A. BUDGET TRANSFER REQUESTS (see attached Appendix A ...KiLN AT HKH ScHooL EAST BE IT RESOLVED upon...
54
HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT OF HUNTINGTON AND BABYLON REPORT OF THE ASST. SUPERINTENDENT FOR FINANCE AND FACILITIES BOARD OF EDUCATION MEETING OF SEPTEMBER 23, 2013 ACTION ITEMS A. BUDGET TRANSFER REQUESTS (see attached Appendix A) Approval is requested for transfers in budget appropriations for the 2012-2013 school year as per the attached. B. NEW YORK SCHOOLS INSURANCE RECIPROCAL (NYSIR) CHECK (see attached Appendix B) Approval is respectfully requested by Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, to accept the reimbursement check from New York Schools Insurance Reciprocal (NYSIR). Check #79315 for $2,175.93 was issued as an additional reimbursement to the school district for an automobile incident on July 13, 2013. BE IT RESOLVED, that the Board of Education accepts the New York Schools Insurance Reciprocal (NYSIR) check #79315 in the amount of $2,175.93. BUDGET AMENDMENT WHEREAS the Board of Education has accepted the NYSIR check totaling $2,175.93 BEITFURTHER RESOLVED, that the Board of Education authorizes these funds to be added to the current 2013-2014 budget by increasing the appropriation as detailed below: Appropriation ASS 10-465-12 Contract Repair-Buses $2,175.93 C. DISPOSAL OF EQUIPMENT (see attached Appendix C) KiLN AT HKH ScHooL EAST BE IT RESOLVED upon the recommendation of Salvatore Randazzo, Director of Fine Arts and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, the kiln at High School East is damaged and it is not cost effective to repair and is to be declared obsolete and disposed of in a manner that is in the best interest of the Half Hollow -lill SeE ool Distrit D. DONATION OF PIANO BE RESO VE i n L C r - r r Anne Mare MdrronC Catiendo, Asitarit Suerno-’ndenc Tj Finance and ‘-acuities, chat tne Board of Educatior ace pt the donatio i of a iansscn Spinet Piano from the Schreibe Family o be used at High School East
Transcript of A. BUDGET TRANSFER REQUESTS (see attached Appendix A ...KiLN AT HKH ScHooL EAST BE IT RESOLVED upon...
HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT
OF HUNTINGTON AND BABYLON
REPORT OF THE ASST. SUPERINTENDENT FOR FINANCE AND FACILITIES
BOARD OF EDUCATION MEETING OF SEPTEMBER 23, 2013
ACTION ITEMS
A. BUDGET TRANSFER REQUESTS (see attached Appendix A)
Approval is requested for transfers in budget appropriations for the 2012-2013 school year as
per the attached.
B. NEW YORK SCHOOLS INSURANCE RECIPROCAL (NYSIR) CHECK (see attached Appendix B)
Approval is respectfully requested by Anne Marie Marrone Caliendo, Assistant Superintendent
for Finance and Facilities, to accept the reimbursement check from New York Schools Insurance
Reciprocal (NYSIR).
Check #79315 for $2,175.93 was issued as an additional reimbursement to the school district
for an automobile incident on July 13, 2013.
BE IT RESOLVED, that the Board of Education accepts the New York Schools Insurance
Reciprocal (NYSIR) check #79315 in the amount of $2,175.93.
BUDGET AMENDMENT
WHEREAS the Board of Education has accepted the NYSIR check totaling $2,175.93
BEITFURTHER RESOLVED, that the Board of Education authorizes these funds to be added to
the current 2013-2014 budget by increasing the appropriation as detailed below:
Appropriation
ASS 10-465-12 Contract Repair-Buses $2,175.93
C. DISPOSAL OF EQUIPMENT (see attached Appendix C)
KiLN AT HKH ScHooL EAST
BE IT RESOLVED upon the recommendation of Salvatore Randazzo, Director of Fine Arts
and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities,
the kiln at High School East is damaged and it is not cost effective to repair and is to be
declared obsolete and disposed of in a manner that is in the best interest of the Half
Hollow -lill SeE ool Distrit
D. DONATION OF PIANO
BE RESO VE i n L C r - r r
Anne Mare MdrronC Catiendo, Asitarit Suerno-’ndenc Tj Finance and ‘-acuities, chat tne
Board of Educatior ace pt the donatio i of a iansscn Spinet Piano from the Schreibe Family o
be used at High School East
REPORT OF THE ASSISTANT SUPERINTENDENT FOR FINANCE AND FACILITIES
BUSINESS MANAGEMENT SEPTEMBER 23, 2013
E. DONATION FROM PARK SHORE COUNTRY DAY CAMP
The District is fortunate to have very supportive families amongst its community. One of these
families is the Budah Family. For the second time in two years, the Budah family, on behalf of
the Science Academy at Park Shore Country Day Camp, is making a very generous donation of
$25,000 to be used to fund the Half Hollow Hills Robotics Program.
Of the $25,000 donation a check for $17,000 is made directly to the Robotics Club account that
is managed through the extra-curricular treasurer at High School West.
A check for $8,000 is being donated to provide funds to pay the advisors of the club.
BE IT RESOLVED, that the Board of Education accepts the $8,000 donation from the Budah
Family, on behalf of the Science Academy at Park Shore Country Day Camp, to help fund the
salaries of the advisors of the Half Hollow Hills Robotics Program.
BE IT FURTHER RESOLVED, that the Board of Education authorizes these funds to be added to
the current 2013-2014 budget by increasing the appropriation as detailed below:
Appropriation
A2850 130 61 Co-Curricular Activity HE $4,000
A2850 130 62 Co-Curricular Activity HE $4,000
INFORMATION ITEMS
A. MONTHLY BUDGET TRANSFERS INFORMATION REPORT (see attached Appendix 1)
A report of the Budget Transfers for the month of August, 2013 is attached to this report.
B. APPROPRIATION STATUS REPORT (see attached Appendix 2)
The Appropriation Status Report ending August, 2013 is attached to this report.
C. BUDGET REVENUE STATUS REPORT (see attached Appendix 3)
The Budget Revenue Status Report ending August, 2013 is attached to this report.
D. CLAIMS AUDIT REPORT (see attached Appendix 4)
Attached to this report is the Claims Audit Report for the period ending August 31, 2013 as
prepared by Michael Kearns, Claims Auditor,
E, TREASURER’S REPORT (see attached Appendix 5)
The Treasurer’s Report for the period ending June, 2013 is attached to this report.
F. CASH FLOW SCHEDULE (see attached Appendix 6)
The Cash Flow Schedules for the periods ending May, 2013 and June, 2013 are attached to this
report
REPORT OF THE ASSISTANT SUPERINTENDENT FOR FINANCE AND FACILITIES
BUSINESS MANAGEMENT SEPTEMBER 23, 2013
G. FINANCIAL (see attached Appendix 7for Citibank/VISA — Itemized Purchases)
Warrants (emailed) $5,866,362.43
a. General Fund 08/06/13 9,021.24
b. General Fund 08/08/13 21,333.70
c. General Fund 08/09/13 1,976,499,70
d. General Fund MED 8 08/09/13 4,561.40
e. General Fund
f. General Fund
g. General Fund
h. General Fund
i. General Fund
j. School Lunch
k. School Lunch
I. School Lunch
m. Capital Fundn. Federal Fund
o. Federal Fund
p. Federal Fund
q. Federal Fund
08/16/13 2,323,896,41
MED B 08/19/13 1,738.30
08/23/13 220,541.20
08/30/13 1,071,267.15
09/04/13 193,863.40
Fund 08/16/13 2,612.44
Fund 08/30/13 2,913.56
Fund 09/04/13 503.44
H14 08/04/13 2,934.75
08/09/13 9,973.70
08/23/13 2,492.04
08/30/13 8,880.00
09/04/13 13,330.00
APPENDIX A
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APPENDIX B
NEw YORK ScHooLs INSURANCE
RECIPROCAL (NYSIR) CHECK
NEW YORK SCHOOLS INSURANCE RECIPROCALDATE ISSUED 810&13
CHECK NO. 0000079315
THIS CHECK IS VOID WITHOUT A BLUE & GREEN BACKGROUND AND A WATERMARK PATtERN ON THE BACK HOLD AT ANGLE TO VIEW
NEW YORK SCHOOLS INSURANCE RECIPROCAL333 EARLE OVINGTON BLVD
Su TE 55VaPey Natora Bank
UNIONDA NY 5 6699 I-S s cie F e e ‘sew lydC Pa NY 1 040
PAYS Two tnousand one hundrea seventy five and 93,100 Dollars
T0 THE HALF HOLLOW HILLS CSDTHE ORDEROF
-zziz8/08/13
CHECK AMOUNT
[******2_175J
VOID AFTER 90 DAYS
MA 10 HALF HOLLOW HILLS CSD525 HALF HOLLOW ROADDIX HILLS, NY 11746
DescriptionCheck Amount
Claim No: HHH2O13-OO2OO1, Comnercial Automobile $2,175.93
Comprehensive/Glass, Invoice No:
Claimant: Half Hollow Hills CSD
DCL, 7/13/2013. Supplemental payment $2175.93CHECK TOTAL. $2,175.93
1fli -1 93 L ]H e LO &i oc 9L ‘
APPENDIX C
DISPOSAL OF EQUIPMENT
91 HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT
9/ 525 HALF HOLLOW ROAD DIX HILLS, NY 11746
51 Art and Music Departments FE-Mail: [email protected]
M EMOR A N Dl.
TO: Anne Marie Caliendo
FROM: Salvatore A. Randazzo/ç
DATE: August 26, 2013
RE: $VP1,,.USEQJlPlI.1ILN
The following art equipment is ineffective, falling apart and no longer cost effective
to be repaired. I am requesting that it be declared “surplus equipment” in order to be
removed from our inventory. Please advise me on how to proceed in discarding it. (A
replacement kiln has been ordered and will be delivered shorUy)
Item: Kiln
Make: AMACO
Model: HF-105
Serial #: D1732
Asset #: N/A
Building: High School East
Age: 25 Years (approx)
Condition: Extremely Poor
Thank you for your antIcipated cooperation and support
Dr. Jeff Woodberry
Dr. Darlene LilaBen Wiley
Patricia Berger
Rocco Minervini
Ke ‘ al n SalateAadaz
SUPFRINTFNDENT OF SCHOOLS uECTOR OF FINE ART3
APPENDIX 1Informational
MONTHLY BUDGET TRANSFERS FOR THE
MONTH OF AUGUST, 2013
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APPENDIX 3Informational
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APPENDIX 4
Informational
CLAIMs AuDIT REPORT
PERIoD ENDING
AuGusT 31, 2013
Emkay Consulting LLCMichael T. Kearns, CPA, Cr.FA
15 Gingerbread Rd.Kings Park, NY 11754
September 12, 2013
Board of EducationHalf Hollow Hills Central School [)istrict525 Half Hollow RoadDix Hills, NY 11746
Re: Claims Audit Report/br the time period ofAugust 1, 2013 through August 3], 2013
Board of Education:
I have completed my services of providing claims auditing services to the Half Hollow
Hills Central School District covering the time period of August 1, 2013 through August
31. 2013. The services I performed include reviewing all claims against the District. The
purpose of this report is to update the Board of Education on work performed to date, my
findings, and recommendations.
The enclosed Exhibit I will provide a summary of the audit of claims against the District
for the period of August 1, 2013 through August 31, 2013.
Additionally, I have enclosed a summary of the specific inquiries that were made and the
corresponding resolution. if applicable. which is enclosed as Exhibit 11.
If you have any questions o rvou would like to discuss this matter further, please contact
me at 631 8346380.
II
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APPENDIX 5Informational
TREAsuRER’ S R EPORT
PERIOD ENDING
JUNE, 2013
HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT
OF HUNTINGTON AND BABYLON
MEMO
TO: Anne Marie CaliendoAssistant Supt. for Finance and Facilities
FROM: Yvonne M. Fondacaro, Treasurer
DATE: August 1 9, 201 3
RE: June 201 3 Treasurer’s Report
The following is an explanation of the “Other Adjustments” on the
June 201 3 Treasurer’s Report:
Bank of America, N.A. General Fund Account — Totals ($0.10)
- Deposit Error to be corrected by bank ($0.10)
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0 00 HO6200MM 0 00 H02200
0.00 HO7200MM 0.00 H03200
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0.00 HO9200MM 0,00 H07200
-48,574.13 H EX200AMM 0.00 H08200
0 00 HOO200MM 0.00 H09200
0.00 HO1200MM 5,194.41 H10200
20,000.00 H1O200MM 1,836.55 H11200
0.00 H99200MM 634.40 H12200
310626.30 -115.920.05 H13200
20413.46 H702000.00 H992000.00 HAT200
1.089.379.00 HEP200
-54.431.62 HEX200-339,180.21 HH200619,614.23
APPENIMX 6Informational
CASH FLow SCHEDULE FOR
PERIODS ENDING
MAY, 2013 AND JUNE, 2013
HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICTOF HUNTINGTON AND BABYLON
TO:
FR(Ybuf:
RE:
MEMO
Anne Marie Marrone CaliendoAssistant Supt. for Finance and Facilities
Mike Kearns
August 12, 2013
Cash Flow Schedule (actual through May 2013)
Attached is a copy of the 2012/13 Cash Flow Schedule updated with actual figures
through May 31, 2013.
k
Hal
fll
oll
oH
ills
Cen
tral
Sch
ool
Dis
tric
t
2012
-201
3(a
shFl
owS
ched
ule
(act
ual
thro
ugh
May
31,
2013
)
(S00
0’s
omit
ted>
Dec
ern
ber
Dec
enib
er
Stu
poc
Sep
tem
ber
Oct
ob
er‘,
ovem
ber
1-2
I22
-31
Jan
uar
leb
ruart
Iarc
hprl
lla
June
1uta
l
BA
tAN
CE
(beg
inni
ngof
’ mon
th)
46,2
3439
,728
32,0
7121
,994
50,3
2329
,551
13,5
2717
,459
88,4
9682
,334
73,5
2958
,142
68,2
1146
,234
(a)
I(41
IR
I(
IIP
IS(e
)1,
605
1,43
36,
567
47,6
544,
105
1,81
53,
932
95,2
309,
204
8,49
63,
667
30,8
7254
,893
269,
474
1)15
111
R%
FMIJS
.
flp
e!at
tnL
’1p
cn%
cs6,
300
7.28
016
,065
18,1
0624
,264
16,8
410
22.9
6714
,517
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2315
.895
20.0
5534
,727
213,
741)
an1
cto
ote
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men
t‘s
ect
00
00
00
00
00
0II
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eIn
tere
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am
en
t(c
)0
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00
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082
582
5
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erD
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ice
647
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640
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90
647
269
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580
168
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786
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erlh
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ts-
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rar
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79
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iAS
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ndof
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th)
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5988
,496
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3473
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4268
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eI’
ata
rot
Secount
(0)
.3eg
iun)
ngB
alan
ce
aIl
aboce
aso
fJu
ne
30,
2012
.
:.:h)
Incl
udes
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rary
tax
levy
inth
eam
ount
ofS.
6,9
54
c)
Inte
rest
atth
era
teo
fN
etin
tere
stC
ou
po
n
dl\t
eP
am
eri
t‘s
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ntT
ransa
ctio
ns
refl
ect
am
ou
nts
set
asid
eto
pay
the
l)ri
ncip
alof
2012
-201
3ta
xan
tici
pat
ion
note
s,an
dth
epa
ymen
tof
prin
cipa
lof
such
note
sat
thei
rm
atu
rity
.
lute
tC
uton
such
note
sis
not
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ecte
din
the
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nic
nt
Acc
ount
.
ho
jit
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c0
00
00
03,
860
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179
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00
00
00
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00
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eH
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731
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738
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00
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00
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emen
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0043
.000
43,0
000
0
HAlF HOLLOW HILLS CENTRAL SCHOOL DISTRICT
OF HUNTINGTON AND BABYLON
TO:
FROM:
DATE:
RE:
MEMO
Anne Marie Marrone CaliendoAssistant Supt. for Finance and Facilities
Mike Kearns
August 22, 2013
Cash Flow Schedule (actual through June 2013)
Attached is a copy of the 2012/13 Cash Flow Schedule updated with actual figures
through June 30. 2013.
LI
Hal
fholl
ow
hil
lsC
entr
alS
choo
lD
istr
ict
2Ol2
2OI3
Cas
hFl
owS
ched
ule
(act
ual
thro
ug
hJu
ne
30,
2013
)
(S00
0’s
omit
ted)
I)ec
embe
rD
ecem
ber
5guse
Sep
tem
ber
Oct
ober
5oem
ber
1—2
I22
-3Ja
nu
arF
ebru
ar,
Iarc
hp
rll
\Ia,
tune
Idat
B4
i,C
P(g
inn
ing
ofm
onth
)46
,234
39,7
2832
,071
21,9
9450
,323
29,5
5113
,527
17,4
5988
,496
82,3
3473
,529
58,1
4268
,211
46,2
34(a
)
10
I‘U
RI
(I
IPIS
(e)
I,6
01,
433
6,56
737
,654
4,10
51,
815
3,93
295
,230
9,20
48,
496
3,66
730
,872
57,2
4527
1,82
6
1)l%
Bt
(<SI
ll
‘,
15:
0peta
ttng
spen
ses
6,30
07,
280
16,0
6518
,106
24,2
6416
.841
022
,967
14,5
1716
,723
15,8
9520
,055
34,7
0621
3,7)
9
Icr
toN
ote
Pam
en
tcct
00
00
00
00
00
00
43,0
0043
,000
Not
eIn
tere
stP
aym
ent
(c)
00
00
00
00
00
00
314
314
flth
e-D
ebt
Ser
sice
647
1.23
20
640
3331
90
647
269
02,
580
168
2.13
98.
786
)thcf
ltsh
urs
emen
ts-
Iih
iar
l,1o4
59
579
579
579
579
057
957
95
’957
957
9Ii
6.95
4
101
‘UD
ISH
RS
[N
1F
1%8,
111
9,09
116
,644
19,3
2624
,876
17,8
390
24,1
9315
,365
17,3
0219
,055
20,8
0380
,169
272,
773
1I
‘.\(
F(e
ndof
mon
th)
39.2
832
.071
21,9
945(
1.32
329
,551
13,5
2717
.459
88.3
9682
.334
73.5
2958
,142
68,2
1145
.287
45.2
87
ote
Pa
men
tA
ccount
(d)
B.e
gion
ing_
Ba
lanc
e
Rcc
(pts
()j’
.hjr
sem
ents
En
din
gB
alan
ce
00
00
43.0
0043
,000
00
43,0
000
0
00
00
00
00
43,0
0043
,000
43,0
00
43,0
0043
,000
43,0
0043
,000
43,0
0043
,000
43,0
000
00
00
00
043
,000
00
00
00
33.0
0043
.1)0
0
43,0
0043
,000
43.0
0043
,000
43,0
0043
,000
00
Bal
ance
aso
flu
ne
30,
2012
.
hIn
cludes
Iih
rar
tale
ssin
the
amou
nto
(S6.
954.
A)
inte
rest
atth
era
teof
Net
Inte
rest
Coupon
(t1)
Not
eP
aym
ent
Acc
ount
Tra
nsac
tion
sre
flec
tam
ount
sse
tas
ide
topa
yth
epr
inci
pal
of20
12-2
013
tax
anti
cip
atio
nnote
s,an
dth
epay
men
to
fp
rin
cip
alof
such
note
sat
thei
rm
aturi
ty.
Inte
rest
onsu
chno
tes
isno
tre
flec
ted
inth
eN
ote
Pay
men
tA
ccou
nt.
It0
00
00
3,86
082
,406
6,72
01,
339
2,17
930
,411
49,7
4517
6,66
1(b
)
0-
00
00
00
12,6
000
00
00
12,6
00
1.32
11.
084
6,51
04.
238
3,85
31,
766
6915
385
96,
875
967
317
3,00
431
,015
0th
eI4
cceip
ts25
349
5717
225
149
372
1.62
428
352
214
43,
395
8.30
6
“oft
II
Pro
ceed
s(1
00
43,2
440
00
00
00
00
43.2
44
APPENDIX 7Informational
C ITIBANK/VISAITEMIZED PURCHASES
HALF HOLLOW HILLSCENTRAL SCHOOL DISTRICT
BUSINESS OFFICE
MEMO TO: Anne Marie Marrone Caliendo,
Assistant Superintendent for Finance and Facilities
FROM: Patricia Berger, Purchasing Agent
DATE: August 19, 2013
SUBJECT: CitiBankNisa - Itemized Purchases
As requested by the Board of Education, I have prepared for their review an itemized list
of purchases that were made on the CitiBank I Visa card.
Kindly forward this information to the Board of Education at your earliest convenience.
Thank you,
Patricia Berger
CITIBANK/VISA PURCHASES!
PURCHASE PURPOSE Vendor1
DATE
07/09/13 Food — BOE Meeting -
S 120.00
07/29/13 On Line Publishing — Year Subscription lssuu $228.00
07/31/13 District Maps Lobrius Blueprint Co. $210.00
Total$558.00
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