A Conversation with Funders

Work Plan & BudgetWorkshop

Toronto Newcomer Office (TNO) & Toronto North LIP (TNLIP) Community Meeting, April 30, 2015

Agenda:

o Introduction: City of Toronto – Shelter Support and Housing Administration Division Programs

oTwo Key Components of Grants Proposals: Work Plan Budget

The City coordinates investments from all orders of government in the creation and operation of subsidized housing and services for people who are experiencing homelessness.

More than 340 not-for-profit community organizations work with the City to help vulnerable residents find, keep and live in affordable and permanent housing.

Tenant Hotline and Outreach Streets to Homes Program Shelters Drop-in programs Multi-lingual and case management services in

partnership with the community including housing help and tenants services

Birkdale Residence COSTI Reception Centre Christie Refugee Welcome Centre Family Residence WoodGreen Red Door Family Shelter Sojourn House Toronto Community Hostel

Capacity Building Networking & Collaboration Public Education & Advocacy Multi-stakeholders: community service providers,

academia and City staff

Writing Proposal for Grants

Finding grant funding opportunities Reviewing the application requirements Preparing an Application/Proposal Initial and final application submissions Seeking funder feedback on proposal Managing approved funding

Work Plan

Outlines key components of your project - what you’re doing, why it matters, and the impact on the community

As a tool to:◦ Plan and identify project goals ◦ Manage project implementation ◦ Report on results◦ Evaluate the project

Key Elements of a Work Plan

Clear and Measureable OBJECTIVES

Detail ACTIVITIES include timelines

Achievable OUTPUTS

OUTCOMES that demonstrate the impact/progress

Work Plan - Objectives Objective(s) providing direction to the project

Link with the objectives of the funder or the grants’ strategic plan or priorities

Develop SMART goals (Specific, Measurable, Attainable, Realistic, Time-based/timely)

Promote results-oriented project with elements of long term impact.

Work Plan – Activities

Define clearly the activities to be accomplished

Link Activities to stated objectives

Include details such as inputs, who, what, how

Add Milestone Schedule (timeframes and progress)

Identify the role of partnerships and stakeholders

Work Plan – Outputs

One or more target (Outputs) for each proposed Activity

Quantitative or qualitative

Must be measureable during the term of project

Each outputs should be a result of the activities and include details such as milestones

Work Plan – Outcomes

Specific and linked to Objectives

Outlining what will change as a result of the project and in what way

Qualitative and/or quantitative

Demonstrate progress, change, sustainability

OBJECTIVES ACTIV ITIES OUTPUTS OUTCOMES MILESTONES/ NOTES

The BudgetThe Budget

o Review RFP for financial and budget related information and definitions of terms

o Assess feasibility of your project within the RFP timelines and parameters

o Identify your other revenues and resources including partnerships and in-kind contributions

o Proposal reviewers may look to see the budget:

o Is realistico Reflects direction of project expenseso Shows efforts to secure best valueo Includes other sources of revenues and contributionso Shows reasonableness and sustainabilityo Shows financial health of the organization

o Review RFP budget information guide

o Budgeting variations:oBudget by cost categoryoBudget by objectives or tasksoBudget narrativeo Other formats

Budgeting considerations:◦ Pre-Application costs◦ Project Costs◦ Organizational Overhead Costs◦ Matching contributions/Cost-Share◦ Leveraging and in-kind contributions◦ Future Funding

Direct expenditure costs vary by funder objectives and the type of projects.

Examples of costs: ◦ Project staffing◦ Professional and purchase of service◦ Project supplies◦ Project space, Rent ◦ Project transportation◦ Office materials/supplies◦ Equipment rental

Review RFP for allowable costs and maximum Overhead Costs

Examples:◦ Administrative staff costs◦ Administrative professional and purchase of service

costs (accounting, lawyer, etc)◦ Building operational costs such as utilities,

maintenance◦ Insurance, security, etc.

Presenter:Azar Farahani, Agency Review Officerafaraha@toronto.ca 416-392-0068

For more information about SSHA:www.toronto.ca/housing