BITS PIECESA Free Monthly Newsletter From Your Friends at DataSafe

December2016

Thoughts from Tom ReisPresident of DataSafe

Tom

December SPECIAL: FREE 1 month trial of CloudSafe-CA!

To get your FREE 1 month trial of our Online Backup solution please contact your Account Manager or email info@datasafe.com.

Do You Have A Question For Us?If you have a question related to off-site document storage,

scanning, shredding, or media vaulting, please feel free to give us a call or send us an e-mail.

Contact Information: 800.275.SAFE (800.275.7233) or info@datasafe.com

Vacaville Facility Grand Opening!DataSafe is proud to announce the opening of our new Vacaville location! Pictured below is Tom Reis, President & CEO of DataSafe and Len Augustine, Mayor of Vacaville cutting the ribbon.

December Service AwardsCelebrating DataSafe

Employee Anniversaries39 YEARS

Patt Monderer, Account ExecutiveJoined DataSafe on 12/19/1977

8 YEARSDamon Bannag, Delivery Representative

Joined DataSafe on 12/01/2008

8 YEARSRogelio Garcia, Delivery Representative

Joined DataSafe on 12/15/2008

6 YEARSJose Gonzalez Velazquez, Delivery Representative

Joined DataSafe on 12/13/2010

4 YEARSJeffrey Mendoza, Delivery Representative

Joined DataSafe on 12/03/2012

2 YEARSArmando Santiago, Delivery Representative

Joined DataSafe on 12/09/2014

Security and trust are top priorities when storing your documents offsite. In addition to a top-notch storage facility and the ability to track and manage your retention inventory, you naturally want assurance that only the most knowledgeable and trustworthy individuals are organizing and handling your confidential information.

Peace of mind starts with choosing a records management company that refuses to outsource its services to a third party. They understand that the shorter and tighter the chain of custody for your documents, the less chance they fall into the wrong hands. That’s why all document indexing, retrieval and delivery must be done by your vendor’s employees and never outsourced. Each employee should be required to wear a uniform and badge for easy identification when visiting your facility. Background checks and drug screening must be done, and every staff member required to sign a confidentiality agreement. Access to your own account manager means your questions are answered thoroughly and on time.

Here at DataSafe, ongoing employee education and training plays a huge role in ensuring that privacy control and standards are followed for as long as your documents are stored offsite. All staff members receive extensive training on document handling policies and procedures as well as state and federal privacy laws such as HIPAA, FACTA and SOX. The people behind a records management service are the key to keeping your information secure and organized.

The material contained in this newsletter is for informational purposes only and is based upon sources believed to be reliable and authoritative; however, it has not been independently verified by us. This newsletter should not be construed as offering professional advice. For guidance on a specific matter, please consult a qualified professional.

December Holidays and Events

Survey of the Month Winner: Gilda Liao!

Did you know…Did you know that nearly 50% of consumers and businesses across the U.S. now use ACH Direct Payment to pay their bills? We encourage you to make your future payments to DataSafe via ACH Direct Payment.  This will help expedite the payment process and ensure your invoices are paid on time each month.

For more information, please see your Account Manager or email info@datasafe.com to start enjoying the convenience of ACH Direct Payment today!

Patt’s Corner: What’s in Your Wallet?Cyber-Monday and Black Friday are behind us now; nevertheless, it is always a good time to talk about cyber-hygiene.

Most of us prefer not to carry around cash, but rather, pay with debit/credit cards.

Credit card numbers on their own are relatively weak forms of authentication and their security has historically relied on the need for the

physical card to be swiped through a payment terminal, something that’s no longer true in today’s credit card hacking.

Chip debit cards have been touted as an upgrade over easily counterfeited magnetic-stripe cards, and it’s true that it would probably be next to impossible for a criminal to mint a counterfeit chip card using data stolen in this way. However, a vulnerability in the widely-used “chip and pin” system has already been exploited to make a cash machine spit out money.

Rapid7 has disclosed the vulnerability to major ATM makers and banks, though it would not specify which. The team said it had not seen any effort to rectify the problem, but that it hoped the firms were investigating the vulnerability. The U.S. Secret Service is warning banks and ATM owners about a new technological advance in cash machine skimming known as “periscope skimming,” which involves a specialized skimming probe that connects directly to the ATM’s internal circuit board to steal card data.

The legacy support for magnetic stripes will continue to allow fraud through bypassing Chip and PIN security, and credit card companies will need to continue to monitor payment card transactions.

We will no doubt continue to shop during the holiday season and beyond, so Cybersec experts have a few suggestions:

Never use a debit card linked to a checking or savings accounts at a retail point-of-sale terminal, gas pump, or non-bank-owned or standalone ATM. Forget about the Visa/MC logo on our ATM card and only use it to get cash like the old days when it was a pure debit card.

Use one (or sometimes two) credit cards for all retail purchases… and those cards are not used for any recurring billing relationships.

Use one card that is used for ALL recurring billing arrangements (whether with utility companies or subscription websites) and is used for nothing else.

This arrangement allows us to have a minimum of disruption when the inevitable fraudulent charges or use at a breached merchant occurs.

Daily Observances1 World AIDS Day2 Special Education Day2 International Day for the Abolition of Slavery3 International Day of Persons with Disabilities4 National Dice Day6 National Miner’s Day6 National Pawnbrokers Day7 National Pearl Harbor Remembrance Day7 International Civil Aviation Day9 National Salesperson’s Day10 Human Rights Day10 International Shareware Day10 National Day of the Horse11 International Mountain Day15 Bill of Rights Day15 Cat Herders Day16 Underdog Day17 Wright Brothers Day18 International Migrants Day20 International Human Solidarity Day21 Forefathers’ Day21 Humbug Day22 National Haiku Poetry Day22 First Day of Winter24 Christmas Eve25 Christmas26 Boxing Day26 National Thank You Note Day26 National Whiner’s Day29 Tick Tock Day30 Bacon Day30 No Interruptions Day31 Make Up Your Mind Day31 New Year’s Eve

Weekly Observances1-7 Cookie Cutter Week10-17 Human Rights Week18-24 Gluten-Free Baking Week

Monthly ObservancesBingo’s Birthday MonthSafe Toys and Gifts MonthSpiritual Literacy MonthNational Write a Business Plan MonthWorldwide Food Service Safety MonthNational Drunk and Drugged Driving Prevention Month

Want to Win a $50 Gift Cheque?Each month we’ll give you a new challenge of some type.

All those who reply with a correct answer are eligible to win a $50 American Express® Gift Cheque.

At the end of this month we’ll draw one lucky name. Here is this month’s challenge:

Last Month’s Winner:MaryAnn Mundy

E-mail your answer(s) to news@datasafe.com

Squeezy’s still traveling!

Quick Tips: Green LivingMany household contaminants are brought into your home on the bottom of your shoes. To reduce these harmful substances in your home, you should have good, durable mats at all entrances of your home. Encourage your children and guests to wipe their feet well before entering your home. You can also place cotton rugs inside your doors to collect dust from the outside. Don’t forget the door to your garage as well. For even better protection, consider becoming a shoe-free household. You can set up an area near the entrance of your home for shoe storage.

Last Month’s Answer to: How is 2+2=5 like your left foot?

Remember: $50 to the best picture every month!Turn in your Squeezy pictures today!

See your picture & all of Squeezy’s adventures at www.datasafe.com

Don’t have a Squeezy? Ask your Account Manager for your free Squeezy or email your request to:

news@datasafe.com.

Photo submitted by: Sandy Kiss

“ T h e y ’ r e b o t h n o t r i g h t . ”

This picture won a lucky person $50!Squeezy at the San Jose Sharks game!

December SPECIAL: FREE 1 month trial of CloudSafe-CA!

To get your FREE 1 month trial of our Online Backup solution please contact your Account Manager or email info@datasafe.com.

Don’t get me wrong, your résumé looks great. It’s just that the flying thing is kind of a prerequisite.

Where do snowmen go to dance?

What Our Clients Are SayingMy name is Michelle Klinkovsky and I am the Office Manager at Les Schwab Tire Center #631, in Vacaville, CA. I am writing to you in regards to the guys that service our location. Jason and Randy are really awesome! They go out of their way to be helpful and friendly, always checking with me to see if I have any other documents to include in the pick-up and have also waited patiently for me to retrieve those items.

They are happy to help if I need it and just wanted you to know how much I appreciate the customer service they provide.

Signed, a very happy Datasafe customer,Michelle S Klinkovsky

Connect with us!

BITS PIECES Sacramento & SolanoHappy December everybody! We have officially entered the holiday season! I have listed below some of the events that we are looking forward to this month. If you would like to attend any of these events as our guests, please let us know.

— Scott Reis, Director of Sales & MarketingSolano & Napa County Networking Events

NETWORKING EVENTSPlease be my guest for a great opportunity to network. Come and enjoy appetizers, giveaways and more! Bring Business Cards!

Call Janine Lozano @ 707-704-9372 or email: jlozano@datasafe.com

EVERY WEEKLeTip Networking Group

(Guests Welcome)Every Wednesday

11:00am to 1:00pmFuso’s Italian Restaurant

535 A Main Street, Vacaville

BizNet Benicia Networking Group(Guest Welcome)

Every Thursday Morning7:30am to 8:30am

Benicia Chamber of Commerce601 1st Street, Suite #100, Benicia

AFTER HOURS MIXERSVacaville Mixer

December 1, 2016 (Thursday)5:30pm to 7:00pmTravis Credit Union

1 Travis WayVacaville, CA. 95688

Napa Chamber of CommerceDecember 15, 2016 (Thursday)

5:30pm to 7:00pmKitchen Collective

1650 Soscol AvenueNapa, CA. 94559

If you’re interested in attending a meeting with Janine please contact

her at jlozano@datasafe.com or call (707) 704-9372.

AFTER HOURS cont’d . . .

Vallejo Chamber MixerDecember 15, 2016 (Thursday)

5:30pm to 7:30pmTeam Superstores & Gracie’s Family Barbecue

301 Auto Mall at Columbus ParkwayVallejo, CA. 94590

Fairfield-Suisun MixerDecember 8, 2016 (Thursday)

5:30pm to 7:00pmAnheuser Busch & Travis Credit Union

3101 Busch DriveFairfield, Ca. 94533

Benicia ChamberDecember 8, 2016 (Thursday)

5:30pm to 7:30pmWest America Bank20 Solano Square

Benicia, CA. 94510

Caregiver Support GroupsA free resource offered by Eskaton Foundation

and Live Well at Home by EskatonAre you feeling overwhelmed or lost regarding how to care for your loved one? Alzheimer’s disease is life-changing for those who are diagnosed, as well as for those who are close to them. Would you like to talk with individuals who understand your frustration, your sadness, and your anxiety? A support group may be an answer.

Support groups:• Invite individuals facing similar challenges to share

experiences and gain insights• Share ideas to make one’s caregiving experience more

meaningful• Exchange strategies for self-care and coping

Join us the 2nd Wednesday of every month from 10:00 am – 11:30 am at the Eskaton Village Carmichael Music Room, 3939 Walnut Avenue, Carmichael, CA 95608. No reservation necessary!

Call 916-459-3220 for more information.

For additional groups, dates and times, please visit: http://livewellathome.com/live-well-caregiver-and-support-groups/Eskaton is a leading nonprofit provider of aging

services in Northern California since 1968