632 33 34 35 36 124 125 126 127 128


Sep. 28 Sep. 29 Sep. 30 1 2 Feb. 29 1 2 3 437 38 39 40 41 129 130 131 132 133

5 6 7 8 9 7 8 9 10 1142 43 44 45 46 134 135 136 137 138

12 13 14 15 1647 48 49 50

19 20 21 22 23 21 22 23 24 2551 52 53 54 55 139 140 141 142

26 27 28 29 30 28 29 30 31 156 57 58 59 60 143 144 145 146


2 3 4 5 6 4 5 6 7 861 62 63 64 65 147 148 149 150 151

9 10 11 12 13 11 12 13 14 1566 67 68 69 152 153 154 155

16 17 18 19 20 18 19 20 21 2270 71 72 73 74 156 157 158 159 160

23 24 25 26 27 25 26 27 28 2975 76 161 162 163 164 165


30 1 2 3 4 2 3 4 5 677 78 79 80 81 166 167 168 169

7 8 9 10 11 9 10 11 12 1382 83 84 85 86 170 171 172 173 174

14 15 16 17 18 16 17 18 19 2087 88 89 90 91 175 176 177 178 179

21 22 23 24 25 23 24 25 26 27189 181

28 29 30 31

=Early Release Day

17 18

November April

August January

September February

December May

October March

14 15 16

2015-16 CALENDAR

(181 ECHS school days numbered in italics.)

IMPORTANT DATES-Aug 6, First Day of School -Aug 13, Open House -Aug 17, First Day of NCCU classes -Sep 7, Labor Day, No ECHS/NCCU classes -Oct 8, End of First Marking Period -Oct 12, Fall Break for NCCU classes -Oct 14, NCCU classes Resume -Oct 23, NCCU Founder’s Day -Nov 11, Veteran’s Day, No ECHS classes (NCCU classes in session) -Nov 26-27, Thanksgiving Holiday -Dec 2-9, NCCU’s Final Exams -Dec 11-17, ECHS Final Exams -Dec 17, Last Day of ECHS Classes -Jan 5, ECHS classes resume -Jan 8, Report cards distributed -Jan 11, NCCU classes resume -Jan 18, MLK Holiday, No ECHS/NCCU classes -Mar 14-18, Spring Br., No ECHS/NCCU classes -Mar 21, All classes resume; Report cards distributed -Mar 25, Holiday, no ECHS/NCCU classes -Mar 28, No ECHS classes. NCCU classes in session -Apr 8, NCCU Honors Convocation -Apr 15, No ECHS classes. NCCU classes in session -May 4-10, NCCU Final Exams -May 6, No ECHS classes/NCCU classes in session -May 18-24, ECHS Final Exams

1801 Fayetteville Street Robinson Science Building-NCCU

Durham, NC 27707 Tel.(919) 560-2696

website: http://echs.dpsnc.net

Theme: Dual/Enrollment (high school/college)

A Durham Public Schools Magnet School

J.D. Clement Early College High School

Inclement weather make-up days: Feb 19; Mar 14-18; Mar 28; Apr 15; May 6; May 25-27

J U L Y 2 0 1 5

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

A U G U S T 2 0 1 5

S M T W T F S

1

2 3W 4W 5W 6 7 8

9 10 11 12 13 14 15

16 17DCB 18 19 20 21 22

23 24 25 26 27 28 29

30 31

S E P T E M B E R 2 0 1 5

S M T W T F S

1 2 3 4 5

6 7 H 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 ER 24 25 26

27 28 29 30

O C T O B E R 2 0 1 5

S M T W T F S

1 2 3

4 5 6 7 8 9WI 10

11 12 13* 14* 15* 16RCA 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

N O V E M B E R 2 0 1 5

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 H 12 13 14

15 16 17 18 ER 19 20 21

22 23 24 25 A 26 H 27 H 28

29 30

D E C E M B E R 2 0 1 5

S M T W T F S

1 2 3 4 5

6 7 8 9 ER 10 11 12

13 14 15 16 DCE 17 18 19

20 21 WI 22 WI 23 H 24 H 25 H 26

27 28 A 29 A 30 A 31 A

AUGUST August 3-5, Teacher Workdays

August 4, Laptop Orientation (required for all students)

August 6, First Day of School August 17, DTCC. Classes Begins

SEPTEMBER September 7, Labor Day

September 23, Early Release Day OCTOBER

October 8, End of First Grading Period October 9, Teacher Workday/Inclement

Weather Day October 16, Report Cards Available

October 21, Early Release October 13-16, No DTCC Classes

NOVEMBER November 11, Veterans Day

November 18, Early Release Day November 25, Annual Leave

November 26-27, Thanksgiving Holiday November 25-26, Thanksgiving Holiday

for Students

DECEMBER December 9, Early Release Day December 14-18, CMA Exams

December 16, DTCC Classes End December 18, End of Grading/Semester

December 21-22, Teacher Workdays/Inclement Weather Days

December 23-25, Holiday December 28-31, Annual Leave

December 21-31, Winter Break for Students

JANUARY January 1, New Year’s Day

January 4, Teacher Workday/Inclement Weather Day

January 5, CMA Classes Begin January 8, Report Cards Available January 11, DTCC Classes Begin

January 18, Martin Luther King Holiday January 27, Early Release Day

FEBRUARY February 15, Teacher Workday/Inclement

Weather Day February 24, Early Release Day

MARCH Mar 7-11, Annual Leave/Spring Break for Students

March 8-11, No DTCC Classes/Spring Break March 16, Early Release

March 15, End of Grading/Semester March 18, Teacher Workday/Inclement Weather

March 23, Report Cards Available March 25, Holiday

March 25-28, No DTCC Classes

APRIL April 18-19, Teacher Workdays/Inclement

Weather Days April 27, Early Release Day

MAY May 10, DTCC Classes End

May 16-24, CMA Exams May 24, End of Grading/Semester

May 25-27, Teacher Workdays/Inclement Weather Days

Graduation TBA

J A N U A R Y 2 0 1 6

S M T W T F S

1 H 2

3 4WI 5 6 7 8RCA 9

10 11DCB 12 13 14 15 16

17 18 H 19 20 21 22 23

24 25 26 27 ER 28 29 30

31

F E B R U A R Y 2 0 1 6

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 WI 16 17 18 19 20

21 22 23 24 ER 25 26 27

28 29

M A R C H 2 0 1 6

S M T W T F S

1 2 3 4 5

6 7A 8A* 9A* 10A* 11A* 12

13 14 15 16 ER 17 18WI 19

20 21 22 23RCA 24 25H* 26

27 28* 29 30 31

A P R I L 2 0 1 6

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18WI 19WI 20 21 22 23

24 25 26 27 ER 28 29 30

M A Y 2 0 1 6

S M T W T F S

1 2 3 4 5 6 7

8 9 10DCE 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25WI 26WI 27WI 28

29 30 31

J U N E 2 0 1 6

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

DURHAM PUBLIC SCHOOLS — 2015/2016 CITY OF MEDICINE 181 DAY STAFF CALENDAR

FIRST DAY LAST DAY AUGUST 6, 2015 MAY 24, 2016

CALENDAR KEY First/Last Day of School

A Annual Leave DCB Durham Tech. Classes Begin DCE Durham Tech. Classes End

End of Grading/Semester ER Early Release

CMA Exams H Holiday

I Inclement Weather RCA Reports Cards Available

* No Durham Tech. ClassesW Teacher Workday


3 4 5 6 7 4 5 6 7 81 2 92 93 94 95

10 11 12 13 14 11 12 13 14 153 4 5 6 7 96 97 98 99 100

17 18 19 20 21 18 19 20 21 228 9 10 11 12 101 102 103 104

24 25 26 27 28 25 26 27 28 29 1 =NO MCHS CLASSES--Faculty workday13 14 15 16 17 105 106 107 108 109


31 1 2 3 4 1 2 3 4 5 1 =NO MCHS CLASSES--Staff annual leave18 19 20 21 22 110 111 112 113 114

7 8 9 10 11 7 8 10 11 1223 24 25 26 115 116 117 118 119

14 15 16 17 18 15 16 17 18 1927 28 29 30 31 120 121 122 123

21 22 23 24 25 22 23 24 25 2632 33 34 35 36 124 125 126 127 128


Sep. 28 Sep. 29 Sep. 30 1 2 Feb. 29 1 2 3 437 38 39 40 41 129 130 131 132 133

5 6 7 8 942 43 44 45 46

12 13 14 15 16 14 15 16 17 1847 48 49 50 134 135 136 137

19 20 21 22 23 21 22 23 24 2551 52 53 54 55 138 139 140 141

26 27 28 29 30 28 29 30 31 156 57 58 59 60 142 143 144 145


2 3 4 5 6 4 5 6 7 861 62 63 64 65 146 147 148 149 150

9 10 11 12 13 11 12 13 14 1566 67 68 69 151 152 153 154

16 17 18 19 20 18 19 20 21 2270 71 72 73 74 155 156 157 158 159

23 24 25 26 27 25 26 27 28 2975 76 160 161 162 163 164


30 1 2 3 4 2 3 4 5 677 78 79 80 81 165 166 167 168

7 8 9 10 11 9 10 11 12 1382 83 84 85 86 169 170 171 172 173

14 15 16 17 18 16 17 18 19 2087 88 89 90 91 174 175 176 177 178

21 22 23 24 25 23 24 25 26 27179 180 181

28 29 30 31 Jan. 1 Have a great summer ! !

1 =NO MCHS CLASSES--Holiday

December

November April

May

MarchOctober

7 8 9 10 11

JanuaryAugust

September February

IMPORTANT DATES•8/4: New Student Orientation

(Educ. Resource Ctr. Aud. 6:00 PM)•8/6: MCHS classes begin•8/17: DTCC classes begin•9/7: No MCHS/DTCC classes (Labor Day)•10/8: End of 1st marking pd.•10/15: Report cards available for pick-up•10/13-10/16: No DTCC classes•10/16: No MCHS classes•11/11: No MCHS classes--Veterans' Day.

(DTCC classes in session)•11/25: No MCHS classes/DTCC classes in session•11/26-11/27: No MCHS nor DTCC classes.•12/14-12/18 - MCHS Final Exams•12/16: LAST DAY OF DTCC CLASSES•12/18: LAST DAY OF MCHS CLASSES•1/5: MCHS classes begin•1/8: Report cards available for pick-up•1/11: DTCC classes begin•1/18: No MCHS nor DTCC class-MLK holiday•2/19: No MCHS classes/DTCC classes in session•3/4: End of 1st marking pd. (2nd sem.)•3/7-3/11: No MCHS classes/inclment weathermake-up days (Spring Break) •3/8-3/11: No DTCC classes (Spring Break)•3/17: Report cards available for pick-up•3/18: No MCHS classes/DTCC classes in session•3/25-3/28: No MCHS nor DTCC classes•4/15: No MCHS classes/DTCC classes in session•5/6: No MCHS classes/DTCC classes in session•5/10: LAST DAY OF DTCC CLASSES•5/19-5/25: MCHS Final Exams/EOCs•5/25: LAST DAY OF MCHS CLASSES•5/26: Report cards available for pick-up

Middle College High School at Durham Technical Community College 1616 Cooper St., Durham, NC 27703 Tel.(919) 536-7203, Fax (919) 536-7294 website: http://mchs.dpsnc.net

2015-16 CALENDAR

(181 MCHS school days numbered in italics.)

A Durham Public Schools Magnet School

Theme: Dual/Enrollment (high school/college)

Inclement weather make-up days (11): 3/7 - 3/11; 3/18; 3/28; 4/15; 5/6; 5/26; 5/27


Durham Public Schools SUPPORT SERVICES COMMITTEE

PRECIS Agenda Item: McKinney-Vento Homeless Education Program

Staff Liaison Present: Theresa McGowan Phone # (919) 560-2122 Jacqueline Love (919) 560-3927

Main Points:

• The administration is presenting an update to the board on the McKinney-Vento Homeless

Education Program in Durham Public Schools. An overview of McKinney-Vento legislation, the number of students qualifying for and receiving support, and programs and services will be presented.

• The administration is presenting this for information only.

Fiscal Implications:

• These programs are supported through federal funds.

Purpose


Reviewed by: Finance ___ Attorney ___

1

McKinney-Vento Homeless Education Program

Support Services Committee April 13, 2015

Theresa McGowan Director, Preventive Services

Jacqueline Love Homeless Liaison, McKinney-Vento

What is McKinney-Vento?

• Ensures educational rights and protection for children and youth experiencing homelessness

• Ensures that all children and youth experiencing

homelessness have access to public education

Who qualifies for services?

Children or youth who lack a: • Fixed • Regular and • Adequate nighttime residence

Note: Students who range from ages 0-21 are eligible.

Unaccompanied Homeless Youth

. • Young people who lack safe,

stable housing and who are not in the care of a parent or guardian.

• Young people may have run away from home or been forced to leave their home.

Source: National Association for the Education of Homeless Children and Youth (NAEHCY)

Living Situations for McKinney-Vento Families

• Shelters • Doubled-up with other family members,

neighbors, others • Hotels/motels • Unsheltered

Causes of Homelessness

Referral Process

McKinney-Vento Office receives/processes

referrals

Staff informs parents or students of their rights and available services

Students’ information is entered into the local

database

School receives McKinney-Vento reports

monthly

Case management services and monitoring continue until student

receives permanent housing

Immediate Enrollment Process

McKinney-Vento Eligibility

Assessment Notify School

Student begins school

IMMEDIATELY

Transportation Process

Transportation request

is generated

Request submitted to Transportation

Department

Transportation Dept. assigns a school bus

School receives the bus assignment

Parents receive the bus assignment

DPS Homeless Student Count

DPS Homeless Students by Grade Level

452

167

15

195

451

178

17

234

481

174

13

235

0

100

200

300

400

500

600

Elementary Middle Secondary High

2011-20122012-20132013-2014

Support Programs and Services Programs

–Before and afterschool program scholarships

–Intersession scholarships

–Afterschool tutorial programs

–Summer Camps with scholarships

Services –Connections to community

resources and services

–Clothing and personal hygiene supplies

–Backpack Buddies

–School supplies

–Graduation caps and gowns

–Transportation from afterschool tutorial programs

Departmental Goals 2015-2016

• Monitor rates for attendance, dropout, suspension and graduation cohorts

• Increase community outreach with faith-based organizations and local agencies

• Increase parent engagement opportunities

Discussion


Durham Public Schools

SUPPORT SERVICES COMMITTEE PRECIS

Agenda Item: Revised Policy 5430 – Non-Renewal of Teachers on Renewable Contracts

Staff Liaison Present: Thomas Crabtree Phone #: 560-2353 Main Points:

• Revision of Board Policy 5430 – Non-Renewal of Teachers on Renewable Contracts is presented to update the policy in light of recent statutory amendments by the General Assembly and to provide procedural protections for teachers on renewable contracts.

• Administration presents this policy revision for discussion and subsequent Board

approval. Fiscal Implications:

• None

Purpose


Reviewed by: Finance Attorney SGR

Current Policy with Proposed Revisions

POLICY 5430 TEACHER DISMISSAL, DEMOTION AND NONRENEWAL NON-

RENEWAL OF TEACHERS ON RENEWABLE CONTRACTS

All actions for dismissal, demotion or nonrenewal of teachers shall comply with North Carolina law.

Nonrenewal Procedure for Probationary Teachers

1. Notice of Nonrenewal Recommendation and Right to Request Information and a Hearing

a)

1. Grounds for Contract Non-Renewal

The Superintendent shall provide written notice to a probationary teacher of the Superintendent’s

recommendation Board may elect not to renew the teacher’s contractcontract of any non-career status

teacher for any cause it deems sufficient, so long as the cause is not arbitrary, capricious, discriminatory,

prohibited by May 15. The notice shall inform the state or federal law, or for personal or political reasons.

However, a non-career status teacher in at least the fifth year of consecutive service as a teacher on a

renewable contract, who has demonstrated proficient or better performance in all standards on the last

three (3) annual evaluations prior to the current school year, may be non-renewed only for one or more of

the teacher’s right to file following reasons:

a written request to the Superintendent within 10 days for (a) the reasons and documents in support of

the Superintendent’s recommendation and (. Inadequate performance.

b). Immorality.

c. Insubordination.

d. Neglect of duty.

e. Physical or mental incapacity.

f. Habitual or excessive use of alcohol or nonmedical use of a controlled substance as defined in

Article 5 of Chapter 90 of the General Statutes.

g. Conviction of a hearing beforefelony or a crime involving moral turpitude.

h. Advocating the board ifoverthrow of the teacher is eligible at government of the time for a career

status decision (however, there is no right to a hearing ifUnited States or of the reason for the

recommended nonrenewal is aState of North Carolina by force, violence, or other unlawful means.

i. Failure to fulfill the duties and responsibilities imposed upon teachers by the General Statutes of this

State.

j. Failure to comply with such reasonable requirements as the Board may prescribe.

k. Any cause which constitutes grounds for the revocation of the teacher's teaching license.

l. A justifiable decrease in the number of positions due to district reorganization, decreased

enrollment, or decreased funding). If the teacher does not file a request to the .

m. Failure to maintain his or her license in a current status.

n. Failure to repay money owed to the State in accordance with the provisions of Article 60, Chapter

143 of the General Statutes.

o. Providing false information or knowingly omitting a material fact on an application for employment

or in response to a preemployment inquiry.

2. Procedure for Contract Non-Renewal

If the Superintendent decides to recommend nonrenewal of a non-career status teacher’s contract, the

Superintendent shall provide written notice of the recommendation to the teacher no later than June 1.

The teacher may, within 10 calendar days of receipt of the Superintendent’s recommendation, request the

documents that the Superintendent withinmay share with the required 10 days, the teacher waives both the


rightBoard to receive the reasons and documents in support of the recommendation and any right to a

hearing. If the teacher files a timely request, the for nonrenewal. The Superintendent shallwill provide the

requested information and arrange for a hearing, if allowed, and thedocuments to the teacher upon receipt

of a timely written request. The teacher shallwill be given an opportunitypermitted to submit

supplemental information to the Superintendent and boardBoard prior to the board making a Board’s

decision or holding any hearing. . If no hearing is requested or allowed, the teacher shall submitdoes not

file a request within 10 calendar days, the supplemental information in accordance with instructions

fromteacher waives the Superintendent or Board for this informationopportunity to be

considered. Inreceive the case where a hearing is granted,documents in support of the information shall

be submitted as set forth below (see “Hearing Procedure”).nonrenewal recommendation prior to the

Board’s decision.

The right to a hearing as set forth in this policy for teachers eligible for a

A non-career status determination applies to proceedings initiated after August 31, 2010.

(b) A teacher who is not eligible for a career status decision, and thus not entitled to a hearing, may file

a has the right to petition to the SuperintendentBoard for a discretionary hearing before the board. To be

considered, the petition must be filed withinno later than 10 calendar days after thereceiving notice of the

Superintendent’s nonrenewal recommendation. for nonrenewal. At a minimum, the written petition,

directed to the Superintendent, shall state with particularity the reasons why a hearing is necessary and

why the Board could not adequately review the Superintendent’s nonrenewal recommendation based on

the documents provided by the Superintendent and teacher. The Superintendent will forward any timely

petitions to the Board Chair. The Board Chair and Vice Chair who will meet to then review the petition

and determine whether a discretionary hearing shallwill be granted. If both the Chair and Vice Chair vote

in favor of grantingcannot agree, a discretionary hearing, then will be granted. The Board will notify the

teacher will be afforded a hearing; otherwise, the teacher will be notified in writing of the denial of the

petition. The of its decision of the Board Chair and Vice Chair on whether to grant a

discretionaryhearing. If a teacher does not file a petition for a hearing shall be final.within the 10 calendar

days, the teacher waives the right for the Board to consider the petition for a hearing.

2. Hearing Procedure

If a probationary teacher eligible for a career status decision files a timely request for a hearing, or if any

other probationary teacher is granted a discretionary hearing following, the filing of a timely petition, the

following procedure shall apply:

(a) The boardBoard may designate a hearing panel of at least three boardBoard members to hear the

appeal and act upon the school administrator’s request, as provided in Policy 1235

.(b) . The decision of the Board panel will be final. The teacher and Superintendent will be notified of

the time, date, and place of the hearing. At least two work days before the day of the hearing, the teacher

and Superintendent willshall provide to the Board and to one another copies of all documents to be

presented at the hearing. Documents not exchanged in advance of the hearing may not be used as

evidence without the consent of both parties or by a majority vote of the Board or Board panel. The

teacher shall include with these documents a statement of the specific reasons for challenging the

Superintendent’s recommendation. The Board will make and maintain a record of the hearing.

(c) A record of the hearing shall be made and maintained by the Board.

(d) The hearing shall be informal. Formal rules of evidence will not apply. The teacher and the

Superintendent may be represented by legal counsel and may present witnesses. Unless otherwise

modified by the Board or Board panel, each side will be allowed thirty30 minutes to make a presentation.


The Superintendent shall make his/her presentation first, followed by the teacher. Either party may

reserve time for rebuttal. The Board or Board panel may limit or exclude duplicative or irrelevant

evidence.

3. Board Decisions on Teacher Non-Renewal

(a) The Board or Board panel may uphold the Superintendent’s recommendation if it finds that the

reason(s) for the recommendation is not arbitrary, capricious, discriminatory, personal, or political.

(b)

If the Superintendent recommends the contract renewal of a non-career status teacher, the Board, in

considering the recommendation, may review any information in the teacher’s personnel file. If the

Board determines that it needs additional information regarding a contract renewal recommendation, the

Board will notify the teacher of the Board’s concerns and provide an opportunity for the teacher to

respond to the concerns before reaching a decision to non-renew the teacher’s contract.

The Board mustwill notify the probationarynon-career status teacher whose contract will not be renewed

for the next school year of its decision by June 15. However, if the teacher submits a formal request for

information as specified in this policy or for If, however, a teacher is granted a hearing, the Board

shallwill provide the nonrenewal notification by July 1within 10 days of the hearing or such later date

upon the written consent of the Superintendent and the teacher. The Board’s decision is subject to judicial

review in accordance with Article 4 of Chapter 150 B of the North Carolina General Statutesteacher.

Legal Reference:References: G.S. 115C--45, G.S. 115C-276, G.S. 115C-278, G.S. 115C-278.1, and G.S.

115C(c), -325

.1 et seq.

Adopted effective: : July 1, 1999

Revised: April 29, 2010

Revised: DATE

Revised Policy

POLICY 5430 NON-RENEWAL OF TEACHERS ON RENEWABLE CONTRACTS All actions for dismissal, demotion or nonrenewal of teachers shall comply with North Carolina law. 1. Grounds for Contract Non-Renewal The Board may elect not to renew the contract of any non-career status teacher for any cause it deems sufficient, so long as the cause is not arbitrary, capricious, discriminatory, prohibited by state or federal law, or for personal or political reasons. However, a non-career status teacher in at least the fifth year of consecutive service as a teacher on a renewable contract, who has demonstrated proficient or better performance in all standards on the last three (3) annual evaluations prior to the current school year, may be non-renewed only for one or more of the following reasons:

a. Inadequate performance. b. Immorality. c. Insubordination. d. Neglect of duty. e. Physical or mental incapacity. f. Habitual or excessive use of alcohol or nonmedical use of a controlled substance as defined in

Article 5 of Chapter 90 of the General Statutes. g. Conviction of a felony or a crime involving moral turpitude. h. Advocating the overthrow of the government of the United States or of the State of North

Carolina by force, violence, or other unlawful means. i. Failure to fulfill the duties and responsibilities imposed upon teachers by the General Statutes

of this State. j. Failure to comply with such reasonable requirements as the Board may prescribe. k. Any cause which constitutes grounds for the revocation of the teacher's teaching license. l. A justifiable decrease in the number of positions due to district reorganization, decreased

enrollment, or decreased funding. m. Failure to maintain his or her license in a current status. n. Failure to repay money owed to the State in accordance with the provisions of Article 60,

Chapter 143 of the General Statutes. o. Providing false information or knowingly omitting a material fact on an application for

employment or in response to a preemployment inquiry.

2. Procedure for Contract Non-Renewal If the Superintendent decides to recommend nonrenewal of a non-career status teacher’s contract, the Superintendent shall provide written notice of the recommendation to the teacher no later than June 1. The teacher may, within 10 calendar days of receipt of the Superintendent’s recommendation, request the documents that the Superintendent may share with the Board to support the recommendation for nonrenewal. The Superintendent will provide the requested documents to the teacher upon receipt of a timely written request. The teacher will be permitted to submit supplemental information to the Superintendent and Board prior to the Board’s decision. If the teacher does not file a request within 10 calendar days, the teacher waives the opportunity to receive the documents in support of the nonrenewal recommendation prior to the Board’s decision.

Revised Policy

A non-career status teacher has the right to petition the Board for a discretionary hearing no later than 10 calendar days after receiving notice of the Superintendent’s recommendation for nonrenewal. At a minimum, the written petition, directed to the Superintendent, shall state with particularity the reasons why a hearing is necessary and why the Board could not adequately review the Superintendent’s nonrenewal recommendation based on documents provided by the Superintendent and teacher. The Superintendent will forward any timely petitions to the Board Chair. The Board Chair and Vice Chair will then review the petition and determine whether a discretionary hearing will be granted. If the Chair and Vice Chair cannot agree, a hearing will be granted. The Board will notify the teacher of its decision whether to grant a hearing. If a teacher does not file a petition for a hearing within the 10 calendar days, the teacher waives the right for the Board to consider the petition for a hearing. If a hearing is granted, the Board may designate a hearing panel of at least three Board members to hear the appeal. The decision of the Board panel will be final. The teacher and Superintendent will be notified of the time, date, and place of the hearing. At least two work days before the day of the hearing, the teacher and Superintendent shall provide to the Board and to one another copies of all documents to be presented at the hearing. Documents not exchanged in advance of the hearing may not be used as evidence without the consent of both parties or by a majority vote of the Board or Board panel. The teacher shall include with these documents a statement of the specific reasons for challenging the Superintendent’s recommendation. The Board will make and maintain a record of the hearing. The hearing shall be informal. Formal rules of evidence will not apply. The teacher and the Superintendent may be represented by legal counsel and may present witnesses. Unless otherwise modified by the Board or Board panel, each side will be allowed 30 minutes to make a presentation. The Superintendent shall make his/her presentation first, followed by the teacher. Either party may reserve time for rebuttal. The Board or Board panel may limit or exclude duplicative or irrelevant evidence. 3. Board Decisions on Teacher Non-Renewal If the Superintendent recommends the contract renewal of a non-career status teacher, the Board, in considering the recommendation, may review any information in the teacher’s personnel file. If the Board determines that it needs additional information regarding a contract renewal recommendation, the Board will notify the teacher of the Board’s concerns and provide an opportunity for the teacher to respond to the concerns before reaching a decision to non-renew the teacher’s contract. The Board will notify the non-career status teacher whose contract will not be renewed for the next school year of its decision by June 15. If, however, a teacher is granted a hearing, the Board will provide the nonrenewal notification within 10 days of the hearing or such later date upon the written consent of the Superintendent and teacher. Legal References: G.S. 115C-45(c), -325.1 et seq. Adopted: July 1, 1999 Revised: April 29, 2010 Revised: DATE

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